Reporting
The Placer County Public Health Division aligns with California Department of Public Health (CDPH) guidance and will not differ.
Reporting School Cases and Outbreaks
The California Department of Public Health and Assembly Bill 86 requires K-12 public, private, and charter schools to report all confirmed COVID-19 cases (students and staff) who were present on the school campus while infectious to their local health department.
Steps for Placer County schools when reporting confirmed COVID-19 cases:
Placer County utilizes the School Portal for Outbreak Tracking (SPOT) to gather information about school COVID-19 cases. To begin submitting the required information through the SPOT platform, you will first need to request access to SPOT. (If you previously have used SPOT, use the same account information to report applicable cases).
Requesting Access to SPOT
Step One: Complete the application (linked below) to submit a SPOT Intake Form.
- SPOT Intake Form (ENGLISH)
- SPOT Intake Form (SPANISH)
Note: While the completion of the application is the first step of reporting (thereby meeting the 24-hour requirement in place by CDPH), you will still need to submit case information via SPOT once you receive access to be fully compliant.
Step Two: Once you have submitted your request, the Placer County Case Investigation office will review your form and email you with next steps. The Placer County Case Investigation office is open Monday – Friday from 9 AM to 3 PM. The office is closed on all county holidays. If you submit your account request over the weekend or on a county holiday, your request will be reviewed the next workday.
Using SPOT To Report COVID-19 Related Cases
Step One: Refer to the instructions in the email you received from the Placer County Case Investigation office and complete all required information for COVID-19 cases through SPOT.
Step Two: Complete contact tracing to identify close school contacts for the COVID-19 cases. You do not need to report close school contact information to Placer County Public Health.
Step Three: Continue to report each confirmed and presumed COVID-19 case through SPOT using the same account.
Congregate Settings
Reporting Thresholds
The California Department of Public Health requires congregate facilities to report all confirmed and probable COVID-19 cases (residents and staff) to their local health department.
Steps for Placer County congregate facilities when reporting confirmed and probable COVID-19 cases:
Placer County utilizes the Shared Portal for Outbreak Tracking (SPOT) to gather information about congregate setting COVID-19 cases. To begin submitting the required information through the SPOT platform, you will first need to request access to SPOT. (If you previously have used SPOT, use the same account information to report applicable cases).
Requesting Access to SPOT
Step One: Complete the application (linked below) to submit a SPOT Intake Form.
- SPOT Intake Form (ENGLISH)
- SPOT Intake Form (SPANISH)
Note: While the completion of the application is the first step of reporting, you will still need to submit case information via SPOT once you receive access to be fully compliant.
Step Two: Once you have submitted your request, the Placer County Case Investigation office will review your form and email you with the next steps. The Placer County Case Investigation office is open Monday – Friday from 9 AM to 3 PM. The office is closed on all county holidays. If you submit your account request over the weekend or on a county holiday, your request will be reviewed the next workday.
Using SPOT To Report COVID-19 cases
Step One: Refer to the instructions in the email you received from the Placer County Case Investigation office and complete all required information for positive COVID-19 cases associated with the congregate setting facility through SPOT.
Step Two: Complete contact tracing for your facility to identify close contacts of the COVID-19 positive cases. You do not need to report close contact information to Placer County Public Health.
Step Three: Each additional COVID-19 case related to an exposure should be reported through SPOT.
Outbreak Reporting
As of January 1, 2021, California AB 685 requires businesses to report all COVID-19 related outbreaks in their workplace to their local health department.
An outbreak is defined as three or more confirmed COVID-19 cases within a 14-day period that are from different households. Only cases associated with an outbreak need to be reported to the local health department.
Steps for Placer County employers when reporting COVID-19 related outbreaks:
Placer County utilizes the Shared Portal for Outbreak Tracking (SPOT) to gather information about workplace outbreaks. To begin submitting the required AB 685 reporting information through the SPOT platform, you will first need to request access to SPOT.
Requesting Access to SPOT
Step One: Complete the application (linked below) to submit a SPOT Intake Form.
- SPOT Intake Form (ENGLISH)
- SPOT Intake Form (SPANISH)
Note: While the completion of the application is the first step of reporting (thereby meeting the 24-hour requirement in place by Cal/OSHA), you will still need to submit case information via SPOT once you receive access to be fully compliant.
Step Two: Once you have submitted your request, the Placer County Case Investigation office will review your form and email you with the next steps. The Placer County Case Investigation office is open Monday – Friday from 9 AM to 3 PM. The office is closed on all county holidays. If you submit your account request over the weekend or on a county holiday, your request will be reviewed the next workday.
Using SPOT To Report COVID-19 Related Outbreaks
Step One: Refer to the instructions in the email you received from the Placer County Case Investigation office and complete all required information for positive COVID-19 cases associated to the outbreak through SPOT.
Step Two: Complete contact tracing for your workplace to identify close contacts of the COVID-19 positive cases. You do not need to report close contact information to Placer County Public Health.
Step Three: Each additional COVID-19 case related to an outbreak (within 14 days from the first identified case) should be reported through SPOT.