COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, May 17, 2016

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                       David Boesch, County Executive Officer

Robert Weygandt, District 2, Chairman                                                                                                 Gerald O. Carden, County Counsel

Jim Holmes, District 3                                                                                                                                             Andy Heath, Assistant CEO

Kirk Uhler, District 4                                                                                                                                        Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Holmes

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER REPORTS:  

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:15 a.m.

 1.   COUNTY EXECUTIVE | EMERGENCY SERVICES

A.    Commendation

1.    Present a Commendation to Volunteer Fire Captain Warren Bostick for his 35 years of service with the Placer County Fire Department.

 

9:20 a.m.

 2.   COUNTY EXECUTIVE | EMERGENCY SERVICES

A.    Commendation

1.    Present a Commendation to Battalion Chief Chris Paulus for his thirty-eight year career with Cal Fire and Placer County Fire Department.

 

 9:25 a.m.

 3.   HEALTH & HUMAN SERVICES

A.    Proclamation | Mental Health Matters Month

1.    Present a Proclamation to promote mental health awareness by proclaiming May 2016 as Mental Health Matters Month in Placer County.

 

 9:30 a.m.

 4.   PUBLIC WORKS & FACILITIES

A.    Granite Bay Parks, Trails, and Open Space Assessment District | Assessment Increase

1.    Conduct a Public Hearing and adopt a Resolution approving the Engineer’s Report, confirming the diagram and assessment, and ordering levy of assessments for FY 2016-17 for the Granite Bay Parks, Trails and Open Space Assessment District, increasing the assessment by $2.30 to $79.08 per benefit unit.

 

 9:45 a.m.

 5.   COUNTY EXECUTIVE | EMERGENCY SERVICES

A.    Sunset Industrial Area Community Facilities District 2012-1 | Resolution to Annex Property owned by Rockstone Properties, LLC

1.    Conduct a Public Hearing, consider all protests, tabulate ballots, and adopt a Resolution to annex Assessor’s Parcel Number 017-200-010-510, owned by Rockstone Properties, LLC, into Community Facilities District Number 2012-1, Sunset Industrial Area Services and apply the established charge for fire protection services and emergency medical services on each parcel within the said district.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 6.   HEALTH & HUMAN SERVICES

A.    CalWORKs Welfare-to-Work Participants | The Community College Foundation Contract Amendment

1.    Approve the second amendment to CN005713 with The Community College Foundation, to cover the cost of increased Paid Work Experience and Paid Internship placements for CalWORKs welfare-to-work participants.  This amendment increases the contract amount from $388,016 to $581,226 for the period July 01, 2015 through June 30, 2016, and authorizes the Director of Health and Human Services to sign this amendment and subsequent amendments up to 10 percent of the newly amended contract amount, consistent with the current agreement’s subject matter and scope of work.

2.    Approve a contract with The Community College Foundation for CalWORKs welfare-to-work Paid Work Experience and Paid Internship placements for the period July 01, 2016 through June 30, 2017, in the amount of $617,934, and authorize the Director of Health and Human Services to sign this contract and subsequent amendments up to 10 percent of the contract amount consistent with the agreements subject matter and scope of work.

 

B.    Inmate Healthcare Services | Contract with California Forensic Medical Group, Inc.

1.    Approve the FY 2016-17 Agreement with California Forensic Medical Group, Inc. in the amount of $5,825,362 plus a per diem rate of $5.00 per day for each inmate or minor in excess of a combined population total of 640 (no net County cost) from July 01, 2016 through June 30, 2017, and authorize the Director of Health and Human Services to sign subsequent amendments up to 5 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

 

C.    Long-term Psychiatric Residential Care | Contract with Crestwood Behavioral Health, Inc.

1.    Approve contract for FY 2016-17 through FY 2017-18 for mandated medically necessary mental health services for Placer County residents in need of long-term residential psychiatric care in the total amount of $1,720,000 ($1,032,000 net County cost) and authorize the Director of Health and Human Services to sign amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

 

D.    Intensive Residential Mental Health Services | Umbrella Contract with Group Home Providers

1.    Approve annual contracts with multiple entities for intensive, specialized mental health services by group home providers, in a maximum aggregate amount of $585,000 ($76,000 net County cost) by way of a maximum payment authorization established by the Auditor-Controller for FY 2016-17, approve the provider list, and authorize the Director of Health and Human Services to amend the list of providers as long as any amendments are reflected in next year’s annual list, sign provider agreements, and sign subsequent amendments consistent with the agreement’s subject matter and scope of work.

 

E.    Community Outpatient Mental Health Services | Umbrella Contract with Private Network Providers

1.    Approve annual provider agreement with multiple entities for mental health services by private network providers, in a maximum aggregate amount of $650,000 ($104,000 net County cost) by way of a maximum payment authorization established by the Auditor-Controller for FY 2016-17, approve the provider list, authorize the Director of Health and Human Services to amend the list of providers as long as any amendments are reflected in next year’s annual list and to execute provider agreement.

 

 7.   PUBLIC WORKS & FACILITIES

A.    Dowd Road over Coon Creek Bridge Replacement Project | Professional Services Agreement with Mark Thomas and Company

1.    Adopt a Resolution to approve the award of Contract No. 000947 with Mark Thomas and Company, in an amount not to exceed $555,175 for professional engineering services for the bridge replacement project on Dowd Road at Coon Creek and authorize the Director of Public Works and Facilities, or designee, to execute subsequent contract amendments up to 10 percent ($55,518) of the contract amount as needed.

 

B.    Placer Rescue Mission | Non Exclusive Site Access Agreement

1.    Approve a Non-Exclusive Site Access Agreement with the Placer Rescue Mission, a nonprofit corporation, allowing access and providing County funding for professional services needed to determine project feasibility of potential development of permanent housing, an emergency shelter and a multi-service center project on a portion of the County-owned property located at 4242 Cincinnati Avenue in Rocklin CA, for a two year period, at a total not-to-exceed cost of $44,000.

 

 8.   SHERIFF

A.    Booking and Jail Services | Agreement with Nevada County Sheriff’s Office

1.    Approve an Agreement between the Placer County Sheriff’s Office and the Nevada County Sheriff’s Office for Booking and Jail Services in the amount of $420,961, for a term of one year, from July 01, 2016 to June 30, 2017, with the option to renew annually based on mutual written agreement by June 1st of any subsequent year thereafter.

 

B.    Jail Management System | Contract with TriBridge Holdings, of Tampa, FL | Data Conversion and Report Migration Support | TekSystems Inc. of Rancho Cordova, CA

1.    Approve a Contract with Tribridge Holdings, LLC of Tampa, FL. for a new Jail Management System (JMS), in the amount of $1,691,404.

2.    Approve a $95,000 increase to existing Blanket Purchase Order with TekSystems Inc. of Rancho Cordova, CA, increasing the total amount from $40,000 to $135,000 in Calendar Year 2016 to provide data conversion and report migration support for the new JMS.

3.    Authorize a one year renewal of Blanket Purchase Order with TekSystems Inc. in the amount of $135,000 from January 01, 2017 through December 31, 2017.

4.    Authorize the Purchasing Manager to sign all required documents.

 

 9.   COUNTY EXECUTIVE

A.   Placer Ranch | Consultant Services Agreement with Mackay & Somps Civil Engineers, Inc.

1.    Authorize the County Executive Officer to execute a Consultant Services Agreement for engineering and related serves for the Placer Ranch Project with Mackay & Somps Civil Engineers, Inc. for a not to exceed amount of $1,271,140.

 

B.    Appointment of Placer County Clerk-Recorder-Registrar of Voters

1.    Consider appointment of Ryan Ronco, Assistant Recorder-Registrar, to the office of the Placer County Clerk-Recorder-Registrar of Voters.  This appointment would fill the vacancy created by the retirement of Jim McCauley, County Clerk-Recorder-Registrar. The appointed Clerk-Recorder-Registrar would serve the remainder of the unexpired term, which ends 2018.

 

10.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

       One potential case

(b)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: One potential case

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

11.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

 

A.    Document Imaging Module | Netsmart Technologies, Inc., of Overland Park, KS

1.    Approve the award of a purchase order with Netsmart Technologies, Inc. of Overland Park, KS for one document imaging module and software maintenance, in the amount of $76,700, for the period of June 01, 2016 to July 31, 2017.  Funding is provided by the Administrative Services Department in the FY 2015-16 Final Budget, resulting in no net new County cost.

2.    Authorize the Purchasing Manager to sign all required documents.

 

B.    CommVault Data Storage Software Support | ePlus Technology Inc., of Rocklin, CA

1.    Approve the award of a sole-source purchase order to ePlus Technology Inc. of Rocklin, CA for the purchase of support for CommVault data storage software licenses for the Countywide network in the amount of $80,593, for the period of June 10, 2016 to June 09, 2017.  Funding is provided by the Administrative Services Department in the FY 2015-16 Final Budget, resulting in no net new County cost.

2.    Approve an option to renew the purchase order for one additional one-year term provided the renewal amount does not exceed 10 percent in aggregate of the original award amount;

3.    Authorize the Purchasing Manager to sign all required documents.

 

C.    Aggregate Materials and Hauling Services | Blain Stumpf Trucking, of Shingle Springs, CA

1.    Approve the award of competitive Bid No. 10531 to Blain Stumpf Trucking of Shingle Springs, CA for aggregate materials and hauling services in the maximum amount of $120,000 for the period of May 17, 2016 through March 31, 2017.  Funding is provided by the Department of Public Works and Facilities in the FY 2015-16 Final Budget and will be included in the FY 2016-17 Requested Budget.

2.    Approve the option to renew the resulting blanket purchase order for two (2) additional one-year periods provided the renewal amounts do not exceed 10 percent in aggregate of the original award amount.

3.    Authorize the Purchasing Manager to sign all required documents.

 

D.    Americans with Disabilities Act Ramp Retrofit Services | PBM Construction, Inc., of Rocklin, CA

1.    Approve Change Order No. 2 to Blanket Purchase Order No. 22161 with PBM Construction, Inc. of Rocklin, CA for Americans with Disabilities Act ramp retrofit services in the amount of $92,849 for a revised maximum amount of $450,000 through September 30, 2016.

2.    Authorize the Purchasing Manager to sign all required documents.

 

E.    Approve Change Order No. 2 with M&R Valuation Services, Inc. dba HVS Consulting & Valuation, of San Francisco, CA

1.    Approve Change Order No. 2 to Contract No. KN021134 with M&R Valuation Services, Inc., dba HVS Consulting & Valuation of San Francisco, CA extending the contract date from July 01, 2016 through June 30, 2017 related to resolving pending resort property ownership changes and anticipated assessment appeals.

2.    Authorize the Purchasing Manager to sign all required documents.

 

12.  BOARD OF SUPERVISORS

A.    Minutes

1.    Approve Minutes of April 05, 2016 and April 19, 2016.

 

13.  COMMITTEES & COMMISSIONS

A.   Mental Health Alcohol and Drug Advisory Board

1.      Approve the reappointment of Theresa Thickens to Seat #6 (Representing Family Member District 5).

 

B.   Newcastle/Ophir Municipal Advisory Council

1.      Approve the appointment of Dennis Jacinto to the unexpired term of Seat #1 (Representing District 3), as requested by Supervisor Holmes.

 

14.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Tentative Map Term Extensions | Amendments to Chapter 16 of the Placer County Code

1.    Adopt an Ordinance, introduced on May 03, 2016, amending Placer County Code Chapter 16, Article 16.12, Section 16.12.120(C) and Article 16.20, Section 16.20.060(B)(1) related to Tentative Map Term Extensions.

2.    Determine the Ordinance is exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3).

 

B.    Schaffer’s Mill Phase 2C-1 (Previously Eaglewood/Timilick) | Final Map Tract No. ESD 16-00038

1.    Authorize the Chair to sign the Schaffer’s Mill Phase 2C-1 Final Map and Subdivision Improvement Agreement and approve recordation of the Final Map and the Agreement.

 

C.    Withdrawal of two Planning Appeals | Northstar Forest Flyer and Northstar Basin Retrofit Project

1.    Accept appellant Aspen Grove Owners Association’s request to withdraw the appeals filed for Northstar Forest Flyer (PCPA 20130040) and Northstar Basin Retrofit Project (PLN15-001114/ESD14-00104).

 

15.  COUNTY EXECUTIVE

A.    Merit Increase

1.    The County Executive Officer recommends that the Board approve a 5% merit increase for Sheri Chapman, Deputy County Counsel III from Grade 457 Step 3 at $56.12 per hour to Grade 457 Step 4 at $58.93 per hour, effective April 02, 2016.

 

B.    North Lake Tahoe Economic Incentive Program Guidelines and Procedures

1.    Approve the North Lake Tahoe Economic Incentive Program Guidelines and Procedures, application, and scoring system. 

 

C.    Reaffirm Local Emergency Proclamation in Placer County | Tree Mortality

1.    Adopt a Resolution reaffirming a Local Emergency in Placer County due to tree mortality.

 

D.    Placer County 2016 Local Multi-Hazard Mitigation Plan Update

1.      Adopt a Resolution to approve the Placer County 2016 Local Hazard Mitigation Plan (LHMP) Update.

2.    Authorize the Emergency Services Program Manager to work with the Federal Emergency Management Agency (FEMA) to provide any additional clarification and documents for the LHMP and transmit the FEMA-approved LHMP to apply for FEMA-grant funding under DR-4240 Hazard Mitigation Grant Program.

 

16.  PUBLIC WORKS & FACILITIES

A.    Federal Aid Master Agreement | Federal Aid Projects | California Department of Transportation

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to execute the Federal Aid Master Agreement No. 03-5919F15 for federal aid projects administered by the California Department of Transportation and to execute future Master Agreement Revisions, Program Supplemental Agreements, Fund Exchange Agreements, and/or Fund Transfer Agreements with the California Department of Transportation for administering federal-aid projects under Master Agreement No. 03-5919F15.

 

B.    Cook Riolo Road Pedestrian Pathway Project | Initial Study/Mitigated Negative Declaration

1.    Adopt a Resolution to approve and adopt the Initial Study/Mitigated Negative Declaration with the required findings and mitigations for the Cook Riolo Road Pedestrian Pathway project.

 

C.    Bridge Replacement Project Dowd Road over Yankee Slough, Contract No. 1200 | Notice of Completion

1.    Adopt a Resolution accepting the Bridge Replacement Project on Dowd Road over Yankee Slough as complete, and authorize the Director of Public Works and Facilities, or designee to sign and record the Notice of Completion.

 

D.    Athens Avenue Sewer Alternatives Analysis | Consultant Services Agreement Stantec Consulting Services Inc.

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to execute a new Agreement with Stantec Consulting Services Inc., to conduct a sewer service alternatives analysis for the area surrounding Athens Avenue in the Sunset Industrial Area, in an amount not to exceed $150,000.

2.      Approve a Budget Revision to decrease appropriations in Capital Project No. 4907 Miscellaneous Projects and create a new Capital Project No. 04992 Sunset Area Utilities in the amount of $200,000.

 

E.    Placer Land Trust Acquisition Funding Agreement | Agricultural Conservation Easement - Oest Ranch, Auburn CA

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to finalize and execute the Funding Agreement to provide $80,000 towards the Placer Land Trust’s acquisition of an agricultural conservation easement over 77.4 acres of land near the southwest corner of Lone Star Road and Highway 49 in the North Auburn area of Placer County from the Oest Family Trust, at a total estimated County cost of $85,000.

 

F.    Former Titan 1-A Missile Facility Site Minor Land Division Parcel Map | Owner’s Statement Authorization

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to sign the Owner’s Statement associated with the Former Titan 1-A Missile Facility Site Minor Land Division Parcel Map, and to execute all documentation necessary to process and record a Final Parcel Map.

 

17.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

A.    Seniors First Inc. | Funding to Support the Senior Nutrition Program

1.    Approve appropriation of $250 in Revenue Sharing monies to Seniors First Inc. for funding to support the senior nutrition program as requested by Supervisor Holmes.

 

B.    The Forgotten Soldier Program’s Annual 111 Mile Motorcycle Ride | Funding to Support Programs for Veterans

1.      Approve appropriation of $250 in Revenue Sharing monies to The Forgotten Soldier Program’s Annual 111 Mile Motorcycle Ride for funding to support programs for veterans as requested by Supervisor Holmes.

 

C.    Placer County Law Enforcement Chaplaincy | Funding to Support the Chaplaincy Program

1.      Approve appropriation of $550 in Revenue Sharing monies to Placer County Law Enforcement Chaplaincy for funding to support the chaplaincy program as requested by Supervisor Weygandt ($100), Supervisor Holmes ($200) and Supervisor Uhler ($250).

 

D.    Placer Veteran Stand Down Inc. | Funding to Support Programs for Veterans

2.      Approve appropriation of $350 in Revenue Sharing monies to Placer Veteran Stand Down Inc. for funding to support programs for veterans as requested by Supervisor Weygandt ($100) and Supervisor Uhler ($250).

 

ITEMS FOR INFORMATION:

 

18.  COUNTY EXECUTIVE

A.    Letter of Support | Research for a Planned Community

1.    Receive a letter of support for research and development of a planned community for individuals with autism spectrum disorders and aging seniors who are medically fragile.

 

ADJOURNMENT – To next regular meeting, on June 07, 2016.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

June 07, 2016

June 21, 2016 – (to be held at CDRA Building 3091 County Center Drive)

July 12, 2016 – (to be held at CDRA Building 3091 County Center Drive)

July 25, 2016 – Tahoe

July 26, 2016 – Tahoe

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.