COUNTY
OF PLACER
BOARD
OF SUPERVISORS
TUESDAY,
NOVEMBER 8, 2011
AGENDA
9:00
a.m.
Jack
Duran, District
1
Thomas Miller, County Executive
Robert
Weygandt, District 2,
Chairman
Anthony J. La Bouff, County Counsel
Jim
Holmes, District
3
Holly Heinzen, Assistant County Executive
Kirk
Uhler, District
4
Ann Holman, Clerk of the Board
Jennifer
Montgomery, District 5, Vice Chairman
County
Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to ensuring that persons with
disabilities are provided the resources to participate fully in its public
meetings. If you are hearing impaired, we have listening devices available. If
you require additional disability-related modifications or accommodations,
including auxiliary aids or services, please contact the Clerk of the
Board. If requested, the agenda shall be provided in appropriate
alternative formats to persons with disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
9:00 a.m.
FLAG SALUTE
– Led by Chief Deputy County Counsel, Gerald Carden.
STATEMENT OF MEETING PROCEDURES
- Read by Clerk.
PUBLIC COMMENT: Persons
may address the Board on items not on this agenda. Please limit comments
to 3 minutes per person since the time allocated for Public Comment is 15
minutes. If all comments cannot be heard within the 15-minute time limit,
the Public Comment period will be taken up at the end of the regular
session. The Board is not permitted to take any action on items addressed
under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS:
CONSENT AGENDA (Pages 5-8) - All items on the Consent Agenda (Items 13 thru 25) have
been recommended for approval by the County Executive Department. All
items will be approved by a single roll call vote. Anyone may ask to
address Consent items prior to the Board taking action, and the item may be
moved for discussion.
Action:
TIMED ITEMS TO BE DISCUSSED AT THE
TIME SHOWN
9:00 a.m.
1.
COUNTY
EXECUTIVE/ECONOMIC DEVELOPMENT (PDF):
a.
Conduct a public hearing under the Tax and Equity Fiscal Responsibility Act
(“TEFRA”) in connection with the proposed issuance in one or more series of
revenue bonds by the California Municipal Finance Authority (“CMFA”).
b.
Adopt a Resolution approving the issuance of the Bonds by the CMFA and also
authorize the Chair, Board of Supervisors or designee thereof to execute the
Joint Exercise of Powers Agreement.
Action:
9:15
a.m.
2.
BOARD
OF SUPERVISORS (PDF) – Present recipients of the Commemorative Coin
Awards with their coins. The recipients were personally chosen by the
Supervisor for their district in recognition for either their acts of heroism,
longstanding community service or exceptional acts that have dramatically
improved or impacted people’s lives.
Action:
9:30 a.m.
3.
PUBLIC
WORKS/DISSOLUTION OF ZONE OF BENEFIT 152 (PDF) IN COUNTY SERVICE AREA 28
(CHELSHIRE DOWNS NORTH) - The Board is requested to take the following
actions with regard to dissolution of County Service Area 28 (CSA28) Zone of
Benefit 152 (Zone 152): a) Conduct a public hearing; b) Consider the
Petition by landowners for Dissolution; and c) Adopt a Resolution of Intention
setting a public hearing to consider the elimination of extended services
within the Chelshire Downs North subdivision and to cease all related
charges. (Continued from October 11, 2011)
Action:
9:45 a.m.
4.
COMMUNITY
DEVELOPMENT RESOURCE AGENCY (PDF)/AGRICULTURAL PRESERVE AND WILLIAMSON ACT CONTRACT (PAGP
20110179 — MARK AND THERESE ADAMS) - The Board of Supervisors is
being asked to conduct a public hearing to approve a Resolution to establish an
Agricultural Preserve and to execute a Williamson Act contract with Mark and
Therese Adams for an existing vineyard and winery on a 20-acre parcel in the
rural North Lincoln area.
Action:
10:00 a.m.
5.
OFFICE
OF EDUCATION (PDF) – Annual report on Williams Schools in Placer County
presented by Gayle Garbolino-Mojica, County Superintendent of Schools.
10:15
a.m.
6.
COMMUNITY
DEVELOPMENT RESOURCE AGENCY (PDF)/Dry Creek Greenway Regional Vision Plan Adoption - The
Planning Services Division requests that the Board of Supervisors adopt the Dry
Creek Greenway Regional Vision Plan and certify the Environmental Impact Report
prepared for the project.
Action:
DEPARTMENT ITEMS TO BE CONSIDERED
FOR ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS:
7. ADMINISTRATIVE SERVICES:
a. Revenue Services
(PDF) - Authorize the Execution of a Three-Year Standard Agreement with
the State of California Franchise Tax Board Court-Ordered Debt Collection
Program to Collect on Delinquent Court-Ordered Fines, Forfeitures and Penalties
in the Amount of $1,170,000.
Action:
b. Information
Technology (PDF) - Recommendation to Adopt the Placer County
Information Technology Strategic Plan.
Action:
8.
COUNTY EXECUTIVE:
a.
Revenue
Sharing (PDF) - Affirm general administrative process for consideration
of requests for Revenue Sharing and authorize staff to make minor adjustments
to the process as may be required as the program is implemented.
Action:
b.
Treasurer
Tax Collector/Overview and Discussion of Financing Resources (PDF) – Middle
Fork Project - Receive a presentation regarding financing resources
including public debt, Middle Fork revenues, and discussion of approach to
General Fund and other County program and project priorities and related
financing resources, and provide follow-up direction to staff as necessary.
Action:
c. Budget
and Finance Policies – Middle Fork Project (PDF) - Discuss and provide
direction to staff to develop Budget and Finance Policies and funding criteria
specific to revenues anticipated from the Middle Fork Project.
1. Affirm existing
Placer County Budget and Financial Policy as a basis for proceeding with
development of the formal policy document.
2. Affirm incorporation of additional
concepts specific to financial management of Middle Fork Revenues as outlined
below in the final document.
3. Provide other direction as necessary.
Action:
9.
FACILITY SERVICES:
a.
South
Placer Adult Correctional Facility (PDF), Contract Change Order,
Audio-Visual System Revisions, Project #4764 - It is recommended that your
Board approve and authorize the Chairman to execute Contract Change Order (CCO)
#48 for Audio-Visual (A-V) system revisions, for the South Placer Adult
Correctional Facility (SPACF), in the amount of $215,000.
Action:
b.
Exclusive
Right to Negotiate (PDF), Placer County Government Center - It is
recommended that your Board, by Resolution, authorize the Director of Facility
Services, or his designee, to execute an Exclusive Right to Negotiate Agreement
between the County and Conkey Real Estate Development LLC (Conkey), in
accordance with the Material Terms described in Exhibit A.
Action:
ADJOURN
AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENE
AS THE PLACER COUNTY IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
10. IN-Home
Supportive Services Public Authority (PDF)/FY 2011/2012 Budget and
Agreements - Take the following actions for the
In-Home Supportive Services (IHSS) Public Authority:
1.
Approve the Public Authority Budget for FY 2011-12 in the amount of $870,498,
2.
Approve an extension of the current Memorandum of Understanding with United
Domestic Workers of America (UDWA) for 11 months, through November 30, 2012, at
the current wage of $10.00/hour, and
3.
Authorize Maureen F. Bauman to sign the Participation Agreement for the UDWA
Placer County Benefits Fund.
Action:
ADJOURN
AS THE PLACER COUNTY IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
AND
RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS
11.
HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CARE:
a.
Psychiatric
Services (PDF) - Approve a contract employee
agreement with Steve Sugden, M.D. as staff psychiatrist for the provision of
inpatient psychiatric services from December 1, 2011 through November 30, 2012
with direct compensation of $276,704 (which includes compensation for
after-hour coverage for 15 weeks) for a total compensation not to exceed
$333,504, and authorize the Chairman to sign subsequent amendments up to 10
percent of the original contract amount.
Action:
b.
US
Department of Housing and Urban Development (PDF)
- Approve the renewal grant agreement with the U.S. Department of Housing and
Urban Development to receive funds for Permanent Supportive Housing in the
amount of $299,927 for a 12-month term, beginning December 1, 2011, plus a
required County General Fund match of $28,936. The funding provides
on-going housing rental subsidies and self-sufficiency services to homeless
mentally ill and disabled individuals and their families.
Action:
12.
COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION (PDF):
Pursuant to the
cited authority (all references are to the Government Code), the Board of
Supervisors will hold a closed session to discuss the following listed
items. A report of any action taken will be presented prior to
adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL
COUNSEL
1.
Anticipated Litigation:
(a)
Initiation of litigation pursuant to subdivision (c) of Government Code
§54956.9: one potential case.
2.
Existing Litigation:
(a)
Joshua Daniel Mills, et al. v. Placer County Sheriff’s Department, et al., USDC
Eastern District Court Case No. 2:11-cv-1852 JFM
(b)
Melanie I. Cornell v. That Certain Instrument Entitled “Deed of Trust,” under
Recorder’s Document Number 20111005747 originally dated August 8, 2005 and
filed in Nevada County, et al. Nevada County Superior Court Case No.:
77977
(B)
§54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated representatives: Tom
Miller, Nancy Nittler, Therese Leonard, Gerald Carden
Employee
organization: PPEO
CLOSED SESSION REPORT:
CONSENT AGENDA (Pages 5-8) - All items on the Consent Agenda (Items 13 thru 25) have
been recommended for approval by the County Executive Department. All
items will be approved by a single roll call vote. Anyone may ask to
address Consent items prior to the Board taking action, and the item may be moved
for discussion.
Action:
13.
AGRICULTURE (PDF)
- Adopt a Resolution authorizing the Chairman of the Board of Supervisors to
sign a letter to the South Sutter Water District stating Placer County’s
opposition to construction of a dam on the Bear River at Garden Bar.
14.
BOARD OF
SUPERVISORS (PDF) – Approve minutes of October 11, 2011.
15.
CLAIMS
AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by
the offices of County Counsel and Risk Management:
a.
11-157, Bechhold, Jerry, $100,000, (Personal Injury)
b.
11-158, Bechhold, Jerry, $100,000, (Personal Injury)
16.
COMMITTEES & COMMISSIONS:
a. Tahoe
City Design Review Committee (PDF) - Approve the re-appointment of Michael
Bernard to Seat #3, as requested by Supervisor Montgomery.
b.
Auburn
Cemetery District (PDF) – Approve the appointment of Linda Durham to Seat 2
as requested by Supervisor Holmes.
c.
Auburn
Veterans Memorial Hall Board of Trustees (PDF) - Approve reappointments of
Courtland Bradbury representing American Legion Post 84, George Simmons
representing VFW 1942, Lee Roy Hubbard representing DAV 80, Bonnie Potter
representing Navy League, H.L. Hap Arnold representing Flt. Res. Assoc, M. Lode
296, Albert Baldoni representing Alternate VFW 1942, Jeanne Carlson
representing Fleet Reserve 296 Auxiliary Non Voting, Rose Agles representing
American Legion Post 84 Auxiliary Non Voting, Bonnie Bradbury representing
American Legion Post 84 Alternate Auxiliary Non Voting and appoint Coralee
Arnold representing Alternate Fleet Reserve 296 Auxiliary, as recommended by
Supervisor Holmes.
d.
Wastewater
Advisory Committee (PDF) - Approve the reappointments of Joe Olsen
representing P.A.G.E.S., Rick Bluhm representing Placer County Assn. of
Realtors, David Honeycutt representing On-Site Sewage Disposal consultant,
David Buck representing public at-large, Kevin Bell representing Placer County
Facility Services with terms expiring 10-31-2013, and approve the reappointment
of Kenneth Denio representing Placer County Planning Commission with a term
expiring 10-31-2012 as requested by Health and Human Services, Environmental
Health.
17.
COMMUNITY DEVELOPMENT RESOURCE AGENCY:
a.
Building (PDF) –
Approve appointment of Michael Rodriguez as an interim Administrative Hearing
Officer pursuant to Placer County Code Chapter 17, Section 17.62.180 (D)(1).
b.
Timilick
Tahoe (aka Eaglewood) Phase 2A, Tract 963, PSUB20040186 (PDF) - Approve
the Subdivision Improvement Replacement Agreement for Timilick Tahoe Phase 2A:
1.
Authorize the Chairman to sign the Subdivision Improvement Replacement
Agreement (SIRA).
2.
Instruct the Clerk of the Board to prepare the SIRA for recording.
18.
COUNTY EXECUTIVE:
a.
County
Services (PDF) - Receive an informational report on fees and other charges
for county services.
b. Northstar
Community Services District Annexation (PDF) - Authorize the Chairman of
the Board of Supervisors to sign the property tax sharing agreement with the
Northstar Community Services District (NCSD) pursuant to their proposed
annexation of assessor’s parcel numbers 110-050-050 and 110-050-038. As a
result of the annexation, these parcels will be within the NCSD boundaries, and
the district will provide water and sewer services.
c.
Sierra
Lakes County Water District Assessment District No. 2011-1 (PDF)- Adopt a
Resolution approving the proposed Resolution of Intention of the Sierra Lakes
County Water District to form the District’s Assessment District No. 2011-1 to
finance improvements to the wastewater treatment facility, pursuant to Section
10104 of the California Streets and Highways Code.
19.
COUNTY EXECUTIVE/PERSONNEL
a.
ICMA-RC
Retirement Health Savings Plan (PDF) - It is recommended that your Board
take the following actions:
1.
Approve the VantageCare RHS Plan Declaration of Trust, Retiree Welfare Benefits
Plan, Employer VantageCare Retirement Health Savings Plan Adoption Agreement
with Plan Amendment Letter, and the ICMA-RC Administrative Services Agreement
and authorize the Personnel Director to sign all documents as needed for plan
implementation.
2.
Adopt a Resolution to adopt the VantageCare Retirement Health Savings Plan with
ICMA-RC.
3.
Introduction of an ordinance adjusting the compensation and benefits of
classified and unclassified management, elected officials, and confidential
employees.
b.
Side
Letter of Agreement/Placer Public Employee Organization (PDF) - It is
recommended that your Board take the following actions
1.
Approve the Side Letters of Agreement with the Placer Public Employees
Organization (PPEO) and authorize the Chairman of the Board to sign the
agreements: Holiday Credit Account, Vacation Cash Out, Overtime Compensation
and District Attorney and Child Support Attorney Leave.
2.
Introduction of an ordinance adjusting the compensation and benefits of PPEO
represented General and Professional Unit employees and Confidential employees.
20.
COUNTY
EXECUTIVE/ECONOMIC DEVELOPMENT (PDF) - Approve
an amendment to Resolution 2011-39 adding one seat representing non-profits to
the By Laws of the Placer County Economic Development Board. The
additional seat will increase the Ad Hoc Technical Advisory Resource
representatives to seven and the overall membership of the Board to 15.
21.
FACILITY SERVICES:
a.
Job
Order Contracting, Project #9486.01 (PDF) - Approve Plans and
Specifications and authorize staff to solicit bids for Job Order Contracting,
Project #9486.01.
b.
Blanket
Purchase Order #18285 (PDF) - Approve an increase to Blanket Purchase Order
#18285 with Anderson Sierra Pipe, Inc. of Auburn, CA for plumbing supplies; and
authorize the Purchasing Manager, or his designee, to sign the resulting change
order increasing the not to exceed amount by $35,000. This revision will
increase the not to exceed amount from $86,900 to $121,900.
c.
Sewer
Maintenance District #3 (PDF) - Approve a refund request from Sewer
Maintenance District 3, in the amount of $7,505 on a voided Sewer Permit and
direct the Auditor-Controller to pay said amount to Scott and Stacy Miller.
d.
Health
and Human Services/Lease Amendment 1000 Sunset Boulevard, Rocklin, CA (PDF)
- Adopt a Resolution delegating authority to the Director of Facility Services
or his designee (DFS) to complete negotiations and execute Amendment No. 2 to
Lease Agreement No. CN028106 (Lease) between the County of Placer and Sunset
Commercial Center, LLC, a California limited liability company (Landlord),
allowing the Landlord’s performance of Tenant Improvements (Improvements)
within Health and Human Services Human
Services Division’s (HHS) premises located at 1000 Sunset Boulevard, Suite 220,
in an amount not to exceed $21,000; and,
authorizing the DFS to execute and carry out Future Improvements based on the
Material Terms.
e. Hidden
Falls Regional Park (PDF) - Authorize the Purchasing Manager to
execute a Blanket Purchase Order to the California Conservation Corps in an
amount not to exceed $150,000, for a fuel load reduction project at Hidden
Falls Regional Park.
22. HEALTH
& HUMAN SERVICES:
a. In-Home
Supportive Services Caregiver Recognition Week (PDF) – Adopt a Resolution
proclaiming the week of November 7-13, 2011 as Placer County IHSS Caregiver
Recognition Week.
b.
Mental
Health America of Northern CA (PDF) - Approve a contract with Mental Health
America of Northern California to provide a Consumer Affairs Supervisor from
November 8, 2011 to June 30, 2013 in the amount of $83,183 and authorize the
Director of Health and Human Services to sign the resulting contract and
subsequent amendments up to 10% of the total amount.
23.
PROCUREMENT SERVICES - In accordance with County Policy, non-contested
competitively awarded bids under $250,000 are placed on the Consent
Agenda. Authorize the Purchasing Manager to sign the following:
a.
Blanket
Purchase Order (PDF), Construction Management Services for Public Projects
in Eastern Placer County/Public Works - Renew a blanket Purchase Order with
Construction Materials Engineers for Construction Management Services for
Public Projects in Eastern Placer County in the maximum amount of $165,000.
b.
Extend
Qualified List/Facility Services (PDF)/Park and Grounds and Community
Development Resource Agency - Extend the Qualified List for Hazardous
Vegetation Abatement Services, as a Result of Competitive Request for
Qualifications #9818.
c.
Blanket
Purchase Order (PDF), Lumber, Building Materials, Tools and Miscellaneous
Hardware/Facility Services - Renew Blanket Purchase Orders Using a
Competitively Bid Public Agency Cooperative Agreement with Home Depot for
Lumber, Building Materials, Tools and Miscellaneous Hardware in the maximum
amount of $80,000.
d.
Competitive
Bid (PDF), Card Lock Fuel Service/Public Works/Fleet Services - Award
Competitive Bid #10112 to Dawson Oil Company and Ramos Oil Company for Card
Lock Fuel Service in the total aggregate amount of $245,000.
e.
Blanket
Purchase Order Change Order (PDF), Metasys Preventive Maintenance/Facility
Services - Approve Change Order #1 to Blanket Purchase Order #19177 with
Johnson Controls, Inc. for Metasys Preventive Maintenance in the amount of
$44,914.00 for a revised maximum amount of $94,914.
f.
Competitive
Bid, Bus Body Repair and Painting Services (PDF)/Public Works/Fleet
Services - Award Competitive Bid #10107 to Transportation Services Inc for Bus
Body Repair and Painting Services in the maximum amount of $67,500.
g.
Blanket
Purchase Order Change Order (PDF), Postage Meter Rental/County Counsel -
Approve Change Order #1 in the amount of $1,522.52 to Blanket Purchase Order
#18441 with Francotyp-Postalia, Inc., Doing Business as FP Mailing Solutions
for Postage Meter Rental, Extending the Effective Term Through November 7, 2013
at a total cost not to exceed $1,644.40.
h.
Contract
Renewal (PDF), Employee Benefits Program Management/Personnel - Approve the
two-year renewal of Contract #KN020766 with Financial Benefits Management
Company for Employee Benefits Program Management in the maximum amount of
$36,000.
i.
Competitive
Bid (PDF), Snow Removal Services, Various Departments - Award Competitive
Bid #10103 for now Removal Services to Agate Snow Removal, R-1 Snow Removal
Inc., Sierra Tahoe Sealing and Striping, Yankton Excavating Inc., and Gensburg
and Sons for Snow Removal Services in the Maximum Aggregate Amount of $142,040.
24.
PUBLIC WORKS:
a. Contract
#1110 Hot Mix Asphalt Overlay (PDF), Summer 2011 – Adopt a Resolution
increasing the authority of the Director of Public Works to authorize and
execute construction Contract Change Orders (CCO) with Delta Construction
Company for the Summer 2011 Hot Mix Asphalt (HMA) Overlay Project by an additional
$75,000 for a total contract not to exceed an amount of $1,461,000.
b. County
Service Area 28 (PDF), Zone of Benefit #71 (Placer Canyon Subdivision) –
Adopt a Resolution authorizing the Director of Public Works to execute an
Agreement with the Placer Canyon Homeowners Association for the disposition of
unexpended funds within County Service Area 28, Zone of Benefit 71.
c. Snow
Removal Agreement/Town of Truckee 2011/2012 (PDF) – Authorize the Director
of Public Works to execute an Agreement with the Town of Truckee to provide
snow removal services on approximately three miles of Placer County maintained
roadways near the Town of Truckee border at four separate locations in an
amount not to exceed $100,000.
25.
SHERIFF:
a.
Approve
the five-year master agreement (PDF) between Sheriff’s Office and the USDA
Forest Service. Authorize the Sheriff to sign and execute the Agreement.
The services include Visitor Protection Cooperative Patrol and Controlled
Substances on Federal lands. Updated exhibits which included annual
funding estimated at $42,000 are provided and submitted for your Board’s
approval in May of each year. This agreement period is from November 1,
2011 to September 30, 2016.
b.
Approve
the FY 2011-2012 Anti-Drug Abuse (ADA) (PDF) Enforcement Program grant
application related to the Special Investigations Unit staff and authorize the
Chairman to sign and the Sheriff to execute the grant application. The
grant amount of $175,438 will be allocated to the Sheriff’s Office task force operational
costs including one Deputy Sheriff II and overtime for allied agencies assigned
to the task force. The grant period is from is from July 1, 2011 to June
30, 2012.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
26.
Community
Development Resource Agency (PDF) -
Placer County Comments on the Tahoe Regional Planning Agency’s Reorganized and
Reformatted Code of Ordinances – Revised Stakeholder Review Draft.
27. Treasurer-Tax
Collector (PDF) - Treasurer’s Statement for the month of September 2011.
ADJOURNMENT
BOARD
OF SUPERVISORS’ 2011 MEETING SCHEDULE:
November
15, 2011 (Tahoe)
December
6, 2011 (CDRA)
December
13, 2011