COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, May 03, 2016

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                       David Boesch, County Executive Officer

Robert Weygandt, District 2, Chairman                                                                                                 Gerald O. Carden, County Counsel

Jim Holmes, District 3                                                                                                                                              Andy Heath Assistant CEO

Kirk Uhler, District 4                                                                                                                                        Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Duran.

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER REPORTS:

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:10 a.m.

 1.   COUNTY EXECUTIVE

A.    Commendation

1.    Approve and present a Commendation for Community Development Resource Agency Director Michael Johnson for 10 years of service with the County of Placer.

 

 9:15 a.m.

 2.   COUNTY EXECUTIVE | ECONOMIC DEVELOPMENT

A.    Resolution | Establishing a Sister County in Nanping County, China

1.    Adopt a Resolution supporting a trip to China with the ultimate goal of establishing a sister county relationship with Nanping County in the Fujian Province.

 

 9:25 a.m.

 3.   COUNTY EXECUTIVE | EMERGENCY SERVICES

A.    Proclamation | Wildfire Community Preparedness Day

1.    Approve a Proclamation recognizing May 7, 2016 as Wildfire Community Preparedness Day 2016.

 

 9:30 a.m.

 4.   COUNTY EXECUTIVE | EMERGENCY SERVICES

A.    Sunset Industrial Area Community Facilities District 2012-1 | Resolution to Annex Property owned by Turf’s Up Group, LLC

1.    Conduct a Public Hearing, consider all protests, tabulate ballots, and adopt a Resolution to annex Assessor’s Parcel Number 017-210-003-000, owned by Turf’s Up Group, LLC, into Community Facilities District Number 2012-1, Sunset Industrial Area Services and apply the established charge for fire protection services and emergency medical services on each parcel with the said district.

 

10:00 a.m.

 5.   SHERIFF

A.    Collaborative Plan to Help Homelessness in Placer County

1.    Receive a joint presentation from the Sheriff’s Office, Probation Department, and the Department of Health and Human Services on a collaborative plan to help address homelessness in Placer County.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 6. COMMUNITY DEVELOPMENT RESOURCE AGENCY

A..   Status Update on Placer Ranch Specific Plan Work Program

1.    Receive a status update on the work program to include the Placer Ranch Specific Plan into the Sunset Industrial Area Plan Update process.

 

 7.   HEALTH & HUMAN SERVICES

A.    Homeless Shelter Services Request for Proposals | Volunteers of America of Northern California & Northern Nevada

1.    Approve the award of competitive Request for Proposals No. 10535 to Volunteers of America Northern California and Northern Nevada, Inc. (“VOA”) for Homeless Shelter Services in the maximum amount of $455,000 for the period of June 01, 2016, through March 31, 2017, and authorize the Chairman to sign to the resultant Contract for Services and Site Access Agreement.

 

 8.   COUNTY EXECUTIVE

A.    FY 2016-17 Proposed Budget Development – Challenges and Choices

1.    Receive an update on the FY 2016-17 Proposed Budget development process at it relates to priority initiatives and funding requirements; and provide any necessary staff direction.

 

 9.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

 

(A)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS

Property: APN: 021-274-031

Agency Negotiators: David Boesch, Gerald Carden, Robert Sandman, Ken Grehm, and Laurie Morse

Negotiating Parties: County of Placer and City of Lincoln

Under Negotiation: Price, terms of payment, or both.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

10.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

 

A.    Software Maintenance Services | Netsmart Technologies Inc. of Overland Park, KS

1.    Approve the award of a purchase order with Netsmart Technologies, Inc. of Overland Park, KS for software maintenance, in the amount of $66,528, for the period of January 01, 2016 to December 31, 2016.  Funding is included in the Administrative Services Department FY 2015-16 Final Budget, resulting in no net new County cost.

2.    Authorize the Purchasing Manager to sign all required documents.

 

B.    Information Technology Support Services | NTT Data, Inc., of Boston, MA

1.    Approve Change Order No. 1 to Blanket Purchase Order No. 022455 with NTT Data, Inc. of Boston, MA for information technology support services in the amount of $138,000, increasing the total to $188,000.  Funding is included in the Administrative Services Department FY 2015-16 Final Budget and will be included in the FY 2016-17 Proposed Budget, resulting in no net new County cost.

2.    Approve the option to renew the blanket purchase order for one (1) additional one-year term, with a renewal amount not to exceed 10 percent in aggregate of the award amount.

3.    Authorize the Purchasing Manager to sign all required documents.

 

C.    Generator Inspection, Maintenance and Repair Services | California Generator Service, of San Leandro, CA

1.    Approve the renewal of a competitively awarded blanket purchase order with California Generator Service of San Leandro, CA for generator inspection, preventative maintenance and repair services in the maximum amount of $152,500 for the period of May 03, 2016 through March 31, 2017. Funding is included in the Department of Public Works and Facilities’ FY 2015-16 Final Budget, and will be included in the FY2016-17 Proposed Budget, resulting in no net new County cost.

2.    Authorize the Purchasing Manager to sign all required documents.

 

D.    Heating, Ventilation and Air-Conditioning Parts and Supplies | Refrigeration Supplies Distributor, of Roseville, CA

1.    Approve Change Order No. 1 to Blanket Purchase Order No. 22173 with Refrigeration Supplies Distributor of Roseville, CA for heating, ventilation and air-conditioning parts and supplies in the amount of $100,000 for a revised maximum amount of $150,000.

2.    Approve the option to renew the blanket purchase order for one (1) additional one-year term with a renewal amount not to exceed 10 percent in aggregate of the award amount.

3.    Authorize the Purchasing Manager to sign all required documents.

 

E.    Task Management Software Program | InTelegy Corporation, of Danville, CA

1.    Approve a contract with InTelegy Corporation of Danville, CA for an updated task management software program in the maximum amount of $375,000.  Funding is included in the Department of Health and Human Services’ FY 2015-16 Final Budget and will be included in the FY 2016-17 Proposed Budget, resulting in no net new County cost.

2.    Authorize the Purchasing Manager to sign all required documents.

 

11.  ASSESSOR

A.    Increase Threshold for Property Assessment Exemptions

1.    Adopt a Resolution to increase Low Value Assessment threshold from $5,000 to $10,000.

 

12.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    16-042  Fraas, Lisa  (Property Damage)  $908.86

2.    16-043  Gasper, George  (Property Damage)  $415.50

3.    16-044  Nelson, Laura  (Property Damage)  $865.57

 

13.  COMMITTEES & COMMISSIONS

A.    Civil Service Commission

1.    Approve the reappointment of Andrae Michael Randolph to Seat #1, as requested by Supervisor Duran.

 

14.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Tentative Map Term Extensions | Amendments to Chapter 16 of the Placer County Code

1.    Introduce an Ordinance amending Placer County Code Chapter 16, Article 16.12, Section 16.12.120(C) and Article 16.20, Section 16.20.060(B)(1) Related to Tentative Map Term Extensions, and waive oral reading.

2.    Determine the Ordinance is exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3).

 

B.    Rockwood Subdivision, Tract No. 1016, DFF-1550 | Improvements Complete | Faithful Performance and Labor and Materials Sureties

1.    Accept the improvements as complete.

2.    Authorize the Faithful Performance and Labor and Materials sureties to be set at:

a.    Faithful Performance 25 percent of the value of any otherwise unsecured public improvements immediately upon your Board’s approval.

b.    Labor and Material 50 percent or the total of all claims per Government Code Section 66499.7, whichever is higher.

 

15.  COUNTY EXECUTIVE | EMERGENCY SERVICES

A.    Program Funding | County Firewise Community Program and Placer County Sheriff’s Office Search and Rescue Program

1.    Obligate $53,106.71 in Fiscal Year 2016-17 Secure Rural Schools & Community Self-Determination Act of 2000 and the Emergency Economic Stabilization Act of 2008 Title III program funding to support the County Firewise Community Program and the Placer County Sheriff’s Office Search and Rescue Program.

2.    Authorize a 45 day public noticing of the planned use of these funds and return to your Board on June 21, 2016 with any input from the public and to request final approval of planned expenditures.

 

16. HEALTH & HUMAN SERVICES

A.    Proclamation | May 2016 as Placer County Older Americans Month

1.    Approve a Proclamation declaring May 2016 as Placer County Older Americans Month.

 

B.    Placer County Drug Medi-Cal Provider Applications

1.    Delegate authority to the Health and Human Services Director to approve current and future Placer County Drug Medi-Cal (DMC) provider applications, for county operated treatment to California Department of Health Care Services (DHCS), the certifying body.

 

C.    Environmental Health Local Enforcement Agency Services Agreement | El Dorado County

1.    Approve an agreement with the County of El Dorado for Placer County Environmental Health to provide Local Enforcement Agency services from July 01, 2016 through April 30, 2021 in a total amount not to exceed $625,000.

2.    Authorize the Director of the Health and Human Services or designee to sign subsequent amendments not to exceed 10 percent of the total contract amount, consistent with the subject matter and scope of work.

 

D.    Statewide Welfare Case Data Systems | California State Association of Counties Contract

1.    Approve a contract with the California State Association of Counties (CSAC) to obtain their services as fiscal agent and manager for the statewide Welfare Case Data Systems (WCDS), for a three-year term beginning July 01, 2016 through June 30, 2019, in the amount of $373,624 (no net new County cost), and authorize the Director of Health and Human Services to sign the contract and subsequent amendments up to ten percent of the contract amount consistent with the agreement's subject matter and scope of work.

 

17.  PUBLIC WORKS AND FACILITIES

A.    State Route 49 Pedestrian Facilities and Landscaping Project | Professional Service Contract Amendment | Bennett Engineering Services

1.    Adopt a Resolution to approve Contract Amendment No.2 for Professional Service Contract No.1154, with Bennett Engineering Services, Inc. for civil engineering and environmental related services increasing the contract by $64,943 for a total contract to an amount not to exceed of $153,338; and authorize the Director of Public Works and Facilities, or designee to execute subsequent contract amendments, including increasing the contract amount up to ten percent ($15,334) of the contract amount as needed.

 

B.    Wise Road over Doty Creek Bridge Replacement Project | Environmental Services Contract Amendment | ICF Jones and Stokes Inc.

1.    Adopt a Resolution to approve Contract Amendment No. 3 with ICF Jones and Stokes Inc., for Professional Services Agreement No. 1148 for the Wise Road over Doty Creek Bridge Replacement Project and authorize the Director of Public Works and Facilities, or his designee, to sign and execute subsequent contract amendments to extend the time of completion as needed. Amendment No. 3 does not affect the cost of the current contract amount of $162,915.92.

 

C.    Gold Hill Road over Auburn Ravine Bridge Replacement Project | Environmental Services Contract Amendment | Dokken Engineering Consultants

1.    Adopt a Resolution to approve Contract Amendment No. 4 with Dokken Engineering Consultants, for Professional Services Agreement No. 1172 for the Gold Hill Road over Auburn Ravine Bridge Replacement Project increasing the contract by $51,211 for a total contract amount of $235,458; and authorize the Director of Public Works and Facilities, or his designee, to sign and execute subsequent contract amendments up to ten percent of the contract amounts.

 

D.    South Shore Drive at Donner Lake | Quitclaim Deed for Purchase of County Owned Property

1.    Adopt a Resolution to execute a Quitclaim Deed to Douglas Patrick-Paul and Hazel-Pierce Manfra for the purchase of County owned property on South Shore Drive at Donner Lake.

 

E.    2016 Trenchless Technology Sewer Rehabilitation Project Plans and Specifications | Sewer Maintenance District 1 and Sewer Maintenance District 2

1.    Approve project Plans and Specifications for the 2016 Trenchless Technology Sewer Rehabilitation Project 08251 at an estimated cost of $238,500, and authorize the Director of Public Works and Facilities, or designee, to advertise for bids.

 

18.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

A.    A Touch of Understanding F.O.R.C.E. | Funding to Support Youth Programs

1.    Approve appropriation of $250 in Revenue Sharing monies to A Touch of Understanding F.O.R.C.E. (Friends Offering Respect Creating Empowerment) for funding to support monthly youth programs as requested by Supervisor Holmes.

 

B.    Dry Creek Conservancy | Funding to Support Auburn Ravine Conservation and Restoration Efforts

1.    Approve appropriation of $1,000 in Revenue Sharing monies to Dry Creek Conservancy for funding to support Auburn Ravine conservation and restoration efforts as requested by Supervisor Weygandt.

 

C.    PlacerArts | Funding to Support a New Summer Youth Art Program

1.    Approve appropriation of $1000 in Revenue Sharing monies to PlacerArts for funding to support a new summer youth art program as requested by Supervisor Weygandt ($500) and Supervisor Holmes ($500).

 

ITEMS FOR INFORMATION:

 

19.  HUMAN RESOURCES

A.    Classified Service Merit Increases.

 

20.  TREASURER-TAX COLLECTOR

A.    Bond Disclosure.

 

B.    Treasurer’s Statement for the Month of March 2016.

 

ADJOURNMENT – To next regular meeting, on May 17, 2016.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

May 17, 2016

June 07, 2016

June 21, 2016

July 12, 2016

July 25, 2016 – Tahoe

July 26, 2016 – Tahoe

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov