COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, August 15, 2017

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                       David Boesch, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Vice Chair                                                                                                                             Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                       Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5, Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

 

9:00 a.m.

 

FLAG SALUTE – Led by Gerald Carden, County Counsel

 

CONSENT AGENDA Item 13A was removed for discussion. Remaining Consent Agenda was approved with actions as indicated.

MOTION Duran/Holmes/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

CONSENT ITEM REMOVED FOR DISCUSSION:

13.  DISTRICT ATTORNEY

A.    Forensic Alcohol Testing, Toxicological Drug and Solid Dosage Analysis, and Reimbursement of a Criminalist | Amended Agreement with the California Department of Justice

1.    Approved the sixth amendment with the California Department of Justice for a one-year extension for forensic alcohol testing, toxicological drug and solid dosage analysis, and reimbursement of a criminalist for the period of July 01, 2017 through June 30, 2018, in the amount of $116,364 and authorized the District Attorney to execute the contract and other required documents. Funding is included in the Department’s FY 2017-18 budget (no new County cost).

MOTION Duran/Holmes/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:   Betsy Bender and Doug Cahill spoke about the transient issues in the Auburn area. Shelby Mulford spoke in support of Volunteers of America and the resources for homeless in Placer County.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS: Supervisor Holmes reported that he and Chair Montgomery attended the Placer Re-Entry Banquet for Parolees and Probationers.  Chair Montgomery introduced Julia Burrows, Director of the Governing Institute, to announce and present that Nicole Cid, Placer County Deputy District Attorney, has been awarded with a certificate as this year’s Rising Star by the Institute’s Women in Government Program.

 

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

1.    PUBLIC WORKS & FACILITIES

A.    Placer County Public Recreation Areas | Fee Schedule and Fines

1.    Conducted a Public Hearing and adopted Resolution 2017-159 amending the fee schedule for Placer County Public Recreation Areas (to include additional facilities subject to reservation for a fee) and establishing fines for violations of the reservation system.

MOTION Holmes/Duran/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

9:20 a.m.

2.    COMMUNITY DEVELOPMENT RESOURCE AGENCY / PLANNING

A.    Joeger 20 Subdivision, Third Party Appeal of Planning Commission’s Approval of a Tentative Subdivision Map and Conditional Use Permit (PSUB 20120037)

1.    Conducted a Public Hearing to consider a third-party appeal filed by Stan Sexton, Dan Clark, Carolyn Edwards (Bailey), and  Leslie Warren (Stan Sexton had withdrawn his appeal prior to the public hearing).

2.    Denied the appeal filed by Stan Saxton, Dan Clark, Carolyn Edwards (Bailey), and Leslie Warren.

3.    Upheld the Planning Commission’s May 25, 2017 decision and adopted the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the Joeger 20 project pursuant to CEQA.

4.    Upheld the Planning Commission’s May 25, 2017 decision and approved a Tentative Subdivision Map and Conditional Use Permit for the 17-lot Joeger 20 Planned Residential Development subject to the conditions attached to the staff report, including the findings set out on pages 9-10 of the Staff Report. 

MOTION Uhler/Weygandt/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

9:45 a.m.

3.    BOARD OF SUPERVISORS /COUNTY EXECUTIVE

A.    Cannabis Policy Workgroup | Update

1.    Received an update on the Medical Cannabis Policy Workgroup and provided direction to prepare an ordinance amendment to allow a medical cannabis research center or laboratory use for Board consideration.

 

10:45 a.m.

4.    COUNTY EXECUTIVE

A.    FY 2017-18 Final Budget Development | Update

1.    Received an update on the development of the Fiscal Year (FY) 2017-18 Final Budget and provided staff direction as necessary.

 

1:00 p.m.

5.    COUNTY EXECUTIVE

A.    Capital Improvement Planning Workshop | Follow-Up  

1.    Directed staff to implement a Five-Year Capital Improvement Plan for Facilities (Facilities CIP) as follows:

a.    Committed at least $4.5 million annually to facility rehabilitation ($3 million), facility renovations ($1 million), and capital planning ($500,000), and;

MOTION Holmes/Uhler/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

b.    Approved the following capital projects consistent with the draft Capital Financing Plan:

1.    Coroner Facility

2.    Elections Warehouse

3.    Jail Facilities

4.    Placer Parkway Phase 1

5.    Fairgrounds Renovations

MOTION Holmes/Uhler/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

2.    Received an update on the proposed new Crime Lab Program and discussed the Auburn HHS Building in the context of the Placer County Government Center and provided direction on undertaking these capital facility projects as follows:

 

       Continue the preparation of the government center environmental documents to assume the existence of an Auburn HHS Administration Building, and return to the Board with a lifecycle analysis of the present government center HHS buildings, and continue to move forward on the possibility of the coroner facility including a crime lab operated by a joint powers entity.

MOTION Uhler/Weygandt/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

3.    Directed staff to include funding in the Fiscal Year (FY) 2017-18 Final Budget for the following facility renovations:

a.    Board Chambers ADA Upgrade - $50,000

b.    PCGC Campus Ag Commission Remodel - $12,000

c.    PCGC Campus Assessor Remodel - $851,000

d.    Tahoe Admin Center Generator - $300,000

MOTION Holmes/Duran/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

DEPARTMENT ITEMS to be considered for action as time allows

 

6.    HEALTH AND HUMAN SERVICES

A.    Community Mental Health Services Block Grant Application for FY 2017-18

1.    Authorized the Director of Health and Human Services, or his designee, to submit an application for renewal of the Community Mental Health Services Block Grant for FY 2017-18 in the amount of $754,846 (no net County cost), to accept those funds, and to execute the application and any resulting agreement and documents as required.

MOTION Holmes/Duran/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

B.    Mental Health Services Act (MHSA) Supportive Housing Services Project, 319 Main Street in Roseville, CA | Advocates for Mentally Ill Housing, Inc.

1.    Approved the award of competitive Request for Proposals No. 10565 for supportive housing services to Advocates for Mentally Ill Housing, Inc. (AMIH), provided that the Director of Public Works and Facilities certifies in writing that all conditions for the sale of 319 Main Street have been satisfied.

2.    Approved the deed restriction to Advocates for Mentally Ill Housing, Inc. (AMIH) for the property at 319 Main Street in Roseville, CA for a 45-year period and authorized the Director of Public Works and Facilities to determine the start date and sign the deed restriction with Risk Management and County Counsel concurrence.

3.    Approved an agreement with Advocates for Mentally Ill Housing, Inc. (AMIH) for Supportive Housing Services at the 319 Main Street property in the maximum amount of $615,000 ending June 30, 2020 and authorized the Director of Health and Human Services to determine the start date and sign the agreement with Risk Management and County Counsel concurrence.

MOTION Holmes/Duran/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

C.    Adult System of Care “Safely Out” Emergency Kits Pilot Project

1.    Received information on the “Safely Out" Emergency Kits pilot project. The kits assist first responders with quick notification if a vulnerable person needs help or has been evacuated during a disaster. Funded through the In-Home Support Services Maintenance of Effort for FY 16-17.

 

7.    PUBLIC WORKS & FACILITIES

A.    Operation of the Memorial Overland Emigrant Trail within Donner Memorial State Park | Memorandum of Understanding with the California Department of Parks and Recreation

1.    Approved a Memorandum of Understanding with the California Department of Parks and Recreation for planning, development, and operation of the Memorial Overland Emigrant Trail within Donner Memorial State Park, and authorized the Director of the Department of Public Works and Facilities, or designee, to execute all applicable documents required to complete the work of Placer County contemplated in the Memorandum of Understanding. Sufficient funding for the County obligations is available in the FY 2017-18 Proposed Budget in the Capital Projects Fund, Project No. 4511 – Emigrant Trail Study.

MOTION Holmes/Duran/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

B.    Alignment Analysis for Memorial Overland Emigrant Trail Easement | Contract Amendment with Stantec Consulting Services, Inc.

1.    Approved the First Amendment to Consultant Services Agreement CN028222 with Stantec Consulting Services, Inc., and authorized the Director of the Department of Public Works and Facilities, or designee, to execute the amendment, for additional easement alignment analysis in the amount of $182,950, for a total contract amount of $369,950, funded in the FY 2017-18 Proposed Budget by the Capital Projects Fund, Project No. 04511 – Emigrant Trail Study.

MOTION Holmes/Duran/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 8.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

(a)   Brendan Coleman v. Placer County, et al. 

U.S. District Court, Eastern District Case No. 2:17-cv-01579-WBS-CKD The Board authorized the defense of the County and the named and served employees and authorized retaining outside counsel to represent certain employees.

2.    Anticipated Litigation: 

(a)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: One potential case The Board heard a report and no action was taken

(b)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:  One potential case The Board heard a report and authorized the County to join in litigation if requested.

3.    ITEM ADDED TO THE AGENDA

MOTION Uhler/Holmes/Unanimous VOTE 5:0

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

New Litigation: 

(a)   Banger v. Placer County

U.S. District Court, Eastern District Case No SCV01667 The Board heard a report on this new litigation and authorized the defense of the County and the named and served employees and authorized retaining outside counsel to represent certain employees.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

9.    AUDITOR

A.    Budget Revisions FY 2016-17

1.    Approved Budget Revisions for the fiscal year ended June 30, 2017 to comply with the requirements of the County Budget Act.

 

B.    Adopting FY 2017-18 Property Tax Rates for Voter-Approved Indebtedness

1.    Adopted Resolution 2017-153 approving the FY 2017-18 property tax rates calculated by Placer County for voter-approved indebtedness, pursuant to Government Code sections 29100 and 29106. 

 

10.  CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    17-097 Christensen, Corbett (Property Damage) $25,000

b.    17-100 Kirk, Sara L. (Property Damage) $171.91

 

11.  COMMITTEES & COMMISSIONS

A.    Auburn Veterans Memorial Hall Board of Trustees

1.    Approved the 2017/18 term appointments of the Auburn Veterans Memorial Hall Board.

 

B.    Colfax Veterans Memorial Hall Board of Trustees

1.    Approved the 2017/18 term appointments of the Colfax Veterans Memorial Hall Board.

 

C.    Foresthill Veterans Memorial Hall Board of Trustees

1.    Approved the 2017/18 term appointments of the Foresthill Veterans Memorial Hall Board.

 

D.    Lincoln Veterans Memorial Hall Board of Trustees

1.    Approved the 2017/18 term appointments of the Lincoln Veterans Memorial Hall Board.

 

E     Loomis Veterans Memorial Hall Board of Trustees

1.    Approved the 2017/18 term appointments of the Loomis Veterans Memorial Hall Board.

 

F.    Roseville Veterans Memorial Hall Board of Trustees

1.    Approved the 2017/18 term appointments of the Roseville Veterans Memorial Hall Board.

 

G.   North Tahoe Regional Advisory Council

1.    Approved the appointment of Stacie Lyans to Seat #5, requested by Supervisor Montgomery. 

 

H.    Solid Waste Local Task Force

1.    Approved the appointment of David Wiltsee to Seat #14 (representing At-large member).

 

12.  COUNTY EXECUTIVE

A.    2017 Emergency Management Performance Grant

1.    Adopted Resolution 2017-154 authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain funds in the 2017 Emergency Management Performance Grant.

 

B.    Reaffirm a Local Emergency Proclamation in Placer County | Tree Mortality

1.    Adopted Resolution 2017-155 reaffirming a local emergency in Placer County due to tree mortality.

 

13.  DISTRICT ATTORNEY

A.    REMOVED FOR DISCUSSION Forensic Alcohol Testing, Toxicological Drug and Solid Dosage Analysis, and Reimbursement of a Criminalist | Amended Agreement with the California Department of Justice

1.    Approve the sixth amendment with the California Department of Justice for a one-year extension for forensic alcohol testing, toxicological drug and solid dosage analysis, and reimbursement of a criminalist for the period of July 01, 2017 through June 30, 2018, in the amount of $116,364 and authorized the District Attorney to execute the contract and other required documents. Funding is included in the Department’s FY 2017-18 budget (no new County cost).

 

B.    Social Security Administration Cooperative Disability Investigations Unit

1.    Adopted Ordinance 5882-B, introduced August 08, 2017, amending the un-codified allocations of positions to the District Attorney for FY 2017-18, for the hiring of two investigators working a limited term assignment.

 

14.  HEALTH AND HUMAN SERVICES

A.    Homeless Management Information System for Homeless Services | Contract with Homeless Resource Council of the Sierras

1.    Approved a contract with the Homeless Resource Council of the Sierras to support participation in and use of the Homeless Management Information System, coordination of our Continuum of Care, homeless counts, and other homeless services for a total of $53,262 for July 01, 2017 through June 30, 2018 and authorized the Director of Health and Human Services to sign the resulting agreement, to extend the agreement one year at the current rate, and execute subsequent amendments not to exceed 10 percent of the total agreement amount, consistent with the subject matter and scope of work with Risk

 

B.    Appointment to the Mental Health, Alcohol and Drug Advisory Board

1.    Approved the appointment of Elizabeth Madsen, Family Member, District 5, Seat 3, to the Mental Health, Alcohol and Drug Advisory Board (MHADAB). 

 

C.    No Place Like Home Technical Assistance Grant Funding

1.    Adopted Resolution 2017-156 authorizing the Director of Health and Human Services to execute and submit an application and related documents, and accept No Place Like Home Technical Assistance Grant Funding in the amount of $100,000. 

 

15.  HUMAN RESOURCES

A.    Amendment to Chapter 3, Placer County Code, Sections 3.04.360 and 3.08.290

1.    Adopted Ordinance 5883-B, introduced on August 08, 2017, amending Chapter 3 of the Placer County Code, consistent with the new Memorandum of Understanding with the Placer Public Employees Organization.

 

B.    Revision of Accountant-Auditor Classification Series and Creation of Staff Services Manager Classification

Introduced an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance as follows:

1.    Retitle the Accountant-Auditor I/II classification to Accountant I/II, retitle the Accountant-Auditor, Senior classification to Accountant, Senior. 

2.    Create new classification specifications for Auditor I, at the recommended salary grade of PROF 208 ($4,606.62 - $5,599.40 monthly); Auditor II at the recommended salary grade of PROF 220 ($5,332.86 - $6,482.11 monthly); Auditor- Senior at the recommended salary grade of PROF 232 ($6,173.38 - $7,503.79 monthly); Accountant-Supervising at the recommended salary grade of MNGT 424 ($6,403.39 - $7,783.38 monthly), and adjust salary grade MNGT 424.

3.    Create a new classification of Staff Services Manager at the recommended salary grade of MNGT 426 ($6,553.54 - $ 7,965.86/monthly), and adjust the salary grade for MNGT 426. Oral reading waived.

 

16.  PUBLIC WORKS & FACILITIES

A.    Energy Services Contract and Ground Lease | Purchase Agreement Amendment with Macquarie Group Ltd.

1.    Authorized the Director of Public Works and Facilities, or designee, to amend the Energy Services Contract and Ground Lease with Macquarie Group Ltd. from $0.21 to $0.125 for the first year with an escalation rate of 3.56% annually, for a period of 10 years for the purchase of electricity under the existing Power Purchase Agreement.

 

B.    Bridge Replacement Project Brewer Road Over Pleasant Grove Creek | Approve Plans and Specs and Authorization to Advertise for Construction Bids

1.    Adopted Resolution 2017-157 to approve the plans and specifications for the Brewer Road Over Pleasant Grove Creek Bridge Replacement Project funded through the Federal Highway Bridge Program and authorized the Director of Public Works and Facilities, or designee, to advertise for construction bids.

 

C.    Western Placer Creeks Routine Maintenance Agreement Project

1.    Adopted Resolution 2017-158 approving the Initial Study/Mitigated Negative Declaration (State Clearing House No. 2017062003) with the required findings and mitigations for the Western Placer Creeks Routine Maintenance Agreement Project.

 

17.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    KidsFirst | Funding to Support Child Abuse Prevention Programs and Services

1.    Approved appropriation of $750 in Revenue Sharing monies to KidsFirst as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($500).

 

ADJOURNMENT - in honor of Heather Heyer and Virginia peace officers Lt. H. Jay Cullen and trooper-pilot Berke M.M. Bates who were killed over the weekend.  Next regular meeting is on September 05, 2017

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

September 05, 2017

September 19, 2017

October 03, 2017

October 23, 2017 (Tahoe)

October 24, 2017 (Tahoe)

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov 

To watch the Board meeting online or to just listen in, you may do so by streaming the live video feed at www.placer.ca.gov.