COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JUNE 7, 2011

AGENDA

9:00 a.m.

Jack Duran, District 1                                                                                                                                    Thomas Miller, County Executive

Robert Weygandt, District 2, Chairman                                                                                              Anthony J. La Bouff, County Counsel

Jim Holmes, District 3                                                                                                                  Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4                                                                                                                                        Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chairman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Montgomery.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 14 thru 29) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 9:30 a.m.

 1.   COUNTY CLERK/ELECTIONS (PDF) - Adopt a Resolution appointing a director to fill a vacancy on the Board of Directors of the Foresthill Public Utility District.

       Action:

10:00 a.m.

 2.   FACILITY SERVICES/GRANITE BAY PARKS (PDF), TRAILS AND OPEN SPACE ASSESSMENT DISTRICT - Conduct a public hearing to consider adoption of a Resolution approving the Engineer’s Report, confirming diagram and assessment and ordering levy of assessment for Fiscal Year 2011-2012 for the Granite Bay Parks, Trails and Open Space Assessment District from $68.26 to $69.32 per benefit unit, which is based on a Consumer Price Index increase of 1.52%.

       Action:

10:15 a.m.

 3.   FACILITY SERVICES (PDF)/COUNTY SERVICE AREA ASSESSMENT AND FEE REPORT/FY 2011/2012 - Conduct a public hearing and adopt a Resolution to confirm the County Service Area Assessment and Fee Report for Fiscal Year 2011/2012 and authorize the collection of assessments on the 2011/2012 tax roll.

       Action:

10:30 a.m.

 4.   PUBLIC WORKS/TRAFFIC MITIGATION FEES ANNUAL ADJUSTMENT (PDF) – Conduct a public hearing and adopt a Resolution to increase the Capital Improvement Costs and corresponding Countywide Traffic Mitigation Fees to reflect an increase of 3.9% in construction costs based on the Engineering News Record Construction Cost Index.

Action:

11:00 a.m.

 5.   COUNTY EXECUTIVE/PROPOSED BUDGET (PDF) – It is requested that the Board of Supervisors:

It is requested that the Board of Supervisors:

1.    Adopt the FY 2011-12 Proposed Budget.

2.    Adopt the FY 2011-12 Proposed Budgets for Lighting Districts, County Service Area Zones (CSA), and Sewer Maintenance Districts governed by the Board.

3.    Adopt a Resolution approving revisions to the Placer County Budget and Financial Policy.

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 6.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order, Alcohol Testing Services (PDF)/Health & Human Services/Client Services Program - Approve the renewal of a competitively awarded blanket purchase order with Phamatech Inc., in the maximum amount of $268,000.

       Action:

b.    Blanket Purchase Order, Bulk Gasoline and Diesel Fuel Purchases and Deliveries (PDF)/Public Works/Fleet Services/Road Maintenance - Approve the renewal of a competitively awarded blanket purchase order with Hunt and Sons Inc., in the maximum amount of $2,100,000.

       Action:

c.    Blanket Purchase Order, Office Supplies (PDF)/Countywide - Approve the renewal of a countywide blanket purchase order with Staples Using a competitively bid public agency agreement, in the maximum amount of $900,000.

       Action:

 7.   COUNTY EXECUTIVE/AUDITOR (PDF) – It is requested that the Board:

1.    Receive an information report on Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.

2.    Authorize the Auditor-Controller and County Executive Officer to evaluate existing fund balance classifications (designations, reserves and unreserved/undesignated) and reclassify them for financial reporting purposes in accordance with GASB 54 for implementation effective the fiscal year ending June 30, 2011.

       Action:

 8.   COUNTY EXECUTIVE/EMERGENCY SERVICES (PDF) - Adopt a Resolution terminating the state of Local Emergency as proclaimed on April 8, 2011 by the Assistant Director of Emergency Services.

       Action:

 9.   HEALTH & HUMAN SERVICES:

a.    Adult System of Care (PDF)/Substance Abuse Treatment Services Contracts - Approve the award of a Request for Proposals for substance abuse treatment services and nine resulting contracts in the aggregate amount of $3,035,914 to be in effect from July 1, 2011 through June 30, 2012, and authorize the Director of Health and Human Services to sign subsequent amendments up to 10% of the total amount or $49,999, whichever is less.

       Action:

b.    Children’s System of Care (PDF)/Blanket Purchase Order #017823 - Approve a Change Order to Blanket Purchase Order 017823 with Phamatech, Inc. for drug and alcohol lab testing services, increasing the amount of the agreement by $64,500, for a revised total of $278,000 from July 1, 2010 through June 30, 2011, and authorize the Purchasing Manager to sign the change order.

       Action:

c.    Children’s System of Care (PDF)/Contract Renewal - Approve renewal of a contract with Whole Person Learning, Inc. to deliver housing and supportive services to emancipating foster youth transitioning to adulthood from July 1, 2011 through June 30, 2012 in the amount of $564,274, and authorize the Director of Health and Human Services to sign subsequent amendments not to exceed $49,999.

       Action:

10. PROBATION (PDF) – Approve a contract for comprehensive services provided to at-risk minors and their families under the Juvenile Justice Crime Prevention Act (JJCPA), with Koinonia Family Services for a dollar amount not to exceed $550,000.

       Action:

11.  PUBLIC WORKS:

a.    Tahoe City Residential Water Quality Improvement Project (PDF) - Adopt a Resolution awarding Contract No. 1103 to the low bidder, Campbell Construction Co., Inc., dba Nevada Campbell Construction Company, Inc., in the amount of $862,912.70, with County Counsel and Risk Management review and approval, for construction of the Tahoe City Residential Water Quality Improvement Project, authorizing the Chairman to execute the construction contract on behalf of Placer County, and authorizing the Director of Public Works to approve and sign contract change orders up to $86,291.27.

       Action:

b.    Dial-a-Ride Contracts (PDF) – Adopt a Resolution authorizing the Director of Public Works to execute, with County Counsel and Risk Management’s review and approval, Amendment #6 to Contract #20543 and Amendment #4 to Contract #12530 with PRIDE Industries for month-to-month extensions for up to six months, not to exceed $466,893, to operate Highway 49 Dial-A-Ride and South Placer Dial-A-Ride through December 31, 2011.

       Action:

12.  SHERIFF:

a.    Criminal Justice Software System (PDF) - Approve Amendment #3 to the agreement between the Placer County Sheriff Coroner-Marshal and Tiburon Incorporated and authorize the Purchasing Agent to execute any related documents.  The maintenance period begins July 1, 2011 and ends June 30, 2012 for an annual cost of $331,751 reflecting a net increase of $15,796.

       Action:

b.    Forensic Pathology Services (PDF) - Approve the contract employee agreement between the Sheriff-Coroner-Marshal and Dr. Donald Henrikson for forensic pathology services.  The contract is for the period July 1, 2011 through June 30, 2012 in the amount of $352,125.

       Action:

13.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   Sierra Club, et al. v. Placer County Board of Supervisors, et al.,County of Placer Superior Court Case No. SCV-24201

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Anthony J. La Bouff

Employee organization: PPEO. DSA

CLOSED SESSION REPORT:

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 14 thru 29) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

14.  ORDINANCE – Second Reading:

a.    County Executive/Personnel (PDF) Adopt an Ordinance adjusting the compensation and benefits of PPEO General and Professional Unit employees, management, safety management, elected officials, confidential and unclassified (non-management) employees.

15.  AUDITOR-CONTROLLER/COUNTYWIDE AUDIT SERVICES (PDF) – Approve contract amendment #2 of $50,425 to a new maximum amount of $643,167 for Contract # 000720 with Macias, Gini & O’Connell, CPAs to provide additional auditing services for the Placer Mosquito and Vector Control District and American Accountability and Recovery Act (ARRA), and authorize the Purchasing Manager to sign the required documents.

16.  BOARD OF SUPERVISORS (PDF) - Approve a contract with Allen Haim, Esq. for legal representation to the Assessment Appeals Board and authorize the County Executive Officer to sign. Maximum amount of contract not to exceed $96,000.

17.  CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    11-066, Manning, Richard, $11,861.06, (Property Damage)

b.    11-067, Araujo, Vincente, $1,788.02, (Property Damage)

c.    11-069, Kondkhorov, Zhanna, $580, (Property Damage)

d.    11-074, Sheridan, Scott, $3,124.70, (Property Damage)

e.    11-077, Herold, Logan, $2,000, (Property Damage)

f.     11-078, Arthur, Margaret, $575, (Property Damage)

18.  COMMITTEE & COMMISSIONS:

a.    Historical Advisory Board (PDF) – Approve the reappointment of Dot Shiro to Seat 6 representing the County Historical Organizations Committee, as requested by Supervisor Holmes.

b.    Older Adult Advisory Commission (PDF) – Accept the resignation of Delta Ricky from Seat 15 representing Senior Service Organizations.

19.  COMMUNITY DEVELOPMENT RESOURCE AGENCY (PDF)/SOUTH PLACER FIRE DISTRICT - Adopt a Resolution ratifying the South Placer Fire District Ordinance 2-2010/2011 which adopts the California Fire Code and adopts findings for local amendments and direct staff to transmit your determination to the District.

20.  COUNTY EXECUTIVE (PDF) - Authorize the Chairman to sign response letters to the 2010-11 Placer County Grand Jury report on the Placer County Wastewater Advisory Committee.

21.  COUNTY EXECUTIVE/GRANTS & LOANS (PDF) – Adopt Resolutions authorizing changes to the Community Development Block Grant Neighborhood Stabilization Program as follows:

a) Amend the professional services contract with MHC NSP LLC to authorize assignments, extend the term to July 30, 2013, and authorize the Purchasing Manager to sign the contract amendment.

b) Amend the Neighborhood Stabilization Program loan reduction criteria.

22.  COUNTY EXECUTIVE/REDEVELOPMENT (PDF) - Adopt a Resolution authorizing the Director of Public Works to execute a State Highway 49 Right of Way Landscape Maintenance agreement.

23.  FACILITY SERVICES:

a.    Approve Change Order #1 to Blanket Purchase Order #18189 (PDF) with Aqua Sierra Controls, Inc. for sewer instrumentation services throughout the County to increase the maximum amount by $40,000 for a revised amount of $89,500, and authorize the Purchasing Manager to sign the resulting change order.

b.    Adopt a Resolution accepting Project No. 40240 (PDF), Foresthill Transfer Station (FHTS) Tipping Wall Repair as complete, and authorize the Director of Facility Services to execute and record the Notice of Completion.

c.    Project 08240, 2010/11 Trenchless Technology Sewer Rehabilitation (PDF) - Staff recommends that your Board take the following actions:

1.    Approve the Plans and Specifications, and award the bid to SAK Construction of California located in O’Fallen, Missouri, in the amount of $209,450; and

2.    Adopt a Resolution authorizing the Director of Facility Services, or his designee, upon approval of County Counsel and Risk Management, to execute the resulting contract and approve any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

24.  HEALTH & HUMAN SERVICES:

a.    Animal Services/Umbrella Contract (PDF) – Approve a maximum payment authorization (“umbrella contract”) with various providers for emergency veterinary services for FY 2011-12 in an amount not to exceed $50,000, and authorize the Director of Health and Human Services to amend the list of providers as necessary.

b.    Community Clinics/Contract (PDF) – The Board is requested to take the following actions relative to the provision of midlevel practitioner services by Tahoe Forest Hospital:

a.    Authorize the Auditor to pay an invoice in the amount of $9,800 for services rendered during FY 2009-10,

b.    Authorize the Director of Health and Human Services to sign a contract amendment increasing spending authority for FY 2010-11 contract number CN005121 from $7,700 to $12,500, and

c.    Authorize the Director of Health and Human Services to sign a contract for FY 2011-12 in the amount of $12,500.

c.    Children’s System of Care/Contract (PDF) – Approve an agreement with James R. Yeo, Esq. from July 1, 2011 through June 30, 2013 in an amount not to exceed $40,000 to provide legal services for appeals in child protective services cases, and authorize the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the original amount.

d.    Children’s System of Care/Contracts (PDF) - Approve contracts with four local school districts to assure reimbursement to the Children’s System of Care for mental health and residential services provided to students from July 1, 2010 through June 30, 2011 pursuant to State and Federal education mandates, and authorize the Director of Health and Human Services to sign these agreements including:

a.    Placer Union High School District in the amount of $131,000,

b.    Roseville Joint Union High School District in the amount of $217,000,

c.    Rocklin Unified School District in the amount of $95,000, and

d.    Roseville City School District in the amount of $189,000.

25.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Purchase Order, Administrative Services/Telecommunications (PDF) - Approve the award of a purchase order using a competitively bid public agency contract to Aviat Networks, Inc., in the amount of $31,698 and add microwave equipment to the Countywide Radio Project Fund’s Master Fixed Asset List.

b.    Competitive Blanket Purchase Order (PDF), Helicopter Inspection and Maintenance Services/Sheriff - Approve the renewal of a competitively awarded blanket purchase order with DFC Inc. Doing Business as Advanced Helicopter Services, in the maximum amount of $72,000.

c.    Competitive Blanket Purchase Order (PDF), Secured Tax Bill Printing and Mailing Services/Treasurer/ Tax Collector - Approve the renewal of a competitively awarded blanket purchase order with Pre-Sort Center of Stockton Inc., in the maximum amount of $69,500.

d.    Sole Source Purchase Order (PDF), Software Maintenance and Support of the KIVA Permit Tracking System for Land Development/Administrative Services/IT - Approve the award of a sole source purchase order to Accela Inc., in the amount of $78,878.82.

e.    Blanket Purchase Order (PDF), Rental of Storage Units for Health and Human Services’ Record/Health & Human Services - Approve the renewal of a negotiated blanket purchase order with Wilson Mini Storage, in the maximum amount of $83,328.

f.     Blanket Purchase Order (PDF), Fresh Produce for Probation’s Central Kitchen/Probation - Approve the renewal of a competitively awarded blanket purchase order with ProPacific Fresh, in the maximum amount of $100,000.

g.    Blanket Purchase Order, Diener Services/Sheriff (PDF) - Approve the renewal of a competitively awarded blanket purchase order with Herberger’s Elk Grove Funeral Chapel, in the maximum amount of $107,000.

h.    Blanket Purchase Order, Liquid Coagulant Polymer/Facility Services (PDF) - Approve the renewal of a competitively awarded blanket purchase order with Calchem Enterprises, in the maximum amount of $150,000.

i.      Blanket Purchase Order, NEC Brand Telephone Equipment (PDF), Parts, and Repairs/Administrative Services/IT/Telecommunications - Approve the renewal of a competitively awarded blanket Purchase Order with Nexus IS, Inc. for in the Maximum Amount of $100,000.

j.      Sole Source Purchase Order (PDF), Software Maintenance and Support of the Performance Accounting System/Administrative Services/IT - Approve the award of a sole source purchase order to Cogsdale Holdings Ltd., in the amount of $127,504.40.

k.    Blanket Purchase Order, Patrol Vehicle Equipment/Sheriff (PDF) - Approve the renewal of a competitively awarded blanket purchase order with Strommel Inc., Doing Business as Lehr Auto Electric, in the maximum amount of $97,000.

l.      Competitive Bid #10090, Ammunition/Sheriff & Probation (PDF) - Approve the award of competitive bid #10090 to San Diego Police Equipment Company and Miwall Corporation, in the total aggregate amount of $84,808.93.

m.   Master Lease Agreement, Vehicle Leasing/Administrative Services/Procurement (PDF) - Extend authority to use the existing master lease agreement with Mike Albert Leasing, Inc., for vehicle leasing through June 30, 2012.

26.  PUBLIC WORKS:

a.    Alpine Meadows Road Bridge Replacement Project (PDF) – Adopt a Resolution authorizing the Director of Public Works to execute a Professional Services Agreement, with County Counsel and Risk Management review and approval, with Interwest Consulting Group for appraisal and acquisitions services in the amount of $53,400 and authorizing the Director of Public Works to approve and sign future amendments up to $5,300 for the Alpine Meadows Road Bridge Replacement Project.

b.    Tahoe City Residential Water Quality Improvement Project (PDF) - Adopt a Resolution approving a Cooperative Agreement between the Department of Public Works and the Tahoe City Public Utility District for utility work in concert with the Tahoe City Residential Water Quality Improvement Project which will construct water quality improvements in the Tahoe City residential subdivision; and authorize the Director of Public Works or his designee to execute the Cooperative Agreement and all related documents.  The construction estimate for all utility work associated with the project is $171,204.01.

c.    Foresthill Road Resurfacing/Restriping Project (PDF) – Adopt a Resolution authorizing the Director of Public Works to award and execute the construction contract for the Foresthill Road Resurfacing/Restriping Project to the lowest responsible and responsive bidder up to an amount of $77,000, with County Counsel and Risk Management review and approval, and authorize the Director of Public Works to execute contract change orders up to an amount of $10,000.

27.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $1,000 (PDF) in Revenue Sharing monies to the City of Lincoln 4^th of July celebration to help defray the cost of the event, as requested by Supervisor Weygandt ($1,000).

b.    Approve appropriation of $200 (PDF) in Revenue Sharing monies to the Sierra College Patrons A Flea Affaire event to help promote Arts and Humanities through grants and scholarships, as requested by Supervisor Uhler ($200).

c.    Approve appropriation of $200 (PDF) in Revenue Sharing monies to the Whitney High School Sober Grad Night celebration to benefit their safe and sober graduation event, as requested by Supervisor Weygandt ($200).

28.  SHERIFF (PDF) - Approve Change Order #1 to Blanket Purchase Order (BPO) #17086 with Ecolab Incorporated to increase the maximum amount by $10,000 and authorize the Purchasing Manager to sign the resulting change order.  The BPO amount of $50,000 will be increased to $60,000 for FY 10/11 and will expire on June 11, 2011.

29.  TREASURER-TAX COLLECTOR:

a.    Adopt a Resolution (PDF) approving a discharge of accountability for unsecured property taxes in accordance with the provisions of Section 2923 of the California Revenue and Taxation Code.

b.    Adopt a Resolution (PDF) approving the Placer County Treasurer’s Statement of Investment Policy for the year 2011 pursuant to Government Code Section 53646.

***End of Consent Agenda***

ADJOURNMENT

BOARD OF SUPERVISORS’ 2011 MEETING SCHEDULE:

June 21, 2011

July 12, 2011

July 25, 2011 (Tahoe)

July 26, 2011 (Tahoe)