COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, August 23, 2016

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                       David Boesch, County Executive Officer

Robert Weygandt, District 2, Chairman                                                                                                 Gerald O. Carden, County Counsel

Jim Holmes, District 3                                                                                                                                             Andy Heath, Assistant CEO

Kirk Uhler, District 4                                                                                                                                                                                                 

Jennifer Montgomery, District 5, Vice Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Duran.

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER REPORTS:  

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:10 a.m.

 1.   Board of Supervisors

A.    Presentation | Betty R. Samson

1.    Present Betty R. Samson with an Award of Merit from the Conferences of California Historical Societies.

 

9:20 a.m.

 2.   HEALTH & HUMAN SERVICES

A.    Proclamation

1.    Approve a Proclamation declaring September 2016 as “Hunger Action Month” in Placer County.

 

 9:30 a.m.

 3.   AGRICULTURE

A.    Presentation | Coexisting with the Urban Beaver

1.    Receive a presentation on coexisting with urban beaver population.

 

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 4.   ADMINISTRATIVE SERVICES/PROCUREMENT

A.    Various Vehicle Purchases | Purchase Order with California Governor’s Office of Emergency Services, of Mather, CA

1.    Approve the award of a negotiated purchase order to the California Governor’s Office of Emergency Services of Mather, CA for the purchase of thirty-four (34) Chevrolet Tahoe patrol vehicles and eight (8) non-patrol vehicles in the maximum amount of $1,500,693.  Funding is provided in the FY 2016-17 Proposed Budgets for the Sheriff’s Office and Probation Department.

2.    Authorize the Purchasing Manager to sign all required documents for this request as well as requests to purchase additional vehicles of the same type with the California Governor’s Office of Emergency Services of Mather, CA within FY 2016-17 contingent upon the requests being appropriately budgeted and included in the FY 2016-17 Master Fixed Asset List.

 

 5.   PUBLIC WORKS & FACILITIES

A.    County Wide Projects | Plans and Specifications for Job Order Contracting

1.    Approve Plans and Specifications for Job Order Contracting, Project No. 9486.05, with an estimated probable construction cost not-to-exceed $2,200,000, including contingency, and authorize staff to advertise for bids.

 

B.    Bowman Road Railroad Bridge Rehabilitation Project | Public Highway Overpass Crossing Agreement with Union Pacific Railroad

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to enter into a Public Highway Overpass Crossing Agreement with Union Pacific Railroad for the Bowman Road at Union Pacific Railroad Bridge Rehabilitation project for an amount not to exceed $475,186, at no net County cost.

                                                                                   

C.    Motor Grader Purchase | Pape Machinery

1.    Approve the award of a negotiated purchase order to Pape Machinery of Sacramento, CA for the purchase of two (2) each John Deere motor graders in the maximum amount of $653,221.

2.    Authorize the Purchasing Manager to sign all required documents.

 

D.    Human Resources and Risk Management Remodel | Job Order with John F. Otto, Inc., dba Otto Construction

1.    Award the Job Order for the Human Resources and Risk Management Remodel at 145 Fulweiler Avenue, Project No. 9424, to John F. Otto, Inc., dba Otto Construction, in the amount of $413,579.55.

2.    Authorize the Director of Public Works and Facilities, or designee, to execute said Job Order and approve any supplemental Job Orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

 

E.    Roadway Safety Sign Audit and Sign Upgrade | Amendment to Professional Services Agreement for Engineering Support Services

1.    Adopt a Resolution to approve Amendment No. 2 to Professional Services Agreement No. 1197 with Kimley Horn for engineering support services for the Roadway Safety Sign Audit and Sign Upgrade, for an additional amount of $43,000, increasing the total PSA amount not to exceed to $413,922 and authorize the Director of Public Works and Facilities, or designee, to execute future contract amendments up to an additional amount of $50,000.

 

 6.   COUNTY EXECUTIVE

A.    Cooperative Fire Protection Agreement | California Department of Forestry and Fire Protection

1.    Adopt a Resolution approving the California Department of Forestry and Fire Protection Cooperative Fire Protection Agreement for FY 2016-17 in the amount of $10,618,375, and authorize the Chairman to sign the Agreement.

 

 7.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

(a)   Rachael Akey, et al., v. Placer County, et al. 

       U.S.D.C. Eastern District Case No. 2:14-cv-02402-KJM-DB

(b)   Lori Phu v. Placer County, et al.

       U.S.D.C. Eastern District Case No. 2:16-cv-00995-KJM-CKD

(c)   David Allen, WCAB Claim

       WCAB Claim Nos:  ADJ 10318191, ADJ 9982019 and ADJ 9982020

(A)   §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS

(a)   Property: APN 012-114-013-000

Agency Negotiators: David Boesch, Gerald Carden, Robert Sandman, Jeff Brown, Ken Grehm, Maureen Bauman, and Laurie Morse.

Negotiating Parties: County of Placer, Kalinka LLC

Under Negotiation: Price, terms of payment, or both.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

 8.   ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Declare Surplus Vehicles and Authorize Disposal

1.    Declare four (4) vehicles that have reached the end of their useful life as surplus and authorize their disposal.

 

B.    Lumber, Building Material, Tools and Miscellaneous Hardware | Multiple Firms

1.    Approve Countywide blanket purchase orders with multiple firms for lumber, building materials, tools and miscellaneous hardware in the maximum aggregate amount of $220,000 for the period of October 01, 2016 to September 30, 2017.

2.    Approve the option to renew the resulting blanket purchase orders on a year-to-year basis for two (2) additional one-year periods in the maximum aggregate amount of $220,000 annually.

3.    Authorize the Purchasing Manager to sign all required documents.

 

C.    Heavy Equipment Body Repairs and Painting Services | Transportation Services Inc., of Sacramento, CA

1.    Approve Change Order No. 1 to Blanket Purchase Order No. 22397 with Transportation Services Inc. of Sacramento, CA for heavy equipment body repairs and painting services in the amount of $70,000 for a revised maximum amount of $95,000.  Funding is provided in the Department of Public Works and Facilities FY 2016-17 Proposed Budget.

2.    Authorize the Purchasing Manager to sign all required documents.

 

D.    Professional Consulting Services for Public Works Projects | Various Firms

1.    Approve the Qualified List based on the competitive Request for Qualifications No. 10527 for Professional Consulting Services for Public Works Projects in Eastern Areas of Placer County, to be provided as needed to the Department of Public Works and Facilities for the period of September 01, 2016 to August 31, 2019.

2.    Approve option to renew the resulting Qualified List on a year-to-year basis for two (2) additional one-year terms.

 

 9.   AUDITOR

A.    Budget Revisions FY 2015-16

1.    Approve Budget Revisions for the fiscal year ended June 30, 2016 to comply with the requirements of the County Budget Act and appropriations limits set by Proposition No. 4.

B.    Adopting FY 2016-17 Property Tax Rates for Voter-Approved Indebtedness

1.    Adopt a Resolution approving the FY 2016-17 property tax rates for voter-approved indebtedness, pursuant to Government Code Sections 29100 and 29106.

 

10.  BOARD OF SUPERVISORS

A.    Approve minutes from July 12, 2016 and July 26, 2016.

 

B.    Approve a change in location for the Tuesday September 13, 2016 meeting from Auburn to Tahoe.

 

11.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    16-083 Lucido, James P. - (Personal Injury), Unstated Amount

2.    16-085 Barrett Business Services Inc. (BBSI) - (Personal Injury), Unstated Amount

 

12.  COMMITTEES & COMMISSIONS

A.    Greater Lincoln Area Fire Safe Council

1.    Approve appointment of Anton Stinauer to Seat #5 (represents Public at-Large) and Matthew Walls to Seat #6 (represents Agricultural).

 

B.    Fish and Game Commission

1.    Approve reappointment of Don Gould to Seat #1 (represents District 1) and Kari Freidig to Seat #6 (represents Colfax area), and appointment of Jim Victorine to Seat #3 (represents District 3) and Scott Husmann to Seat #7 (represents Foresthill area).

 

C.    Auburn Veterans Memorial Hall Board of Trustees

1.    Approve the 2016/17 term appointments of the Auburn Veterans Memorial Hall Board.

 

D.    Colfax Veterans Memorial Hall Board of Trustees

1.    Approve the 2016/17 term appointments of the Colfax Veterans Memorial Hall Board.

 

E     Foresthill Veterans Memorial Hall Board of Trustees

1.    Approve the 2016/17 term appointments of the Foresthill Veterans Memorial Hall Board.

 

F.    Lincoln Veterans Memorial Hall Board of Trustees

1.    Approve the 2016/17 term appointments of the Lincoln Veterans Memorial Hall Board.

 

G.   Loomis Veterans Memorial Hall Board of Trustees

1.    Approve the 2016/17 term appointments of the Loomis Veterans Memorial Hall Board.

 

H.    Roseville Veterans Memorial Hall Board of Trustees

1.    Approve the 2016/17 term appointments of the Roseville Veterans Memorial Hall Board.

 

I.     Squaw Valley Design Review Committee

1.    Approve reappointment of David Stepner to Seat #1, as requested by Supervisor Montgomery.

 

13.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Tahoe Beachfront Residences Tract No. ESD16-00013 | Final Map and Subdivision Improvement Agreement

1.    Authorize the Chair to sign the Tahoe Beachfront Residences Final Map (formerly Peak10) and Subdivision Improvement Agreement and approve recordation of the Final Map and Agreement.

 

14.  COUNTY EXECUTIVE

A.    Placer Administrative | Updated Injury and Illness Prevention Programs Policy

1.    Adopt a Resolution approving an updated Injury and Illness Prevention Programs Policy for the Placer Administrative Manual.

 

B.    2016 Emergency Management Performance Grant | Staff Designation

1.    Adopt a Resolution authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain funds in the 2016 Emergency Management Performance Grant.

 

C.    2016 Homeland Security Grant Program.

1.    Adopt a Resolution authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain and manage funds in the 2016 Homeland Security Grant Program.

 

D.    Reaffirm a Local Emergency Proclamation in Placer County | Tree Mortality

1.    Adopt a Resolution reaffirming a local emergency in Placer County due to tree mortality.

 

15.  PUBLIC WORKS & FACILITIES

A.    Tahoe City Urban Improvement Project Storm Water Treatment Facility | Plans and Specifications and Construction Contract

1.    Approve the project plans and specifications for the Phase 2 Maintenance of the Tahoe City Urban Improvement Project Storm Water Treatment Facility and award Construction Contract No. 000952 to John Longo Construction Co., Inc., in the amount of $90,050 for construction of the project; authorize the Chair to execute the construction contract on behalf of Placer County; and authorize the Director of Public Works and Facilities, or designee, to approve and sign contract change orders up to $9,005.

 

B.    Gold Hill Road Over Auburn Ravine Bridge Replacement Project | Utility Agreement with Pacific Bell Telephone Company dba AT&T California

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to enter into a Utility Agreement with Pacific Bell Telephone Company dba AT&T California for the Gold Hill Road over Auburn Ravine Bridge Replacement Project in a total amount not to exceed $79,637.

 

C.    Gold Hill Road Over Auburn Ravine Bridge Replacement Project | Utility Agreement with Pacific Gas & Electric Company

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to enter into a Utility Agreement with Pacific Gas & Electric Company for the Gold Hill Road over Auburn Ravine Bridge Replacement Project in a total amount not to exceed $65,239.

 

D.    Kings Beach Commercial Core Improvement Project | Construction of Rainbow and Salmon Parking Lots and Bus Shelters and Notice of Completion

1.    Adopt a Resolution accepting the Kings Beach Commercial Core Improvement Project - Construction of Rainbow and Salmon Parking Lots and Bus Shelters, Contract No. 000909, as complete; and authorize the Director of Public Works and Facilities, or designee, to sign and record the Notice of Completion.

 

E.    Weimar Institute | Quitclaim for Purchase of a Portion of West Paoli Lane in Weimar

1.    Adopt a Resolution to execute a Quitclaim Deed to the Weimar Institute for the purchase of a portion of West Paoli Lane in Weimar.

 

F.    Placer County Government Center Rent Escalations | Lease Amendment with New Cingular Wireless PCS, LLC

1.    Authorize the Director of Public Works and Facilities, or designee, to execute Lease Amendment No. 2 with New Cingular Wireless PCS, LLC, a Delaware limited liability company, setting rent escalations at 2.5 percent per year throughout the Term of the Lease and pro viding two additional 5-year Option Terms.

 

16.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    The Lincoln Area Chamber of Commerce Lincoln Showcase | Funding to Support Community Engagement Programs

1.    Approve appropriation of $1,000 in Revenue Sharing monies to The Lincoln Area Chamber of Commerce Lincoln Showcase as requested by Supervisor Weygandt.

 

B.    Placer Land Trust | Funding to Support Programs that Protect Natural and Agricultural Land in Placer County

1.    Approve appropriation of $1,000 in Revenue Sharing monies to Placer Land Trust as requested by Supervisor Weygandt ($500) and Supervisor Holmes ($500).

 

17.  SHERIFF

A.    Commendation | Corie Quillinan

1.    Approve a Commendation commending Corie Quillinan for 29 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

B.    Commendation | Kurt Walker

1.    Approve a Commendation commending Kurt Walker for 29 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

ADJOURNMENT – To next regular meeting, on September 13, 2016 to be held at the North Tahoe Event Center, 8318 North Lake Blvd. Kings Beach, CA.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

September 13, 2016 – Tahoe

September 27, 2016

October 11, 2016

October 24, 2016 – Tahoe

October 25, 2016 – Tahoe

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

Agendas are available online at Placer County’s website www.placer.ca.gov