COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, APRIL 5, 2011
SUMMARY ACTION
9:00 a.m.
Jack Duran, District 1 Thomas Miller, County Executive
Robert Weygandt, District 2, Chairman Anthony J. La Bouff, County Counsel
Jim Holmes, District 3 Holly Heinzen, Assistant County Executive
Kirk Uhler, District 4 Ann Holman, Clerk of the Board
Jennifer Montgomery, District 5, Vice Chairman
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
9:00 a.m.
FLAG SALUTE – Led by Supervisor Uhler.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT – 1) Paul Comiskey, a member of the California Catholic Lawyers Against the Death Penalty, requested the Board urge the District Attorney not to seek the death penalty for any cases that come before him to permit that alternative. 2) Jim Durfee, Facility Services Director, advised Marie Kennedy entered a contest and won $40,000 worth of upgrades to a ball field at Ron Feist Park and presented the Board with a plaque that was given at an event sponsored by Chevrolet and the Scott Company.
SUPERVISOR’S COMMITTEE REPORTS – 1) Supervisor Montgomery thanked Supervisors and staff for attending the Economic Development Board breakfast. 2) Supervisor Holmes said the City of Auburn did very well at the Economic Development breakfast. Supervisor Holmes reminded that April is Child Abuse Prevention Month and National County Government Month.
1. BOARD OF SUPERVISORS:
a. Presentation of Resolution 2011-75 in support of “Hands Across California” to draw awareness of the impact community colleges have on the state and to create a permanent $100 million endowment scholarship fund to benefit community college students for generations to come.
b. Presentation of Resolution 2011-77 commending Placer County Chief Probation Officer, Stephen G. Pecor for 29 years of dedicated public service to Placer County.
11:00 a.m.
2. HEALTH & HUMAN SERVICES/ENVIRONMENTAL HEALTH – Public hearing closed and Resolution 2011-85 adopted setting fees for the statutorily-mandated aboveground petroleum storage tank program that are at or below the previously-established State fees.
MOTION Holmes/Duran/Unanimous
DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
3. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign the following:
a. Competitive Bid #10057, Asphalt Concrete Used for Road Maintenance/Public Works/Road Maintenance - Approved the award of Competitive Bid #10057 to Vulcan Materials (Roseville & Grass Valley) in the total aggregate amount of $680,000.
MOTION Holmes/Montgomery/Unanimous
4. COUNTY EXECUTIVE/FY 2011-2012 BUDGET - Received the following reports and approved the following actions:
a. Received a report on Placer County’s Budget and Financial Policy, Other Post Employment Benefit Policy, and Debt Management Policy from the County Executive Office.
b. Received a report on the impacts of financing the South Placer Adult Detention Facility (SPADF).
c. Received a report on FY 2011-12 Budget options and provide direction to staff on the development of the FY 2011-12 Proposed Budget including redirection of ongoing Capital Projects contribution in the amount of $1 million. In addition, approved the following:
1. Affirmed the current policy direction for County activities such as hiring restrictions, use of extra help, and overtime practices. MOTION Uhler/Holmes/Unanimous
2. Directed County Executive Officer to develop salary savings recommendation for Management and Confidential employees to replace FY 2010-11 floating mandatory time off (2 furlough days). Doing so would ensure consistent FY 2011-12 salary savings for all employees. Staff was directed to prepare a preliminary total compensation salary survey for Board review. MOTION Uhler/Holmes/Unanimous
3. Resolution 2011-84 adopted delegating authority to direct layoffs under Chapter 3 of the Placer County Code to the County Executive Officer for FY11-12 and extending and providing further direction for Resolution 2010-127 regarding delegation of layoffs, effective upon adoption. MOTION Uhler/Holmes/Unanimous
5. COUNTY EXECUTIVE:
a. Placer Grand Jury - Authorized the Chairman to sign letters in response to the Placer Grand Jury’s 2010-2011 Report on the All American Speedway.
MOTION Duran/Holmes/Unanimous
b. Emergency Services - Informational presentation regarding unusual number of propane leaks occurring on the eastern side of the County due in part to extreme snow loading.
6. PUBLIC WORKS/SHERIDAN SAFE ROUTES TO SCHOOL PROJECT – Resolution 2011-83 adopted approving the project plans and specifications for the Sheridan Safe Routes to School Project; authorized the Chairman to sign the cover sheet; authorized the Public Works Department to advertise for bids to construct the Project; authorized the Public Works Director to execute the construction contract to the lowest responsible and responsive bidder up to an amount of $220,000, with County Counsel and Risk Management review and approval; and, authorized the Public Works Director to execute contract change orders up to 10% of the contract amount.
MOTION Uhler/Holmes/Unanimous
7. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation:
(a) Sierra Club, et al. v. Placer County Board of Supervisors, et al., County of Placer Superior Court Case No. SCV-24201 – The Board gave direction to Counsel and authorized the extension of the existing stipulation for another 60 days.
(b) M. Catherine Eddy v. Placer County Board of Supervisors, et al., (Placer County Superior Court Case No.: SCV-24519), Court of Appeal, Third Appellate District Court Case No.: C064397 – The Board received a report on the successful outcome of the court of appeals case on behalf of the county.
(B) §54957 – PUBLIC EMPLOYEE APPOINTMENT – Thomas Miller, County Executive, advised Marshall Hopper is our Chief Probation Officer and Mary George is our County Librarian.
(a) Title: Director of Library Services
(b) Title: Chief Probation Officer
(C) §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR – The Board met with its negotiators and gave direction.
(a) Property: APN(s): 026-370-043, 026-370-044, 026-370-045, 026-370-046, 026-370-047, and 026-370-048
Agency Negotiator(s): Tom Miller, Jim Durfee, Mary Dietrich, Anthony J. La Bouff, Scott Finley
Negotiating Parties: County of Placer, Peter and Jackie Caswell, and Harvego Real Estate LLC
Under Negotiation: Price, terms of payment, or both, relating to easements affecting the above
parcels
(D) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – Anthony J. LaBouff and Gerald O. Carden did not attend conference with labor negotiators. The Board was given a status and had no direction.
(a) Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Gerald O. Carden, Anthony J. La Bouff, Employee organization: PPEO. DSA
CONSENT AGENDA - Item 18a-d moved for discussion. Consent Agenda approve as amended with action as indicated. MOTION Holmes/Duran/Unanimous
b. Approved a Commendation honoring Marie Kennedy for her generous donation to improve the Ronald L. Feist Park in Granite Bay after winning the, “Building Diamonds And Dreams” promotion sponsored by Chevrolet and The Scotts Company.
c. Resolution 2011-76 adopted commending Deputy Dennis Meeh for nearly 24 years of dedicated public service as an employee of the Placer County Sheriff’s Office.
d. Resolution 2011-77 adopted commending Placer County Chief Probation Officer, Stephen G. Pecor for 29 years of dedicated public service to Placer County.
9. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:
a. 11-007, Mosley, Joseph, $5,000, (Personal Injury)
b. 11-017, Hatzenbuehler, Lynda, $10,350, (Personal Injury)
c. 11-021, Dickson, Eleanor, Not Stated, (Bodily Injury)
d. 11-026, Dwivedi, Himanshu, Not Stated, (Property Damage)
10. CLAIMS AGAINST THE COUNTY – Rejected the timely portion of the following claims, as recommended by the offices of County Counsel and Risk Management.
a. 11-013, West, Jason, Not Stated, (Personal Injury)
b. 11-014, Carnelian Woods Townhouse Assoc., $150,000, (Breach of Contract)
11. COMMITTEES & COMMISSIONS:
a. Library Advisory Board – Approved the appointment of Jennifer Reed Rexroad to Seat 4, as requested by Supervisor Uhler.
b. Municipal Advisory Council (Squaw Valley) – Approved the appointment of Andrew Lange to Seat 3 representing the public-at-large, as requested by Supervisor Montgomery.
c. Older Adult Advisory Commission – Approved the appointment of Monica Sandgathe to Seat 4 representing District 4, as requested by Supervisor Uhler.
d. Squaw Valley Design Review – Accepted the vacancy of Seat 3 effective April 5, and direct the Clerk of the Board to post the vacancy, as requested by Supervisor Montgomery.
e. Older Adult Advisory Commission – Approved the appointment of Pat Hardy to Seat 8 representing the public-at-large.
12. COMMUNITY DEVELOPMENT RESOURCE AGENCY - Resolution 2011-78 adopted ratifying the revised North Tahoe Fire Protection District Ordinance 1-2011 (which adopts the California Fire Code) and Resolution 04-2011 (which adopts findings for local amendments) and directed staff to transmit determination to the District and the California Department of Housing and Community Development.
13. DISTRICT ATTORNEY:
a. Approved out-of-state travel for Placer County Sexual Assault Response Team (SART) to attend the Sixth National SART Training Conference on May 25-27, 2011, in Austin, Texas. The total cost for this out-of-state travel is estimated at $5,522 and will be paid for with a scholarship awarded by United States Department of Justice.
b. Approved the annual payment to Constellation Justice Systems in the amount of $66,643 to cover annual maintenance for the Damion case management system.
14. FACILITY SERVICES:
a. Demolition of Buildings 213 - 217 & The Fulweiler Modular Building, Project #4810 - Resolution 2011-79 adopted accepting the Demolition of Buildings 213-217 & the Fulweiler Modular Building, Project #4810, previously located at the Placer County Government Center in North Auburn and 133 Fulweiler Avenue in Auburn, as complete and authorized the Director of Facility Services, or his designee, to execute and record the Notice of Completion.
b. Colfax Library Renovation, Project #4765 - Resolution 2011-80 adopted accepting the Colfax Library Renovation, Project #4765, located at 2 West Church Street in Colfax, as complete and authorize the Director of Facility Services, or his designee, to execute and record the Notice of Completion.
c. Tahoe Administration Center Roof, Project #4789 - Approved a Budget Revision shifting $20,000 in appropriations from the Miscellaneous Projects 4907 to the Tahoe Administration Roof Project #4789 in the Capital Projects Fund.
d. Records Management Warehouse Lease - Resolution 2011-81 adopted delegating authority to the Director of Facility Services to complete negotiations and execute Amendment #1 to Lease Agreement #28063 for 1765 – 1795 Industrial Drive, Auburn, with Cagle Properties, LLC. This creates an annual savings of approximately $18,720.
15. HEALTH & HUMAN SERVICES:
a. Community Health:
a. Approved a Budget Revision in the amount of $242,380 to appropriate new Federal funding for the County’s Public Health Emergency Preparedness Program, and
b. Approved the purchase of hand-held scanners, refrigerated body storage systems, and respirator fit testing equipment for the County’s Public Health Emergency Preparedness Program for a total not to exceed $242,380, and authorized the Purchasing Manager to sign the resulting purchase orders and related documents, and
c. Approved the addition of new equipment to the County Master Fixed Asset List in the amount of $105,850.
b. Human Services:
a. Approved the purchase and addition of auto call distribution equipment to implement new Human Services Service Center technology to the County Master Fixed Asset List in the amount of $24,400; and
b. Approved a budget revision in the amount of $24,400 to add additional Federal funding to the Human Services budget to purchase these fixed assets.
16. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:
a. Purchase Order, One Roadside Tractor Mower/Public Works/Roads - Approved the award of a Purchase Order resulting from a Competitively Bid Public Agency Agreement with Alamo Industrial, for road maintenance, in the amount of $95,763.93.
b. Blanket Purchase Order, Snow Chains, Related Parts, and Services/Public Works/Road Maintenance - Approved the renewal of a Competitively Awarded Blanket Purchase Order with JBC LLC Doing Business as Silver State International, in the maximum amount of $100,000.
c. Blanket Purchase Order, Asphalt Concrete Used for Road Maintenance/Public Works/Road Maintenance - Approved the renewal of a Negotiated Blanket Purchase Order with Teichert Aggregates, in the maximum amount of $220,000.
17. PUBLIC WORKS/NORTHSTAR VILLAGE/NORTHSTAR MOUNTAIN PROPERTIES, LLC - Approved the release to Northstar Mountain Properties, LLC (NMP) its fair share contribution for a traffic signal deemed no longer necessary; authorized the Director of Public Works to execute a Deposit Return and Indemnity Agreement; and, approved a Budget Revision increasing the 11320 Engineering Budget by $124,465 to release the fair share funds from the Martis Valley Trust Fund.
18. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. MOVED FOR DISCUSSION Approved appropriation of $1,000 in Revenue Sharing monies to the Auburn Chamber of Commerce 15th Annual Auburn State of the Community Event to benefit the event and help offset the cost of special community awards given to those citizens honored, as requested by Supervisor Holmes.
b. MOVED FOR DISCUSSION Approve appropriation of $500 in Revenue Sharing monies to the Lincoln Volunteer Center Tour de Lincoln Fundraising Event to help support community projects in Lincoln, as requested by Supervisor Weygandt.
c. MOVED FOR DISCUSSION Approve appropriation of $200 in Revenue Sharing monies to Friends of the Auburn Area Recreation and Parks “Auburn Family Night Out” event to benefit the Auburn Area Recreation District Youth Assistance Fund, as requested by Supervisor Holmes.
d. MOVED FOR DISCUSSION Approve appropriation of $200 in Revenue Sharing monies to the Placer County Museum Docent Guild “4th Annual Heritage Trail” to benefit the event, as requested by Supervisor Holmes.
19. SHERIFF - Adopted a Proclamation declaring April 10-16, 2011, as National Public Safety Telecommunicator’s Week in Placer County.
20. TREASURER-TAX COLLECTOR:
a. Authority to Invest - Resolution 2011-82 adopted renewing the delegation of authority to invest certain funds under the control of the Board to the Treasurer for the 2011 calendar year.
b. Sole Source Replacement Purchase - Approved a budget revision transferring, an amount not to exceed $34,858 in budget savings within the Treasurer-Tax Collector’s budget for the fixed asset purchase of two Remittance Processors; added equipment to the Master Fixed Asset List for the purchase; and authorized the Purchasing Manager to sign purchase documents for the award of a sole source replacement purchase of two Remittance Processors and associated software with RT Lawrence Corporation in an amount not to exceed $64,735.
c. Sierra Joint Community College District - Approved the temporary borrowing of Treasury funds, in the estimated amount of $25,000,000 for fiscal year 2011/2012, by the Sierra Joint Community College District, Fund 401 sub-fund 100 as prescribed by the California State Constitution.
d. mPower, CEC grant - Authorized the Treasurer-Tax Collector to execute the California Energy Commission’s State Energy Program Energy Upgrade California Sub-Subcontractor Agreement accepting $372,600 in grant funds related to the mPOWER Placer Commercial Program for the period from October 29, 2010 through March 31, 2012 subject to the review and approval of County Counsel and Risk Management; and approved a Budget Revision appropriating grant revenues in the amount of $372,600 for the mPOWER Placer Program.
***End of Consent Agenda***
ITEMS MOVED FROM CONSENT AGENDA FOR DISCUSSION:
18. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
Supervisor Duran said the Board is in the process of taking a look at the options for Revenue Sharing. He awaits options and staff recommendations.
a. Approved appropriation of $1,000 in Revenue Sharing monies to the Auburn Chamber of Commerce 15th Annual Auburn State of the Community Event to benefit the event and help offset the cost of special community awards given to those citizens honored, as requested by Supervisor Holmes. MOTION Uhler/Holmes VOTE 4:1 (Duran abstained)
b. Approved appropriation of $500 in Revenue Sharing monies to the Lincoln Volunteer Center Tour de Lincoln Fundraising Event to help support community projects in Lincoln, as requested by Supervisor Weygandt.. MOTION Uhler/Holmes VOTE 4:1 (Duran abstained)
c. Approved appropriation of $200 in Revenue Sharing monies to Friends of the Auburn Area Recreation and Parks “Auburn Family Night Out” event to benefit the Auburn Area Recreation District Youth Assistance Fund, as requested by Supervisor Holmes.
MOTION Uhler/Holmes VOTE 4:1 (Duran abstained)
d. Approved appropriation of $200 in Revenue Sharing monies to the Placer County Museum Docent Guild “4th Annual Heritage Trail” to benefit the event, as requested by Supervisor Holmes.
MOTION Uhler/Holmes VOTE 4:1 (Duran abstained)
ITEMS FOR INFORMATION:
21. Personnel - Classified Service Merit Increases.
ADJOURNMENT – Next meeting is Monday, April 11, 2011. Next regular meeting is Tuesday, April 12, 2011.