COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, SEPTEMBER 13, 2011

AGENDA

9:00 a.m.

Jack Duran, District 1 Thomas Miller, County Executive

Robert Weygandt, District 2, Chairman Anthony J. La Bouff, County Counsel

Jim Holmes, District 3 Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chairman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Anthony La Bouff, County Counsel

STATEMENT OF MEETING PROCEDURES - Read by Clerk

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 4-6) - All items on the Consent Agenda (Items 7 thru 18) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

10:00 a.m.

1. COMMUNITY DEVELOPMENT RESOURCE AGENCY (PDF)/REDISTRICTING/2010 Census Redistricting/Board of Supervisors HEARING - The Board is being asked to consider a proposed ordinance and Supervisorial District boundary map that will amend the district boundaries consistent with the population shifts that resulted from the 2010 Census. On September 13, 2011 The Board will conduct a public hearing pursuant to Elections Code 21500.1 to hear testimony from the public on the proposed Supervisorial District boundaries. After the public hearing is closed, the Board will consider and evaluate all of the public input received on the proposed map and ordinance. The Board will provide final direction to staff to finalize the map and to prepare an implementing ordinance for adoption. The Board will conduct a second public hearing on October 11, 2011 to adopt an implementing Ordinance repealing Ordinance No. 5118-B and replacing and replacing Placer County Code Sections 1.08.010 (Supervisorial District Boundaries), and Sections 1.08.020, 1.08.030, 1.08.040, 1.08.050, and 1.08.060 (Metes and Bounds Description of Each District Boundary).

Action:

11:00 a.m.

2. COUNTY EXECUTIVE/BUDGET (PDF) - It is requested that the Board of Supervisors:

1. Convene the required public hearing on the FY 2011-12 Final Budget; take public comment on the budget and receive any requests for changes; if necessary, direct staff to make written changes to the budget before close of the public hearing; close the public hearing; and

2. Direct staff to prepare the required resolution for presentation at the next Board meeting to adopt the FY 2011-12 Final Budget which is comprised of the Proposed Budget with the following revisions:

1. Approve $45.5 million net increase in appropriations in the County Budget (Attachment A); and

2. Approve allocations for operating funds (Attachment B); and

3. Approve allocations for proprietary funds (Attachment C); and

4. Approve items listed on the Master Fixed Asset List (Attachment D); and

5. Approve the recommended Position Allocation Listing (Attachment E); and

6. Approve reserve provisions and cancellations for county funds (Attachment F); and

7. Approve allocations in Board of Supervisor governed special districts (Attachment G); and

8. Authorize the Auditor-Controller to make technical, non-substantive budget adjustments to the Final Budget.

Action:

11:30 a.m.

3. BOARD OF SUPERVISORS/PLACER COUNTY CONSERVATION PLAN (PCCP) (PDF) – Work Program Update and Request for Participation from the City of Roseville

Provide an update on the status of the Placer County Conservation Plan (PCCP) from Ad-Hoc Committee members Supervisors Weygandt and Uhler. Also, provide the Board with background information that supports a policy discussion on land use in western Placer County. Lastly, discuss the potential for the City of Roseville to participate in the preparation and implementation of the PCCP.

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

4. COUNTY EXECUTIVE/ROSEVILLE ANNEXATIONS (PDF) - Consider a resolution authorizing:

1) The Chairman of the Board of Supervisors to execute Revenue Sharing agreements with the City of Roseville for proposed annexations in the area west of Roseville for projects currently known as the Sierra Vista Specific Plan, the Creekview Specific Plan and Reason Farms; and

2) The County Executive Officer to enter into a Memorandum of Understanding (MOU) with the City of Roseville to adjust the City’s Sphere of Influence (SOI) for areas adjacent to Sierra Vista and the Sunset Industrial Community Plan area.

Action:

5. FACILITY SERVICES:

a. Dry Creek Community Park/Phase 1 Utilities, Project #4784 (PDF) - It is recommended that the Board take the following actions for the Dry Creek Community Park - Phase 1 Utilities, Project #4784, located at 9245 Walerga Road in Roseville:

1. Approve the Plans and Specifications and authorize staff to solicit bids for the Dry Creek Community Park - Phase 1 Utilities, Project No. 4784.

2. Approve a Resolution authorizing the Director of Facility Services, or his designee, to award and execute a contract in an amount not-to-exceed $576,000, upon review and approval by County Counsel and Risk Management, and delegating authority to approve any necessary change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

Action:

b. Sewer Maintenance District 3 Regional Sewer Project (PDF) - Adopt a Resolution authorizing the Director of Facility Services, or his designee, to execute the First Amendment to Agreement 12931 with Analytical Environmental Services (AES) to provide additional environmental services for the Sewer Maintenance District 3 (SMD 3) Regional Sewer Project, in an amount not to exceed $144,402, upon review and approval by County Counsel and Risk Management. This Amendment will increase the total amount of the Agreement from $116,455 to $260,857.

Action:

6. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation:

(a) County of Sonoma v. Federal Housing Finance Agency, et al., United States District Court, Northern District Case No.: 4:10-CV-03270-CW

(b) Meadow Vista Protection v. County of Placer, et al., Placer County Superior Court Case No.: SCV-22244

(c) Arlene Mackenroth v. Placer County Department of Child Support Services, Department of Fair Employment and Housing No.: DFEH No. E201112E0152-00-arse-37AB109679

(d) Arlene Mackenroth v. Susan Dunlap, Department of Fair Employment and Housing No.: DFEH No. E201112EO154-00-arse

(e) Rob Collins et al. v. County of Placer, et al., Third District Court of Appeal Case No.: C063789 (Sacramento County Superior Court Case No.: 34-2007-00883516; Placer County Superior Court Case No.: SCV-21488, consolidated with SCV-21525 and SCV-21529)

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Anthony J. La Bouff

Employee organization: PPEO.

CLOSED SESSION REPORT:

Action:

7. ORDINANCE – Second Reading:

a. Health & Human Services/Animal Services (PDF) – Adopt an Ordinance, amending Article 6.04, 6.08, 6.12, 6.16, 6.20, 6.24, and 6.28 of the Placer County Code, Chapter 6, Animals, to provide improved rules for an array of animal situations and to update obsolete language.

8. AGRICULTURE (PDF) - Adopt a Resolution authorizing the Agricultural Commissioner/Sealer to execute reimbursement contracts and agreements up to a maximum of $25,000 with various State and industry organizations which provide reimbursement for enforcing mandated programs.

9. BOARD OF SUPERVISORS:

a. Approve a Proclamation (PDF) declaring September 2011 to be Prostate Cancer Awareness Month in Placer County.

b. Approve a Resolution (PDF) commending Ron Ashford for 21 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

c. Approve minutes of August 9, 18 & 19, 2011 (PDF).

10. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 11-121, Carmichael, Christopher, $166.92, (Property Damage)

b. 11-122, Hebert, Joseph, $5,000, (Personal Injury)

c. 11-123, Murphy, Troy, $25,000, (Personal Injury)

d. 11-128, Belanger, Kayci, $40,500, (Bodily Injury)

e. 11-129, USAA as subrogee for Dawn Flood, $6,191.54, (Property Damage)

f. 11-130, Dodd, Frank, $276.64, (Property Damage)

g. 11-131, The Estate of Robert (Bobby) S. Clifford; Linda K. Clifford, individually with right of survivorship and in her capacity as the personal representative of the Estate of Robert (Bobby) S. Clifford; Michael Huthman individually with right of survivorship, (Personal Injury), $5,000,000

11. COMMITTEES & COMMISSIONS:

a. First 5 Placer Children and Families Commission (PDF) - Approve the appointment of Mai-Ling Schummers to Seat #4 representing Recipient of Services, as requested by Janice LeRoux, Executive Director with the First 5 Placer Children and Families Commission.

b. Placer County Older Adult Advisory Commission (PDF) - Approve the re-appointment of Irwin Herman to Seat #1 (representing District 1) as requested by Supervisor Duran; re-appointment of Monica Sandgathe to Seat #4 (representing District 4) as requested by Supervisor Uhler; re-appointment of Darlis Beale to Seat #7 (representing public-at-large); re-appointment of Sue Dings to Seat #11 (representing A4AA); and appointment of Ignacio Cespedes to Seat #14 (representing Senior Service Organization).

c. Roseville Public Cemetery District (PDF) – Approve the re-appointments of David Uribe to Seat 2, Beth Gould to Seat 3 and Philip Kister to Seat 5, as requested by Supervisor Duran.

12. COMMUNITY DEVELOPMENT RESOURCE AGENCY (PDF)/PLANNING/Green Community Program - The purpose of this report is to provide the Board with the results of the Green Communities Program Phase I, County Operational Greenhouse Gas Emissions Inventory, and to request that the Board execute a Memorandum of Understanding (MOU) with the Sierra Business Council to continue to participate in the Green Communities Program and to assist the Sierra Business Council in Phase II of that program, which includes the preparation of community-wide greenhouse gas emissions inventory.

13. COUNTY EXECUTIVE (PDF) - That the Board approves:

1. The California Employers’ Retiree Benefit Trust Asset Allocation Strategy #1 for the County’s Other Post Employment Benefit (OPEB) funds investment option; and

2. Using a 7.61% discount rate in the preparation of biannual actuarial OPEB reports dated June 30, 2011 and later.

14. COUNTY EXECUTIVE/EMERGENCY SERVICES (PDF) - Approve a Resolution designating staff to execute for and on behalf of Placer County in the 2011 Homeland Security Grant Program.

15. FACILITY SERVICES/BLANKET PURCHASE ORDER #18672 (PDF) - Request to increase Blanket Purchase Order #18672 with Jensen Tree Services, for fuel load reduction work at Squaw Valley Park, by $100,000 for a revised maximum amount of $149,500 and authorize the Purchasing Manager to sign the resulting change order.

16. HEALTH & HUMAN SERVICES:

a. Adult System of Care (PDF) - Approve contract amendment #308-183-M-R2010, Amendment I with El Dorado County, Department of Mental Health for inpatient psychiatric health facility services from July 1, 2010 to June 30, 2012, increasing total compensation by $51,000 for a revised aggregate amount of $67,000, and authorize the Director of Health and Human Services to sign the amendment and subsequent amendments up to 10% of the total.

b. Children’s System of Care (PDF) - Approve the agreement with Sunbridge Harbor View Rehabilitation Center from July 1, 2011 to June 30, 2012 to provide intensive long term placement and psychiatric services in the amount of $118,000, and authorize the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10% of the initial contract amount.

17. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:

a. Extend Qualified List/Public Works (PDF) - Extend a Qualified List for Land Survey and Base Mapping Services resulting from Competitive Request for Qualifications # 9689.

b. Request for Qualifications/CDRA/Engineering & Surveying (PDF) - Approve the award of Competitive Request for Qualifications #10048 for Geotechnical and Materials Testing Consultant Services and adopt a list of qualified firms.

c. Blanket Purchase Order/Public Works/Fleet Services (PDF) - Approve the renewal of a Sole Source Blanket Purchase Order with Southwest Gas Corporation for the purchase of Compressed Natural Gas as a Motor Vehicle Fuel, in the maximum amount of $170,000.

d. Request for Qualifications/CDRA/Planning (PDF) - Approve the award of Competitive Request for Qualifications #10054 for preparation of Environmental Impact Reports and adopt a list of qualified firms.

e. Blanket Purchase Order/Sheriff (PDF) - Approve the renewal of a Competitively Awarded Blanket Purchase Order with Stommel, Inc., Doing Business as Lehr Auto Electric for Patrol Vehicle Equipment Installation Services in the maximum amount of $75,000.

18. PUBLIC WORKS:

a. Tahoe City Residential Water Quality Improvement Project (PDF) – Adopt a Resolution authorizing the Chairman to sign PSA No. 1091, Amendment No. 2 with Camp, Dresser, and McKee, (CDM), Inc., in the amount of $21,130 and authorize the Director of Public Works to approve and sign potential future amendments up to $2,113 for construction assistance and record drawings for the Tahoe City Residential Water Quality Improvement Project, which increases the total PSA from $212,670 to $233,800.

b. Brewer Road Bridge Replacement at Markham Ravine (PDF) – Adopt a Resolution authorizing the Director of Public Works to enter into a utility relocation agreement with Pacific Gas & Electric Company (PGE&), with County Counsel and Risk Management review and approval, for PG&E utility relocation services needed to relocate existing overhead electrical lines in conflict with the proposed construction of the Brewer Road Bridge Replacement at Markham Ravine for an amount not to exceed $17,000.

c. Local Transportation Fund Claim/Tahoe Area Regional Transit, Fiscal Year 2011/2012 (PDF) – Adopt a Resolution authorizing the Chairman to execute the 2011/2012 Local Transportation Fund (LTF) Claim for Tahoe Area Regional Transit in the amount of $462,348.

d. Local Transportation Fund Claim/Placer County Transportation Planning Agency, Fiscal Year 2011/2012 (PDF) – Adopt a Resolution authorizing the execution of the 2011/2012 Local Transportation Fund (LTF) Claim to Placer County Transportation Planning Agency (PCTPA) for Placer County Transit, Tahoe Area Regional Transit, and Road Maintenance in the amount of $3,992,729.

e. State Transit Assistance Funds Claim/Tahoe Area Regional Transit Fiscal Year 2011/2012 (PDF) – Adopt a Resolution authorizing the Chairman to execute the 2011/2012 State Transit Assistance (STA) Claim for Tahoe Area Regional Transit in the amount of $163,023.

f. State Transit Assistance Funds Claim/Placer County Transit Fiscal Year 2011/2012 (PDF) – Adopt a Resolution authorizing the execution of the 2011/2012 State Transit Assistance Claim for Placer County Transit in the amount of $651,767.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

19. Agriculture (PDF) – 2010 Agricultural Crop Report.

20. County Executive (PDF) - Placer County’s employee compensation report update.

ADJOURNMENT

BOARD OF SUPERVISORS’ 2011 MEETING SCHEDULE:

September 27, 2011

October 11, 2011

October 24, 2011 (Tahoe)

October 25, 2011 (Tahoe)