COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, JUNE 7, 2011
SUMMARY ACTION
9:00 a.m.
Jack Duran, District 1 Thomas Miller, County Executive
Robert Weygandt, District 2, Chairman Anthony J. La Bouff, County Counsel
Jim Holmes, District 3 Holly Heinzen, Assistant County Executive
Kirk Uhler, District 4 Ann Holman, Clerk of the Board
Jennifer Montgomery, District 5, Vice Chairman
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
9:00 a.m.
FLAG SALUTE – Led by Supervisor Montgomery.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT – None received.
SUPERVISOR’S COMMITTEE REPORTS – Supervisor Uhler said he continues to meet with Golden Sierra Job Training Agency Joint Powers Authority to keep an eye on what is going to happen on a Congressional level. Staff anticipates at least a 30% cut in their budget this year from a Federal level and waiting to see if it isn’t even greater than that and the impact to services provided.
TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:30 a.m.
1. COUNTY CLERK/ELECTIONS - Resolution 2011-152 adopted appointing Bret Finning to fill a vacancy on the Board of Directors of the Foresthill Public Utility District.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
10:00 a.m.
2. FACILITY SERVICES/GRANITE BAY PARKS, TRAILS AND OPEN SPACE ASSESSMENT DISTRICT - Public hearing closed. Resolution 2011-153 adopted approving the Engineer’s Report, confirming diagram and assessment and ordering levy of assessment for Fiscal Year 2011-2012 for the Granite Bay Parks, Trails and Open Space Assessment District from $68.26 to $69.32 per benefit unit, which is based on a Consumer Price Index increase of 1.52%.
MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent)
10:15 a.m.
3. FACILITY SERVICES/COUNTY SERVICE AREA ASSESSMENT AND FEE REPORT/FY 2011/2012 - Public hearing closed. Resolution 2011-156 adopted to confirm the County Service Area Assessment and Fee Report for Fiscal Year 2011/2012 and authorize the collection of assessments on the 2011/2012 tax roll. MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
10:30 a.m.
4. PUBLIC WORKS/TRAFFIC MITIGATION FEES ANNUAL ADJUSTMENT – Conduct a public hearing and adopt a Resolution to increase the Capital Improvement Costs and corresponding Countywide Traffic Mitigation Fees to reflect an increase of 3.9% in construction costs based on the Engineering News Record Construction Cost Index.
MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent) to continue the public hearing to July 12, 2011 at 10:00 a.m.
11:00 a.m.
5. COUNTY EXECUTIVE/PROPOSED BUDGET – The Board of Supervisors:
1. Adopted the FY 2011-12 Proposed Budget.
MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent)
2. Adopted the FY 2011-12 Proposed Budgets for Lighting Districts, County Service Area Zones (CSA), and Sewer Maintenance Districts governed by the Board.
MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent)
3. Resolution 2011-157 adopted approving revisions to the Placer County Budget and Financial Policy. MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent)
DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
6. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign the following:
a. Blanket Purchase Order, Alcohol Testing Services/Health & Human Services/Client Services Program - Approved the renewal of a competitively awarded blanket purchase order with Phamatech Inc., in the maximum amount of $268,000.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
b. Blanket Purchase Order, Bulk Gasoline and Diesel Fuel Purchases and Deliveries/Public Works/Fleet Services/Road Maintenance - Approved the renewal of a competitively awarded blanket purchase order with Hunt and Sons Inc., in the maximum amount of $2,100,000.
MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent)
c. Blanket Purchase Order, Office Supplies/Countywide - Approved the renewal of a countywide blanket purchase order with Staples Using a competitively bid public agency agreement, in the maximum amount of $900,000.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
7. COUNTY EXECUTIVE/AUDITOR – The Board:
1. Received an information report on Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.
2. Authorized the Auditor-Controller and County Executive Officer to evaluate existing fund balance classifications (designations, reserves and unreserved/undesignated) and reclassify them for financial reporting purposes in accordance with GASB 54 for implementation effective the fiscal year ending June 30, 2011.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
8. COUNTY EXECUTIVE/EMERGENCY SERVICES - Resolution 2011-151 adopted terminating the state of Local Emergency as proclaimed on April 8, 2011 by the Assistant Director of Emergency Services. MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
9. HEALTH & HUMAN SERVICES:
a. Adult System of Care/Substance Abuse Treatment Services Contracts - Approved the award of a Request for Proposals for substance abuse treatment services and nine resulting contracts in the aggregate amount of $3,035,914 to be in effect from July 1, 2011 through June 30, 2012, and authorized the Director of Health and Human Services to sign subsequent amendments up to 10% of the total amount or $49,999, whichever is less.
MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent)
b. Children’s System of Care/Blanket Purchase Order #017823 - Approved a Change Order to Blanket Purchase Order 017823 with Phamatech, Inc. for drug and alcohol lab testing services, increasing the amount of the agreement by $64,500, for a revised total of $278,000 from July 1, 2010 through June 30, 2011, and authorized the Purchasing Manager to sign the change order.
MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent)
c. Children’s System of Care/Contract Renewal - Approved renewal of a contract with Whole Person Learning, Inc. to deliver housing and supportive services to emancipating foster youth transitioning to adulthood from July 1, 2011 through June 30, 2012 in the amount of $564,274, and authorized the Director of Health and Human Services to sign subsequent amendments not to exceed $49,999.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
10. PROBATION – Approved a contract for comprehensive services provided to at-risk minors and their families under the Juvenile Justice Crime Prevention Act (JJCPA), with Koinonia Family Services for a dollar amount not to exceed $550,000.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
11. PUBLIC WORKS:
a. Tahoe City Residential Water Quality Improvement Project - Resolution 2011-154 adopted awarding Contract #1103 to the low bidder, Campbell Construction Co., Inc., dba Nevada Campbell Construction Company, Inc., in the amount of $862,912.70, with County Counsel and Risk Management review and approval, for construction of the Tahoe City Residential Water Quality Improvement Project, authorizing the Chairman to execute the construction contract on behalf of Placer County, and authorizing the Director of Public Works to approve and sign contract change orders up to $86,291.27.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
b. Dial-a-Ride Contracts – Resolution 2011-155 adopted authorizing the Director of Public Works to execute, with County Counsel and Risk Management’s review and approval, Amendment #6 to Contract #20543 and Amendment #4 to Contract #12530 with PRIDE Industries for month-to-month extensions for up to six months, not to exceed $466,893, to operate Highway 49 Dial-A-Ride and South Placer Dial-A-Ride through December 31, 2011.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
12. SHERIFF:
a. Criminal Justice Software System - Approved Amendment #3 to the agreement between the Placer County Sheriff Coroner-Marshal and Tiburon Incorporated and authorize the Purchasing Agent to execute any related documents. The maintenance period begins July 1, 2011 and ends June 30, 2012 for an annual cost of $331,751 reflecting a net increase of $15,796.
MOTION Uhler/Montgomery/Unanimous VOTE 3:0 (Duran, Holmes absent)
b. Forensic Pathology Services - Approved the contract employee agreement between the Sheriff-Coroner-Marshal and Dr. Donald Henrikson for forensic pathology services. The contract is for the period July 1, 2011 through June 30, 2012 in the amount of $352,125.
MOTION Montgomery/Uhler/Unanimous VOTE 3:0 (Duran, Holmes absent)
13. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation:
(a) Sierra Club, et al. v. Placer County Board of Supervisors, et al.,County of Placer Superior Court Case No. SCV-24201 – The Board met with Counsel and gave direction.
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board met with its negotiating team and gave direction.
(a) Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Anthony J. La Bouff
Employee organization: PPEO. DSA
CONSENT AGENDA - Item #23a moved for discussion. Consent Agenda approved as amended with action as indicated. MOTION Uhler/Montgomery VOTE 3:0 (Duran, Holmes absent)
14. ORDINANCE – Second Reading:
a. County Executive/Personnel Ordinance 5644-B adopted adjusting the compensation and benefits of PPEO General and Professional Unit employees, management, safety management, elected officials, confidential and unclassified (non-management) employees.
15. AUDITOR-CONTROLLER/COUNTYWIDE AUDIT SERVICES – Approved contract amendment #2 of $50,425 to a new maximum amount of $643,167 for Contract # 000720 with Macias, Gini & O’Connell, CPAs to provide additional auditing services for the Placer Mosquito and Vector Control District and American Accountability and Recovery Act (ARRA), and authorized the Purchasing Manager to sign the required documents.
16. BOARD OF SUPERVISORS - Approved a contract with Allen Haim, Esq. for legal representation to the Assessment Appeals Board and authorized the County Executive Officer to sign. Maximum amount of contract not to exceed $96,000.
17. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:
a. 11-066, Manning, Richard, $11,861.06, (Property Damage)
b. 11-067, Araujo, Vincente, $1,788.02, (Property Damage)
c. 11-069, Kondkhorov, Zhanna, $580, (Property Damage)
d. 11-074, Sheridan, Scott, $3,124.70, (Property Damage)
e. 11-077, Herold, Logan, $2,000, (Property Damage)
f. 11-078, Arthur, Margaret, $575, (Property Damage)
18. COMMITTEE & COMMISSIONS:
a. Historical Advisory Board – Approved the reappointment of Dot Shiro to Seat 6 representing the County Historical Organizations Committee, as requested by Supervisor Holmes.
b. Older Adult Advisory Commission – Accepted the resignation of Delta Ricky from Seat 15 representing Senior Service Organizations.
19. COMMUNITY DEVELOPMENT RESOURCE AGENCY/SOUTH PLACER FIRE DISTRICT - Resolution 2011-140 adopted ratifying the South Placer Fire District Ordinance 2-2010/2011 which adopts the California Fire Code and adopts findings for local amendments and directed staff to transmit your determination to the District.
20. COUNTY EXECUTIVE - Authorized the Chairman to sign response letters to the 2010-11 Placer County Grand Jury report on the Placer County Wastewater Advisory Committee.
21. COUNTY EXECUTIVE/GRANTS & LOANS – Resolutions 2011-141 and 2011-142 adopted authorizing changes to the Community Development Block Grant Neighborhood Stabilization Program as follows:
a) Amended the professional services contract with MHC NSP LLC to authorize assignments, extend the term to July 30, 2013, and authorize the Purchasing Manager to sign the contract amendment.
b) Amended the Neighborhood Stabilization Program loan reduction criteria.
22. COUNTY EXECUTIVE/REDEVELOPMENT - Resolution 2011-143 adopted authorizing the Director of Public Works to execute a State Highway 49 Right of Way Landscape Maintenance agreement.
23. FACILITY SERVICES:
a. MOVED FOR DISCUSSION Approve Change Order #1 to Blanket Purchase Order #18189 with Aqua Sierra Controls, Inc. for sewer instrumentation services throughout the County to increase the maximum amount by $40,000 for a revised amount of $89,500, and authorize the Purchasing Manager to sign the resulting change order.
b. Resolution 2011-144 adopted accepting Project #40240, Foresthill Transfer Station Tipping Wall Repair as complete, and authorized the Director of Facility Services to execute and record the Notice of Completion.
c. Project 08240, 2010/11 Trenchless Technology Sewer Rehabilitation - The Board took the following actions:
1. Approved the Plans and Specifications, and award the bid to SAK Construction of California located in O’Fallen, Missouri, in the amount of $209,450; and
2. Resolution 2011-145 adopted authorizing the Director of Facility Services, or his designee, upon approval of County Counsel and Risk Management, to execute the resulting contract and approve any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.
24. HEALTH & HUMAN SERVICES:
a. Animal Services/Umbrella Contract – Approved a maximum payment authorization (“umbrella contract”) with various providers for emergency veterinary services for FY 2011-12 in an amount not to exceed $50,000, and authorized the Director of Health and Human Services to amend the list of providers as necessary.
b. Community Clinics/Contract – The Board took the following actions relative to the provision of midlevel practitioner services by Tahoe Forest Hospital:
a. Authorized the Auditor to pay an invoice in the amount of $9,800 for services rendered during FY 2009-10,
b. Authorized the Director of Health and Human Services to sign a contract amendment increasing spending authority for FY 2010-11 contract number CN005121 from $7,700 to $12,500, and
c. Authorized the Director of Health and Human Services to sign a contract for FY 2011-12 in the amount of $12,500.
c. Children’s System of Care/Contract – Approved an agreement with James R. Yeo, Esq. from July 1, 2011 through June 30, 2013 in an amount not to exceed $40,000 to provide legal services for appeals in child protective services cases, and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the original amount.
d. Children’s System of Care/Contracts - Approved contracts with four local school districts to assure reimbursement to the Children’s System of Care for mental health and residential services provided to students from July 1, 2010 through June 30, 2011 pursuant to State and Federal education mandates, and authorized the Director of Health and Human Services to sign these agreements including:
a. Placer Union High School District in the amount of $131,000,
b. Roseville Joint Union High School District in the amount of $217,000,
c. Rocklin Unified School District in the amount of $95,000, and
d. Roseville City School District in the amount of $189,000.
25. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:
a. Purchase Order, Administrative Services/Telecommunications - Approved the award of a purchase order using a competitively bid public agency contract to Aviat Networks, Inc., in the amount of $31,698 and added microwave equipment to the Countywide Radio Project Fund’s Master Fixed Asset List.
b. Competitive Blanket Purchase Order, Helicopter Inspection and Maintenance Services/Sheriff - Approved the renewal of a competitively awarded blanket purchase order with DFC Inc. Doing Business as Advanced Helicopter Services, in the maximum amount of $72,000.
c. Competitive Blanket Purchase Order, Secured Tax Bill Printing and Mailing Services/Treasurer/ Tax Collector - Approved the renewal of a competitively awarded blanket purchase order with Pre-Sort Center of Stockton Inc., in the maximum amount of $69,500.
d. Sole Source Purchase Order, Software Maintenance and Support of the KIVA Permit Tracking System for Land Development/Administrative Services/IT - Approved the award of a sole source purchase order to Accela Inc., in the amount of $78,878.82.
e. Blanket Purchase Order, Rental of Storage Units for Health and Human Services’ Record/Health & Human Services - Approved the renewal of a negotiated blanket purchase order with Wilson Mini Storage, in the maximum amount of $83,328.
f. Blanket Purchase Order, Fresh Produce for Probation’s Central Kitchen/Probation - Approved the renewal of a competitively awarded blanket purchase order with ProPacific Fresh, in the maximum amount of $100,000.
g. Blanket Purchase Order, Diener Services/Sheriff - Approved the renewal of a competitively awarded blanket purchase order with Herberger’s Elk Grove Funeral Chapel, in the maximum amount of $107,000.
h. Blanket Purchase Order, Liquid Coagulant Polymer/Facility Services - Approved the renewal of a competitively awarded blanket purchase order with Calchem Enterprises, in the maximum amount of $150,000.
i. Blanket Purchase Order, NEC Brand Telephone Equipment, Parts, and Repairs/Administrative Services/IT/Telecommunications - Approved the renewal of a competitively awarded blanket Purchase Order with Nexus IS, Inc. for in the maximum amount of $100,000.
j. Sole Source Purchase Order, Software Maintenance and Support of the Performance Accounting System/Administrative Services/IT - Approved the award of a sole source purchase order to Cogsdale Holdings Ltd., in the amount of $127,504.40.
k. Blanket Purchase Order, Patrol Vehicle Equipment/Sheriff - Approved the renewal of a competitively awarded blanket purchase order with Strommel Inc., Doing Business as Lehr Auto Electric, in the maximum amount of $97,000.
l. Competitive Bid #10090, Ammunition/Sheriff & Probation - Approved the award of competitive bid #10090 to San Diego Police Equipment Company and Miwall Corporation, in the total aggregate amount of $84,808.93.
m. Master Lease Agreement, Vehicle Leasing/Administrative Services/Procurement - Extended authority to use the existing master lease agreement with Mike Albert Leasing, Inc., for vehicle leasing through June 30, 2012.
26. PUBLIC WORKS:
a. Alpine Meadows Road Bridge Replacement Project – Resolution 2011-146 adopted authorizing the Director of Public Works to execute a Professional Services Agreement, with County Counsel and Risk Management review and approval, with Interwest Consulting Group for appraisal and acquisitions services in the amount of $53,400 and authorizing the Director of Public Works to approve and sign future amendments up to $5,300 for the Alpine Meadows Road Bridge Replacement Project.
b. Tahoe City Residential Water Quality Improvement Project - Resolution 2011-147 adopted approving a Cooperative Agreement between the Department of Public Works and the Tahoe City Public Utility District for utility work in concert with the Tahoe City Residential Water Quality Improvement Project which will construct water quality improvements in the Tahoe City residential subdivision; and authorized the Director of Public Works or his designee to execute the Cooperative Agreement and all related documents. The construction estimate for all utility work associated with the project is $171,204.01.
c. Foresthill Road Resurfacing/Restriping Project – Resolution 2011-148 adopted authorizing the Director of Public Works to award and execute the construction contract for the Foresthill Road Resurfacing/Restriping Project to the lowest responsible and responsive bidder up to an amount of $77,000, with County Counsel and Risk Management review and approval, and authorized the Director of Public Works to execute contract change orders up to an amount of $10,000.
27. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approved appropriation of $1,000 in Revenue Sharing monies to the City of Lincoln 4th of July celebration to help defray the cost of the event, as requested by Supervisor Weygandt ($1,000).
b. Approved appropriation of $200 in Revenue Sharing monies to the Sierra College Patrons A Flea Affaire event to help promote Arts and Humanities through grants and scholarships, as requested by Supervisor Uhler ($200).
c. Approved appropriation of $200 in Revenue Sharing monies to the Whitney High School Sober Grad Night celebration to benefit their safe and sober graduation event, as requested by Supervisor Weygandt ($200).
28. SHERIFF - Approved Change Order #1 to Blanket Purchase Order (BPO) #17086 with Ecolab Incorporated to increase the maximum amount by $10,000 and authorized the Purchasing Manager to sign the resulting change order. The BPO amount of $50,000 will be increased to $60,000 for FY 10/11 and will expire on June 11, 2011.
29. TREASURER-TAX COLLECTOR:
a. Resolution 2011-149 adopted approving a discharge of accountability for unsecured property taxes in accordance with the provisions of Section 2923 of the California Revenue and Taxation Code.
b. Resolution 2011-150 adopted approving the Placer County Treasurer’s Statement of Investment Policy for the year 2011 pursuant to Government Code Section 53646.
***End of Consent Agenda***
ITEMS MOVED FROM CONSENT FOR DISCUSSION:
23. FACILITY SERVICES:
a. Approved Change Order #1 to Blanket Purchase Order #18189 with Aqua Sierra Controls, Inc. for sewer instrumentation services throughout the County to increase the maximum amount by $40,000 for a revised amount of $89,500, and authorized the Purchasing Manager to sign the resulting change order. MOTION Montgomery/Uhler VOTE 3:0 (Duran, Holmes absent)
ADJOURNMENT – Next regular meeting is Tuesday, June 21, 2011.
BOARD OF SUPERVISORS’ 2011 MEETING SCHEDULE:
June 21, 2011
July 12, 2011
July 25, 2011 (Tahoe)
July 26, 2011 (Tahoe)