COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, November 28, 2017

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                       David Boesch, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Vice Chair                                                                                                                             Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                       Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5, Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

 

9:00 a.m.

 

FLAG SALUTE – Led by Gerald Carden, County Counsel

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:  

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

1.    PLACER COUNTY OFFICE OF EDUCATION

A.    Presentation

1.    Annual Report on Williams Schools in Placer County.

9:15 a.m.

2.    PUBLIC WORKS & FACILITIES

A.    Harriet White Expressway | Designate a Portion of Bell Road  

1.    Adopt a Resolution designating Bell Road from State Route 49 to Interstate 80 as the Harriet White Expressway.  

9:25 a.m.

3.    COMMUNITY DEVELOPMENT RESOURCE AGENCY  

A.    Community Development Block Grant Funding Application

1.    Conduct a Public Hearing to consider submittal of an application for various projects and programs in the 2017 funding year of the State Community Development Block Grant Program.

2.        Adopt a Resolution authorizing the Community Development Resource Agency Director or designee to submit an application for grant funding up to $3,000,000 and, if said application is approved, authorize the Agency Director to execute the grant agreement and any amendments thereto or other required documentation and implement the terms of the grant agreement.

a.         A County match up to $5,000 from the CSA 28 Zone 8 Sheridan Water budget may be required if the grant is awarded.

9:30 a.m.

4.    PUBLIC WORKS & FACILITIES

A.    Establish Zone of Benefit No. 162 in County Service Area 28 | Palisades at Squaw Subdivision

1.    Conduct a Public Hearing, consider all protests, tabulate ballots, and adopt a Resolution imposing an annual assessment of $27.66 plus an annual cost of living modification to be first collected in FY 2018-19 for park maintenance, trail maintenance, administration, and park and trail development for all parcels that are or will be a part of the Palisades at Squaw Subdivision Project, subject to the recordation of a final map for the Palisades at Squaw Subdivision.                                                   

 

9:40 a.m.

5.    PUBLIC WORKS & FACILITIES

A.    Establish Zone of Benefit No. 223 in County Service Area 28 | Palisades at Squaw Subdivision

1.    Conduct a Public Hearing, consider all protests, tabulate ballots, and adopt a Resolution creating Zone of Benefit No. 223 and imposing an annual assessment of $67.55, plus an annual cost of living modification, per equivalent dwelling for all parcels that are or will be a part of the Palisades at Squaw subdivision project, subject to the recordation of a final map for the Palisades at Squaw subdivision, to provide transit services for the Palisades at Squaw Subdivision.                                            

9:50 a.m.

6.    COUNTY EXECUTIVE

A.    Placer Creates | Employee Art Show 2017-2018

1.    Receive a presentation and invite County employees and the public to visit the fifth annual Employee Art Show to be held November 28, 2017 through February 28, 2018.

 

 

10:00 a.m.

7.    HEALTH AND HUMAN SERVICES  

A.    Presentation | Recognize the Health and Human Services Department for Awards Received

1.    Receive a Presentation recognizing the Health and Human Services Department for receiving six National Association of Counties (NACo) Achievement awards, two NACo “100 Brilliant Ideas at Work” awards and one California Conference of Directors of Environmental Health “Excellence in Environmental Health” award. 

 

DEPARTMENT ITEMS to be considered for action as time allows

 

8.    ADMINISTRATIVE SERVICES/PROCUREMENT

A.    Debt Collection Services | Agreement with State of California Franchise Tax Board

1.    Approve the renewal of a negotiated agreement with the State of California Franchise Tax Board Court-Ordered Debt Collections Program for collection services for Administrative Services Department’s Revenue Services Division in the maximum amount of $1,170,000 for the period January 01, 2018 to December 31, 2020. Funded by the FY 2017-18 Final Budget and future budgets for FY 2018-19, FY 2019-20, and FY 2020-21.

2.    Authorize the Purchasing Manager to sign all required documents.

 

B.    Master Service Agreement for Security System Installation, Maintenance & Repair | Telesonics, Inc. dba Sonitrol of Sacramento

1.    Approve an increase to a Master Service Agreement with Telesonics, Inc. dba Sonitrol of Sacramento, CA for security system installation, alteration, expansion, upgrade, monitoring, maintenance and repair services for the Sheriff’s Office Auburn Jail Project, the Elections Warehouse Project and various Placer County facilities in the amount of $500,000 for a revised total of $950,000 through June 30, 2019.

2.    Authorize the Purchasing Manager to sign all required documents.

 

9.    HEALTH AND HUMAN SERVICES  

A.    Substance Abuse Services Agreement | State of California, Department of Health Care Services

1.    Adopt a Resolution to approve revenue agreement #17-94148 in the amount of $4,653,993 with the State of California, Department of Health Care Services, for the Negotiated Net Amount for mandated substance abuse services for the period of July 01, 2017 through June 30, 2020, and authorize the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence, and sign subsequent amendments not to exceed five percent of the contract amount, consistent with the agreement’s subject matter and scope of work, with Risk Management and County Counsel concurrence.

 

10.  PUBLIC WORKS & FACILITIES

A.    FY 2017-18 State Transit Assistance Claim | Placer County Transportation Planning Agency to Tahoe Truckee Area Regional Transit and Placer County Transit

1.    Adopt a Resolution to approve the FY 2017-18 State Transit Assistance Claim from the Placer County Transportation Planning Agency in the amount of $679,729 to fund $611,829 in operations for Placer County Transit and $67,900 in operations for Tahoe Truckee Area Regional Transit. This project is included in the Department of Public Works and Facilities’ FY 2017-18 Final Budget.                                     

11.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation:

(a)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: Two potential cases

 

(B)  §54957 – PUBLIC EMPLOYMENT/PUBLIC EMPLOYEE APPOINTMENT

       Title:  County Executive Officer

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

12.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

 

A.    Sales Tax Audit and Reporting Services | Hinderliter, deLlamas and Assoc. of Diamond Bar, CA

1.    Approve the renewal of a contract with Hinderliter, deLlamas and Associates of Diamond Bar, CA for Sales Tax Audit and Reporting Services to recover misallocated sales tax revenues in the maximum amount of $391,440, for the period of January 01, 2018 to December 31, 2020.  Funding is provided by the County Executive Office in the FY 2017-18 Final Budget, and will be requested in the Proposed Budgets for FY 2018-19, FY 2019-20, and FY 2020-21.

2.    Authorize the Purchasing Manager to sign all required documents.

 

B.    On-Call Wastewater Pumping Services | Multiple Vendors

1.    Approve the renewal of agreements with multiple vendors and adding an additional vendor for on-call wastewater pumping, hauling and disposal services in the maximum aggregate amount of $160,000 for the period of November 29, 2017 to November 30, 2018.  Funding for these agreements is included in the Department of Public Works and Facilities FY 2017-18 Final Budget. 

2.    Approve the option to renew the agreements on a year-to-year basis for two (2) additional one-year periods in the maximum amount of $160,000 annually, and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

 

C.    Traffic Signal Maintenance and Repairs | St. Francis Electric, Inc. of San Leandro, CA

1.    Approve a retroactive change order to an agreement with St. Francis Electric, Inc. of San Leandro, CA for the purchase of traffic signal maintenance and repair services in the amount of $12,100 for a revised maximum amount of $128,700 through September 30, 2017. Funding is provided in the FY 2017-18 Final Budget by the Department of Public Works and Facilities.

2.    Authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

 

D.    Credit Card Fuel Purchases | U.S. Bank National Association of Minneapolis, MN

1.    Approve Change Order No. 1 to Agreement No. 23080 with US Bank National Association of Minneapolis, MN for credit card fuel purchases in the amount of $140,000 for a revised maximum amount of $840,000 funded by the Department of Public Works and Facilities’ and the Sheriff’s Office 2017-18 Final Budgets for the duration of the agreement term expiring December 31, 2017.

2.    Approve the option to renew the agreement through December 31, 2018 to coincide with the expiration date of the cooperative agreement in the amount of $840,000, and authorize the Purchasing Manager to sign all required documents.

 

E.    Purchase of Firefighting Equipment and Supplies | L.N. Curtis & Sons Inc. of Oakland, CA and Allstar Fire Equipment Inc. of Hayward, CA

1.    Approve the award of annual agreements to L.N. Curtis & Sons Inc. of Oakland, CA and Allstar Fire Equipment Inc. of Hayward, CA using competitively bid and awarded cooperative agreements for the as-needed purchase of firefighting equipment and supplies for the Placer County Fire Department in the maximum aggregate amount of $145,000 for the period December 01, 2017 through June 30, 2018. Funding is provided in the Placer County Fire Department’s FY 2017-18 Final Budget.

2.    Approve the option to renew the agreements on a year-to-year basis for as long as the cooperative agreements are in effect, not to extend beyond June 19, 2023, in the maximum amount of $250,000 annually, and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

 

F.    WAVE Plus Instant Notification System | SecureTech Systems, Inc. of Irving, Texas

1.    Approve a purchase from SecureTech Systems, Inc. of Irving, Texas for the WAVE Plus System, in the not to exceed amount of $27,962.  Funding is included in the Sheriff’s Office FY 2017-18 Final Budget. 

2.    Approve a Budget Revision in the amount of $23,500 within the appropriate accounts of the Sheriff’s Office FY 2017-18 Final Budget.

3.    Approve adding a WAVE Plus Instant Notification System, a panic alarm system to the Master Fixed Asset List in the total amount of $23,500.

4.    Authorize the Purchasing Manager to sign all required documents.

 

13.  BOARD OF SUPERVISORS

A.    2018 Placer County Board of Supervisors’ Meeting Schedule

1.    Approve the 2018 Placer County Board of Supervisors’ Meeting Schedule.

 

14.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    17-145 Boyle, Barbara (Personal Injury) Unstated

2.    17-147 Lewis, Jack (Property Damage) $1,641.11

 

B.    Accept the following Application to Present a Late Claims, as recommended by the offices of County Counsel and Risk Management.

1.    17-L51 Gillespie, Christopher (Personal Injury) $50,000

 

15.  COMMITTEES & COMMISSIONS

A.    Area 4 Agency on Aging Advisory Council

1.    Approve the appointment of David Wiltsee to the unexpired term of Seat #5, representing the Board of Supervisors.

 

B.    Placer County Youth Commission

1.    Approve the appointment of Jenn Beardsley to the unexpired term of Seat #17 and Miles Mason to the unexpired term of Seat #18 (each representing At-large Alternate).

 

C.    Rural Lincoln Municipal Advisory Council

1.    Approve the reappointment of Deirdre Lefty to Seat #4, and Timmothy Emick of Seat #5, as requested by Supervisor Weygandt.

 

16.  COMMUNITY DEVELOPMENT RESOURCE AGENCY  

A.    Single-Family Housing Rehabilitation Assistance Programs | Program Design and Process

1.    Adopt a Resolution to approve the Single-family Housing Rehabilitation Assistance Programs - Program Design and Process for the Community Development Block Grant, HOME and CalHome programs.

2.    Authorize the Agency Director or designee to make revisions to the Single-family Housing Rehabilitation Assistance Programs - Program Design and Process to reflect annual adjustments to income levels and sale price limits.

 

17.  COUNTY EXECUTIVE

A.    Unclassified Employee Step Increases

The County Executive Officer recommends that the Board approve a 5% merit increase for:

1.    Mark Giacomini, Administrative Services Manager of the Sheriff’s Office, from Grade 452, Step 4 at $58.90 per hour to Grade 452, Step 5 at $61.82 per hour, effective October 14, 2017.

 

B.    Alpine Springs County Water District Capital Facilities and Mitigation Fee Expenditure Plan | Annual Update

1.    Adopt a Resolution approving the Alpine Springs County Water District Capital Facilities and Mitigation Fee Expenditure Plan Annual Update that takes effect after January 01, 2018 and contains a 3.6% fee increase.

 

C.    Purchase of Wildland Firefighting Equipment | Agreements with California Department of Forestry and Fire Protection

1.    Adopt a Resolution approving (4) four agreements with the California Department of Forestry and Fire Protection for the purchase of wildland firefighting equipment to be reimbursed by the Volunteer Fire Assistance Grant Program in amounts not to exceed $19,540; $19,270; $19,572.25; and $19,969.17, respectively for State Fiscal Year 2017-18.  Funding match is provided by the CSA Zone of Benefit 76, 150, 165, and 193 Final Budget.

 

D.    Northstar Community Services 2017-18 Capital Facilities and Mitigation Fee Expenditure Plan | Annual Update

1.    Adopt a Resolution approving the Northstar Community Services 2017-18 Capital Facilities and Mitigation Fee Expenditure Plan Annual Update that contains no fee increase.

 

E.    Reaffirm a Local Emergency in Placer County Due to Tree Mortality

1.    Adopt a Resolution to reaffirm a local emergency in Placer County due to tree mortality.

 

18.  HEALTH AND HUMAN SERVICES  

A.    Donation of Merlin High Definition Enhanced Vision Audio Machine

1.    Accept donation of a used Merlin High Definition Enhanced Vision Audio Machine, fair condition, in the estimated amount of $800.

 

B.    Document Imaging Project | Budget Revision

1.      Approve a Budget Revision in the amount of $25,000 (no Net County Cost) for FY 2017-18 to increase revenues and expenditures for the Department of Health and Human Services.

2.      Add two desktop document scanners to the Master Fixed Asset List.

 

19.  PUBLIC WORKS & FACILITIES

A.    Cook Riolo Road Pathway Project | Authorization to Advertise for Construction Bids

1.    Adopt a Resolution to approve the plans and specifications for the Cook Riolo Road Pathway Project included in the Department of Public Works and Facilities’ FY 2017–18 Final Budget and funded by a combination of Congestion Mitigation and Air Quality Funds (94.95%), Regional Surface Transportation Program Funds (4.47%) and local Road Funds (0.58%) and authorize the Director of Public Works and Facilities, or designee, to advertise for construction bids.

 

B.    Environmental Documentation and Design of the Kings Beach Western Approach Project | Cooperative Agreement with Caltrans

1.    Adopt a Resolution to authorize the Director of Public Works and Facilities, or his designee, to execute a non-monetary Cooperative Agreement between Placer County and Caltrans for Environmental Documentation and Design of the Kings Beach Western Approach Project, adjacent to the intersection of State Route 267 and State Route 28 in the community of Kings Beach.

 

C.    Dollar Creek Shared-Use Trail Project in the North Tahoe Area | Easement Abandonment  

1.    Adopt a Resolution to abandon a portion of a Multipurpose Trail Easement on California Tahoe Conservancy property for the Dollar Creek Shared-Use Trail Project due to realignment of a portion of the trail on Assessor’s Parcel 092-010-012 in the Dollar Creek area of North Lake Tahoe.

 

D.    Gold Hill Road Bridge Replacement Project | Easement Acquisition on Merwin Property

1.    Adopt a Resolution approving a Right-of-Way Contract for the acquisition of a Highway Easement on property owned by Brenden and Emily Merwin for the Gold Hill Road over Auburn Ravine Bridge Replacement Project in the amount of $33,273, and authorizing execution of the Contract and acceptance of the Easement Deed. Right-of-Way acquisition is 100% funded through the Federal Highway Bridge Program.

 

E.    Donner Memorial State Park | Easement Relocation from the Old Emigrant Trail to the Haul Road

1.    Adopt a Resolution to abandon the vehicular rights to a portion of the Old Emigrant Trail/Coldstream Road and accept an Easement from the State of California, Department of Parks and Recreation, to relocate the vehicular rights from the Old Emigrant Trail to the Haul Road.

 

F.    Systemic Safety Analysis Report Program | Budget Revision

1.    Approve a Budget Revision to increase the FY 2017-18 PC 3033 Systemic Safety Analysis Report Program expense appropriation by $100,000 and increase the fiscal year revenue budget by $100,000 to support the Systemic Safety Analysis Report Program. Funding is provided by the State (Caltrans) Systemic Safety Analysis Report Program. This program helps to identify high-risk roadway characteristics to prepare future safety projects.

 

20.  SHERIFF

A.    Commendation | Recognizing Mark Reed for 24 years of dedicated public service

1.    Approve a Commendation commending Captain Mark Reed for 24 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

B.    Purchase of Server for Storage of Auburn Jail Video Surveillance Recordings | Sonitrol of Sacramento, CA

1.    Approve the purchase of one (1) server in the amount of $23,000 from Sonitrol of Sacramento, CA to increase the Auburn Jail video surveillance recording storage capacity funded by the Sheriff’s FY 2017-18 Budget.

2.    Approve a Budget Revision to move $23,000 within the Sheriff’s FY 2017-18 Final Budget to purchase the server. There is no additional impact to the General Fund.

3.    Authorize the Purchasing Manager to execute all related documents.

4.    Approve adding the equipment to the Master Fixed Asset List.

 

ITEMS FOR INFORMATION:

 

21.  HUMAN RESOURCES

A.    Classified Service Merit Increases

 

ADJOURNMENT – To next regular meeting, on December 12, 2017.

 

BOARD OF SUPERVISORS’ UPCOMING 2017 MEETING SCHEDULE:

 

December 12, 2017

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov 

 

To watch the Board meeting online or to just listen in, you may do so by streaming the live video feed at www.placer.ca.gov