COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, October 25, 2016

9:00 a.m.

 

Jack Duran, District 1                                                                                                                       David Boesch, County Executive Officer

Robert Weygandt, District 2, Chairman                                                                                                 Gerald O. Carden, County Counsel

Jim Holmes, District 3                                                                                                                                             Andy Heath, Assistant CEO

Kirk Uhler, District 4                                                                                                                                       Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

North Tahoe Event Center

8318 North Lake Blvd.

Kings Beach, CA. 96143

 

9:00 a.m.

 

FLAG SALUTE – Led by County Counsel Gerald Carden

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

CONSENT AGENDA: Consent Agenda approved with action as indicated.  Items 9A and 16B moved for discussion.

MOTION Holmes/Montgomery/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

CONSENT ITEMS MOVED FOR DISCUSSION:

9.    ADMINISTRATIVE SERVICES

A.    Short Term Rental Industry Monitoring and Compliance Services Contract | Host Compliance, LLC of San Francisco, CA

                  1.        Approved the award of a sole source contract to Host Compliance, LLC of San Francisco, CA to provide short term rental industry monitoring and compliance services, in the not-to-exceed award amount of $248,000 for the period of November 01, 2016 through October 31, 2017.

                  2.        Approved a Budget Revision in the amount of $248,000 to the FY 2016-17 Administrative Service Department’s Revenue Service Division Budget.

                  3.        Authorized the Purchasing Manager to sign all required documents.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

16.  PUBLIC WORKS AND FACILITIES

B.    SR 89 Truckee River Bridge and Dollar Creek Shared-Use Projects | Amendment of Reimbursable Agreement with Federal Highway Administration

1.    Adopted Resolution 2016-205 authorizing the Director of Public Works and Facilities, or designee, to amend the Reimbursable Agreement No. DTFH68-15-E-00057 between Placer County and the Federal Highway Administration, Central Federal Lands Highway Division, for the SR 89 Truckee River Bridge and Dollar Creek Shared-Use Trail Projects in the amount of $40,000, for the period of August 10, 2016 to December 01, 2018.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

PUBLIC COMMENT: Ellie Waller, Ann Nichols, Margaret Martini, Judith Michaels-Simon, Steve Wallace, Robert Hines and Don Bell spoke in protest of the Martis Valley Project.

 

BOARD MEMBER REPORTS: Supervisor Montgomery reported that she participated with Ken Pimlott, Chief of CalFire, in a presentation at UC Davis in front of the Natural Areas Association on landscape scale management of forests and watersheds and how California is working on adaptation and mitigation for climate change. There was a recommitment from the US Forest Service and CalFire to continue working with the County on some of these wildland urban interface issues in terms of forest health and better watershed management.

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:10 a.m.

 1.   COUNTY EXECUTIVE

A.    Presentation | North Lake Tahoe Resort Association FY 2015-16 Overview and FY 2016-17 Organizational Work Plan

1.    Received a presentation by the North Lake Tahoe Resort Association on successes and challenges from FY 2015-16 and the updated FY 2016-17 Organizational Work Plan.

 

 9:20 a.m.

 2.   COUNTY EXECUTIVE

A.    North Lake Tahoe Resort Association FY 2016-17 | Contract Amendment

1.    Approved a fifth amendment to the North Lake Tahoe Resort Association (Resort Association) contract to enhance services in the Infrastructure Department and improve management of Resort Association sponsored events and to accommodate allocation of $2,233,580 in FY 2015-16 Transient Occupancy Tax Fund balance for a contract total of up to $7,875,114, at no new net cost to the County. The term of this agreement is from October 25, 2016 through June 30, 2017.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

10:30 a.m.

 3.   COUNTY EXECUTIVE

A.    Tahoe Truckee Housing Needs Assessment | Findings and Next Steps

1.    Received a presentation on challenges associated with workforce housing in the North Lake Tahoe region, including findings and recommended strategies from the Tahoe Truckee Housing Needs Assessment.

2.    Provided direction to staff on options for further consideration and analysis.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 4.   HEALTH & HUMAN SERVICES

A.    Whole Person Care Pilot Program | Revenue Contract with the California Department of Health Care Services

1.    Authorized the Director of Health and Human Services to sign a revenue contract, and resulting documentation, with the California Department of Health Care Services from January 01, 2016 to December 31, 2020 in an amount not to exceed $20,126,290 (no Net County Cost) to implement a Whole Person Care Pilot Program, with Risk Management and County Counsel concurrence.

2.    Authorized the Director of Health and Human Services to sign subsequent amendments not to exceed five (5) percent of the total contract amount, consistent with the contract's subject matter and scope of work, with Risk Management and County Counsel concurrence.

3.    Approved a budget revision for FY 2016-17 to increase revenues and expenditures for the Department of Health and Human Services in the amount of $7,196,208 (no Net County Cost).

4.    Added five (5) vehicles, for use in the Whole Person Care Program, in the amount of $142,500 to the Master Fixed Asset List to be recommended for purchase at a subsequent date.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

 5.   COMMUNITY DEVELOPMENT RESOURCES AGENCY

A.    Placer County Tahoe Basin Area Plan Update | Status Report and EIR/EIS Contract Amendment

1.      Received an update on the Tahoe Basin Area Plan.

2.      Approved a contract amendment with Ascent Environment for final preparation of the Placer County Tahoe Basin Area Plan Environmental Impact Report/Environmental Impact Statement (EIR/EIS) for $77,965, increasing the total to $525,415 and authorized the County Executive Officer to execute the contract.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

 6.   PUBLIC WORKS AND FACILITIES

A.    Update | Cabin Creek Biomass Facility

1.    Received an update on efforts to develop a biomass-to-energy facility at the Cabin Creek site.

 

B.    Centennial Reservoir Project | Protest to Delay

1.    Authorized staff to file a Protest to Delay the State Water Resources Control Board hearing on the Centennial Reservoir Water Rights Application.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

C.    Countywide Park and Trail Master Plan Consultant Services Agreement | Design Workshop, Inc.

1.    Approved an agreement with Design Workshop, Inc. to prepare a comprehensive Park and Trail Master Plan in the amount of $690,254.

2.    Authorized the Purchasing Manager to execute the agreement.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

D.    Update | Speedboat Beach at Lake Tahoe

1.    Received an update on Speedboat Beach at Lake Tahoe.

 

E.    FY 2016-17 Local Transportation Fund Claim | Placer County Transportation Planning Agency to Tahoe Truckee Area Regional Transit and Placer County Transit

1.    Adopted Resolution 2016-206 to approve the FY 2016-17 Local Transportation Fund Claim from the Placer County Transportation Planning Agency in the amount of $5,522,974 to fund Placer County Transit, Tahoe Truckee Area Regional Transit, and Placer County road maintenance activities.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

F.    FY 2016-17 Local Transportation Fund Claim | Tahoe Regional Planning Agency to Tahoe Truckee Area Regional Transit

1.    Adopted Resolution 2016-207 to approve the FY 2016-17 Local Transportation Fund Claim from the Tahoe Regional Planning Agency in the amount of $596,128 to fund Tahoe Truckee Area Regional Transit.

MOTION Montgomery/Holmes/Unanimous VOTE 4:0

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSENT: Duran

 

 7.   COUNTY EXECUTIVE

A.    Presentation | Infrastructure and Transportation Investment in North Lake Tahoe

1.    Received a presentation on Infrastructure and Transportation investment of Transit Occupancy Tax (TOT) Funds in North Lake Tahoe to support implementation of the 2015 Tourism Master Plan (2015 TMP).

 

8.    COUNTY COUNSEL / ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.      Existing Litigation (Government Code §54956.9(d)(1)):

(a)   Fireman's Fund Insurance Company vs. County of Placer, et al. 

Placer County Superior Court Case No. SCV0037903 The Board heard a report from Counsel.  No action taken.

(b)   Pat J. Woods and David C. Leinberger vs. County of Placer, et al.

       Placer County Superior Court Case No. SCV0038047 The Board heard a report from Counsel.  No action taken.

2.    Anticipated Litigation:

(a)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: One potential case The Board heard a report from Counsel.  No action taken. 

Adjourned as the Placer County Board of Supervisors and convened as the Successor Agency

 

(B)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS

Property: APNs: 090-192-055 and 090-192-062

Agency Negotiators: David Boesch, Gerald Carden, Robert Sandman, Ken Grehm, Andy Heath, Jennifer Merchant, Paul Griffith, and Laurie Morse

Negotiating Parties: Placer County Successor Agency and MJL Commercial Properties, LLC.

Under Negotiation: Price, terms of payment, or bothThe Board heard a report and gave direction to its real property negotiation team.

 

Adjourned as the as the Successor Agency and reconvened as Placer County Board of Supervisors   

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

 9.   ADMINISTRATIVE SERVICES

A.    MOVED FOR DISCUSSION Short Term Rental Industry Monitoring and Compliance Services Contract | Host Compliance, LLC of San Francisco, CA

                  4.        Approve the award of a sole source contract to Host Compliance, LLC of San Francisco, CA to provide short term rental industry monitoring and compliance services, in the not-to-exceed award amount of $248,000 for the period of November 01, 2016 through October 31, 2017.

                  5.        Approve a Budget Revision in the amount of $248,000 to the FY 2016-17 Administrative Service Department’s Revenue Service Division Budget.

                  6.        Authorize the Purchasing Manager to sign all required documents.

 

10.  ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Declare Surplus and Authorize Disposal

1.    Declared 12 vehicles that have reached the end of their useful life as surplus and authorized their disposal.

 

B.    County Wide Computer Purchases | CDW-G, of Vernon Hills, IL

1.    Authorized the purchase of personal computers and related peripherals for all County departments through May, 2017 from CDW-G of Vernon Hills, IL utilizing competitively bid cooperative agreements awarded by the Western States Contracting Alliance – National Association of State Procurement Officials’ Cooperative Purchasing Organization, throughout the term of those agreements. Funded by each department’s requested, proposed, or final budget for the fiscal year as of the date of purchase.

 

C.    Preliminary Alcohol Screening Maintenance and Drug Testing Services | Valley Toxicology Service Inc., of West Sacramento, CA

1.    Approved the renewal of a negotiated blanket purchase order with Valley Toxicology Service, Inc. of West Sacramento, CA for preliminary alcohol screening device maintenance and drug testing services in the maximum amount of $100,000 for the period October 01, 2016 through September 30, 2017. Funding is provided by the District Attorney’s FY 2016-17 Final Budget.

2.    Approved the option to renew the blanket purchase order for two (2) additional one-year periods provided the renewal amount does not exceed 10 percent of the recommended maximum amount of $100,000.

3.    Authorized the Purchasing Manager to sign all required documents.

 

D.    Consulting Services for Wastewater, Water/Recycled Water and Landfill Systems | Qualified List

1.    Approved the Qualified List based on the competitive Request for Qualifications No. 10562 for professional consulting services for wastewater, water/recycled water and landfill systems to be provided as needed to the Department of Public Works and Facilities for the period of November 01, 2016 to October 31, 2019.

2.    Approved option to renew the resulting Qualified List for two (2) additional one-year terms.

 

E.    Courier Services | Sierra Express Delivery Service, of Roseville, CA

1.    Approved the award of competitive Bids No. 10580 to Sierra Express Delivery Service Inc. of Roseville, CA for Courier Services in the maximum aggregate amount of $95,500 for the period of November 01, 2016 to September 30, 2017. Funding is included in the Department of Administrative Services’ and the Placer County Library’s FY 2016-17 Final Budgets.

2.    Approved the option to renew the resulting blanket purchase order for two (2) additional one-year periods provided the renewal amounts do not exceed 10 percent in aggregate of the original award amount.

3.        Authorized the Purchasing Manager to sign all required documents.

 

F.    Digital Photographic and Fingerprint Identification System | DataWorks Plus LLC of Greenville, SC

1.    Approved the renewal of a negotiated agreement with DataWorks Plus LLC of Greenville, SC to provide maintenance and support for a digital photographic and fingerprint identification system in the total amount of $62,669 for the period October 01, 2016 through September 30, 2017. Funding is included in the Sheriff’s Office FY 2016-17 Final Budget.

2.    Approved the option to renew the contract for two (2) additional one-year periods provided the renewal amount does not exceed 10 percent of the recommended maximum amount of $62,669.

3.    Authorized the Purchasing Manager to sign all required documents.

 

11.  CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management

1.    16-097 Carr, Robert, (Personal Injury), Unstated Amount

2.    16-100 Donovan, Robert, (Personal Injury), Unstated Amount

3.    16-101 Hixson, Paul, (Personal Injury), Unstated Amount

4.    16-102 Lucido, Janet, (Personal Injury), Unstated Amount

5.    16-103 Valdovinos, Eric, (Personal Injury), Unstated Amount

6.    16-104 Singer, Jason, (Personal Injury), Unstated Amount

 

12.  COMMITTEES AND COMMISSIONS

A.    North Auburn Municipal Advisory Council

1.    Approved the appointment of Patti Flashman to the unexpired term of Seat #5 as requested by Supervisor Montgomery.

 

13.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Bickford Ranch | Final Map Monument Replacement Agreement

1.    Authorized the Chair of the Board of Supervisors to sign the Bickford Ranch Final Map Subdivision Monument Replacement Agreement.

 

14.  COUNTY EXECUTIVE

A.    Capital Facilities and Mitigation Fee Expenditure Plan | Northstar Community Services District

1.    Adopted Resolution 2016-199 approving the Northstar Community Services 2016/17 Capital Facilities and Mitigation Fee Expenditure Plan Annual Update that contains a 2.7% fee increase.

 

15.  HUMAN RESOURCES

A.    Position and Compensation Ordinance | Schedule of Classification and Compensation Ordinance and Allocation of Positions to Department Ordinance

1.    Adopted Ordinance 5843-B, introduced October 11, 2016, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance regarding the creation of the Civil Legal Secretary classification series, abolishing the Secretary to County Counsel classification, abolishing the Chief Assistant County Executive Officer classification, and approving a salary adjustment to the Assistant County Executive Officer classification from salary Grade MNGT 486 ($67.90 to $82.57/ hourly) to ADHD 677 ($77.28 to $93.91/ hourly).

 

16.  PUBLIC WORKS AND FACILITIES

A.    Crime Lab/Coroner Facility Management and Operations Plan | Consultant Services Agreement with SmithGroup JJR

1.    Approved an agreement with SmithGroup JJR, in the amount of $230,000 for development of a Management and Operations Plan for a proposed new Crime Lab/Coroner Building.

 

B.    MOVED FOR DISCUSSION SR 89 Truckee River Bridge and Dollar Creek Shared-Use Projects | Amendment of Reimbursable Agreement with Federal Highway Administration

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to amend the Reimbursable Agreement No. DTFH68-15-E-00057 between Placer County and the Federal Highway Administration, Central Federal Lands Highway Division, for the SR 89 Truckee River Bridge and Dollar Creek Shared-Use Trail Projects in the amount of $40,000, for the period of August 10, 2016 to December 01, 2018.

 

C.    Dowd Road over Coon Creek Bridge Replacement | Approval of Initial Study/Mitigated Negative Declaration

1.    Adopted Resolution 2016-200 approving the Initial Study/Mitigated Negative Declaration with the required findings and mitigations for the Dowd Road over Coon Creek Bridge Replacement Project.

 

D.    Multipurpose Easement Abandonment | 3050 Polaris Road, Tahoe City

1.    Adopted Resolution 2016-201 abandoning a portion of a Multipurpose Easement on Lot 24 in the Highlands No. 4 Subdivision in Tahoe City.

 

E.    Application for Regional Water Authority Membership

1.    Authorized staff to apply to become an Associate level member of the Regional Water Authority.

 

F.    Sustainable Groundwater Management Act

1.    Authorized staff to enter into negotiations with South Sutter Water District for purposes of drafting a Memorandum of Agreement defining all pertinent issues regarding the Sustainable Groundwater Management Act and the formation of a Groundwater Sustainability Agency by South Sutter Water District covering that portion of South Sutter Water District that is within Placer County.

 

G.   Placer County Transit and Tahoe Truckee Area Regional Transit | Title VI Civil Rights Program Policy

1.    Adopted Resolution 2016-202 approving the Placer County Department of Public Works and Facilities updated Title VI Civil Rights Program Policy for Placer County Transit and Tahoe Truckee Area Regional Transit. This program policy will be valid through 2019.

 

H.    Tahoe Truckee Area Regional Transit Added Services

1.    Authorized the Director of Public Works and Facilities, or designee, to implement Tahoe Truckee Area Regional Transit added services in the amount of $244,000 consistent with the TART Systems Plan and the FY 2016-17 Budget.

 

I.     FY 2016-17 State Transit Assistance Claim | Tahoe Regional Planning Agency to Tahoe Truckee Area Regional Transit

1.    Adopted Resolution 2016-203 to approve the FY 2016-17 State Transit Assistance Claim from the Tahoe Regional Planning Agency in the amount of $134,118 to fund Tahoe Truckee Area Regional Transit.

 

17.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    The Forgotten Soldier Program Armed Forces Pavilion and Community Garden | Funding to Support Therapeutic Programs and Resources for Veterans and Their Families

1.    Approved appropriation of $500 in Revenue Sharing monies to The Forgotten Soldier Program as requested by Supervisor Holmes.

 

B.    Placer County Law Enforcement Chaplaincy | Funding to Support Continued Chaplain Services to Crisis Victims

1.    Approved appropriation of $950 in Revenue Sharing monies to Placer County Law Enforcement Chaplaincy as requested by Supervisor Weygandt ($500), Supervisor Holmes ($200), and Supervisor Uhler ($250).

 

18.  TREASURER-TAX COLLECTOR

A.    mPower Program

1.    Adopted Resolution 2016-204 authorizing the Sierra Valley Energy Authority to accept applications from property owners, to conduct contractual assessment proceedings, to levy contractual assessments and to provide financing within the unincorporated territory of Placer County, and approving the Administrative Services Agreement and authorizing related actions.

2.    Approved the Program Management Agreement between Placer County and the Sierra Valley Energy Authority whereby Placer County will provide the administrative and financial functions of operating the mPOWER Program to the Sierra Valley Energy Authority and authorized the County Executive to execute the Agreement.

3.    Approved a contract with Jones Hall for $217,000 to provide legal and bond counsel services related to the formation of the mPOWER program under the Sierra Valley Energy Authority and the issuance of bonds by the Sierra Valley Energy Authority and authorized the County Executive Officer to sign the contract.

 

 

ADJOURNMENT – To next regular meeting, on November 8, 2016.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

November 08, 2016

November 22, 2016

December 06, 2016

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.