Event Coordinator Details

If you are organizing a public event, such as a concert, festival or fair where food and/or beverages will be available, a Community Event Coordinator Permit is required from Placer County Environmental Health. 

To use forms marked as "PDF-fillable form," open the form you need by clicking on the appropriate link, click on the download icon in the upper right, rename the form, and save it locally (i.e. to your desktop). Close your website browser, and then open the PDF you just saved in Adobe Acrobat Reader. Now you can type in the fields and sign electronically. Be sure to save your changes, and then attach your completed form in an email to us.

Event Coordinator Permit Checklist

  1. Download and complete a Community Event Coordinator Permit Application (PDF-fillable form).
  2. Email your completed application to [email protected] at least two weeks before the event to ensure sufficient time for processing. Applicants submitting via email will receive an emailed invoice with instructions to submit payment online via credit card or e-check. Your emailed invoice will include the correct fee amount. Current fees can also be found online here: Permits, Forms, & Fees.
    • Include with your application, documentation of approval to hold the event at the proposed location (if approval is needed) from your local city/county planning department or other approving agency.
  3. Once your application is reviewed for completeness and deemed acceptable per state guidelines, the approving inspector will email you a permit which will list the approved event food vendors. Should your approved event food vendor list change, contact us as soon as possible so that a revised permit can be issued.  

Event Coordinator Responsibilities:

  1. Ensure all participating food and beverage vendors have a valid Temporary Food Facility (TFF) Vendor Authorization with Placer County Environmental Health. 
    • Placer County permitted food facilities, caterers, and cottage food operators must obtain a TFF Vendor Authorization as their existing operations do not cover service at community events. 
    • Out of county mobile food trucks must obtain a TFF Vendor Authorization if they wish to operate temporarily in Placer County. 
  2. Provide adequate sanitation support services for the event, such as chemical toilets with hand washing stations, janitorial services, and waste disposal. 
  3. Ensure food vendors post their TFF Vendor Authorization and Placer County TFF Self-Inspection Checklist (PDF) in a location visible to the public during all hours of operation. 

For questions related to Community Events and/or operating a Temporary Food Facility, feel free to contact us at [email protected].