COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, August 09, 2016

9:00 a.m.

 

Jack Duran, District 1                                                                                                                       David Boesch, County Executive Officer

Robert Weygandt, District 2, Chairman                                                                                                 Gerald O. Carden, County Counsel

Jim Holmes, District 3                                                                                                                                             Andy Heath, Assistant CEO

Kirk Uhler, District 4                                                                                                                                                                                                 

Jennifer Montgomery, District 5, Vice Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

MEETING LOCATION:

Community Development Resource Center

3091 County Center Drive, Auburn, CA 95603

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Uhler.

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - Consent Agenda approved with action as indicated.

MOTION  Duran/Holmes/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:  None

 

BOARD MEMBER REPORTS: None. 

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 1.   PUBLIC WORKS & FACILITIES

A.    Energy Saving | Presentation on County Saving Measures

1.    Received an update on the energy saving measures the County has employed over the last eight years.

 

B.    Hidden Falls Regional Park | Update on Interim Parking Solutions

1.    Received an update on interim parking solutions at Hidden Falls Regional Park.

 

C.    Hidden Falls Regional Park Expansion | Consultant Services Agreement with AECOM Technical Services, Inc. for Environmental Review

1.    Approved an agreement with AECOM Technical Services, Inc. for Hidden Falls Regional Park Expansion Environmental Review, in the amount of $233,622 and approved a Budget Revision in the amount of $250,000 to create a new Capital Project No 04994 Hidden Falls Expansion Environmental Review.

MOTION Holmes/Montgomery/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

D.    Sustainable Groundwater Management Act | Martis Valley Basin

1.    Received an update on the Sustainable Groundwater Management Act activities for the Martis Valley Groundwater Basin and proposed timeline to meet regulation milestones.

 

E.    Sustainable Groundwater Management Act | North American Sub-Basin Update and Western Placer County Groundwater Management Plan Implementation Agreement

1.    Received an update on the Sustainable Groundwater Management Act activities for the North American Sub-Basin.

2.    Approved the award and execution of competitive Bid No. 10550 to GEI Consultants, Inc. for the Western Placer County Groundwater Management Plan Implementation, in the amount not-to-exceed $201,896, and authorized the Director of Public Works and Facilities, or designee, to execute contract change orders up to ten percent (10%) of the contract amount.

3.    Approved a Budget Revision to create a Capital Project for Sustainable Groundwater Management Act implementation in the amount of $250,000.

MOTION Holmes/Montgomery/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

2.    COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

A.    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation:

(a)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: One potential case The Board heard a report from Counsel and gave direction to Counsel.

 

B.    §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS

(a)   Property: APN:  019-010-030, 019-090-019, 019-100-030

Agency Negotiators: David Boesch, Gerald Carden, Robert Sandman, Gregg McKenzie, Ken Grehm, and Laurie Morse.

Negotiating Parties: County of Placer and Sheridan 883 Investors, LLC.

Under Negotiation: Price, terms of payment, or both. The Board heard a report and gave direction to its Real Property Negotiators.

 

(b)   Property: APNs:  027-040-07-100, El Dorado County

Agency Negotiators: David Boesch, Gerald Carden, Robert Sandman, Jennifer Merchant, Paul Griffith, Ken Grehm, and Laurie Morse.

Negotiating Parties: County of Placer and the City of South Lake Tahoe.

Under Negotiation: Price, terms of payment, or both. The Board heard a report and gave direction to its Real Property Negotiators.

 

C.    §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: David Boesch, Lori Walsh, Nicole Lopez, Donna Williamson, Gerald O. Carden

Employee organization:  DSA The Board heard a report and gave direction to its Labor Negotiators.

 

D.    §54957 – PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Title:  County Executive Officer The Board conducted a performance evaluation.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

 3.   ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

 

A.    Hewlett Packard Brand Network Products | Modal Networks, Inc., of Sacramento, CA

1.    Approved Change Order No. 1 to Blanket Purchase Order No. 22612 with Modal Networks, Inc. of Sacramento, CA for Hewlett Packard brand network products in the amount of $100,000 for a revised maximum amount of $275,000 through March 31, 2017.  Funding is provided by Administrative Services Department’s FY 2016-17 Proposed Budget.

2.    Authorized the Purchasing Manager to sign all required documents.

 

B.    IT Service Management System | ServiceNow, Inc., of Santa Clara, CA

1.    Approved the award of a purchase order with ServiceNow, Inc. of Santa Clara, CA for the acquisition of ServiceNow Service Management Suite Licensing in the maximum amount of $70,080 for the period of September 01, 2016 to August 31, 2017.  Funding is provided by the Administrative Services Department’s FY 2016-17 Proposed Budget from the County Fire Fund and individual Fire Community Service Areas.

2.    Authorized the Purchasing Manager to sign all required documents.

 

C.    Firefighting Turnouts and Accessories | Allstar Fire Equipment, Inc., of Hayward, CA

1.    Approved Change Order No. 2 to Blanket Purchase Order No. 22359 with Allstar Fire Equipment, Inc. of Hayward, CA for firefighting turnouts and related accessories in the amount of $20,000 for a revised maximum amount of $70,000 through October 31, 2016.  Funding is provided in the FY 2016-17 Proposed Budget from the County Fire Fund and individual Fire Community Service Areas.

2.    Authorized the Purchasing Manager to sign all required documents.

 

 4.   AGRICULTURE

A.    Exotic Pest Detection Trapping Program | Contract with California Department of Food and Agriculture

1.    Adopted Resolution 2016-152 authorizing the Agricultural Commissioner/Sealer to sign contract #16-0104 for reimbursement in the amount of $83,864 with the California Department of Food and Agriculture for enforcement of the mandated Exotic Pest Detection Trapping Program for FY 2016-17.

 

B.    Pierce’s Disease Enforcement Program | Reimbursement Contract California Department of Food and Agriculture

1.    Adopted Resolution 2016-153 authorizing the Agricultural Commissioner/Sealer to sign contract #16-0423-SF in the amount of $100,018 with the California Department of Food and Agriculture for reimbursement for Pierce’s Disease Enforcement Program for FY 2016-17 and FY 2017–18.

 

 5.   CHILD SUPPORT SERVICES

A.    Child Support Awareness Month

1.    Approved a Proclamation Declaring August 2016 as Child Support Awareness Month in Placer County.

 

 6.   CLAIMS AGAINST THE COUNTY

A.    Rejected the following claim(s), as recommended by the offices of County Counsel and Risk Management

1.    16-057, USAA Insurance – Dalton, William, (Personal Injury) $12,500

 

 7.   COMMITTEES & COMMISSIONS

A.    Agricultural Commission

1.    Approved reappointments of Dan Macon to Seat #2 (represents Livestock Industry) and Jim Brenner to Seat #6 (represents Fruit Nut Farm Industry).

 

 8.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Northstar Highlands II, Boulders (10G) | Final Map Tract No. ESD16-00030, Improvements ESD15-00136

1.    Accepted the improvements as complete.

2.    Authorized the Chair to sign the Northstar Highlands II Boulders (10G) Final Map and Subdivision Improvement Agreement and approved recordation of the Final Map and the Agreement.

 

B.    Placer County Conservation Plan | Contract Amendments

1.    Approved seventh amendment to the contract with ICF Jones & Stokes, Inc. for support in revising the Administrative Draft and preparing a Public Review Draft of the Placer County Conservation Plan and EIR/EIS, for $224,978 increasing the total to $960,757, and authorized the County Executive Officer to sign the amendment.

2.    Approved eighth amendment to the contract with Salix Consulting, Inc. for continued support in the preparation of the Placer County Conservation Plan, including additional sub-consultant services in support of finalizing the Draft County Aquatic Resources Program, Draft Placer County Conservation Plan, and EIR/EIS, for $178,050 increasing the total to $612,991.68, and authorized the County Executive Officer to sign the amendment.

3.    Approved ninth amendment to the contract with Hausrath Economics Group for continued support in finalizing, submitting, and responding to comments for the Cost and Funding sections of the Administrative and Public Review Drafts of the Placer County Conservation Plan and EIR/EIS, for $90,000 increasing the total to $1,078,362.30, and authorized the County Executive Officer to sign the amendment.

4.    Approved fourteenth Amendment to the contract with MIG/TRA Environmental Sciences for support in finalizing, submitting, and responding to comments for the Administrative and Public Review Drafts of the Placer County Conservation Plan and EIR/EIS, for $200,000 increasing the total to $2,238,855, and authorized the County Executive Officer to sign the amendment.

 

 9.   COUNTY EXECUTIVE

A.    Reaffirm a Local Emergency Proclamation in Placer County | Tree Mortality

1.    Adopted Resolution 2016-154 reaffirming a local emergency in Placer County due to tree mortality.

 

B.    Unclassified Employee Step Increases

1.    The Board approved a 5% merit increase for:

a.    Clayton Cook, Deputy County Counsel II from Grade 447, Step 3 at $50.79 per hour to Grade 447, Step 4 at $53.34 per hour, effective June 25, 2016.

b.    Chris M. Gray-Garcia, Public Information Officer from Grade 441, Step 2 at $45.57 per hour to Grade 441, Step 3 at $47.86 per hour, effective July 9, 2016.

 

10.  HUMAN RESOURCES

A.    Creation of Revenue Services Supervisor Classification

1.    Adopted Ordinance 5830-B, introduced July 26, 2016, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to the creation of the Revenue Services Supervisor classification.

 

B.    Creation of Payroll Manager Classification

1.    Adopted Ordinance 5831-B, introduced July 26, 2016, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to the creation of the Payroll Manager classification.

 

C.    Gold Country Employment Relations Consortium | Contract with Liebert Cassidy Whitmore

1.    Authorized the County Executive Officer to sign a contract with Liebert Cassidy Whitmore for services from the Gold Country Employment Relations Consortium, in the amount of $5,230, for the period of FY 2016-17.

 

D.    Civil Service Commission | Legal Services Contract with the Law Office of William Wright

1.    Authorized the County Executive Officer to sign a contract with the Law Office of William Wright for legal services in support of the Civil Service Commission, in an amount not to exceed a budgeted net county cost of $35,000, for the period of FY 2016-17.

 

E.    Bargaining Unit Change for Accounting Technicians in Auditor-Controller’s Office

1.    Adopted Ordinance 5832-B, introduced July 26, 2016, moving four (4) Accounting Technicians assigned to the Payroll Division of the Auditor-Controller’s Office from the General Bargaining Unit to the Confidential Unit.

 

11.  PROBATION

A.    Juvenile Ward Placement at Bar-O Boys Ranch | Contract with Del Norte County

1.    Authorized the Chief Probation Officer to sign the contract with Del Norte County for the placement of juvenile wards at the Bar-O Boys Ranch, in an amount not to exceed $3,500 per bed per month, for the period of July 01, 2016 through June 30, 2017, and any amendments up to 10 percent, consistent with the contract’s subject matter and scope of work.

 

12.  PUBLIC WORKS & FACILITIES

A.    Job Order Contracting Services | Change Order with Pride Industries One, Inc.

1.    Authorized the Chair to sign a Change Order with Pride Industries One, Inc. for Job Order Contracting Services; Project No. 9486.04, by $250,000 for a total contract cost not-to-exceed $1,250,000. 

 

13.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    Auburn Rotary Club Community Barbeque | Funding to support local non-profit organizations, community and youth programs and scholarships for Placer High School students

1.    Approved appropriation of $200 in Revenue Sharing monies to the Auburn Rotary Club Community Barbecue as requested by Supervisor Holmes.

 

B.    Keaton Raphael Memorial Kaleidoscope Gala | Funding to Support the Family Navigator Program for Families Coping with Children Diagnosed with Cancer

1.    Approved appropriation of $1,250 in Revenue Sharing monies to Keaton Raphael Memorial Kaleidoscope Gala as requested by Supervisor Weygandt ($250), Supervisor Holmes ($500), and Supervisor Uhler ($500).

 

C.    The Placer County Sheriff’s Activities League (PALS) | Funding to Support Youth Activities

1.    Approved appropriation of $1,000 in Revenue Sharing monies to the Placer County Sheriff’s Activities League (PALS) as requested by Supervisor Weygandt ($250), Supervisor Holmes ($500) and Supervisor Uhler ($250).

 

14.  SHERIFF

A.    Computer System Maintenance and Support | Contract Amendment with Tiburon, Inc.

1.    Approved Amendment eight with Tiburon, Inc. for computer system maintenance and support, in the amount of $347,769 (no net new County Cost) for the period of July 01, 2016 to June 30, 2017, and authorized the Purchasing Manager to sign the Amendment and any related documents.

 

B.    Off-Highway Vehicle Program | Grant award from California Department of Parks and Recreation Off-Highway Motor Vehicle Recreation Division

1.    Adopted Resolution 2016-155 authorizing the Sheriff to execute a grant award from the California Department of Parks and Recreation Off-Highway Motor Vehicle Recreation Division (OHV) in the amount of $57,793, commencing August 01, 2016 to July 31, 2017, to fund OHV program efforts.  A required county match of $19,264 is budgeted in the FY 2016-17 Proposed Budget.

 

ITEMS FOR INFORMATION:

 

15.  TREASURER-TAX COLLECTOR

A.    Treasurers Statement for the month of June 2016

 

ADJOURNMENT – To next regular meeting, on August 23, 2016.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

August 23, 2016

September 13, 2016 – Tahoe

September 27, 2016

October 11, 2016

October 24, 2016 – Tahoe

October 25, 2016 – Tahoe

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.