Event Coordinator Details
If you are organizing a public event, such as a concert, festival or fair where food and/or beverages will be available, a Community Event Coordinator Permit is required from Placer County Environmental Health.
To use forms marked as "PDF-fillable form," open the form you need by clicking on the appropriate link, click on the download icon in the upper right, rename the form, and save it locally (i.e. to your desktop). Close your website browser, and then open the PDF you just saved in Adobe Acrobat Reader. Now you can type in the fields and sign electronically. Be sure to save your changes, and then attach your completed form in an email to us.
Event Coordinator Permit Checklist
- Download and complete a Community Event Coordinator Permit Application (PDF-fillable form).
- Email your completed application to [email protected] at least two weeks before the event to ensure sufficient time for processing. You will receive an email reply with instructions to pay your invoice online. Application review will occur after payment is received.
- Include with your application:
- Documentation of approval to hold the event at the proposed location (if approval is needed) from your local city or county planning department or other approving agency.
- A complete list of vendors. It is important to verify that all food vendors at your event have received a Temporary Food Facility (TFF) Vendor Authorization to participate from Placer County Environmental Health. If not, contact us so we can help each one obtain authorization.
- Once your application is reviewed for completeness and deemed acceptable per state guidelines, the approving inspector will email you a permit which will list the approved event food vendors. Should your approved event food vendor list change, contact us as soon as possible so that a revised permit can be issued.
Event Coordinator Responsibilities After Receiving a Permit:
- Assure all participating food vendors have a valid TFF Vendor Authorization with Placer County Environmental Health.
- Provide adequate sanitation support services for the event, such as chemical toilets with hand washing stations, janitorial services, and waste disposal.
- Ensure food vendors post their TFF Vendor Authorization and a completed Placer County Daily TFF Vendor Self‐Inspection Checklist (PDF) in the booth during all hours of operation.
For questions related to Community Events and/or operating a Temporary Food Facility, feel free to contact us at [email protected]