New Employee Benefit Processing
With your recent hire, you have a limited amount of time to enroll yourself and any eligible dependents into the following benefit policies.
- Dependent Care Reimbursement Account
- Health Reimbursement Account (Management and Confidential only)
- Supplemental Life
- Accidental, Death, & Dismemberment
If you should miss the deadline to enroll, you will have to wait until the next Open Enrollment period in September/October, unless you experience a special enrollment opportunity, such as marriage, divorce, or the birth/adoption of a child.
Important Deadlines for Enrollment
While you have 60 days to enroll in a health plan, all other plans require enrollment within 30 days of hire. Please note that health enrollment is effective the first of the month following receipt of the enrollment form (HBD-12). You are responsible for ensuring that you meet these deadlines through enrollment in Workday and providing all required forms and documentation.
Pleast Note: Health coverage is a one-month pre-pay. Your initial paycheck(s) will reflect a temporary increased premium due to the pre-pay requirement.
Before you Begin
Please complete the following steps to make your enrollment experience a positive one.
Read the email you received regarding your new employee benefit processing
Locate and prepare your dependent verification documents
If you are enrolling any dependents (including your spouse or State Registered Domestic Partner) to your medical, dental, and/or vision plans, you must submit valid dependent verification within Workday. Please review Required Forms and Documents section in the County of Placer Benefit Guide for the list of items that qualify. The following are the most common when adding dependents:
- Marriage Certificate / Domestic Partner Registration
- Birth Certificate(s)
- Social Security Number(s) (Number only. No documentation needed)
- CalPERS HBD-12 Health Enrollment Form
Know your benefit/union group
Benefits can differ depending upon your benefit/union group. Please review the email you received from the Human Resources Department regarding your benefit processing to confirm your benefit/union group.
Verify your address in Workday
Once you have County network access, you should be able to access the Workday system. Your benefit options are based on your home address, specifically your zip code. Please make sure your address is current so that you are offered the correct benefit plan options. From a County network computer, refer to the “Benefit Life Event – Address Change – Employee Initiated” for step-by-step guidance.
Contact insurance plan providers directly with any questions
If you have questions about networks, what each plan covers, and other benefit details, you can reach out to the providers ahead of time to determine what plan is right for you and/or your family. It is important that you specify that it is a CalPERS plan. For example, a provider may accept Blue Shield Access+ but not CalPERS Blue Shield Access+. Click Here Version OptionsNew Employee Benefit ProcessingHeadline to compare plan options and providers. Be sure to select the plan year you are researching.
Review the Placer County Employee Benefits Guide
The Employee Benefits Guide contains dependent eligibility information, required forms, premium rates, legal notices, as well as other information and resources regarding your benefits. In addition, please note that health coverage is a one month pre-pay. Your initial paychecks will reflect a temporary increased premium due to the pre-pay requirement.
Completing the six steps above and reviewing “The Essentials” below, provides you with the information needed to make your benefit elections. If you have any questions, require additional information, or would like to schedule an individual appointment, please contact the Human Resources Department at 530-889-4060 or via e-mail at [email protected].
How to Enroll in Benefits using Workday
Once you have completed your new hire Onboarding in Workday, you will receive an enrollment task in your Workday In box.
- 2021 County of Placer Benefit Guide
- Placer County Benefit Webpage
- CalPERS Health Benefit Summary
- CalPERS HBD-12 Medical Enrollment Form(Must be completed and sent to Placer HR)
- Required Notice: Premium Assistance Under Medicaid & the Children’s Health Insurance Program (CHIP) (PDF)
- ACA Required Notice: 2020 Health Benefit Summary / 2021 Health Benefit Summary / Health Insurance Marketplace (PDF)
CalPERS Health Benefits for Public Agencies (13 minute YouTube Webinar)
CalPERS Family Status Changes (17 minute YouTube Webinar)
CalPERS Pension (2 minute YouTube Webinar)
CalPERS Three Retirement Calculation Factors (24 minute YouTube Webinar)