Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, DECEMBER 13, 2011

SUMMARY ACTION

9:00 a.m.

Jack Duran, District 1 Thomas Miller, County Executive

Robert Weygandt, District 2, Chairman Anthony J. La Bouff, County Counsel

Jim Holmes, District 3 Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chairman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT – Craig George and Bev Anderson of the 211 Steering Committee, provided information on 211 which is a telephone number that connects people to vital community services, that they plan to launch in January 2012.

SUPERVISOR’S COMMITTEE REPORTS – None.

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:10 a.m.

1. BOARD OF SUPERVISORS/PERSONNEL - 68 employees were presented with their 2011 Annual County Service Awards. Collectively, they represented 1,520 years of service to the County.

9:30 a.m.

2. DISSOLUTION OF ZONE OF BENEFIT #152 IN COUNTY SERVICE AREA 28 (CHELSHIRE DOWNS NORTH) – Conducted a public hearing, no protests were received. Of the total eight property owners eight were affirmative votes. Resolution 2011-344 adopted to dissolve County Service Area 28, Zone of Benefit #152 ceasing extended services and all related charges and authorizing the Public Works Director to prepare and execute an agreement with the Chelshire Downs North Homeowners Association for the disposition of unexpended funds.

MOTION Uhler/Montgomery/Unanimous

11:30 a.m.

3. COUNTY EXECUTIVE/LEGISLATION:

1. Adopt the Placer County 2012 Legislative Platform and authorize staff to pursue actions and to coordinate the advocacy program consistent with that document.

At the request of Supervisor Montgomery, the item was continued to January 10, 2012 to follow up on some questions on specific legislative pieces.

2. Approved two advocacy contracts for a 12-month period beginning January 1, 2012; federal advocacy contract in the amount of $136,800 with the firm of Holland & Knight, LLP and state advocacy contract in the amount of $44,090 with the firm of Peterson Consulting, Inc.

MOTION Uhler/Holmes/Unanimous

3. Designated and authorized members of the Board of Supervisors and County Executive Officer to travel to Washington, DC February 6-10, 2012 to meet with elected or appointed officials of the United States to advocate for legislative and regulatory interests of the County.

MOTION Uhler/Holmes/Unanimous

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

4. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING/Funding and Construction Agreement with Nevada Irrigation District (NID) to improve fish passage at the NID Highway 65 Gaging Station on Auburn Ravine:

1. Authorized the Chairman to sign the Funding and Construction Agreement with Nevada Irrigation District (NID) to improve fish passage at the NID Highway 65 Gaging Station on Auburn Ravine, which transfers state grant and Open Space Trust Fund contributions in the total amount of $363,645; and

2. Sign the budget revisions to: appropriate $60,000 from the Open Space Trust Fund; and transfer the $60,000 appropriation for the Auburn Ravine Fish Passage project to the Community Development Resource Agency/Planning Services Division.

MOTION Holmes/Montgomery/Unanimous

5. COUNTY EXECUTIVE - Received an update on the County budget and operations related to FY 2011-12 and FY 2012-13, and receive Board direction as appropriate.

6. COUNTY EXECUTIVE/EMERGENCY SERVICES – Received a report on completed studies associated with the North Auburn Ophir Fire and Dry Creek Fire Zone’s of Benefit within County Service Area 28 and provide direction to staff. Approved the use of Dry Creek Fire reserves to fund ongoing operations through FY 2012/13; directed staff to bring forward a Resolution authorizing a CSA Zone 193 special tax initiative to be considered by the Board at the January 24, 2012 regular meeting; and directed staff to complete necessary actions that will allow the North Auburn Ophir Community to determine its future level of fire service through a special tax initiative on the June 5, 2012 primary election. MOTION Montgomery/Holmes/Unanimous

7. COUNTY EXECUTIVE/RISK MANAGEMENT - Awarded Request for Proposal #10125 to Intercare Holdings Insurance Services, Inc. (Intercare), of Rocklin, CA, for workers compensation third party administrative services, authorized staff to negotiate and enter into a three year contract in an amount not to exceed $840,198; and authorized the Department Head to sign the resulting contract.

MOTION Duran/Montgomery/Unanimous

8. FACILITY SERVICES/AUBURN ANIMAL SHELTER, PROJECT #4639 – The Board directed staff to take the following actions with respect to the Auburn Animal Shelter, Project No. 4639, proposed to be located at the Placer County Government Center (PCGC), in north Auburn:

1. Initiate the project programming;

2. Confirm Design-Build (D-B) as the project delivery method;

3. Confirm the participation of City Partners; and

4. Approve the Budget Revision appropriating $5,105,270 from the West Placer Animal Shelter, Project #4779 to the Auburn Animal Shelter, Project #4639, within the Capital Project Fund.

MOTION Montgomery/Holmes/Unanimous

9. PUBLIC WORKS:

a. Cooperative Work Agreements with the City of Roseville & California American Water for the Cook Riolo Road Bridge Replacement at Dry Creek - Adopted two Resolutions authorizing the Director of Public Works to enter into Cooperative Work Agreements, with County Counsel and Risk Management review and approval, one Agreement, Resolution 2011-345 with the City of Roseville (Roseville) to add a 24” water main, not to exceed $350,000; the other Agreement, Resolution 2011-346 with California American Water Company (CalAm) to relocate a 16” underground water line and add a future 16” water line, not to exceed $500,000, both for the Cook Riolo Road Bridge Replacement Project.

MOTION Duran/Holmes/Unanimous VOTE 4:0 (Uhler temporarily absent)

b. Placer Parkway Phase I Professional Services Agreement #1123 and Caltrans Cooperative Agreements – Resolution 2011-347 adopted approving Professional Services Agreement #1123 with Mark Thomas & Company, Inc; authorized the Chairman to sign the Agreement for an amount of $1,680,627; authorized the Director of Public Works to sign agreement amendments up to an amount of $168,063; and authorized the Director of Public Works to sign future cooperative agreements with the California Department of Transportation (Caltrans) on the project up to an amount of $40,000, with Risk Management and County Counsel review and approval.

MOTION Duran/Holmes/Unanimous VOTE 4:0 (Montgomery temporarily absent)

ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENED AS THE PLACER COUNTY REDEVELOPMENT AGENCY

10. REDEVELOPMENT AGENCY - Resolution 2011-348 adopted approving the Redevelopment Agency’s FY 2011-12 Final Budget in the amount of $32,362,796.

MOTION Holmes/Montgomery/Unanimous

ADJOURNED AS THE PLACER COUNTY REDEVELOPMENT AGENCY AND

RECONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS

11. SHERIFF:

a. COPS Hiring Grant - The Board:

a. Accepted the Community Oriented Policing (COPS) hiring grant award for $2,587,904.

b. Approved a Budget Revision (Exhibit A) to appropriate $772,608 in both revenue and expenditures for the first year grant revenue and base salaries and benefits of eight (8) Deputy Sheriff’s.

c. Authorized the Sheriff and County Executive to sign and execute the grant award.

d. Approved the hire of eight (8) new Deputy Sheriff’s. The positions are currently allocated but unfunded within the Sheriff’s Office.

MOTION Holmes/Montgomery/Unanimous

b. AB 900 Grant - Authorized the Sheriff’s Office to work with Facility Services and County Executive staff and other justice partners to prepare an application and Board Resolution to submit to the California Department of Corrections and Rehabilitation (CDCR) Corrections Standards Authority on January 11, 2012 for Phase II funding for the South Placer Adult Correctional Facility (SPACF). The total funding available for medium size counties is up to $80,000,000. MOTION Holmes/Montgomery/Unanimous

c. Information Technology (IT) Criminal Justice - Approved the Sheriff’s Office Information Technology (IT) Criminal Justice Initiatives and authorized the following:

a. The Sheriff and Administrative Services Director to negotiate a final contract with New World Systems Corp in an amount not to exceed $2,800,000 for the replacement Regional Public Safety System; and a contract with Thinkstream Inc. in an amount not to exceed for $585,000 for Phase 1 of the Apollo Criminal Justice Data Integration project.

b. The Purchasing Manager to sign the resulting contracts with New World Systems Corp. and Thinkstream Inc. upon County Counsel and Risk Management approval.

c. Add the Regional Public Safety System and Apollo Criminal Justice Data Integration System to Sheriff’s Office Master Fixed Asset List (Exhibit A).

d. A Budget Revision in the amount of $2,800,000 (Exhibit B) to appropriate $1,600,000 for the Sheriff’s Office portion of the Public Safety Software System and $1,200,000 for the participating agencies’ share. Budget Revision includes cancellation of Public Safety Automation Reserves in the amount of $1,600,000 to fund Sheriff’s Office portion.

e. A Budget Revision in the amount of $585,000 (Exhibit C) to appropriate funding for Phase 1 of the Apollo Criminal Justice Data Integration project.

f. The Sheriff to execute related cost sharing agreements with participating agencies.

g. Approval of the Remote Access Network (RAN) Spending Plan (Exhibit D).

h. The Sheriff to renew the TekSystems BPO in the amount of $125,000.

i. The Sheriff, Director of Administrative Services and the Purchasing Manager to take all other actions necessary to implement the projects.

MOTION Montgomery/Duran/Unanimous

12. COUNTY COUNSEL/CLOSED SESSION REPORT:

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Anticipated Litigation:

(a) Maria Torres Bernal v. County of Placer, et al., Placer County Superior Court Case No.: SCV0029017 – The Board received a status report, asked questions of Counsel and gave direction to Counsel.

(b) Carnelian Woods Townhouse Association v. The County of Placer, et al., Placer County Superior Court Case No.: SCV29309 – tHJE – The Board received a report from Counsel and gave direction.

(B) §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(a) Property: APN(s): 094-540-03, 094-540-11, 094-540-12, 094-020-06 and 094-060-016 – The Board received a report with regard to the negotiations and gave direction to its negotiators.

Agency Negotiator(s): Tom Miller, Jim Durfee, Mary Dietrich, Anthony La Bouff

Negotiating Parties: County of Placer and Bechdolt Investment Group, LLC

Under Negotiation: Price, terms of payment, or both

(b) Property: APN(s): 101-120-001 – The Board met and discussed matters and gave direction to its negotiators.

Agency Negotiator(s): Tom Miller, Jim Durfee, Mary Dietrich, Anthony La Bouff

Negotiating Parties: County of Placer; Pacific Forest and Watershed Lands Stewardship Council and Pacific Gas and Electric Company

Under Negotiation: Price, terms of payment, or both

(C) §54957 – PUBLIC EMPLOYEE APPOINTMENT

(a) Title: Director of Administrative Services – The Board had a discussion. Thomas Miller, County Executive announced that Jerry Gamez, has been appointed as the next Director of Administrative Services and County staff welcomes his appointment upon the departure of Clark Moots. Thomas Miller stated we have a very capable Administrative Services Director and look forward to the County staff working with him for many years to come.

Thomas Miller, County Executive, advised that he has informed the Board that he will be retiring in the near future. He said it has been a great opportunity to work with everybody in Placer County and serve the citizens in Placer County and will stay for the duration for whatever the Board seems appropriate to appoint his successor.

Anthony La Bouff, publicly thanked Thomas Miller for his service to the County and the opportunity to have worked with him.

(D) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board met and discussed Labor Negotiations and the Board gave direction.

(a) Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Anthony J. La Bouff

Employee organization: PPEO. DSA

CONSENT AGENDA – Moved Items 14c & 20a-e for discussion. The Board convened as the Redevelopment Agency Board on Items #29a,b,&c. Consent Agenda approved as amended with action as indicated. MOTION Holmes/Uhler/Unanimous

13. ORDINANCES – Second reading:

a. County Executive/Personnel - Ordinance 5660-B adopted adjusting the compensation and benefits of Placer Public Employee Organization represented General and Professional Unit and Confidential employees.

14. BOARD OF SUPERVISORS:

a. Minutes - Approved minutes of November 15, 2001.

b. Agreement - Approved 1-year District Aide Employment Agreement with Eric Goldman for general administrative and technical assistance to the District 1 Supervisor at salary schedule Unclassified Grade 413 for the amount of $66,626 plus benefits. (4% increase)

c. MOVED FOR DISCUSSION Agreement - Approve 1-year District Aide Employment Agreement with Linda Brown for general administrative and technical assistance to the District 4 Supervisor at salary schedule Unclassified Grade 413 step (4) for the amount of $74,193 plus benefits. (5% increase)

d. Agreement - Approved 1-year District Aide Employment Agreement with Jocelyn Maddux for general administrative and technical assistance to the District 5 Supervisor at salary schedule Unclassified Grade 413 step (1) for the amount of $64,064 plus benefits. (no increase)

e. Agreement - Approved 1-year District Aide Employment Agreement with Steve Kastan for general administrative and technical assistance to the District 5 Supervisor at salary schedule Unclassified Grade 413 step (2) for the amount of $67,267 plus benefits. (5% increase)

f. Contract - Approved a six-month contract for services with District 2 Assistant Aide with contractor Lyndell Grey for web page maintenance and other general administrative assistance, beginning January 1, 2012 for the amount of $10,219. (no increase)

g. Commendation – Approved a Commendation congratulating Scott Finley on his retirement as a Supervising Deputy County Counsel after 16 years of service.

15. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 11-143, Lasagna, John, $80.00, (Property Damage)

b. 11-147, Talmont Resort Improvement District, $18,642.78, (Property Damage)

c. 11-154, Williams, Brittany, $1,882.87, (Property Damage)

d. 11-159, Trulin, Jennifer, Unstated, (Personal Injury)

e. 11-161, Keulen, Carol, Unstated, (Bodily Injury)

f. 11-164, Stanaway, Valerie, $500,000, (Bodily Injury)

16. CLAIMS AGAINST THE COUNTY – Rejected the following Leave to Present a Late Claim and its underlying Claim be rejected:

a. 11-142, Vanderbilt Mortgage and Finance, Inc., $75,000, (Property Loss)

17. COMMITTEES & COMMISSIONS:

a. Agricultural Commission – Approved the reappointments of Larry Jordan to Seat 3 representing the Timber Industry and Wayne Vineyard to Seat 7 representing the Rice Farm Industry.

b. Gold Run Cemetery Committee – Approved the reappointments of Allen "Al" Baker to seat #1; Karen D. Winter to seat #2, Claudia Snyder to seat #3, Daniel M. Ellison to seat #4, Elizabeth "Beth" Medbury to seat #5, Richard Christopher "Chris" Snyder to seat #6 and Beverly T. Clark-Hunter to seat #7 as requested by Supervisor Montgomery.

c. Placer County Older Adult Advisory Commission - Approved the appointment of Candace Roeder to seat #15 (representing Senior Service Organization).

d. Tahoe Cemetery District – Approved the reappointments of Robert B. Scoville to Seat #2 and Steve M. Glazer to Seat #4 as requested by Supervisor Montgomery.

e. Municipal Advisory Council (Donner Summit) – Approved the re-appointment of Karen Heald to Seat 1, Anne Knudsen to Seat 2, Christopher Parker to Seat 3, Daniel Wexler to Seat 4 and James Wiggins to Seat 5 as requested by Supervisor Montgomery.

f. Municipal Advisory Council (Rural Lincoln) – Approved the reappointments of Deirdre Lefty to Seat 4 and Karla McAnally to Seat 5 as requested by Supervisor Weygandt

18. COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING:

a. Grey Lane Townhomes, Tract # 991/Project #DFF 1454 - The department inspected construction of the improvements within the "Grey Lane Townhomes" project and found the work to be in accordance with approved standards. The Board took the following actions:

1. Accepted the improvements as complete.

2. Authorized the Faithful Performance and Labor and Materials sureties to be set at:

a) Faithful Performance 25% [pursuant to County Code Section 16.08.200] immediately upon your Board’s approval.

b) Labor and Material 50% of the estimated cost to construct those improvements that may be subject to a lien; or the total of all claims per G.C.66499.7, whichever is higher, for the “lien period” or longer if claims exist.

b. Martis Camp (aka Siller Ranch) Unit 7A, Tract # 988, PN 8551 - The Board took the following actions:

1. Accepted the improvements as complete.

2. Authorized the amount of security for Faithful Performance and Labor and Materials to be reduced to amounts consistent with the attached Exhibit “B”, Second Amendment to Subdivision Improvement Agreement, approved on August 26, 2011.

a) Faithful Performance – an amount consistent with Exhibit “B”.

b) Labor and Material – The Amendment authorized a previous 50% reduction, the remaining security in the amount of $591,627 will remain in effect for the “lien period” or longer if claims exist.

19. COUNTY CLERK/ELECTIONS - Resolution 2011-331 adopted authorizing a March 6, 2012 all-mail ballot special district election for the Newcastle Fire Protection District and authorizing the Registrar of Voters to render reimbursed election services to the District.

20. COUNTY EXECUTIVE:

a. MOVED FOR DISCUSSION - Approve a 5% merit increase for Margaret E. Nickle, Treasurer Tax Manager from Grade 453 Step 2 to Grade 453 Step 3 at $50.56, effective to September 10, 2011.

b. MOVED FOR DISCUSSION - Approve a 5% merit increase for Diane Y. Handy, Treasurer Tax Manager from Grade 453 Step 2 to Grade 453 Step 3 at $50.56 per hour, effective September 10, 2011.

c. MOVED FOR DISCUSSION - Approve a 5% merit increase for Paul K. Thompson, Deputy Director of Planning from Grade 467 Step 3 to Grade 467 Step 4 at $61.04 per hour, effective August 27, 2011.

d. MOVED FOR DISCUSSION - Approve a 5% merit increase for Lien T. Yoshida, Managing Accountant Auditor, from Grade 452 Step 1 to Grade 452 Step 2 at $47.69 per hour, effective December 17, 2011.

e. MOVED FOR DISCUSSION - Approve a 5% merit increase for Michael J. Johnson, Community Development Resource Director from Grade 677 Step 4 to Grade 677 Step 5 at $88.06 per hour, effective September 10, 2010.

21. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT – Resolution 2011-332 adopted appointing the Director of the Office of Economic Development (OED) to be the official representative for Placer County in matters pertaining to the 2012 State Fair Exhibit and authorizing the Chairman of the Board of Supervisors to execute the California State Fair Official Entry Form.

22. COUNTY EXECUTIVE/PERSONNEL – The Board took the following actions:

1. Approved the attached Side Letter of Agreement for Overtime Compensation with the Placer County Deputy Sheriff’s Association (PCDSA) and authorized the Chairman of the Board to sign the agreement.

2. Urgency Ordinance 5661-B adopted adjusting the compensation and benefits of PCDSA represented employees.

23. FACILITY SERVICES:

a. Water Quality Monitoring Services/Meadow Vista, Loomis, Foresthill & Eastern Regional Landfill Sites - Resolution 2011-333 adopted authorizing the Director of Facility Services, or his designee, to execute an Agreement with Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Engineers (SCS) in an amount not-to-exceed $161,595, upon review and approval by County Counsel and Risk Management.

b. Operation & Maintenance/Landfill Gas Systems/Meadow Vista, Loomis & Eastern Regional Landfills - Resolution 2011-334 adopted authorizing the Director of Facility Services, or his designee, to execute an Agreement with Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Field Services, (SCS-FS), in an amount not-to-exceed $141,600, upon review and approval by County Counsel and Risk Management, for the operation and maintenance of the landfill gas systems at the Meadow Vista, Loomis and Eastern Regional Landfills.

c. Agreement/Water Quality Monitoring Services/Applegate, Sheridan & Sunset Wastewater Treatment Ponds - Authorized the Chairman to sign an Agreement with Conestoga-Rovers & Associates, Inc., for water quality monitoring services at the Applegate, Sheridan, and Sunset Wastewater Treatment ponds for an amount not to exceed $52,095

d. Foresthill Leroy E. Botts Memorial Park, Baseball Field Safety Improvements, Project #9407 - Approved a Budget Revision appropriating $40,000 from County Park Dedication Fees Area #4, Foresthill – Todd Valley Area, to the Capital Projects Fund for the Foresthill Memorial Park Safety Improvements Project.

e. Colfax Regional Park Swimming Pool - Approved and execute a Use Agreement with the City of Colfax authorizing use of Park Dedication Fees from Recreation Area #3, City of Colfax Area, in the amount of $100,000 to help fund the construction of a new swimming pool at Colfax Regional Park, and approved a Budget Revision appropriating the funds.

f. Applegate Park Parking Lot Project #04877 - Approved a Budget Revision appropriating $155,000 from County Park Dedication Fees Area #14, Bear River- Applegate Area, to the Capital Projects Fund for the Applegate Park Parking Lot Project No. 04877.

g. South Placer Adult Corrections Facility, Project #4764 - Authorized staff to proceed with a Request for Proposal process for securing a professional services contract for testing and operation of the South Placer Adult Correction Facility or the warranty phase of the project.

h. DPW at Cabin Creek Operations & Maintenance Facility Door Canopies & Roof Modifications, Project #4625D - Resolution 2011-335 adopted accepting the DPW at Cabin Creek Operations and Maintenance Facility Door Canopies and Roof Modifications, Project #4625D, located at 910 Cabin Creek Road, Truckee, as complete and authorized the Director of Facility Services, or his designee, to execute and record the Notice of Completion.

i. DPW at Cabin Creek Operations & Maintenance Facility Paving Modifications, Project #4625E - Resolution 2011-336 adopted accepting the DPW at Cabin Creek Operations and Maintenance Facility Paving Modifications, Project #4625E, located at 910 Cabin Creek Road, Truckee, as complete and authorized the Director of Facility Services, or his designee, to execute and record the Notice of Completion.

24. HEALTH & HUMAN SERVICES:

a. Adult System of Care - Approved a contract employee agreement with Blair Romer, M.D. as staff psychiatrist from January 1, 2012 through December 31, 2012 with direct compensation of $109,737, for a total compensation package not to exceed $155,860, and authorized the Chairman to sign subsequent amendments up to 10 percent of the original contract amount.

b. Adult System of Care - Approved a contract with MLN Consulting Services for the provision of Driving-Under-the-Influence & PC-1000 monitoring services from January 1, 2012 through December 31, 2013 for a total not to exceed the amount of $64,500, and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the original contract amount.

c. Children’s System of Care - Approved Amendment CN005118-A with Latino Leadership Council, Inc. for counseling, case management, and community education, increasing the amount by $83,902 for a revised total of $194,865 from July 1, 2010 to June 30, 2012, and authorized the Director of Health and Human Services to sign the amendment.

d. Human Services/Placer County Community Services Commission - Approval of Contracts and Year End Renewal

a. Approved contracts with three organizations as recommended by the Commission subsequent to a recent Grant Application for award of the 2012 Community Services Block Grant (CSBG), and authorized the Director of Health and Human Services to sign the resulting contracts and subsequent amendments up to 10 percent of the contract amounts. Contracts totaling $92,000 are recommended for award to The Gathering Inn ($43,668), Sierra Senior Services ($23,332), and St. Vincent de Paul ($25,000),

b. Authorized the Director of HHS to renew contracts with the recommended agencies in calendar year 2013 at the same dollar amounts, contingent upon satisfactory performance in calendar year 2012 and continued availability of CSBG funding.

25. LIBRARY - Approved the acceptance of a grant in the amount of $50,000; authorized the Director of Library Services to execute the grant; authorized the Purchasing Manager to make the necessary procurement solicitations; and approved a budget revision.

26. PERSONNEL:

a. Equal Employment Opportunity Program - Approved the Equal Employment Opportunity Program effective January 1, 2012 through December 31, 2012.

b. Legal Services/Civil Service Commission - Approved a contract with William M. Wright for legal services for the Civil Service Commission in the maximum amount of $25,000 and authorized the County Executive Officer to sign the resulting contract; and authorized the County Executive Officer to sign up to two additional contract amendments should the County desire to extend the contract with William M. Wright for legal services for the Civil Service Commission for fiscal years 2012/2013 and 2013/2014, the total amount of the original contract and two amendments not to exceed $100,000.

27. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:

a. Purchase Order/Acquisition of an Uninterruptable Power Supply/Administrative Services & Facility Services - Awarded a Purchase Order using a Competitively Bid Public Agency Contract to Modal Networks for the acquisition of an uninterruptable power supply to support the South Placer Adult Correctional Facility Project, in the amount of $69,655.76.

b. Request for Qualifications #10069/Plan Check & Field Inspection Services/Community Development Resource Agency/Engineering & Building – Approved the Award of Competitive Request for Qualifications #10069 for Plan Check and Field Inspection Services and adopted two lists of Qualified Firms.

c. Extend Qualified List/Sewer Line Video Inspection Services/Facility Services - Extended Qualified List for Sewer Line Video Inspection Services, as the Result of Competitive Request for Qualifications # 9859.

d. Blanket Purchase Order/Local Pharmacy Services/Health & Human Services, Community Clinics & Systems of Care - Approved the renewal of a Competitively Awarded Blanket Purchase Order with Rite Aid Corporation for Local Pharmacy Services, in the maximum amount of $130,000.

e. Blanket Purchase Order/Forensic Toxicology Laboratory Services/Sheriff/Coroner - Approved the renewal of a Sole-Source Blanket Purchase Order with National Medical Services for Forensic Toxicology Laboratory Services, in the maximum amount of $95,000.

f. Blanket Purchase Order/Original Equipment Manufacturer Ford Parts and Dealer Service/Public Works, Fleet Operations – Approved the renewal of a Negotiated Blanket Purchase Order with Don Neronde, Inc., Doing Business as Auburn Ford Lincoln Mercury for Original Equipment Manufacturer Ford Parts and Dealer Service, in the maximum amount of $85,000.

g. Blanket Purchase Order/Fire Sprinkler System Inspection, Testing and Maintenance/Facility Services - Approved the renewal of a Blanket Purchase Order with JB Fire Systems for Fire Sprinkler System Inspection, Testing and Maintenance, in the maximum amount of $150,000.

h. Blanket Purchase Order/Facility Services - Approved the renewal of a Competitively Awarded Blanket Purchase Order with Anderson’s Sierra Pipe, in the maximum amount of $110,000.

i. Blanket Purchase Order/Information Technology Technical Support Services/Child Support Services - Approved the renewal of a Blanket Purchase Order with Randstad Technologies for Information Technology Technical Support Services for the Department of Child Support Services, in the maximum amount of $150,000.

j. Purchase Order/Maintenance of Cisco Network Infrastructure Equipment and Software/Administrative Services, Telecommunications - Approved the award of a Purchase Order as a result of a Competitively Bid Public Agency Cooperative Contract with Nexus IS, Inc. for Maintenance of Cisco Network Infrastructure Equipment and Software, in the amount of $61,202.68.

k. Blanket Purchase Order/Telecommunications/Administrative Services, Telecommunications - Approved the award of a Blanket Purchase Order Using a Competitively Bid State of California Contract with AT&T/SBC DataComm for Cisco/Tandberg Products and Services for Telecommunications, in the maximum amount of $150,000.

l. Blanket Purchase Order/County’s Employee Assistance Program/Personnel - Approved the renewal of a Competitively Awarded Blanket Purchase Order for two years with Concern EAP for the County’s Employee Assistance Program, in the maximum amount of $190,000.

m. Competitive Bid #10135/Two-Tower Collator Bookletmaker with Face Trimmer/Administrative Services, Central Services - Approved the award of Competitive Bid #10135 to Advanced Finishing Systems for the purchase of a Two-Tower Collator Bookletmaker with Face Trimmer for the Central Services Division, in the amount of $77,147.71.

n. Declare Vehicles as Surplus/Sheriff - Declared vehicles as surplus and authorized disposal.

o. Blanket Purchase Order/Magnesium Hydroxide for Wastewater Treatment/Facility Services - Approved the renewal of a Competitively Awarded Blanket Purchase Order with Hill Brothers Chemical Company for Magnesium Hydroxide for Wastewater Treatment, in the maximum amount of $175,000.

p. Blanket Purchase Order/Credit Card Fuel Purchases/Public Works, Fleet Operations - Approved the renewal of a Blanket Purchase Order awarded from a State of California Competitive Contract with Voyager Fleet Systems, Inc. for Credit Card Fuel Purchases, in the maximum amount of $245,000.

q. Contract/Countywide Interoperable Radio Network Project/Administrative Services, Telecommunications - The Board took the following actions associated with the Countywide Interoperable Radio Network Project:

1) Approved the award of a contract in the amount of $246,672.84 utilizing the Los Angeles County Radio Communications Agreement No. MA-IS-43070-8, a competitively bid public agency contract, to Motorola, Inc. for the acquisition of digital radio infrastructure to support the Countywide Interoperable Radio Network Project, Step D;

2) Authorized the Purchasing Manager to sign the resulting contract with Motorola Inc. upon County Counsel and Risk Management approval;

3) Approved a Technical Budget Revision in the amount of $132,762.84 to the Countywide Radio Project Budget Unit;

4) Added the appropriate components to the Countywide Radio Project’s Master Fixed Asset List;

5) Authorized the Director of Administrative Services and the Purchasing Manager to take all other actions necessary to implement the project.

r. Agreement/Motorola ASTRO Software Maintenance/Administrative Services/Telecommunications - Approved the Sole Source Award of a Motorola ASTRO Software Maintenance Agreement in the Amount of $113,500.

28. PUBLIC WORKS:

a. Abandonment/Offer of Dedication/Great Oak Circle, Granite Bay – Resolution 2011-337 adopted to abandon an Irrevocable Offer of Dedication for Great Oak Circle in the Seymour Ranch Subdivision, in Granite Bay which had been approved by the Planning Commission for a gated entry.

b. Professional Services Agreement #1114/Kings Beach Water Quality Improvement Project (Coon Clean Water Pipe) – Resolution 2011-338 adopted authorizing the Chairman to sign and approve a Professional Services Agreement with Cardno ENTRIX, Inc., to prepare plans, specifications, and estimate for the Kings Beach Water Quality Improvement project (Coon Clean Water Pipe) in the amount of $245,380 and authorizing the Director of Public Works to approve and sign future amendments up to $24,538.

c. Removal of Vehicle From Surplus List – Approved removal of the Department of Public Works Fleet Services Vehicle No. 99377 (1999 Dodge Pickup) from the approved surplus list to allow reutilization as replacement for Health and Human Services Animal Services Vehicle No. 93185 (1993 Chevrolet Pickup).

d. Auburn Folsom Road Widening, Middle Phase Construction Project #1073 – Resolution 2011-339 adopted accepting the Auburn Folsom Road Widening Middle Phase Construction Project as complete and authorizing the Director of Public Works to executive the Notice of Completion.

e. Brewer Road Bridge at Markham Ravine, a Branch of Curry Creek, and King Slough, Contract #1053, 1054, and 1055 – Resolution 2011-340 adopted authorizing the Chairman to sign and execute Contract #1053, Amendment #4; Contract #1054, Amendment #3; and Contract #1055, Amendment #4; with County Counsel and Risk Management review and approval with Drake Haglan and Associates (DHA), increasing the total contract amounts by $97,169, $104,637, and $99,412, respectively, for final design and construction support for the Brewer Road Bridges at Markham Ravine, Branch of Curry Creek, and King Slough Replacement projects.

29. REDEVELOPMENT AGENCY:

a. FY 2010-11 Annual Report - Resolution 2011-341 adopted approving the Redevelopment Agency’s FY 2010-11 Annual Report.

b. Legal Services Consulting Contract - Resolution 2011-342 adopted authorizing the Purchasing Manager to execute an amendment to the legal services consulting contract with Meyers Nave Riback Silver & Wilson to extend the term until May 31, 2012.

c. Soil Excavation Project, Kings Beach - Resolution 2011-343 adopted accepting the contaminated soil excavation project, Contract Number CN000864, at 8784 North Lake Boulevard, Kings Beach project as complete and authorizing the Deputy Director of the Redevelopment Agency or designee to execute the Notice of Completion.

30. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Approved appropriation of $200 in Revenue Sharing monies to Auburn Area Christmas Basket Program to help support the purchase of perishable and non-perishable food items, as requested by Supervisor Holmes ($200).

31. SHERIFF - Approved a budget revision for $20,000 from the Asset Forfeiture-15% Trust Fund to the Sheriff’s operating budget for distributing approved asset forfeiture special funds to requesting law enforcement agencies in accordance with California Health and Safety Code Section 11489.

32. TREASURER-TAX COLLECTOR:

a. South Placer Fire District Financing - Ratified the temporary borrowing of Treasury funds, in the estimated amount of $500,000 for fiscal year 2011/12, by the South Placer Fire District, Fund 531 sub-fund 430, as prescribed by the California State Constitution.

b. Loomis Union School District Financing - Approved the temporary borrowing of Treasury funds, in the estimated amount of $2,000,000 for fiscal year 2011/2012, by the Loomis Union School District, Fund 400 sub-fund 11 as prescribed by the California State Constitution.

***End of Consent Agenda***

CONSENT ITEMS MOVED FOR DISCUSSION:

14. BOARD OF SUPERVISORS:

c. Agreement - Approved 1-year District Aide Employment Agreement with Linda Brown for general administrative and technical assistance to the District 4 Supervisor at salary schedule Unclassified Grade 413 ~~step (4)~~ step (3) for the amount of ~~$74,193~~ $70,657.60 plus benefits. (~~5% increase~~ no increase) MOTION Uhler/Holmes/Unanimous

Supervisor Uhler advised Linda Brown voluntarily gave up the 5% increase for the second year in a row and requested the contract be modified to eliminate the 5% increase.

20. COUNTY EXECUTIVE:

a. Approve a 5% merit increase for Margaret E. Nickle, Treasurer Tax Manager from Grade 453 Step 2 to Grade 453 Step 3 at $50.56, effective to September 10, 2011.