COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MAY 3, 2011

AGENDA

9:00 a.m.

Jack Duran, District 1 Thomas Miller, County Executive

Robert Weygandt, District 2, Chairman Anthony J. La Bouff, County Counsel

Jim Holmes, District 3 Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chairman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Anthony La Bouff, County Counsel.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 15 thru 30) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion. The Board will convene as the Redevelopment Agency for Item #27.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:15 a.m.

1. BOARD OF SUPERVISORS (PDF) – Presentation of a Commendation honoring Basilio “Bud” Procissi for his many years of dedicated service to our community.

Action:

10:15 a.m.

2. FACILITY SERVICES/SHERIDAN WATER AND SEWER (PDF):

1. Conduct a public hearing to receive public comments concerning proposed adjustments to sewer and water connection fees for County Service Area 28, Zone 6;

2. Adopt an Ordinance adjusting the connection fees; and

3. Make a finding pursuant to Section 21080(b)(8) of the Public Resource Code that the higher connection fees are derived directly from the cost of providing service and are necessary to meet operating expenses required for maintenance of service, and are therefore exempt from environmental review.

Action:

10:25 a.m.

3. FACILITY SERVICES/ANNEXATION (PDF) OF THE DRY CREEK COMMUNITY PARK PROPERTY INTO COUNTY SERVICE AREA 28, ZONE 173 (DRY CREEK) – Conduct a public hearing and adopt a Resolution annexing the Dry Creek Community Park property, APN 023-221-052-000, into the boundaries of Placer County Service Area 28, Zone 173 – Dry Creek.

Action:

10:30 a.m.

4. COUNTY EXECUTIVE/COMMUNITY GRANTS & LOANS (PDF) – Conduct a public hearing and approve a Resolution to submit a $35,000 Community Development Block Grant (CDBG) Planning and Technical Assistance Application to survey mobile home parks for rehabilitating dilapidated mobile home parks in Kings Beach and Tahoe Vista and allocate $1,400 in matching funds from CDBG Program Income.

Action:

11:00 a.m.

5. FACILITY SERVICES:

a. Sewer Maintenance District 1 Wastewater Treatment Plant Compliance (PDF): Proposal from City of Lincoln - Direct staff to exclusively focus on the Plant 1 Upgrade and Expansion Project as the method for achieving regulatory compliance and capacity expansion in Sewer Maintenance District 1.

Action:

b. State Revolving Fund Assistance Application (PDF), Dedication of Net Revenue for the Plant 1 Upgrade and Expansion Project - Adopt a Resolution dedicating net revenues received by Sewer Maintenance District (SMD 1) for payment of any and all Clean Water State Revolving Fund (CWSRF) Program financings for the SMD 1 Wastewater Treatment Plant Upgrade and Expansion Project (Upgrade Project).

Action:

c. State Revolving Fund Assistance Application (PDF), Reimbursement Resolution for the Plant 1 Upgrade Project - Adopt a Resolution of Intention to comply with Treasury Regulation Section 1.150-2 and Clean Water State Revolving Fund (CWSRF) Program requirements regarding reimbursement of capital expenditures incurred prior to execution of an assistance agreement for the SMD 1 Wastewater Treatment Plant Upgrade and Expansion Project (Upgrade Project).

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

6. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a. Blanket Purchase Order (PDF), Maintenance of Property Tax System/Assessor/Auditor/Treasurer - Approve the renewal of a Sole-Source Blanket Purchase Order with Megabyte Systems for maintenance of the Property Tax System, in the amount of $335,787.24.

Action:

7. AGRICULTURE/FISH & GAME COMMISSION (PDF) - Adopt a Resolution authorizing the Chairman to sign a letter to the California Department of Fish and Game that proposed changes to California Code of Regulations, Title 14, Division 1, Subdivision 1, Chapter 8, Section 228 include a general prohibition on all suction dredge mining on all rivers designated by the state or federal governments as Wild and Scenic, such as the North Fork of the American River in Placer County.

Action:

8. BOARD OF SUPERVISORS (PDF) – Approve minutes of March 22, 2011. Supervisor Uhler absent.

Action:

9. COMMUNITY DEVELOPMENT RESOURCE AGENCY (PDF)/2010 Census/Redistricting – The purpose of this report is to provide the Board with background information that will affect how supervisorial district boundaries will need to be modified to respond to population changes described in the 2010 Census data. Staff requests that the Board direct County staff to initiate work efforts for realigning Placer County Supervisorial Districts in accordance with State law and the Federal Census.

Action:

10. COUNTY EXECUTIVE/EMERGENCY SERVICES (PDF) - Adopt a Resolution approving the California Department of Forestry and Fire Protection (CALFIRE) Cooperative Fire Protection Agreement for Fiscal Year 2011/12 in the amount of $8,633,428 and authorize the Chairman to sign.

Action:

11. PUBLIC WORKS:

a. Blanket Purchase Order Contracts for Surveying Services (PDF) – Adopt a Resolution approving Blanket Purchase Order (BPO) contracts with Andregg Geomatics; K.B. Foster Civil Engineering, Inc.; Stantec Consulting Services, Inc.; and Wood Rodgers, Inc.; for surveying services for various public works and capital improvement projects in eastern Placer County in the amount of $125,000 per BPO contract, not to exceed a total combined amount of $500,000; and authorize the Purchasing Manager to sign and execute the BPO contracts on behalf of the County of Placer and to transfer funds between BPO contracts as needed.

Action:

b. Brockway Water Quality Improvement Project, Contract #1024 (PDF) – Approve the project plans and specifications for use in bidding and construction of the Brockway Water Quality Improvement Project; authorize the Department to advertise for bids and award to the lowest responsible and responsive bidder; adopt a Resolution authorizing the Director of Public Works, with County Counsel’s and Risk Management’s review and approval, to execute the Brockway Water Quality Improvement Project Construction Contract No. 1024 in an amount not to exceed $1,643,600; and, authorize the Director of Public Works to approve and sign contract change orders up to an amount not to exceed ten (10) percent of the lowest responsible bidder’s approved cost.

Action:

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD

12. REDEVELOPMENT AGENCY (PDF) - Adopt a Resolution informing the Placer County Auditor-Controller that the Redevelopment Agency’s Supplemental Education Revenue Augmentation Fund payment of $657,451 will be paid from the Agency’s current year tax increment.

Action:

ADJOURN AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

13. SHERIFF (PDF) - Approve a three year agreement between the Placer County Sheriff’s Office and Canteen Food Services for inmate commissary services, in the amount not to exceed $325,000 annually beginning June 1, 2011 to May 31, 2014.

Action:

14. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation:

(a) 4 Saddleback Lane, LLC et al. v. Greg Newland, et al., Placer County Superior Court Case No.: MCV-44649

2. Anticipated Litigation:

(a) Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: one potential case

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Valerie D. Flood

Employee organization: PPEO. DSA

CLOSED SESSION REPORT:

Action:

15. ORDINANCE – Second Reading:

a. County Executive/Emergency Services (PDF) - Ordinance amending Chapter 9, Public Peace, Safety and Welfare; Article 9.32 Fire Prevention; Part 4 Hazardous Vegetation Abatement on Unimproved Parcels. Add two Alternate members at large to the Hazardous Vegetation Abatement Hearing Body.

16. BOARD OF SUPERVISORS:

a. Approve minutes of March 8, and April 5, 2011 (PDF).

b. Approve a Proclamation (PDF) declaring the week of May 15-21, 2011 as National Public Works Week.

17. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 11-039, Valencia, Dustin, $27.05, (Property Loss)

b. 11-041, Foehr, Dirk, $1,200, (Property Damage)

18. CLAIMS AGAINST THE COUNTY – Reject the following Leave to Present a Late Claim, as recommended by the offices of County Counsel and Risk Management:

a. 11-014, Carnelian Woods Townhouse Assoc., $150,000, (Property Damage)

19. COMMITTEES & COMMISSIONS:

a. Agricultural Commission (PDF) – Approve the reappointment of Tony Aguilar to Seat 1 representing the Citrus Industry.

b. Building Appeals Board (PDF) – Approve the reappointment of David Saydak to Seat 4 representing District 4, as requested by Supervisor Uhler.

c. Building Appeals Board (PDF) – Approve the reappointment of Randy Smith to Seat 8 representing Fire Officials.

d. Squaw Valley Design Review (PDF) – Approve the appointment of Michelle Benoit to Seat 3, as requested by Supervisor Montgomery.

e. Municipal Advisory Council (North Tahoe Regional) (PDF) – Accept the vacancy of Seat 4 effective May 3, and direct the Clerk of the Board to post the vacancy, as requested by Supervisor Montgomery.

f. Municipal Advisory Council (Weimar/Applegate/Colfax) (PDF) – Accept the vacancy of Seat 2 effective May 3, and direct the Clerk of the Board to post the vacancy, as requested by Supervisor Montgomery.

g. Older Adult Advisory Commission (PDF) – Accept the resignation of William Reed Seat 18 effective May 3, and approve the appointment of William Reed to Seat 3, as requested by Supervisor Holmes.

20. COMMUNITY DEVELOPMENT RESOURCE AGENCY (PDF)/ENGINEERING & SURVEYING/MARTIS CAMP (aka SILLER RANCH) UNIT #8A, TRACT #996 - Approve recording of the Final Map for Martis Camp Unit 8A;

1. Approve recording and authorize the Chairman to sign the Final Map;

2. Authorize the Chairman to sign the Subdivision Improvement Agreement; and

3. Instruct the Clerk of the Board to prepare the Final Map for recording and prepare the Subdivision Improvement Agreement for recording.

21. COUNTY CLERK/ELECTIONS (PDF) - Adopt a Resolution authorizing a June 21, 2011 Special Election for the Foresthill Public Utility District and authorizing the County Registrar of Voters to Render Reimbursed Election Services for the Election.

22. COUNTY EXECUTIVE (PDF) – Authorize the Chairman to sign a letter in response to the 2010-11 Placer County Grand Jury’s final reports on the Annual Inspection of Holding Facilities in Placer County and the Annual Inspection of the Juvenile Detention Center.

23. COUNTY EXECUTIVE/EMERGENCY SERVICES (PDF) - Adopt a Resolution reaffirming the Proclamation of Local Emergency made by the Board of Supervisors on April 11, 2011 that was precipitated by a series of propane leaks in eastern Placer County, located predominantly in the Serene Lakes community.

24. FACILITY SERVICES:

a. Public Health Clinic Building 117 Generator (PDF) - It is recommended that the Board take the following actions related to the Public Health Clinic Building 117 Generator at the Placer County Government Center:

1. Approve a Budget Revision shifting $47,500 from account 2405 to account 4451 in the Building Maintenance Budget;

2. Authorize the purchase of one (1) emergency generator in the amount of $47,500;

3. Approve the addition of one (1) emergency generator to the Master Fixed Asset List; and,

4. Authorize the Procurement Manager to sign all necessary contract documents.

b. Granite Bay Parks (PDF), Trails and Open Space Assessment District, Fiscal Year 2011-2012 - Adopt a Resolution of Intention to levy assessments for Fiscal Year 2011-2012, approving the preliminary Engineer’s Report and setting the time, date and location for a Public Hearing for the Granite Bay Parks, Trails and Open Space Assessment District.

c. Richardson Pipe Line Replacement, Project 40220 Notice of Completion (PDF) - Adopt a Resolution accepting Richardson Pipe Line Replacement Project 40220 as complete and authorize the Director of Facility Services to execute and record the Notice of Completion.

25. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:

a. Blanket Purchase Order (PDF), Waterborne Traffic Line Paint for Road Maintenance/Public Works/Road Maintenance - Approve the award of a Blanket Purchase Order as a result of an El Dorado County competitively awarded contract to Ennis Paint, Inc., in the maximum amount of $160,000.

b. Blanket Purchase Order (PDF), Annual Software License Fees, Support and Related Services/Administrative Services/Revenue Services - Approve the award of a Sole-Source Blanket Purchase Order to Columbia Ultimate Business Systems for annual software license fees for Revenue Services Information Management System, in the maximum amount of $200,000.

c. Blanket Purchase Order (PDF), Annual Software Maintenance and Support/Auditor/Personnel - Approve the renewal of a Sole-Source Blanket Purchase Order with Oracle America, Inc. for annual software maintenance and support of the Payroll/Personnel “ACORN” System, in the maximum amount of $161,220.32.

d. Blanket Purchase Order (PDF), Site License and Support/Administrative Services/Information Technology - Approve the award of a Sole-Source Blanket Purchase Order to Oracle America, Inc. for Site License and Support of the County’s Database Management Software, in the maximum amount of $223,288.64.

26. PUBLIC WORKS/LAKE TAHOE MARATHON (PDF) – Adopt a Resolution supporting the Lake Tahoe Marathon and temporary restriction of traffic on State Highway 89 on Sunday, September 25, 2011.

27. REDEVELOPMENT AGENCY (PDF) - Authorize the Purchasing Manager or designee to execute an amendment to Blanket Purchase Order #17919 between the Redevelopment Agency and Blackburn Consulting, Inc., for Domus housing construction management and prevailing wage monitoring services to increase the total amount from $75,000 to $150,000.

28. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Approve appropriation (PDF) of $250 in Revenue Sharing monies to the Placer Breast Cancer Endowment 5^th annual “Signe King Memorial” event to help support the endowed chair to continue clinical trials programs, as requested by Supervisor Uhler ($250).

b. Approve appropriation (PDF) of $250 in Revenue Sharing monies to the South Placer Homeless Consortium 1^st annual Health, Education and Resource Faire to benefit the event, as requested by Supervisor Uhler ($250).

c. Approve appropriation (PDF) of $100 in Revenue Sharing monies to Rock Creek Elementary School to offset transportation costs for an educational County Library field trip, as requested by Supervisor Holmes ($100).

29. SHERIFF:

a. Approve and authorize the Sheriff (PDF) to execute the agreement between the Placer County Sheriff Coroner-Marshal and the Drug Enforcement Administration for $50,000. The term is from January 1, 2011 through December 31, 2011.

b. Approve the agreement (PDF) between the Placer County Sheriff Coroner-Marshal and Brasher’s Sacramento Auto Auction for the disposal of surplus vehicles and authorize the Purchasing Manager to execute the agreement and all related documents. The agreement period is from May 5, 2011 to May 4, 2013 for a cost of $210 per vehicle.

c. Adopt a Resolution authorizing (PDF) the collection of the Automated Warrant Assessment fee for the Sheriff-Coroner-Marshal’s Office pursuant to Vehicle Code Section 40508.5 and Penal Code Section 853.7a.

d. Adopt a Resolution (PDF) and authorize the Sheriff to execute the three-year agreement between the Placer County Sheriff Coroner-Marshal and the Department of California Highway Patrol (CHP) for reimbursement of overtime costs for CHP personnel assigned to the Placer County Auto Theft Task Force. The agreement is in the amount not to exceed $105,000 beginning July 1, 2011 and ending June 30, 2014.

30. TREASURER-TAX COLLECTOR (PDF) - Adopt a Resolution directing the Auditor- Controller to transfer unclaimed monies to the General Fund per Government Code Section 50053 and Placer County’s Policy Directive on Unclaimed Funds.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

31. Personnel (PDF) - Classified Service Merit Increases.

32. Treasurer-Tax Collector (PDF) - Treasurer’s Statement for the month of March 2011.

ADJOURNMENT

BOARD OF SUPERVISORS’ 2011 MEETING SCHEDULE:

May 24, 2011

June 7, 2011

June 21, 2011