COUNTY OF PLACER
BOARD OF SUPERVISORS
Tuesday, September 19, 2017
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Jack Duran, District 1 David Boesch, County Executive Officer
Robert Weygandt, District 2 Gerald O. Carden, County Counsel
Jim Holmes, District 3, Vice Chair Teri Ivaldi, Chief of Staff
Kirk Uhler, District 4 Megan Wood, Clerk of the Board
Jennifer Montgomery, District 5, Chair
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.
FLAG SALUTE – Led by Supervisor Uhler
CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
1. HEALTH AND HUMAN SERVICES
1. Approved a Proclamation declaring September 26, 2017 as “Mesothelioma Awareness Day” in Placer County.
2. VETERANS SERVICES
1. Approved a Proclamation Declaring September 24, 2017 as “Gold Star Mother’s Day” in Placer County
1. Present a Commendation commending Sally Lobb for over 31 years of dedicated public service as an employee of the Placer County Sheriff’s Office.
1. Conduct a Public Hearing to introduce an Ordinance amending the Sheriff’s Office Jail Booking and Access Fees charged to cities and Incarceration Fees charged by the Court to offenders at sentencing based on an annual study of costs and fees. Anticipated Revenues are included in the Sheriff’s Office FY 2017-18 Final Budget. There is no additional impact to the General Fund.
5. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Approve and authorize the Chair to execute a five-year MOU with WJU to facilitate collaboration between the County and WJU, to further PCCP monitoring, research, and baseline reporting while providing WJU students field research opportunities.
6. COUNTY EXECUTIVE / ECONOMIC DEVELOPMENT
1. Receive a presentation from the Sacramento Metropolitan Chamber of Commerce with an annual update on initiatives of the organization.
7. COUNTY EXECUTIVE
1. Conduct a Public Hearing to approve the Fiscal Year 2017-18 Final Budget.
2. Approve the FY 2017-18 Final Budget including the following:
a. Adopt a Resolution adopting FY 2017-18 Final Budget for County operating funds for a total of $866,170,825;
b. Approve Final Budgets for County proprietary funds for a total of $136,789,911;
c. Approve the items listed on the County Master Fixed Asset List for FY 2017-18;
d. Introduce an Ordinance approving the FY 2017-18 Final Budget un-codified Allocation of Positions to Departments Ordinance, waive oral reading;
3. Adopt a Resolution adopting the FY 2017-18 Final Budgets for special districts governed by the Board of Supervisors in the amount of $48,848,545.
4. Adopt a Resolution approving the project list in accordance with Section 2034 of the Streets and Highways Code in order to be eligible to receive Road Maintenance and Rehabilitation Account (RMRA) funding.
8. PUBLIC WORKS & FACILITIES
1. Adopt a Resolution to award Request for Proposal No. 10460 to Drake Haglan and Associates for Engineering and Environmental Services for the Watt Avenue over Dry Creek Bridge Replacement Project in an amount not to exceed $3,710,229, and to authorize the Director of Public Works and Facilities, or designee, to execute future contract amendments up to $50,000 as needed. The project is included in the Department of Public Works and Facilities’ FY 2017–18 Proposed Budget and is funded by Federal Highway Bridge Program Funds (88.53%) and by Dry Creek Traffic Mitigation Fee Benefit District Funds (11.47%).
1. Approve the award of Competitive Bid No. 10635 to Knife River Construction of Chico, CA for the Summer 2017 Placer County Federal Hot Mix Asphalt Overlay Project in the amount of $2,176,244.40 for FY 2017-18, and authorize the Director of Public Works and Facilities, or designee, to execute contract change orders up to 10 percent of the contract amount, with no single change order exceeding $150,000. The project is included in the Department of Public Works and Facilities’ FY 2017–18 Proposed Budget and is funded by Federal funds (88.47%) and Toll credits will cover the required “County match” (11.53%).
9. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) Derek Connor v. Placer County, et al.
U.S. District Court, Eastern District Case No. 2:17-cv-01830-TLN-DB
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
1. Agency designated representatives: David Boesch, Lori Walsh and Gerald O. Carden
Employee organization: Management Employees, unrepresented
10. ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
1. Approve the award of a negotiated contract with PRJ Consulting, Inc. of Santa Clarita, CA for information technology support services in the maximum amount of $100,000 for the period of October 01, 2017 to December 31, 2018. Funding is provided by the Countywide Systems Fund FY 2017-18 Final Budget and will be appropriately budgeted in the FY 2018-19 Requested Budget.
2. Authorize the Purchasing Manager to sign all required documents.
1. Approve the renewal of a contract with Midtown Stationers of Walnut Creek, CA using a competitive bid from State of California for White Recycled Bond Paper in the maximum amount of $60,000, for the period of September 10, 2017 through March 09, 2018. Funding is provided by the Administrative Services FY 2017-18 Final Budget.
2. Authorize the Purchasing Manager to sign all required documents.
1. Adopt a Resolution to set the appropriations limit for Placer County Operating Funds for FY 2017-18 at $1,206,305,094.
1. Adopt a Resolution to set the appropriations limit for Placer County Special Districts governed by the Board of Supervisors that receive proceeds from secured/unsecured property tax for FY 2017-18 at $8,224,540.
1. Adopt a Resolution approving the FY 2017-18 property tax rates calculated by other Counties for voter-approved indebtedness, pursuant to Government Code sections 29100 and 29106.
12. BOARD OF SUPERVISORS
1. Approve minutes of August 08, 2017 and August 15, 2017.
13. CLAIMS AGAINST THE COUNTY
1. 17-114 Meyers, Allen (Personal Injury) $25,000
14. COMMITTEES & COMMISSIONS
1. Approve the reappointment of Greg Fayard to Seat # 1 (represents District 1) and Patricia Beard to Seat # 5 (represents District 5).
1. Approve the appointment of Frank Udvarhely to the unexpired term of Seat #3 (representing District 3), as requested by Supervisor Holmes.
1. Approve the reappointment of Hayley Waringer to Seat #3, as requested by Supervisor Montgomery.
15. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Accept the improvements as complete.
2. Authorize the 100% release of the survey monument security per Government Code section 66499.7.
16. COUNTY EXECUTIVE
1. Adopt a Resolution to accept the Placer County Capital Facilities Impact Fee Annual Report and make findings as required by Government Code 66000 et. seq. and by the County’s Public Facilities Fee to record the annual cost of living adjustment of 2.6%.
1. Approve and sign four letters in response to the Placer County Grand Jury’s 2016-17 Final Report.
1. Adopt a Resolution reaffirming a local emergency in Placer County due to tree mortality.
1. The County Executive Officer recommends that the Board approve a 5% merit increase for:
a. Elise Nelson, Deputy County Counsel 1 from Grade 437, Step 2 at $44.25 per hour to Grade 437, Step 3 at $46.43 per hour, effective July 22, 2017;
b. Christopher Gray Garcia, Public Information Officer from Grade 441, Step 3 at $48.34 per hour to Grade 441, Step 4 at $50.74 per hour, effective July 08, 2017;
c. James Lambeth, Chief Deputy Assessor from Grade 476 , Step 4 at $71.90 per hour to Step 5 at $75.51 per hour, effective July 08, 2017.
17. HEALTH AND HUMAN SERVICES
1. Approve an agreement with Rotary Club of Roseville Foundation to expand oral health services in Roseville schools for the period of October 01, 2017 through June 30, 2018 for a total amount not to exceed $10,000, and authorize the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence and to sign amendments not to exceed 10 percent of the total contract amount, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.
1. Approve the award of a contract with BIT California dba Document Fulfillment Services of
West Sacramento, CA for CalWORKS Information Network Printing and Mailing Services, using a Sacramento County competitively awarded contract, for the period of September 1, 2017 through September 30, 2018 in the maximum amount of $175,000, funded 95 percent by Federal and State revenues and five percent with required County General Fund match. Funding is available in the Department of Health and Human Services’ FY 2017-18 Final Budget and will be included in the Department’s FY 2018-19 Requested Budget.
2. Approve the option to renew the contract on a year-to-year basis through June 30, 2022, to
coincide with the expiration of the Sacramento County contract, provided that each renewal amount does not exceed the maximum amount of $175,000 and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.
18. HUMAN RESOURCES
1. Adopt an Ordinance, introduced September 05, 2017, amending Chapter 3 of the Placer County Code, clarifying certain provisions of the new Memorandum of Understanding (MOU) with the Placer Public Employees Organization.
1. Adopt an Ordinance, introduced September 05, 2017, suspending the application of Placer County Code subsection 3.04.800(D) to allow employees taking unpaid time off on the regularly scheduled workday that precedes the December 25, 2017, holiday and/or the January 01, 2018, holiday to receive holiday pay for these two holidays.
1. Introduce an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance related to the creation of the classification of Sexual Assault Response Team (SART) Nurse/Coordinator in Salary Grade PROF 228 ($6,114.65 - $7,432.41/monthly). Oral reading waived.
1. Approve Schedule of Classifications and Salary Grades for Classified and Unclassified Services, posted August 31, 2017, pursuant to the California Code of Regulations (CCR) 570.5 Requirement for a Publicly Available Pay Schedule.
19. PUBLIC WORKS & FACILITIES
1. Adopt a Resolution to approve the Fifth Amendment to Professional Services Agreement No. 1192 with Drake Haglan and Associates Inc. for engineering and related services for the Cook Riolo Road Pedestrian Pathway, for an additional amount of $36,918.42 and a total amount not to exceed $305,710, and authorize the Director of Public Works and Facilities, or designee, to execute future contract amendments up to 10% of the contract amount as needed. The project is included in the Department of Public Works and Facilities’ FY 2017–18 Proposed Budget and is funded by Congestion Mitigation and Air Quality (CMAQ) Funds, Regional Surface Transportation Program (RSTP) Funds (83%) and by local road funds (17%).
1. Approve the Third Amendment to the Solid Waste Handling Services Agreement with Placer County Eastern Regional Landfill, Inc. and Tahoe Truckee Disposal, Inc. to defer a scheduled increase in garbage collection fees and provide payment to Tahoe Truckee Disposal, Inc. in a lump sum amount of $38,221. Funding is included in the Department of Public Works and Facilities’ FY 2017–18 Proposed Budget at no net County cost.
1. Approve $20,000 in funding for the Fuel Reduction Management Program for the Middle Fork Project and authorize the Director of Public Works and Facilities, or designee, to sign the funding agreement with the City of Auburn Department of Public Safety upon review and concurrence by Risk Management and County Counsel. Funding is provided pursuant to the Middle Fork Project Memorandum of Agreement, with no net County cost.
1. Declare four (4) vehicles that have reached the end of their useful life as surplused and authorize their disposal.
2. Authorize the execution of an agreement with Sacramento Truck Center of Sacramento, CA to sell one (1) 2015 International 4300 Refrigeration Truck that was previously approved by the Board on June 27, 2017 to be declared surplus and authorize disposal.
3. Authorize the Purchasing Manager to sign all required documents.
20. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
1. Approve appropriation of $950 in Revenue Sharing monies to Child Advocates of Placer County as requested by Supervisor Weygandt ($200), Supervisor Holmes ($500), and Supervisor Uhler ($250).
1. Approve appropriation of $250 in Revenue Sharing monies to Placer County Navy League of the United States as requested by Supervisor Holmes.
1. Approve appropriation of $350 in Revenue Sharing monies to Placer People of Faith Together requested by Supervisor Weygandt ($100) and Supervisor Holmes ($250).
1. Approve Exhibit No. 2 to the Master Support Agreement with Tiburon, Inc. in the amount of $343,739 for annual maintenance and support to the Tiburon Computer-Aided Dispatch (CAD), Mobile CAD, Records Management System (RMS) and Corrections Management System (CMS) software, and authorize the Purchasing Manager to sign all related documents. Funding for the annual maintenance for the CAD systems with Tiburon, Inc. is included in the Sheriff’s Office FY 2017-18 Final Budget. There is no additional impact to the General Fund.
1. Approve a service agreement with an initial one-year term renewing annually with Carfax of Centerville, VA for Carfax for Police, a service which allows the public to purchase traffic accident reports online, and authorize the Sheriff to execute the agreement. Estimated revenue from this service is included in the Sheriff’s Office FY 2017-18 Final Budget. There is no additional impact to the General Fund.
22. TREASURER TAX-COLLECTOR
1. Reapprove the application for the Squaw Valley Ski Holdings related to financing energy efficiency retrofits and solar photovoltaic installation with mPOWER Placer in an amount not to exceed $2,198,389.94 and reapprove exemption from requirement that any environmental benefits or credits derived from the financed improvement be owned and held by the County, allowing Squaw Valley to be the beneficiary of any such benefits derived from the financed improvements.
23. PUBLIC WORKS & FACILITIES
24. HUMAN RESOURCES
ADJOURNMENT – To next regular meeting, on October 03, 2017.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
October 03, 2017
October 23, 2017 (Tahoe)
October 24, 2017 (Tahoe)
November 14, 2017
November 28, 2017
December 12, 2017
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails. If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.
Agendas are available online at Placer County’s website www.placer.ca.gov