COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, December 04, 2018

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1, Vice Chair                                                                                                   Todd Leopold, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Chair                                                                                                                                        Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                        Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                      Gina Fleming, Deputy Clerk of the Board

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by County Executive Officer Todd Leopold

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:  

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

1.    HEALTH AND HUMAN SERVICES

A.    Proclamation | Impaired Driving Prevention Month (PDF)

1.    Approve a Proclamation declaring December 2018 as “Impaired Driving Prevention Month” in Placer County.

 

9:10 a.m.

2.    COUNTY EXECUTIVE

A.    Update of the Changing Nature of California Wildfires | Commendation Recognizing CAL FIRE Unit Chief George Morris III (PDF)

1.    Receive a brief on the changing nature of California wildfires.

2.    Approve a Commendation honoring CAL FIRE Unit Chief George Morris III for his service with CAL FIRE and Placer County Fire.

 

 

9:15 a.m.

3.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    2018 Placer County Regional Bikeway Plan | Amendments to General and Community Plans (PDF)

1.    Conduct a Public Hearing to consider a recommendation from the Placer County Planning Commission to amend certain General and Community Plans to incorporate the adopted 2018 Placer County Regional Bikeway Plan.

2.    Find the proposed General and Community Plan amendments incorporating the 2018 Placer County Regional Bikeway Plan exempt under CEQA Guidelines Section 15262 (Feasibility and Planning Study), and Section 15061(b) (3) (General Rule).

3.    Adopt Resolutions to amend the Auburn/Bowman Community Plan, Dry Creek/West Placer Community Plan, Foresthill Divide Community Plan, Horseshoe Bar/Penryn Community Plan, Ophir General Plan, Sheridan Community Plan, and the Weimar/Applegate/Clipper Gap General Plan, to ensure consistency with the 2018 Placer County Regional Bikeway Plan.

 

9:40 a.m.

4.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Farmland Security Zone Contracts | Oest Properties (PDF)

1.    Conduct a Public Hearing to consider adopting a Resolution to:

a.    Establish Farmland Security Zones PLN18-00342, PLN18-00343, and PLN18-00344, totaling 944 acres on 22 parcels.

b.    Rescind Williamson Act contracts AGP 499, AGP 502, and AGP 505 and enter into Farmland Security Zone contracts PLN18-00343, PLN18-00344, and PLN18-00342.

2.    Find this action categorically exempt from environmental review pursuant to CEQA Guidelines Section 15317 (Open Space Contracts or Easements) and Section 18.36.190 of the Placer County Environmental Review Ordinance.

 

10:00 a.m.

5.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Western Placer County Voluntary Interim In Lieu Fee Program (VIILF) | Placer County Conservation Plan (PCCP) (PDF)

1.    Find that the Western Placer County Voluntary Interim In Lieu Fee Program is Exempt from the California Environmental Quality Act (“CEQA”) under CEQA Guidelines Section 15378(b)(4).

2.    Adopt a Resolution (a) approving the Implementation of the Western Placer County Voluntary Interim In Lieu Fee Program (VIILF); (b) approving in substantial form the “Western Placer County In Lieu Fee Program Enabling Instrument” (“Program Instrument”) and (c) authorizing the County Executive Officer to execute the final Program Instrument in concurrence with County Counsel and Risk Management.

3.    Approve the use of the “Western Placer County In-Lieu Fee Program Credit Transfer Agreement” Template and authorize the Community Development Resource Agency Director to execute the Agreement for projects qualifying for use of the VIILF.

4.    Approve the use of the “Interim Fee Agreement” Template and authorize the Community Development Resource Agency Director to execute the same for projects qualifying for use of the VIILF.

5.    Authorize the Community Development Resource Agency Director to collect fees under the VIILF and deposit fees into the Program Account to be established in the County Treasury.

 

10:15 a.m.

6.    COUNTY EXECUTIVE

A.    North Lake Tahoe Region Local Housing Mixed-Use Project | Related-Pacific Companies Agreement Negotiations | R.T. Nahas Company Property 3205 and 3225 North Lake Blvd., Tahoe City, CA (PDF)

1.    Authorize the County Executive Officer, or his designee, to enter into negotiations with Related-Pacific Companies, pursuant to RFP No. 100044, for a developer agreement related to property located at 3205 and 3225 North Lake Blvd., Tahoe City, CA.

 

1:00 p.m.

7.    SHERIFF

A.    2017 Immigration and Customs Enforcement Access Information Report (PDF)

1.    Conduct a community forum to receive the 2017 Immigration and Customs Enforcement access information report from the Placer County Sheriff’s Office.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

8.    DISTRICT ATTORNEY

A.    Extra Help Position | Defer Wait Period for Post-Retirement Employment (PDF)

1.    Adopt a Resolution authorizing the District Attorney’s Office to offer Roxanne Pointer post retirement employment prior to the California Public Employees’ Retirement System required 180-day wait period. Funding for this Extra Help position is included in the District Attorney’s Office FY 2018-19 Final Budget.

 

9.    ADMINISTRATIVE SERVICES/PROCUREMENT

A.    French Meadows Tree Thinning, Reforestation and Road Reconditioning Services | Various Firms (PDF)

1.    Approve the Qualified List based on the competitive Request for Qualifications for tree thinning, reforestation and road reconditioning services to be provided on behalf of various agencies during the period of December 04, 2018 to December 31, 2022.

2.    Approve option to renew the resulting Qualified List on a year-to-year basis for two (2) additional one-year terms.

3.    Authorize the Purchasing Manager to sign all required documents.

 

10.  HEALTH AND HUMAN SERVICES

A.    Whole Person Care Medical Respite Unit Operations | Agreement with The Gathering Inn, Inc. (PDF)

1.    Approve an agreement with The Gathering Inn, Inc. to operate the Whole Person Care Medical Respite Unit from January 01, 2019, through December 31, 2020, for a total amount not to exceed $619,820 and authorize the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence and to sign amendments not to exceed an additional $61,982, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence. 

 

11.  PUBLIC WORKS & FACILITIES 

A.    Gold Hill Road over Auburn Ravine Bridge Replacement Project | Contract with Drake Haglan & Associates Inc. (PDF)

1.    Adopt a Resolution to award Request for Proposal and execute Contract to Drake Haglan and Associates Incorporated for Project Inspection, Materials Testing, and Construction Management Services for the Gold Hill Road over Auburn Ravine Bridge Replacement Project in an amount of $598,808 and to authorize the Director of Public Works and Facilities, or designee, to execute future contract amendments up to $59,881 as needed.  The project is included in the Department of Public Works and Facilities’ FY 2018–19 Final Budget and is funded by Federal Highway Bridge Program Funds.

 

12.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

Existing Litigation (Government Code §54956.9(d)(1))

1.    Clara Tate v. County of Placer, et al.

Placer County Superior Court Case No. SCV0039832

2.    Karin Bjork vs. County of Placer, et al.

U.S.D.C. Eastern District Case No. 2:14-cv-01983-MCE-EFB

County of Placer v. Placer County Civil Service Commission, et al.

Placer County Superior Court Case No. SCV0035144

Karin Bjork v. Placer County Civil Service Commission, et al.

Placer County Superior Court Case No. SCV0036164

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

13.  ADMINISTRATIVE SERVICES

A.    Ordinance Amending Article 4.16 of the Transient Occupancy Tax Code (PDF)

1.    Adopt an Ordinance, introduced on November 20, 2018, amending Article 4.16 of the Transient Occupancy Tax Code, regarding Definitions, Exemptions, Registration, Advertising Requirements, Waiver and Appeal Process, and Action by County to Collect Tax.

 

14.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Procurement Credit Cards for Placer County Fire Stations (PDF)

1.    Approve the issuance of procurement credit cards for each of the County fire stations to be used for small dollar delegated purchases in accordance with the County’s Procurement Card Policy. 

2.    Authorize the Purchasing Manager and the Auditor-Controller to take all actions necessary to issue credit cards to each of the County fire stations.

 

B.    Short Term Rental Compliance Monitoring and Associated Services – Host Compliance LLC (PDF)

1.    Approve a change order to an agreement with Host Compliance LLC of San Francisco, CA for short term rental monitoring and associated services in the amount of $32,000 for a revised maximum amount of $242,000.  Funding is included in the Administrative Services’ FY 2018-19 Final Budget.

2.    Approve the renewal of an agreement with Host Compliance, LLC of San Francisco, CA to provide short term rental monitoring and associated services in the maximum amount of $242,393 for the period of December 1, 2018 through November 30, 2019.  Funding is included in the Administrative Services’ FY 2018-19 Final Budget and will be included in future requested budgets.

3.    Authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding, and authorize change orders consistent with Placer County’s Procurement Policy.

 

C.    Hansen Software Support | Infor Public Sector Inc. of Alpharetta, GA (PDF)

1.    Approve the renewal of a negotiated agreement with Infor Public Sector Inc. of Alpharetta, GA for Hansen Software Support for the three-year period of February 01, 2019 through January 31, 2022 in the total amount of $139,918. Funded by the Department of Public Works and Facilities’ FY 2018-19 Final Budget and Requested Budgets for FY 2019-20 and FY 2020-21.

 

D.    Integrated Library System Software | Innovative Interfaces Inc. of Emeryville, CA (PDF)

1.    Approve Change Order No. 1 with Innovative Interfaces Inc. of Emeryville, CA for a dedicated hosting environment in the amount of $44,000 resulting in a revised maximum amount of $444,000. Funding for this change order is included in the Placer County Library’s FY 2018-19 Final Budget.

2.    Authorize the Purchasing Manager to sign all required documents and authorize any required change orders in accordance with the Procurement Policy.

 

15.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management (PDF):

1.    18-121 Sadao, Lothain (Personal Injury) $10,000

2.    18-122 Sadao, Kathleen (Personal Injury) $10,000

 

16.  COMMITTEES & COMMISSIONS

A.    Area 4 Agency on Aging Governing Board (PDF)

1.    Approve the appointment of Jamee Horning to the Area 4 Agency on Aging Governing Board effective January 01, 2019.

 

B.    First 5 Placer Children and Families Commission (PDF)

1.    Approve the reappointment of Alison Schwedner to Seat #6 representing Early Child Development/Tahoe Area and Richard Saletta to Seat #7 representing Child Behavioral Health. Also, approve the appointment of Alinea Stevens to Seat #5 representing Medical and Pediatric Services.

 

C.    County Parks Commission (PDF)

1.    Approve the reappointment of Gordon Holt to Seat #2 representing District 2 to County Parks Commission, as requested by Supervisor Weygandt.

 

D.    Agricultural Commission (PDF)

1.    Approve the appointment of Shannon Whamond to the unexpired term of Seat #8, representing Small Farm Industry.

 

17.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Barton Ranch Subdivision Final Map (PDF)

1.    Authorize the Chair to sign the Barton Ranch Final Map and Subdivision Improvement Agreement, and approve recordation of the Final Map and the Agreement.

 

B.    Schaffer’s Mill Phase 3C Final Map (PDF)

1.    Authorize the Chair to sign the Schaffer’s Mill Phase 3C Final Map and Subdivision Improvement Agreement, and approve recordation of the Final Map and the Agreement.

 

18.  COUNTY EXECUTIVE

A.    Unclassified Employee Step Increases (PDF)

1.    The County Executive Officer recommends that the Board approve a 5% merit increase for:

a.    Joe Ney, Assistant Risk Manager, County Executive Office, from Grade 454, Step 3 at $58.93 per hour to Grade 454, Step 4 at $61.86 per hour, effective December 22, 2018.

 

B.    Post-Employment Benefit Software and Actuarial Services | Agreement with GovInvest, Inc. (PDF)

1.    Authorize the County Executive Officer or designee to execute a three-year Professional Services Agreement with GovInvest, Inc., in the amount of $168,364, for post-employment benefit projection software and actuarial services.

 

C.    Development Impact Fee Annual Report for FY 2017-18 (PDF)

1.    Adopt a Resolution to accept the FY 2017-18 Placer County Development Impact Fee Annual Report for the Parks and Recreation Facilities Fee, Fire Facilities Impact Fee, Countywide Traffic Fee Program, City-County Traffic Fee Program, and Riolo Vineyard Specific Plan Area Fee Program and make findings as required by Government Code 66000 et. seq.

 

D.    Reaffirm a Local Emergency Proclamation in Placer County (PDF)

1.    Adopt a Resolution to reaffirm a local emergency in Placer County due to tree mortality.

 

E.    Volunteer Fire Assistance Program Agreements (PDF)

1.    Adopt a Resolution approving four (4) agreements with the California Department of Forestry and Fire Protection for the purchase of wildland firefighting equipment to be reimbursed by the Volunteer Fire Assistance Grant Program in amounts not to exceed $4,900; $8,150; $8,850; and $12,000 for Fiscal Year 2018-19 and authorize Joseph Q. Ten Eyck, Division Chief of Placer County Fire, to sign the agreements. Funding match is provided by the CSA ZOB’s 193, 165, 150, and 76 FY 2018-19 Final Budgets.

 

19.  PUBLIC WORKS & FACILITIES 

A.    Intention to Set Public Hearing | Grasberger Property Annexation to Sewer Maintenance District 1 (PDF)

1.    Adopt a Resolution of Intention to set 9:00am or as soon thereafter on Tuesday, January 08, 2019 to hold a Public Hearing to consider annexation of the Grasberger property, located at 1520 Crystal Springs Road in Auburn (APN 052-172-004-000), into the boundaries of Sewer Maintenance District 1 to provide sewer service.

 

B.    Eastern Regional Material Recovery Facility | Second Amendment of the Memorandum of Understanding with Nevada County (PDF)

1.    Approve the Second Amendment to the Memorandum of Understanding between Placer County and Nevada County for use of the Eastern Regional Material Recovery Facility to extend the term through calendar year 2019.

 

C.    Feasibility Study for Tahoe City Firehouse Properties | Consultant Services Agreement with Hunden Strategic Partners, Inc. (PDF)

1.    Authorize the Director of Public Works and Facilities, or designee, to negotiate and execute a Consultant Services Agreement with Hunden Strategic Partners, Inc. for $105,000, subject to County Counsel and Risk Management concurrence, for preparation of a feasibility study for a potential reuse and development of the Tahoe City Firehouse Properties. Funding is available from the Tourism Master Plan Grant Award and is available in the Department of Public Works and Facilities FY 2018-19 Final Budget, Capital Project PJ00829-Firehouse Property Improvements.

 

D.    Countywide Interoperable Radio Network Project | Lease Agreement with Summit Communications, a Nevada corporation (PDF)

1.    Authorize the Director of Public Works and Facilities, or designee, to negotiate and execute a Lease Agreement with Summit Communications, a Nevada Corporation, in substantial conformance with the Material Terms and upon County Counsel and Risk Management concurrence, for the Signal Peak Radio Communications Site in support of the Countywide Interoperable Radio Network Project, commencing with a base rent of $2,250 per month, increasing by 3% annually, for the 5-year Initial Term and four 5-year Option Terms, and a one-time payment of $10,000 in lieu of back rent. Sufficient funding for the Lease cost is included in the Administrative Services Department, Telecommunications Division FY 2018-19 Final Budget.

 

E.    Placer County Government Center Emergency Generator | Lease Amendment with New Cingular Wireless PCS, LLC (PDF)

1.    Authorize the Director of Public Works and Facilities, or designee, to negotiate and execute Lease Amendment No. 3 with New Cingular Wireless PCS, LLC, a Delaware limited liability company, subject to County Counsel and Risk Management concurrence, to accommodate the installation of an emergency generator by increasing the tenant’s current premises by 40 sq. ft. and monthly rent by $350.

 

F.    2017 Federal Hot Mix Asphalt Overlay Project | Notice of Completion (PDF)

1.    Adopt a Resolution accepting the 2017 Federal Hot Mix Asphalt Overlay Project STPL 5919 (131) as complete, and authorize the Director of Public Works and Facilities, or designee, to sign and record the Notice of Completion.

 

G.   Snow Removal Services | Agreement with Town of Truckee (PDF)

1.    Approve an agreement with the Town of Truckee to provide snow removal services on Placer County roads, in an amount not to exceed $100,000, for the period of November 01, 2018 through June 30, 2019; and authorize the Director of Public Works and Facilities, or designee, to execute the agreement, including the option to renew for four additional one-year terms up to $100,000 per year.

 

H.    Placer County Fairgrounds Event Center Environmental Impact Report | Contract Amendment Raney Planning and Management, Inc. of Sacramento (PDF)

1.    Approve the Third Amendment to Consultant Services Contract with Raney Planning and Management, Inc. of Sacramento for preparation of an Environmental Impact Report, for additional consulting services in the amount of $19,465, for a total contract amount of $315,937 funded by South Placer Tourism, Inc., a non-profit corporation, doing business as Placer Valley Tourism.

 

20.  SHERIFF

A.    Commendation | Recognizing Steven Morrill (PDF)

1.    Approve a Commendation recognizing Sergeant Steven Morrill for more than twenty-nine years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

B.    Commendation | Recognizing Debra Smith (PDF)

1.    Approve a Commendation recognizing Debra Smith for more than thirty one years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

21.  TREASURER-TAX COLLECTOR

A.    Transfer of Unclaimed Monies to the General Fund (PDF)

1.    Adopt a Resolution directing the Auditor-Controller to transfer unclaimed funds in the amount of $25,819.14 to the General Fund, $3,383.16 of which must be used for victim services, per Government Code Sections 50050-50057 and the Placer County Auditor’s Policy Directive on Escheating and Refunding Unclaimed Funds.

 

B.    Treasury Purchase of Local Agency Investment with 10 Year Maturity (PDF)

1.    Adopt a Resolution pursuant to State of California Government Code Section 53601 authorizing the Placer County Treasurer to purchase an investment with a maturity in excess of five years, and approve the Placer County Treasurer’s purchase of a note issued by the Mid-Placer Public Schools Transportation Agency in an amount not to exceed $980,000, maturing in 2028, at a rate of 3%, related to the purchase of five Saf-T-Liner HDX 141YS passenger school buses and one Saf-T-Liner HDX 141YS passenger school bus with an added wheelchair lift.

 

ADJOURNMENT – To next regular meeting, on December 18, 2018 at the Grounds, 800 All America City Blvd. Roseville.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

December 18, 2018 (Roseville)

January 08, 2019

January 28, 2019 (Tahoe)

January 29, 2019 (Tahoe)

February 05, 2019

February 26, 2019

March 12, 2019

March 26, 2019

April 09, 2019

April 22, 2019 (Tahoe)

April 23, 2019 (Tahoe)

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov