COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, NOVEMBER 8, 2011

AGENDA

9:00 a.m.

Jack Duran, District 1 Thomas Miller, County Executive

Robert Weygandt, District 2, Chairman Anthony J. La Bouff, County Counsel

Jim Holmes, District 3 Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chairman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Chief Deputy County Counsel, Gerald Carden.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 5-8) - All items on the Consent Agenda (Items 13 thru 25) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:00 a.m.

1. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT (PDF):

a. Conduct a public hearing under the Tax and Equity Fiscal Responsibility Act (“TEFRA”) in connection with the proposed issuance in one or more series of revenue bonds by the California Municipal Finance Authority (“CMFA”).

b. Adopt a Resolution approving the issuance of the Bonds by the CMFA and also authorize the Chair, Board of Supervisors or designee thereof to execute the Joint Exercise of Powers Agreement.

Action:

9:15 a.m.

2. BOARD OF SUPERVISORS (PDF) – Present recipients of the Commemorative Coin Awards with their coins. The recipients were personally chosen by the Supervisor for their district in recognition for either their acts of heroism, longstanding community service or exceptional acts that have dramatically improved or impacted people’s lives.

Action:

9:30 a.m.

3. PUBLIC WORKS/DISSOLUTION OF ZONE OF BENEFIT 152 (PDF) IN COUNTY SERVICE AREA 28 (CHELSHIRE DOWNS NORTH) - The Board is requested to take the following actions with regard to dissolution of County Service Area 28 (CSA28) Zone of Benefit 152 (Zone 152): a) Conduct a public hearing; b) Consider the Petition by landowners for Dissolution; and c) Adopt a Resolution of Intention setting a public hearing to consider the elimination of extended services within the Chelshire Downs North subdivision and to cease all related charges. (Continued from October 11, 2011)

Action:

9:45 a.m.

4. COMMUNITY DEVELOPMENT RESOURCE AGENCY (PDF)/AGRICULTURAL PRESERVE AND WILLIAMSON ACT CONTRACT (PAGP 20110179 — MARK AND THERESE ADAMS) - The Board of Supervisors is being asked to conduct a public hearing to approve a Resolution to establish an Agricultural Preserve and to execute a Williamson Act contract with Mark and Therese Adams for an existing vineyard and winery on a 20-acre parcel in the rural North Lincoln area.

Action:

10:00 a.m.

5. OFFICE OF EDUCATION (PDF) – Annual report on Williams Schools in Placer County presented by Gayle Garbolino-Mojica, County Superintendent of Schools.

10:15 a.m.

6. COMMUNITY DEVELOPMENT RESOURCE AGENCY (PDF)/Dry Creek Greenway Regional Vision Plan Adoption - The Planning Services Division requests that the Board of Supervisors adopt the Dry Creek Greenway Regional Vision Plan and certify the Environmental Impact Report prepared for the project.

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

7. ADMINISTRATIVE SERVICES:

a. Revenue Services (PDF) - Authorize the Execution of a Three-Year Standard Agreement with the State of California Franchise Tax Board Court-Ordered Debt Collection Program to Collect on Delinquent Court-Ordered Fines, Forfeitures and Penalties in the Amount of $1,170,000.

Action:

b. Information Technology (PDF) - Recommendation to Adopt the Placer County Information Technology Strategic Plan.

Action:

8. COUNTY EXECUTIVE:

a. Revenue Sharing (PDF) - Affirm general administrative process for consideration of requests for Revenue Sharing and authorize staff to make minor adjustments to the process as may be required as the program is implemented.

Action:

b. Treasurer Tax Collector/Overview and Discussion of Financing Resources (PDF) – Middle Fork Project - Receive a presentation regarding financing resources including public debt, Middle Fork revenues, and discussion of approach to General Fund and other County program and project priorities and related financing resources, and provide follow-up direction to staff as necessary.

Action:

c. Budget and Finance Policies – Middle Fork Project (PDF) - Discuss and provide direction to staff to develop Budget and Finance Policies and funding criteria specific to revenues anticipated from the Middle Fork Project.

1. Affirm existing Placer County Budget and Financial Policy as a basis for proceeding with development of the formal policy document.

2. Affirm incorporation of additional concepts specific to financial management of Middle Fork Revenues as outlined below in the final document.

3. Provide other direction as necessary.

Action:

9. FACILITY SERVICES:

a. South Placer Adult Correctional Facility (PDF), Contract Change Order, Audio-Visual System Revisions, Project #4764 - It is recommended that your Board approve and authorize the Chairman to execute Contract Change Order (CCO) #48 for Audio-Visual (A-V) system revisions, for the South Placer Adult Correctional Facility (SPACF), in the amount of $215,000.

Action:

b. Exclusive Right to Negotiate (PDF), Placer County Government Center - It is recommended that your Board, by Resolution, authorize the Director of Facility Services, or his designee, to execute an Exclusive Right to Negotiate Agreement between the County and Conkey Real Estate Development LLC (Conkey), in accordance with the Material Terms described in Exhibit A.

Action:

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE PLACER COUNTY IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY

10. IN-Home Supportive Services Public Authority (PDF)/FY 2011/2012 Budget and Agreements - Take the following actions for the In-Home Supportive Services (IHSS) Public Authority:

1. Approve the Public Authority Budget for FY 2011-12 in the amount of $870,498,

2. Approve an extension of the current Memorandum of Understanding with United Domestic Workers of America (UDWA) for 11 months, through November 30, 2012, at the current wage of $10.00/hour, and

3. Authorize Maureen F. Bauman to sign the Participation Agreement for the UDWA Placer County Benefits Fund.

Action:

ADJOURN AS THE PLACER COUNTY IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY

AND RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

11. HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CARE:

a. Psychiatric Services (PDF) - Approve a contract employee agreement with Steve Sugden, M.D. as staff psychiatrist for the provision of inpatient psychiatric services from December 1, 2011 through November 30, 2012 with direct compensation of $276,704 (which includes compensation for after-hour coverage for 15 weeks) for a total compensation not to exceed $333,504, and authorize the Chairman to sign subsequent amendments up to 10 percent of the original contract amount.

Action:

b. US Department of Housing and Urban Development (PDF) - Approve the renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Permanent Supportive Housing in the amount of $299,927 for a 12-month term, beginning December 1, 2011, plus a required County General Fund match of $28,936. The funding provides on-going housing rental subsidies and self-sufficiency services to homeless mentally ill and disabled individuals and their families.

Action:

12. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Anticipated Litigation:

(a) Initiation of litigation pursuant to subdivision (c) of Government Code §54956.9: one potential case.

2. Existing Litigation:

(a) Joshua Daniel Mills, et al. v. Placer County Sheriff’s Department, et al., USDC Eastern District Court Case No. 2:11-cv-1852 JFM

(b) Melanie I. Cornell v. That Certain Instrument Entitled “Deed of Trust,” under Recorder’s Document Number 20111005747 originally dated August 8, 2005 and filed in Nevada County, et al. Nevada County Superior Court Case No.: 77977

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Gerald Carden

Employee organization: PPEO

CLOSED SESSION REPORT:

Action:

13. AGRICULTURE (PDF) - Adopt a Resolution authorizing the Chairman of the Board of Supervisors to sign a letter to the South Sutter Water District stating Placer County’s opposition to construction of a dam on the Bear River at Garden Bar.

14. BOARD OF SUPERVISORS (PDF) – Approve minutes of October 11, 2011.

15. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 11-157, Bechhold, Jerry, $100,000, (Personal Injury)

b. 11-158, Bechhold, Jerry, $100,000, (Personal Injury)

16. COMMITTEES & COMMISSIONS:

a. Tahoe City Design Review Committee (PDF) - Approve the re-appointment of Michael Bernard to Seat #3, as requested by Supervisor Montgomery.

b. Auburn Cemetery District (PDF) – Approve the appointment of Linda Durham to Seat 2 as requested by Supervisor Holmes.

c. Auburn Veterans Memorial Hall Board of Trustees (PDF) - Approve reappointments of Courtland Bradbury representing American Legion Post 84, George Simmons representing VFW 1942, Lee Roy Hubbard representing DAV 80, Bonnie Potter representing Navy League, H.L. Hap Arnold representing Flt. Res. Assoc, M. Lode 296, Albert Baldoni representing Alternate VFW 1942, Jeanne Carlson representing Fleet Reserve 296 Auxiliary Non Voting, Rose Agles representing American Legion Post 84 Auxiliary Non Voting, Bonnie Bradbury representing American Legion Post 84 Alternate Auxiliary Non Voting and appoint Coralee Arnold representing Alternate Fleet Reserve 296 Auxiliary, as recommended by Supervisor Holmes.

d. Wastewater Advisory Committee (PDF) - Approve the reappointments of Joe Olsen representing P.A.G.E.S., Rick Bluhm representing Placer County Assn. of Realtors, David Honeycutt representing On-Site Sewage Disposal consultant, David Buck representing public at-large, Kevin Bell representing Placer County Facility Services with terms expiring 10-31-2013, and approve the reappointment of Kenneth Denio representing Placer County Planning Commission with a term expiring 10-31-2012 as requested by Health and Human Services, Environmental Health.

17. COMMUNITY DEVELOPMENT RESOURCE AGENCY:

a. Building (PDF) – Approve appointment of Michael Rodriguez as an interim Administrative Hearing Officer pursuant to Placer County Code Chapter 17, Section 17.62.180 (D)(1).

b. Timilick Tahoe (aka Eaglewood) Phase 2A, Tract 963, PSUB20040186 (PDF) - Approve the Subdivision Improvement Replacement Agreement for Timilick Tahoe Phase 2A:

1. Authorize the Chairman to sign the Subdivision Improvement Replacement Agreement (SIRA).

2. Instruct the Clerk of the Board to prepare the SIRA for recording.

18. COUNTY EXECUTIVE:

a. County Services (PDF) - Receive an informational report on fees and other charges for county services.

b. Northstar Community Services District Annexation (PDF) - Authorize the Chairman of the Board of Supervisors to sign the property tax sharing agreement with the Northstar Community Services District (NCSD) pursuant to their proposed annexation of assessor’s parcel numbers 110-050-050 and 110-050-038. As a result of the annexation, these parcels will be within the NCSD boundaries, and the district will provide water and sewer services.

c. Sierra Lakes County Water District Assessment District No. 2011-1 (PDF)- Adopt a Resolution approving the proposed Resolution of Intention of the Sierra Lakes County Water District to form the District’s Assessment District No. 2011-1 to finance improvements to the wastewater treatment facility, pursuant to Section 10104 of the California Streets and Highways Code.

19. COUNTY EXECUTIVE/PERSONNEL

a. ICMA-RC Retirement Health Savings Plan (PDF) - It is recommended that your Board take the following actions:

1. Approve the VantageCare RHS Plan Declaration of Trust, Retiree Welfare Benefits Plan, Employer VantageCare Retirement Health Savings Plan Adoption Agreement with Plan Amendment Letter, and the ICMA-RC Administrative Services Agreement and authorize the Personnel Director to sign all documents as needed for plan implementation.

2. Adopt a Resolution to adopt the VantageCare Retirement Health Savings Plan with ICMA-RC.

3. Introduction of an ordinance adjusting the compensation and benefits of classified and unclassified management, elected officials, and confidential employees.

b. Side Letter of Agreement/Placer Public Employee Organization (PDF) - It is recommended that your Board take the following actions

1. Approve the Side Letters of Agreement with the Placer Public Employees Organization (PPEO) and authorize the Chairman of the Board to sign the agreements: Holiday Credit Account, Vacation Cash Out, Overtime Compensation and District Attorney and Child Support Attorney Leave.

2. Introduction of an ordinance adjusting the compensation and benefits of PPEO represented General and Professional Unit employees and Confidential employees.

20. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT (PDF) - Approve an amendment to Resolution 2011-39 adding one seat representing non-profits to the By Laws of the Placer County Economic Development Board. The additional seat will increase the Ad Hoc Technical Advisory Resource representatives to seven and the overall membership of the Board to 15.

21. FACILITY SERVICES:

a. Job Order Contracting, Project #9486.01 (PDF) - Approve Plans and Specifications and authorize staff to solicit bids for Job Order Contracting, Project #9486.01.

b. Blanket Purchase Order #18285 (PDF) - Approve an increase to Blanket Purchase Order #18285 with Anderson Sierra Pipe, Inc. of Auburn, CA for plumbing supplies; and authorize the Purchasing Manager, or his designee, to sign the resulting change order increasing the not to exceed amount by $35,000. This revision will increase the not to exceed amount from $86,900 to $121,900.

c. Sewer Maintenance District #3 (PDF) - Approve a refund request from Sewer Maintenance District 3, in the amount of $7,505 on a voided Sewer Permit and direct the Auditor-Controller to pay said amount to Scott and Stacy Miller.

d. Health and Human Services/Lease Amendment 1000 Sunset Boulevard, Rocklin, CA (PDF) - Adopt a Resolution delegating authority to the Director of Facility Services or his designee (DFS) to complete negotiations and execute Amendment No. 2 to Lease Agreement No. CN028106 (Lease) between the County of Placer and Sunset Commercial Center, LLC, a California limited liability company (Landlord), allowing the Landlord’s performance of Tenant Improvements (Improvements) within Health and Human Services Human Services Division’s (HHS) premises located at 1000 Sunset Boulevard, Suite 220, in an amount not to exceed $21,000; and, authorizing the DFS to execute and carry out Future Improvements based on the Material Terms.

e. Hidden Falls Regional Park (PDF) - Authorize the Purchasing Manager to execute a Blanket Purchase Order to the California Conservation Corps in an amount not to exceed $150,000, for a fuel load reduction project at Hidden Falls Regional Park.

22. HEALTH & HUMAN SERVICES:

a. In-Home Supportive Services Caregiver Recognition Week (PDF) – Adopt a Resolution proclaiming the week of November 7-13, 2011 as Placer County IHSS Caregiver Recognition Week.

b. Mental Health America of Northern CA (PDF) - Approve a contract with Mental Health America of Northern California to provide a Consumer Affairs Supervisor from November 8, 2011 to June 30, 2013 in the amount of $83,183 and authorize the Director of Health and Human Services to sign the resulting contract and subsequent amendments up to 10% of the total amount.

23. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:

a. Blanket Purchase Order (PDF), Construction Management Services for Public Projects in Eastern Placer County/Public Works - Renew a blanket Purchase Order with Construction Materials Engineers for Construction Management Services for Public Projects in Eastern Placer County in the maximum amount of $165,000.

b. Extend Qualified List/Facility Services (PDF)/Park and Grounds and Community Development Resource Agency - Extend the Qualified List for Hazardous Vegetation Abatement Services, as a Result of Competitive Request for Qualifications #9818.

c. Blanket Purchase Order (PDF), Lumber, Building Materials, Tools and Miscellaneous Hardware/Facility Services - Renew Blanket Purchase Orders Using a Competitively Bid Public Agency Cooperative Agreement with Home Depot for Lumber, Building Materials, Tools and Miscellaneous Hardware in the maximum amount of $80,000.

d. Competitive Bid (PDF), Card Lock Fuel Service/Public Works/Fleet Services - Award Competitive Bid #10112 to Dawson Oil Company and Ramos Oil Company for Card Lock Fuel Service in the total aggregate amount of $245,000.

e. Blanket Purchase Order Change Order (PDF), Metasys Preventive Maintenance/Facility Services - Approve Change Order #1 to Blanket Purchase Order #19177 with Johnson Controls, Inc. for Metasys Preventive Maintenance in the amount of $44,914.00 for a revised maximum amount of $94,914.

f. Competitive Bid, Bus Body Repair and Painting Services (PDF)/Public Works/Fleet Services - Award Competitive Bid #10107 to Transportation Services Inc for Bus Body Repair and Painting Services in the maximum amount of $67,500.

g. Blanket Purchase Order Change Order (PDF), Postage Meter Rental/County Counsel - Approve Change Order #1 in the amount of $1,522.52 to Blanket Purchase Order #18441 with Francotyp-Postalia, Inc., Doing Business as FP Mailing Solutions for Postage Meter Rental, Extending the Effective Term Through November 7, 2013 at a total cost not to exceed $1,644.40.

h. Contract Renewal (PDF), Employee Benefits Program Management/Personnel - Approve the two-year renewal of Contract #KN020766 with Financial Benefits Management Company for Employee Benefits Program Management in the maximum amount of $36,000.

i. Competitive Bid (PDF), Snow Removal Services, Various Departments - Award Competitive Bid #10103 for now Removal Services to Agate Snow Removal, R-1 Snow Removal Inc., Sierra Tahoe Sealing and Striping, Yankton Excavating Inc., and Gensburg and Sons for Snow Removal Services in the Maximum Aggregate Amount of $142,040.

24. PUBLIC WORKS:

a. Contract #1110 Hot Mix Asphalt Overlay (PDF), Summer 2011 – Adopt a Resolution increasing the authority of the Director of Public Works to authorize and execute construction Contract Change Orders (CCO) with Delta Construction Company for the Summer 2011 Hot Mix Asphalt (HMA) Overlay Project by an additional $75,000 for a total contract not to exceed an amount of $1,461,000.

b. County Service Area 28 (PDF), Zone of Benefit #71 (Placer Canyon Subdivision) – Adopt a Resolution authorizing the Director of Public Works to execute an Agreement with the Placer Canyon Homeowners Association for the disposition of unexpended funds within County Service Area 28, Zone of Benefit 71.

c. Snow Removal Agreement/Town of Truckee 2011/2012 (PDF) – Authorize the Director of Public Works to execute an Agreement with the Town of Truckee to provide snow removal services on approximately three miles of Placer County maintained roadways near the Town of Truckee border at four separate locations in an amount not to exceed $100,000.

25. SHERIFF:

a. Approve the five-year master agreement (PDF) between Sheriff’s Office and the USDA Forest Service. Authorize the Sheriff to sign and execute the Agreement. The services include Visitor Protection Cooperative Patrol and Controlled Substances on Federal lands. Updated exhibits which included annual funding estimated at $42,000 are provided and submitted for your Board’s approval in May of each year. This agreement period is from November 1, 2011 to September 30, 2016.

b. Approve the FY 2011-2012 Anti-Drug Abuse (ADA) (PDF) Enforcement Program grant application related to the Special Investigations Unit staff and authorize the Chairman to sign and the Sheriff to execute the grant application. The grant amount of $175,438 will be allocated to the Sheriff’s Office task force operational costs including one Deputy Sheriff II and overtime for allied agencies assigned to the task force. The grant period is from is from July 1, 2011 to June 30, 2012.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

26. Community Development Resource Agency (PDF) - Placer County Comments on the Tahoe Regional Planning Agency’s Reorganized and Reformatted Code of Ordinances – Revised Stakeholder Review Draft.

27. Treasurer-Tax Collector (PDF) - Treasurer’s Statement for the month of September 2011.

ADJOURNMENT

BOARD OF SUPERVISORS’ 2011 MEETING SCHEDULE:

November 15, 2011 (Tahoe)

December 6, 2011 (CDRA)

December 13, 2011