COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, April 05, 2016

8:30 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Chairman                                                                                                Holly Heinzen, Chief Assistant CEO

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                                                        Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

8:30 a.m.

 

FLAG SALUTE – Led by Supervisor Montgomery.

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - Consent Agenda approved with action as indicated.

MOTION: Montgomery/Duran/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:  Avani Leitz expressed her concerns about a lack of public notice prior to spraying herbicides along roadsides.

 

BOARD MEMBER REPORTS: Supervisor Duran recognized the County for the Economic Development Breakfast.

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:00 a.m.

 1.   HEALTH & HUMAN SERVICES

A.    California State Association of Counties 2015 Merit Awards

1.    Recognized Placer County for receiving two California State Association of Counties 2015 Merit Awards.

 

 9:10 a.m.

 2.   BOARD OF SUPERVISORS

A.    Commendation

1.    Presented a commendation recognizing the Auburn Community Cancer Endowment Fund.

 

 9:15 a.m.

 3.   BOARD OF SUPERVISORS

A.    Proclamation

1.    Presented a Proclamation recognizing May 03, 2016 as the Big Day of Giving in Placer County.

 

 9:30 a.m.

 4.   HEALTH & HUMAN SERVICES

A.    Public Health | Wellness Program Update

1.    Presented a Proclamation declaring April 04-10, 2016 as “Public Health Week” and April 06, 2016 as “Walking Day” in Placer County.

2.    Received presentation on wellness program activities and recognized Walking Challenge Winning teams from Placer County Office of Education and Placer County.

 

 9:45 a.m.

 5.   PLACER COUNTY WATER AGENCY

A.    Status of Placer County Water Supplies

1.    Received an update on the status of water supplies available to Placer County from Tony Firenzi, Deputy Director of Technical Services at Placer County Water Agency.

 

10:00 a.m.

 6.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Renaming of Public Roadway – “Wind Flower Place

1.    Conducted a Public Hearing to receive public comment. Approved the renaming of “Wind Flower Place” to “Commercial Place,” a public roadway in the community of Sheridan.

2.    Made a finding of exemption pursuant to CEQA Guidelines Section 15061 (b) (3).

3.    Adopted Resolution 2016-065 authorizing the Deputy Director of Engineering and Surveying to assign the road name “Commercial Place.”

MOTION: Holmes/Duran   Vote 4:0 (Uhler Absent)

AYES: Duran, Weygandt, Holmes, Montgomery

ABSENT: Uhler

 

10:10 a.m.

 7.   PUBLIC WORKS & FACILITIES

A.    Parking Restrictions Ordinance | Lake Clementine Road and Mt. Vernon Road

1.    Conducted a Public Hearing, received public comment and adopted urgency Ordinance 5818-B (to take effect immediately) as amended, establishing parking restrictions on a portion of Lake Clementine Road and a portion of Mt. Vernon Road in the Auburn area.

MOTION: Montgomery/Duran/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10:30 a.m.

 8.   COUNTY EXECUTIVE OFFICE

A.    Crime Lab/Coroners Operations Feasibility Study

1.    Received a presentation on the Crime Lab/Coroners Operations Feasibility Study; and

2.    Provided staff direction regarding development of operational costs and recommended financing options for further consideration in development in the FY 2016-17 budget.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 9.   HEALTH & HUMAN SERVICES

A.    Environmental Health | Wastewater Regulations | Amendments to On-Site Sewage Manual

1.    Introduced Ordinance to repeal and re-enact Placer County Code Chapter 8, Article 8.24, County Wastewater Regulations, waived oral reading.

2.    Adopted Resolution 2016-064 to amend On-Site Sewage Manual.

3.    Continued consideration of Resolution to authorize submission of Placer County Local Agency Management Program application to California Central Valley Regional Water Quality Control Board, to April 19, 2016.

MOTION: Holmes/Montgomery/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Status Update – Sunset Area Plan

1.    Received a presentation on the Sunset Area Plan Update, including the Opportunities and Constraints Report and the Preliminary Land Use Map. No Board action is requested.

 

B.    Placer Ranch Specific Plan

1.    Provided direction on the proposed inclusion of the Placer Ranch Specific Plan into the Sunset Area Plan Update process and retention of consultants to complete planning and project-level environmental review documents for Placer Ranch.

MOTION Directed Staff to move forward on inclusion of the Placer Ranch project into the Sunset Area Plan Update, and return on May 03, 2016 with a project update. Uhler/Holmes/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

11.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Sustainable Groundwater Management Act Update

1.    Received an update on the Sustainable Groundwater Management Act activities for the North American Sub-Basin, proposed timeline to meet regulation milestones, and budget discussion. 

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

12.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

 

A.    Declare Vehicles as Surplus and Authorize Disposal

1.    Declared eight (8) vehicles that have reached the end of their useful life as surplus and authorized their disposal.

 

B.    Information Technology Support Services | TEKSystems, Inc. of Rancho Cordova, CA

1.    Approved Blanket Purchase Order change order with TEKSystems, Inc. of Rancho Cordova, CA for information technology support services, in the amount of $117,000 increasing the total to $167,000.  Funding is provided by the Administrative Services Department in the FY 2015-16 Final Budget and to be included in the FY 2016-17 Requested Budget, resulting in no new net County cost.

2.    Approved the option to renew the Blanket Purchase Order for one additional one-year term with a renewal amount not to exceed 10 percent in aggregate of the award amount.

3.    Authorized the Purchasing Manager to sign the resulting Blanket Purchase Order.

 

C.    Maintenance Service and Repairs | TESCO Controls, of Sacramento, CA

1.    Approved Change Order No. 1 to Blanket Purchase Order No. 22510 with TESCO Controls of Sacramento, CA for onsite maintenance, service and repairs for TESCO control panels in the amount of $50,000 for a revised maximum amount of $75,000.

2.    Authorized the Purchasing Manager to sign all required documents.

 

D.    Information Technology Support Services | Randstad Technologies of Sacramento, CA

1.    Approved Blanket Purchase Order change order with Randstad Technologies of Sacramento, CA for information technology support services, in the amount of $100,000 increasing the total to $150,000.  Funding is provided by the Department of Public Works and Facilities in the FY 2015-16 Final Budget and to be included in the FY 2016-17 Requested Budget, resulting in no net new County cost.

2.    Approved the option to renew the Blanket Purchase Order for one additional one-year term with a renewal amount not to exceed 10 percent in aggregate of the award amount.

3.    Authorized the Purchasing Manager to sign the resulting Blanket Purchase Order.

 

E.    Original Equipment Manufacturer Auto Parts and Dealer Services | Winner Chevrolet Inc., of Colfax, CA

1.    Approved the renewal of a competitively awarded Blanket Purchase Order with Winner Chevrolet Inc. of Colfax, CA for Original Equipment Manufacturer (OEM) Chevrolet brand automotive parts and dealer-only services in the maximum amount of $260,000 for the period of April 01, 2016 through March 31, 2017.

2.    Approved the option to renew the resulting Blanket Purchase Order for two additional one-year periods provided that the renewals do not exceed 10 percent in aggregate of the recommended award of $260,000.

3.    Authorized the Purchasing Manager to sign all required documents.

 

F.    Live Scan System | Saphran Morpho Trust USA of Bloomington, MN

1.    Approved a Budget Revision in the amount of $11,410 within the appropriate accounts of the FY 2015-16 Human Resources Budget; 

2.    Added the Live Scan device to the County’s FY 2015-16 Master Fixed Asset List and;

3.    Approved a purchase order with Saphran Morpho Trust USA of Bloomington, MN for the acquisition of the live scan device, in the amount not-to-exceed of $11,410 funded by community and agency support using organizational efficiency/consolidation funding; 

4.    Authorized the Purchasing Manager to sign all required documents.

 

13.  AGRICULTURE

A.    Detection Trapping Asian Citrus Psyllid | State Reimbursement Contract

1.    Adopted Resolution 2016-059 authorizing the Placer County Agricultural Commissioner/Sealer to sign contract #15-0555-SF with the California Department of Food and Agriculture allowing for reimbursement from the State for up to $72,209 for costs associated with detection trapping of the Asian Citrus Psyllid in Placer County.

 

B.    Prevention of Harmful Non-Native Weeds | Memorandum of Understanding | Nevada-Placer Weed Management Area

1.    Adopted Resolution 2016-060 authorizing the Agricultural Commissioner/Sealer to enter into a Memorandum of Understanding with the Nevada-Placer Weed Management Area. This group will coordinate activities necessary to prevent the introduction, establishment, and spread of harmful non-native weeds in the entirety of Nevada County and Placer County, excluding the Lake Tahoe Basin.

 

14.  BOARD OF SUPERVISORS

A.    Proclamation

1.    Approved a Proclamation recognizing April 17 - 23, 2016 as Mosquito and West Nile Virus Awareness Week in Placer County.

 

B.    Proclamation

1.    Approved a Proclamation recognizing April 05, 2016 as Mayor and County Recognition Day for National Service.

 

15.  CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    16-022  Butler, Rhett,  $1,000,000  (Personal Injury)

2.    16-034  Rhodes, William,  $6,394.93  (Property Damage)

 

B.    Rejected the timely portion of the following claim as recommended by the offices of County Counsel and Risk Management.

1.    16-024  Renison, Jackie,  $20,000  (Property Damage)

 

16.  COMMITTEES & COMMISSIONS

A.    Greater Lincoln Area Fire Safe Council

1.    Approved the appointment of George Alves to the unexpired term of Seat #7 (Representing Public-at-Large).

 

B.    North Tahoe Regional Advisory Council

1.    Approved the appointment of Nicole Lutkemuller to the unexpired term of Seat #2 and Don Fulda to the unexpired term of Seat #9, as requested by Supervisor Montgomery.

 

C.    Placer County Older Adult Advisory Commission

1.    Approved the reappointment of Eldon Luce to Seat #17 (Representing Senior Service Organization).

 

D.    Wastewater Advisory Committee

1.    Approved the appointment of Richard Azevedo to the unexpired term of Seat #11 (Representing Environmental Consultant).

 

17.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Plan Review and Inspection Services Contract | Coastland Civil Engineering, Inc.

1.    Authorized the Building Services Division to execute a contract with Coastland Civil Engineering, Inc. to provide plan review and inspection services for the Hill Top Center, Marriott Hotel Project. There is no net County cost associated with this action as all costs for the plan review and inspection services will be paid by the applicant, Hill Top Hospitality, LLC.

 

B.    Fuel Reduction Management Program Funding Recommendations for 2016 and 2015 Results

1.    Approved staff funding recommendations related to the Fuel Reduction Management (FRM) Program and authorized the County Executive to negotiate and sign funding agreements with recommended agencies in an amount not to exceed $99,000.

2.    Received the final reports from the completed Fuel Reduction Management Program projects in 2015.

 

C.    Placer County Conservation Plan | Contract Amendments

1.    Approved a sixth amendment to the contract with ICF Jones & Stokes, Inc. for support in finalizing, submitting, and responding to comments for the Second Administrative Draft of the Placer County Conservation Plan for $123,149, increasing the total to $735,779.

2.    Approved a seventh amendment to the contract with Salix Consulting, Inc. for continued support in the preparation of the Placer County Conservation Plan, including additional sub-consultant services in support of finalizing the Draft County Aquatic Resources Program and Second Administrative Draft of the Placer County Conservation Plan for $100,000, increasing the total to $434,942.

3.    Approved an eighth amendment to the contract with Hausrath Economics Group for continued support in finalizing, submitting, and responding to comments for the Cost and Funding sections of the Second Administrative Draft of the Placer County Conservation Plan for $34,000 increasing the total to $988,362.

4.    Approved a thirteenth Amendment to the contract with MIG/TRA Environmental Sciences for support in finalizing, submitting, and responding to comments for the Second Administrative Draft of the Placer County Conservation Plan for $96,000, increasing the total to $2,038,855.

 

18.  COUNTY EXECUTIVE

A.    Labor Negotiation Services | Professional Services Contract Amendment | Liebert Cassidy Whitmore

1.    Approved an amendment to increase a contract with Liebert Cassidy Whitmore to perform professional consulting services for labor negotiations in the amount of $20,000 for a total contract amount not to exceed $69,999, at no new net County cost.

 

B.    Exceptions to Voyager Card Program | Placer County Fire Vehicles by CAL FIRE Personnel

1.    Authorized the County Executive Officer to approve an exception to the Voyager Card Policy to allow continued use of Voyager cards for Placer County Fire Vehicles by CAL FIRE Personnel. 

 

19.  HEALTH & HUMAN SERVICES

A.    Children’s System of Care | Contract Amendment | Sierra Forever Families

1.    Approved the first amendment to contract CN005763 with Sierra Forever Families to provide expanded services recruiting and retaining resource families, to increase the total compensation by $34,500 for a revised aggregate amount of $84,000 from July 01, 2015 through June 30, 2016 and authorized the Director of Health and Human Services to sign the resulting amendment and subsequent amendments not to exceed 10 percent of the total contract amount, consistent with the subject matter and scope of work.

 

20.  HUMAN RESOURCES

A.    Creation of the Deputy Director – Human Resources Classification

1.    Adopted Ordinance 5817-B, introduced March 22, 2016, amending the un-codified Schedule of Classifications and Compensation Ordinance related to the creation of the Deputy Director – Human Resources classification and placement into the unclassified service.

 

B.    Deferred Compensation Plan Restatement

1.    Authorized the Director of Human Resources and the Deferred Compensation Committee Chair to sign the MassMutual Deferred Compensation Plan Restatement Package for submission to the Internal Revenue Service.

 

21.  PROBATION

A.    Humboldt County Probation and Health and Human Services Contracts | Juvenile Ward Placement and Mental Health Services

1.    Approved the renewal of a contract with the Humboldt County Probation Department for the placement of juvenile wards, in an amount not to exceed $5,850 per bed per month, for the period of April 01, 2016 through March 31, 2018, with the option to renew through March 31, 2020.

2.    Approved the renewal of a contract with the Humboldt County Health and Human Services Department for mental health services provided to minors, in an amount not to exceed $6,028 per minor per month, for the period of April 01, 2016 through March 31, 2020.

 

22.  PUBLIC WORKS & FACILITIES

A.    Notice of Completion | West Sunnyside Water Quality Improvement Project - Phase 2, Contract No. 1155

1.    Adopted Resolution 2016-061 accepting the West Sunnyside Water Quality Improvement Project - Phase 2, Contract No. 1155 as complete; and authorized the Director of Public Works and Facilities, or designee, to sign and record the Notice of Completion.

 

B.    Highway Easement Deed | Relocation of Lake Trail Court, Granite Bay

1.    Adopted Resolution 2016-062 to execute a new Highway Easement Deed for the relocation of Lake Trail Court, to grant easements to PG&E, San Juan Water, and Consolidated Communications, and to accept nine Quitclaim Deeds abandoning the private rights to the old Lake Trail Court on County owned property.

 

C.    Spring Meadows Shade Structure | Project Plans and Specifications

1.    Approved project plans and specifications for the Spring Meadows Park Shade Structure Project 04950 at an estimated cost of $50,000, authorized Procurement Services to solicit bids, and authorized the Purchasing Manager to award the bid to the lowest responsive bidder.

 

D.    Granite Bay Parks, Trails, and Open Space Assessment District

1.    Adopted Resolution 2016-063 of Intention to continue the levy of assessments for FY 2016-17, approving the preliminary Engineer’s Report and setting the time, date and location for a Public Hearing for the Granite Bay Parks, Trails and Open Space Assessment District. 

 

E.    2016 Roadway Surface Treatment Projects | Plans and Specifications

1.    Approved project specifications for the Roadway Surface Treatment project, Summer 2016, Contract 0940, estimated to cost $2,500,000 and authorized the Department of Public Works and Facilities to advertise for bids.

2.    Approved project specifications for the Hot Mix Asphalt Overlay project, Summer 2016, Contract 0941 project estimated to cost $2,800,000 and authorized the Department of Public Works and Facilities to advertise for bids.

 

F.    Budget Revision | County Service Area 28, Zone 173 Dry Creek Sewer | Recycled Water Line Relocation at Cook-Riolo Bridge

1.    Approved a Budget Revision in the County Service Area 28, Zone 173 - Dry Creek Sewer Budget to cancel reserves in the amount of $290,333 to reimburse the Cook-Riolo Road Bridge Replacement Capital Project Budget for the relocation of an existing 24-inch recycled water line.

 

23.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    Acres of Hope | Funding to Support Women and Children Service Programs

1.    Approved appropriation of $500 in Revenue Sharing monies to Acres of Hope for funding to support women and children service programs as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($250).

 

B.    Lighthouse Counseling & Family Resource Center | Funding to Support Various Programs in Placer County

1.    Approved appropriation of $500 in Revenue Sharing monies to Lighthouse Counseling & Family Resource Center as requested by Supervisor Weygandt for funding to support various programs in Placer County.

 

C.    Placer County Museums Docent Guild | Funding to Promote the Community to Come Out and Visit Placer County Museums

1.    Approved appropriation of $350 in Revenue Sharing monies as requested by Supervisor Weygandt ($100) and Supervisor Holmes ($250) to promote the community to come out and visit Placer County museums.

 

24.  SHERIFF

A.    Budget Revision | Purchase Vehicles

1.    Approved a Budget Revision to move $57,000 within the Sheriff’s FY 2015-16 Final Budget to purchase two vehicles for the Sheriff’s Office Fleet Services.

2.    Authorized the Purchasing Manager to execute all related documents and add the vehicles to the Master Fixed Asset List.

 

ITEMS FOR INFORMATION:

 

25.  HUMAN RESOURCES

A.    Classified Service Merit Increases.

 

26.  TREASURER-TAX COLLECTOR

A.    Treasurer’s Statement for the month of February 2016.

 

ADJOURNMENT – To next regular meeting, on April 18 & 19, 2016 in Tahoe.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

April 18, 2016 – Tahoe

April 19, 2016 – Tahoe

May 03, 2016

May 17, 2016

June 07, 2016

June 21, 2016

July 12, 2016

July 25, 2016 – Tahoe

July 26, 2016 – Tahoe

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov