COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, March 21, 2017

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                       David Boesch, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Vice Chair                                                                                                                             Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                       Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5, Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Duran

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER REPORTS:  

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:10a.m.

 1.   HEALTH & HUMAN SERVICES

A.    Proclamation | April 2017 Child Abuse Prevention Awareness Month

1.    Present a Proclamation declaring April 2017 as “Child Abuse Prevention Awareness Month” to reaffirm the County’s dedication to preventing child abuse and protecting our community’s children, and call upon residents to increase their participation in efforts to support children and families to strengthen the communities in which we live.

 

 9:15a.m.

 2.   SHERIFF

A.    Presentation | California Department of Alcoholic Beverage Control Director’s Award for Outstanding Performance

1.    Receive a presentation from the California Department of Alcoholic Beverage Control, in which the Placer County Sheriff’s Office will receive the “Director’s Award for Outstanding Performance” for the 2015-2016 Grant Assistance Program term.

 

 9:30a.m.

 3.   PUBLIC WORKS AND FACILITIES

A.    Placer Valley Tourism | Placer County Fairgrounds, Roseville, CA

1.    Adopt a Resolution to designate South Placer Tourism, Inc., a non-profit corporation, doing business as Placer Valley Tourism (PVT), as the New Operator of the Placer County Fairgrounds located at 800 All America City Boulevard in Roseville CA, and authorize staff to implement Assignment provisions of the current Fairgrounds Operating Agreement, Contract No. 11520.

2.    Approve and authorize the Chair to execute the Assignment, Assumption and Operating Agreement (AAO) with PVT, to operate the Placer County Fairgrounds, at a cost of $2,000,000 for the period from July 01, 2017 to December 31, 2032 for the Speedway, and from July 01, 2017 to December 31, 2051 for the balance of the Fairgrounds; accept the PVT donation of approximately 400 cubic yards of soil for landscaping; and authorize the Director of Public Works and Facilities, or designee, to take all other actions required to implement provisions of the AAO.

3.    Approve a Budget Revision appropriating $2,000,000 to Project No. 04969 Fairgrounds Repair in the Capital Projects fund.

 

 1:00p.m.

 4.   COUNTY EXECUTIVE

A.    Capital Improvement Planning Workshop

1.    Provide direction to prepare a Five-Year Capital Improvement Plan.

2.    Review County’s Debt Management Policy.

3.    Provide direction on major capital facilities projects, including Auburn Health and Human Services Office Building, Coroner Facility, Crime Lab, Elections Warehouse, and Jail Facilities.

4.    Provide direction to create a detailed financing plan and construction timeline for Board-directed project(s) and return to the Board as soon as possible.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 5.   HEALTH & HUMAN SERVICES

A.    Revenue Agreement I State of California, Department of Health Care Services

1.    Approve the sixth amendment for contract #14-90083 with the State of California, Department of Health Care Services, for the Negotiated Net Amount and Drug Medi-Cal initial multi-year revenue agreement, increasing the revenue amount by $1,162,603 for a new amount of $12,306,923, from July 01, 2014 through June 30, 2017, and authorize the Director of Health and Human Services to sign subsequent amendments not to exceed 10 percent of the contract amount, consistent with the agreement’s subject matter and scope of work, with Risk Management and County Counsel concurrence.

 

 6.   PUBLIC WORKS AND FACILITIES

A.    Placer Parkway Phase I Project / Professional Engineering Services | Mark Thomas & Company, Inc.

1.    Adopt a Resolution awarding contract No. 000954 to Mark Thomas & Company, Inc., for Professional Engineering Services for the final design of PC2945 the Placer Parkway Phase I Project in an amount not to exceed $5,050,331, and authorizing the Director of Public Works and Facilities, or designee, to execute subsequent contract amendments up to ten percent ($505,000) of the contract amount as needed; and approve a Budget Revision of $6,000,000 decreasing the Capital Project Trust Fund and increasing project PC2945 Placer Parkway Phase I in the Engineering and Transportation budget.

 

B.    Morton Road Repair Project I Construction Management and Materials Testing Services Agreement

1.    Adopt a Resolution authorizing Purchasing Manager, subject to Risk Management and County Counsel concurrence, to award and execute a professional services agreement in an amount not to exceed $400,000 for construction management and materials testing services for the Morton Road Repair Project with the top rated consultant in response to RFP No.10623.

 

C.    Placer County Government Center Master Plan Update

1.    Receive a presentation on the progress of the Placer County Government Center Master Plan Update.

2.    Provide staff direction on the recommended master plan layout and potential next steps.

 

 7.   SHERIFF

A.    Post Retirement Employment | Sheriff’s Office

1.    Adopt a Resolution authorizing the Sheriff’s Office to offer Donald Henrikson, MD, post-retirement employment prior to completion of the California Public Employees’ Retirement System required 180-day wait period.

 

 8.   COUNTY EXECUTIVE

A.    FY 2016-17 Mid-Year Fiscal Update

1.    Receive a FY 2016-17 Mid-Year Fiscal Update and five-year budget projection.

2.    Receive a report on FY 2017-18 budget development process and schedule.

 

 9.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

(a)   George Fetter v. Placer County Sheriff, et al.

       U.S.D.C. Eastern District Case No. 2:12-cv-02235-MCE-EFB

(b)   Richard Malott v. Placer County, et al.

       U.S.D.C. Eastern District Case No. 2:14-cv-01040-KJM-EFB

(c)   Parkford Owners for Better Community v. Placer County, et al.

       Placer County Superior Court Case No. SCV0039094

(d)   Ronald E. Rivera v. The Board of Supervisors for the County of Placer, et al.

       Placer County Superior Court Case No. SCV0038859

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

10.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Medical Exam Services | Sutter Medical Foundation, of Roseville, CA

1.    Approve Change Order No. 3 to Blanket Purchase Order No. 22413 with Sutter Medical Foundation of Roseville, CA for medical exam services in the amount of $12,900 for a revised maximum amount of $100,900 through December 31, 2016.

2.    Authorize the Purchasing Manager to sign all required documents.

 

11.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    17-017 Davidson, Robert (Property Damage) $9,355

2.    17-018 Jare, Lokwing (Personal Injury) $204,050

3.    17-021 Mochizuki, Dylan (Property Damage) $626

4.    17-022 Corin, Ben (Property Damage) $879

5.    17-024 Jordan, Brian (Personal Injury) $250,000

6.    17-025 Kyles, Douglas (Property Damage) $250,000

 

12.  COMMITTEES & COMMISSIONS

A.    First Five Children and Families

1.    Approve the appointment of Derek Hughes to the unexpired term of Seat #5 (Represents Medical & Pediatric Services).

 

13.  COUNTY EXECUTIVE

A.    Pacific Forest and Watershed Lands Stewardship Council Tax Neutrality Funding Agreement

1.    Adopt a Resolution approving a funding agreement with the Pacific Forest and Watershed Lands Stewardship Council, approving the County’s receipt of $13,825 in lieu of property taxes related to the transfer of 10 acres, located near the Bear River Campground, from the Pacific Gas and Electric Company to Placer County.

 

B.    2017 Legislative Advocacy

1.    Approve support letter for AB 255 (Gallagher) regarding out-of-county placement for sexually violent predators which would require the court to place the individual in a county where they have familial, residential, or employment connections.

2.    Approve amendments for the 2017 Legislative Platform.

 

C.    Unclassified Employee Step Increases

1.    The County Executive Officer recommends that the Board approve a 5% merit increase for:

a.    Megan Wood, Clerk of the Board from Grade 432, Step 1 at $40.09 per hour to Grade 432, Step 2 at $42.10 per hour, effective February 18, 2017.

b.    Linda Bridgeman, Client Services Program Manager from Grade 466, Step 4 at $65.08 per hour to Grade 466, Step 5 at $68.36 per hour, effective February 06, 2017.

 

14.  HEALTH & HUMAN SERVICES

A.    Supplemental Nutrition Assistance Program I Tahoe Forest Health System Foundation

1.    Approve an agreement with Tahoe Forest Health System Foundation (dba Tahoe Truckee Nutrition Coalition) to assist in the Supplemental Nutrition Assistance Program - Education / Nutrition Education and Obesity Prevention Program, from October 01, 2016 through September 30, 2017 not to exceed $33,478; and authorize the Director of Health and Human Services to sign the agreement, and subsequent amendments not to exceed 10 percent of the total contract amount, consistent with the agreement’s subject matter and scope of work, with Risk Management and County Counsel concurrence.

 

B.    Public Health Officer, Public Administrator and Public Guardian

1.    Introduce an Ordinance making various technical modifications to the County Code regarding the Public Health Officer, the Public Administrator, and the Public Guardian. Oral reading waived.

 

15.  HUMAN RESOURCES

A.    Classification Title Changes for Classifications within the Clerk/Recorder Office and Allocation Change for the Human Resources Department

1.    Introduce an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to title changes for classifications within the Clerk/Recorder/Elections Office, and the reclassification of a Secretary-Journey position (GNRL/Grade 40, $3,009-$3,657 mo.) to Administrative Clerk-Senior (GNRL/Grade 49, $3,241-$3,939 mo.) in the Human Resources Department. Waive oral reading.

 

16.  PUBLIC WORKS AND FACILITIES

A.    Way-Finding Signs at Various Highway Locations in North Lake Tahoe Area I Landscape Maintenance Agreement

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities or designee, with Risk Management and County Counsel concurrence, to execute a Landscape Maintenance Agreement to construct and maintain way-finding signs at various locations within the State (Caltrans) Right of Way along Highways 28, 89 and 267 in the North Lake Tahoe Area; and to execute future amendments adding way-finding signs.

 

B.    Easement Abandonment I Portion of Agatahoe Boulevard, Tahoe Vista

1.    Adopt a Resolution to abandon a portion of Agatahoe Boulevard in Tahoe Vista.

 

C.    Easement Deed to Pacific Gas & Electric I Adjacent to North Dowd Road, Sheridan

1.    Adopt a Resolution to execute a utility easement deed to Pacific Gas & Electric adjacent to North Dowd Road in the Sheridan area.

 

D.    Environmental Services for Highway Safety Improvement Program Cycle 7–Safety Improvement Project I Sycamore Environmental Consultants, Inc.

1.    Adopt a Resolution to approve the award of Contract No. 000958 with Sycamore Environmental Consultants, Inc., in an amount not to exceed $190,526 for environmental services for the Highway Safety Improvement Program Cycle 7–Safety Improvement Project and authorize the Director of Public Works and Facilities, or designee, to execute subsequent contract amendments up to 10 percent ($19,053) of the contract amount as needed.

 

E.    Cabin Creek Biomass Facility Negotiated Agreements and Budget Revision

1.    Authorize the Director of Public Works and Facilities or designee, subject to Risk Management and County Counsel concurrence, to sign a contract for the detailed engineering design and construction cost estimates with updated financial modeling the Cabin Creek Biomass Facility with Phoenix Biomass Energy Inc., in an amount not to exceed $75,000.

2.    Authorize the Director of Public Works and Facilities or designee, subject to Risk Management and County Counsel concurrence, to sign a contract for the continuation of the existing 40% design of the Cabin Creek Biomass Facility to a 60% set of Structural Design Documents with Wood Rodgers, in an amount not to exceed $60,000.

3.    Authorize a Budget Revision for $140,000 to be used as funding to provide funding for the two (2) engineering contracts and internal analyses to support the Cabin Creek Biomass Facility. Funding is provided by a Department of Energy Grant ($70,000), the Department of Public Works and Facilities ($15,000) and the Community and Agency Support appropriation ($55,000).

 

F.    Kings Beach Area Parks and Grounds Maintenance Services Agreement | North Tahoe Public Utility District

1.    Approve an agreement with North Tahoe Public Utility District for parks and grounds maintenance services in the Kings Beach area in an amount not-to-exceed $93,026 for the period of July 01, 2016 to June 30, 2017, with up to four (4) one-year extensions.

 

G.   Tahoe City Area Parks and Grounds Maintenance Services Agreement I Tahoe City Public Utility District

1.    Approve an Agreement with Tahoe City Public Utility District for parks and grounds maintenance services in the Tahoe City area in an amount not-to-exceed $154,500 for the period of July 01, 2016 to June 30, 2017 with up to four (4) one-year extensions.

 

H.    Tahoe City Transit Center Grounds Maintenance Services Agreement I Tahoe City Public Utility District

1.    Approve an Agreement with Tahoe City Public Utility District for grounds maintenance services at the Tahoe City Transit Center in an amount not-to-exceed $26,895 for the period of July 01, 2016 to June 30, 2017, with up to four (4) one-year extensions.

 

I.     Update to Lead Remediation Plan for Former Titan 1-A Missile Facility Site I Provost & Pritchard Consulting Group

1.    Authorize the Director of Public Works and Facilities, or designee, to enter into a Consultant Services Agreement with Provost & Pritchard Consulting Group, subject to Risk Management and County Counsel concurrence, to conduct additional investigation, and to revise and update the lead remediation plan for the gun ranges at the former Titan 1-A Missile Facility in Lincoln, California, at an amount not-to-exceed $95,975, funded by the Capital Projects Fund.

 

17.  SHERIFF

A.    Donation of a Communications Vehicle from the Search and Rescue Non-profit Organization

1.    Accept a vehicle donation in the estimated amount of $142,500 from the Placer County Search and Rescue non-profit organization to be used in Placer County Search and Rescue operations, and add the vehicle to the Master Fixed Asset List.

 

B.    Purchase of Aspis Tactical Shield Level III

1.    Approve a Budget Revision to move $6,750 within the Sheriff’s FY 2016-17 Final Budget for the purchase of an Aspis Tactical Shield Level III from Galls LLC of Lexington, KY to provide handheld ballistic protection for Deputies, authorize the Purchasing Manager to execute all related documents, and add the item to the Master Fixed Asset List.

 

C.    Jail Management System Contract Change Orders | Tribridge Holdings, LLC, of Tampa, FL

1.    Approve multiple change orders to a Contract with Tribridge Holdings, LLC of Tampa, FL, to amend the original Statement of Work in the combined amount of $126,750 for a revised total contract amount of $1,865,734, and authorize the Purchasing Manager to sign all required documents.

 

18.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    KidsFirst April 2017 Child Abuse Prevention Month | Funding to Support Child Abuse Prevention Programs and Services

1.    Approve appropriation of $1,750 in Revenue Sharing monies to KidsFirst as requested by Supervisor Weygandt ($250), Supervisor Holmes ($1,000), and Supervisor Uhler ($500).

 

B.    Sierra College Foundation Taste of Excellence Event | Funding to Support Educational Opportunities and Scholarships to Students in Need

1.    Approve appropriation of $2,500 in Revenue Sharing monies to Sierra College Foundation as requested by Supervisor Weygandt ($500), Supervisor Holmes ($500), and Supervisor Uhler ($1,500).

 

C.    Lincoln Volunteer Center’s 16th Annual Tour de Lincoln event | Funding to Support Volunteer Efforts on Community Projects in Lincoln

1.    Approve appropriation of $1,000 in Revenue Sharing monies to Lincoln Volunteer Center as requested by Supervisor Weygandt.

 

19.  TREASURER-TAX COLLECTOR

A.    Investment Policy

1.    Adopt a Resolution approving the Placer County Treasurer’s Statement of Investment Policy for the year 2017 pursuant to Government Code Section 53646. 

 

ITEMS FOR INFORMATION:

 

20.  AUDITOR

A.    Independent Accountant’s Report on the Treasurer’s Statement of Assets – December 31, 2016

1.    Auditor-Controller’s Independent Accountant’s Report on the Treasurer’s Statement of Assets. This statement is for the quarter ended December 31, 2016.

 

ADJOURNMENT – To next regular meeting, on April 04, 2017.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

April 04, 2017

April 24, 2017 – Tahoe

April 25, 2017 – Tahoe

May 09, 2017

May 30, 2017

June 13, 2017

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.