New Employee Benefit Processing
Important Deadlines for Enrollment
You are responsible for meeting enrollment deadlines and providing all required forms and documentation. Enrollment is processed in Workday.
If you miss the deadline to enroll, you will have to wait until the next Open Enrollment period. Open Enrollment occurs every September/October. However, you can make changes to your benefits if you experience a special enrollment opportunity. Examples include marriage/divorce, or the birth/adoption of a child. Click here for a complete list of special enrollment opportunities.
Enrollment Period Within 30 Days of Hire
- Dependent Care Reimbursement Account
- Health Reimbursement Account (Management and Confidential only)
- Supplemental Life
- Accidental, Death, & Dismemberment
Enrollment Period Within 60 Days of Hire
Health enrollment is effective the first of the month following receipt of the enrollment form (HBD-12).
Important Note: Health coverage is a one-month pre-pay. Your initial paycheck(s) will reflect a temporary increased premium due to the pre-pay requirement.
Before you Begin
Please complete the following steps to make your enrollment experience a positive one.
Read the email you received regarding your new employee benefit processing
Locate and prepare your dependent verification documents
You may enroll dependents on your medical, dental and/or vision plans. Qualifying dependents are children, and/or spouse or State Registered Domestic Partner. You must submit valid dependent verification within Workday. Review Required Forms and Documents section in the County of Placer Benefit Guide for the list of items that qualify. The following are the most common when adding dependents:
- Marriage Certificate / Domestic Partner Registration
- Birth Certificate(s)
- Social Security Number(s) (Number only. No documentation needed)
- CalPERS HBD-12 Health Enrollment Form
Know your benefit/union group
Confirm your benefit/union group by reviewing the email from the Human Resources Department regarding your benefit processing.
Verify your address in Workday
Once you have County network access, you should be able to access the Workday system. Your benefit options are based on your home address, specifically your zip code. Please make sure your address is current so that you are offered the correct benefit plan options. From a County network computer, refer to the “Benefit Life Event – Address Change – Employee Initiated” for step-by-step guidance.
Contact insurance plan providers directly with any questions
You can contact providers ahead of time, to determine what plan is right for you and/or your family. They can answer questions about their network, plan coverage and other benefit details. It is important that you specify that it is a CalPERS plan. For example, a provider may accept Blue Shield Access+ but not CalPERS Blue Shield Access+. Click Here Version OptionsNew Employee Benefit ProcessingHeadline to compare plan options and providers. Be sure to select the plan year you are researching.
Review the Placer County Employee Benefits Guide
The Employee Benefits Guide contains dependent eligibility information, required forms, premium rates, legal notices, and other resources and benefit information.
Completing the six steps above and reviewing “The Essentials” below is important. They provide you with the information needed to make your benefit elections. Contact the Human Resources Department if you have questions or need additional information. You can schedule an individual appointment with Human Resources by calling 530-889-4060 or emailing [email protected].
How to Enroll in Benefits using Workday
Once you have completed your new hire Onboarding in Workday, you will receive an enrollment task in your Workday Inbox.
- 2023 County of Placer Benefit Guide
- Placer County Benefit Webpage
- CalPERS Health Benefit Summary
- CalPERS HBD-12 Medical Enrollment Form(Must be completed and sent to Placer HR)
- Required Notice: Premium Assistance Under Medicaid & the Children’s Health Insurance Program (CHIP) (PDF)
- ACA Required Notice: 2023 Health Benefit Summary / Health Insurance Marketplace (PDF)
CalPERS Health Benefits for Public Agencies (13 minute YouTube Webinar)
CalPERS Family Status Changes (17 minute YouTube Webinar)
CalPERS Pension (2 minute YouTube Webinar)
CalPERS Three Retirement Calculation Factors (24 minute YouTube Webinar)