COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, July 26, 2016

9:00 a.m.

 

Jack Duran, District 1                                                                                                                         David Boesch, County Executive Officer

Robert Weygandt, District 2, Chairman                                                                                                 Gerald O. Carden, County Counsel

Jim Holmes, District 3                                                                                                                                            Andy Heath, Assistant CEO

Kirk Uhler, District 4                                                                                                                                        Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chair

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

MEETING LOCATION:

Community Development Resource Center

3091 County Center Drive, Auburn, CA 95603

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Montgomery

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

CONSENT AGENDA – Consent Agenda approved as amended with action as indicated.  Item 7A moved for discussion.

MOTION Holmes/Duran/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

CONSENT ITEMS MOVED FOR DISCUSSION:

 7.   ADMINISTRATIVE SERVICES / PROCUREMENT

A.    Agricultural Marketing Services | Consulting Services Agreement with PlacerGROWN, of Auburn, CA

1.    Approved the award of a negotiated Consulting Services Agreement with PlacerGROWN of Auburn, CA, a local non-profit organization, for agricultural marketing services in the maximum amount of $108,000.  Funding is provided by the Agriculture Department’s FY 2016-17 Proposed Budget, resulting in no net new County cost.

2.    Authorized the Purchasing Manager to sign all required documents.

MOTION Montgomery/Holmes/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:  None.

 

BOARD MEMBER REPORTS: Supervisor Holmes reported on the National Association of Counties meeting in Long Beach, California. 

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:15 a.m.

 1.   SHERIFF

A.    Sheriff’s Office Jail Booking, Jail Access, and Incarceration Fees | Public Hearing and Ordinance Amendment

1.    Conducted a Public Hearing and adopted Ordinance 5829-B amending the Sheriff’s Office Jail Access Fees charged to cities, Incarceration Fees for the Main Jail and Minimum Security, and Booking Fees charged to defendants at sentencing based on an annual study of costs and fees.

MOTION Holmes/Montgomery/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

9:30 a.m.

 2.   COUNTY EXECUTIVE

A.    Statewide Community Infrastructure Program

1.    Received a staff report on the Statewide Community Infrastructure Program.

2.    Conducted a Public Hearing on the proposed adoption of the Statewide Community Infrastructure Program.

3.    Adopted Resolution 2016-150 authorizing the County of Placer to join the Statewide Community Infrastructure Program; authorized the California Statewide Communities Development Authority to accept applications from property owners, conduct special assessment proceedings and levy assessments within the territory of unincorporated Placer County; approved the form of Acquisition Agreement for use when applicable; authorized and direct the County Executive Office staff to process applications for the program; and authorized the County Executive Officer, or designee, to sign applications for participation in the program.

4.    Adopted Resolution 2016-151 approving changes to the Placer County Bond Screening Committee Rules and Procedures to implement the Statewide Community Infrastructure Program.

MOTION Duran/Holmes/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10:00 a.m.

 3.   HUMAN RESOURCES

A.    Appeal by Placer Correction and Probation Officers Association

1.    Considered the Hearing Officers decision on the Placer Correction and Probation Officers Association appeal of the County Employee Relations Officer’s determination that the proposed unit was not an appropriate unit.

2.    Adopted the third party Hearing Officer’s recommendation to the Board to deny the PCPOA appeal, including the hearing officer’s findings of fact.

MOTION Uhler/Holmes/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 4.   BOARD OF SUPERVISORS

A.    Approved minutes from June 07, 2016 (Weygandt absent).

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSTAIN: Weygandt

 

 5.   COUNTY EXECUTIVE

A.    Indigent Defense Services

1.    Approved and authorized the County Executive Officer to conclude negotiations and, upon review and approval by County Counsel and Risk Management, sign a four- year contract from August 01, 2016 through June 30, 2020 in the negotiated amount of $23,962,500 with the Law Office of Dan Koukol for primary indigent defense services on terms consistent with those contained in the draft agreement.

2.    Provided staff direction on continuing to evaluate service model options, including potential development of a county office, for indigent defense services.

MOTION Holmes/Duran/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

B.    FY 2016-17 Capital Facilities Financing Plan Workshop

1.    Received a status update on the 2011 Capital Facilities Financing Plan projects.

2.    Conducted a workshop on priority capital projects and provided staff direction on next steps in the development of the 2016 Capital Facilities Financing Plan.

 

 6.   COUNTY COUNSEL / ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

       One potential case The Board heard a report from Counsel and gave direction.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

 7.   ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    MOVED FOR DISCUSSION Agricultural Marketing Services | Consulting Services Agreement with PlacerGROWN, of Auburn, CA

1.    Approve the award of a negotiated Consulting Services Agreement with PlacerGROWN of Auburn, CA, a local non-profit organization, for agricultural marketing services in the maximum amount of $108,000.  Funding is provided by the Agriculture Department’s FY 2016-17 Proposed Budget, resulting in no net new County cost.

2.    Authorize the Purchasing Manager to sign all required documents.

 

B.    Concealable Body Armor | Change Order to Blanket Purchase Order No. 22039 with Galls LLC, of Lexington, KY

1.    Approved Change Order No. 1 to Blanket Purchase Order No. 22039 with Galls LLC of Lexington, KY for concealable body armor and related products in the amount of $6,000 for a revised maximum amount of $56,000.

2.    Authorized the Purchasing Manager to sign all required documents.

 

C.    Janitorial Supplies | Sac-Val Janitorial Supply, of Sacramento, CA

1.    Approved Blanket Purchase Order renewal with Sac-Val Janitorial Supply of Sacramento, CA for janitorial supplies in the maximum amount of $265,000 for the period of August 01, 2016 through November 05, 2017.

2.    Approved the option to renew the resulting blanket purchase order on a year-to-year basis for two (2) additional one-year periods provided the renewal amounts do not exceed 10 percent in aggregate of the original award amount.

3.    Authorized the Purchasing Manager to sign all required documents.

 

 8.   BOARD OF SUPERVISORS

A.    Approved minutes from June 21, 2016.

 

 9.   CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management

1.    16-064 Peterson, Anna (Personal Injury) $12,500

2.    16-066 Morris, David (Personal Injury) Unstated

3.    16-067 Griggs, Robert (Personal Injury) Unstated

4.    16-069 Stark, Laurie (Personal Injury) Unstated

5.    16-070 Allstate/Jackson, R.(Property Damage) $2,507

6.    16-071 Irby, Randal (Personal Injury) $1,000,000

7.    16-074 Zhang, Flora (Personal Injury) Unstated

8.    16-076 Javidan, Nazli (Property Damage) Unstated

 

10.  COMMITTEES AND COMMISSIONS

A.    Roseville Public Cemetery District

1.    Approved the reappointment of Steven Howe to Seat #4, as requested by Supervisor Duran.

 

11.  COUNTY EXECUTIVE

A.    Placer County Bond Screening Committee | Update to Rules and Procedures

1.    Adopted Resolution 2016-146 approving additions and changes to the Placer County Bond Screening Committee Rules and Procedures.

 

B.    Mello-Roos Community Facilities Districts | Local Goals and Policies

1.    Adopted Resolution 2016-147 approving Local Goals and Polices for Mello-Roos community facilities districts.

 

C.    Main Street Program | Economic Development Services Contract with Tahoe City Downtown Association

1.    Approved an Economic Development Services Contract with the Tahoe City Downtown Association in the amount of $75,000 to implement the Main Street Program and provide special event development and promotional services in the Tahoe City/North Lake Tahoe area from July 01, 2016 through June 30, 2017. Funding is available as a budgeted net county cost in the Lake Tahoe Tourism and Promotions budget.

 

D.    Kings Beach Pier Concept Planning Project | North Lake Tahoe Resort Association Capital Project Recommendation

1.    Approved a proposed North Lake Tahoe Resort Association infrastructure account expenditure of $69,575 for the Kings Beach Public Pier Concept Planning Project funded by the Lake Tahoe Tourism and Promotions Fund and at no net county cost.

 

12.  HEALTH AND HUMAN SERVICES

A.    California Department of Social Services Expansion of Mental Health Services to Foster Care Children | Extension of Contract for use of Placer County Director of Children’s System of Care

1.    Approved an extension of the revenue contract with California Department of Social Services for the loan of an employee, Richard Knecht, Director of Children’s System of Care, to serve in the capacity of a Transformation Manager to implement the expansion of mental health services to foster care children, in the amount of $131,133, plus expenses, for the period of August 01, 2016 through December 31, 2016, and authorized the Director of Health and Human Services to sign the contract and amendments up to 10 percent of the total contract amount, consistent with the contract’s subject matter and scope of work.

 

B.    Regional Health and Human Services in North Lake Tahoe Area | Contract with Nevada County

1.    Approved a contract with Nevada County for collaborative and regional health and human services in the North Lake Tahoe area from July 01, 2016, through June 30, 2017, in an amount not to exceed $111,537 ($16,730 net County cost) and authorized the Director of Health and Human Services, with concurrence of the Human Resources Director, to sign the contract and subsequent amendments consistent with the subject matter and scope of work up to 10 percent of the amount.

 

C.    Placer County’s Mental Health Programs | Performance Agreement with California Department of Health Care Services

1.    Approved the FY 2016-17 Performance Agreement with California Department of Health Care Services that sets forth the conditions and requirements for Placer County’s mental health programs, and authorized the Director of Health and Human Services to sign this agreement and subsequent amendments.

 

13.  HUMAN RESOURCES

A.    Creation of Crime Analyst Classification and Position Allocation Changes

1.    Adopted Ordinance 5828-B, introduced July 12, 2016, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to the creation of the Crime Analyst classification series, and position changes within the Sheriff’s Department and the Department of Public Works & Facilities.

 

B.    Creation of Revenue Services Supervisor Classification

1.    Introduced an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to the creation of the Revenue Services Supervisor classification. Oral reading waived.

 

C.    Creation of Payroll Manager Classification

1.    Introduced an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to the creation of the Payroll Manager classification. Oral reading waived.

 

D.    Bargaining Unit Change for Accounting Technicians in Auditor-Controller’s Office

1.    Introduced an Ordinance moving four (4) Accounting Technicians assigned to the Payroll Division of the Auditor-Controller’s Office from the General Bargaining Unit to the Confidential Unit. Oral reading waived.

 

14.  PUBLIC WORKS & FACILITIES

A.    Kings Beach Commercial Core Improvement Project | Contract Change Order with Q&D Construction

1.    Authorized the Director of Public Works and Facilities, or designee, to execute a Contract Change Order for the Kings Beach Commercial Core Improvement Project – Core of the Core, Contract No. 1140 with Q&D Construction Company, in the amount not to exceed $115,000 for grant funded water quality improvements.

 

B     Highway 49 Beautification and Sidewalk Project | Plans and Specifications; Advertise for Construction Bids

1.    Adopted Resolution 2016-148 approving the plans and specifications for the Highway 49 Beautification and Sidewalk Project and authorizing the Department of Public Works and Facilities, or designee, to advertise for construction bids.

 

C.    Sheriff Department Substation at 6140 Horseshoe Bar Road, Loomis CA | Lease Amendment with Richard and Michelle Ruff

1.    Adopted Resolution 2016-149 authorizing the Director of Public Works and Facilities, or designee, to execute and administer Lease Amendment No. 3 to Lease No CN000502, upon review and approval by County Counsel and Risk Management,  with Richard and Michelle Ruff, Trustees of the Richard H. and Michelle V. Ruff 1989 Family Trust, to set rent escalations at two (2) percent per year, incorporate Future Tenant Improvements and Minor Alterations provisions, and receive an additional $10,000 rent credit from the Landlord.

 

D.    Sheriff Department Substation at 6140 Horseshoe Bar Road, Loomis, CA | Lease Amendment with Eugene M. Stiles

1.    Authorized the Director of Public Works and Facilities, or designee, to execute Lease Amendment No. 2, upon review and approval by County Counsel and Risk Management, with Eugene M. Stiles, Successor Trustee of the Eugene and Helen Stiles Trust to revise the Monthly Rent to a fixed amount of $1,000, and to provide a $2,000 rent credit which can be applied towards future rent payments.

 

E.    Placer Commuter Express Operations | Contract Amendment with Amador Stage Lines

1.    Authorized the Director of Public Works and Facilities, or designee, to execute Amendment No. 2 to Contract No. 1138 with Amador Stage Lines to provide operations for Placer Commuter Express, in the amount not to exceed $410,000 for the period of August 01, 2016, to July 31, 2017. Funding is provided by passenger fares ($270,000), contributions from the Cities of Auburn, Colfax, Lincoln, Loomis and Rocklin ($72,600), and the County Local Transportation Fund ($58,100).

 

F.    Transit Planning and Programming of Federal Transit Administration Funds | Memorandum of Understanding with Tahoe Regional Planning Agency

1.    Authorized the County Executive Officer to sign a Memorandum of Understanding with the Tahoe Regional Planning Agency regarding the coordination of transit planning and programming of Federal Transit Administration funds in the Tahoe Urbanized Area on an ongoing basis.

 

15.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    Revenue Sharing – Auburn Host Lions Club | Funding to Support Programs for the Blind and Visually Impaired

1.    Approved appropriation of $300 in Revenue Sharing monies to Auburn Host Lions Club to support programs for the blind and visually impaired as requested by Supervisor Holmes.

 

B.    Revenue Sharing – The Cowpoke Foundation Fall Gathering | Funding to Support Local Charitable Organizations.

1.    Approved appropriation of $600 in Revenue Sharing monies to The Cowpoke Foundation Fall Gathering as requested by Supervisor Weygandt ($100) and Supervisor Holmes ($500).

 

ITEMS FOR INFORMATION:

 

16.  HUMAN RESOURCES

A.    Classified Service Merit Increases

 

ADJOURNMENT – To next regular meeting, on Tuesday, August 9, 2016, to be held at the Community Development Resource Center 3091 County Center Drive, Auburn, CA 95603.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

August 09, 2016 – Community Development Resource Center 3091 County Center Drive, Auburn, CA 95603

August 23, 2016

September 13, 2016 – Tahoe

September 27, 2016

October 11, 2016

October 24, 2016 – Tahoe

October 25, 2016 – Tahoe

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov