COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MARCH 8, 2011

AGENDA

9:00 a.m.

Jack Duran, District 1                                                                                                                                    Thomas Miller, County Executive

Robert Weygandt, District 2, Chairman                                                                                              Anthony J. La Bouff, County Counsel

Jim Holmes, District 3                                                                                                                  Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4                                                                                                                                        Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chairman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Holmes.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 3-6) - All items on the Consent Agenda (Items 7 thru 20) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.  The Board will convene as the In-Home Supportive Services Public Authority for Item #15.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 9:20 a.m.

 1.   MENTAL HEALTH ALCOHOL & DRUG ADVISORY BOARD (PDF) – Presentation by Sharon Behrens, current Chair Person of Mental Health Alcohol and Drug Advisory Board on the current activities of the Board and the status of mental health and substance abuse treatment programs in Placer County.

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 2.   COUNTY EXECUTIVE:

a.    Budget - Workshop for Health and Human Services and Veteran’s Services State Budget Impact. Action:

b.    Budget (PDF) - Receive a presentation regarding Placer County Library budget and economic challenges facing the Library.

       Action:

 3.  FACILITY SERVICES/APPLEGATE REGIONAL SEWER PIPELINE PROJECT (PDF) - Adopt a Resolution authorizing the Director of Facility Services to execute the Second Amendment to Agreement 12547 with ICF Jones & Stokes Associates to provide additional environmental services for the Applegate Regional Sewer Pipeline Project for an amount not-to-exceed $27,010, upon review and approval by Risk Management and County Counsel.  The Amendment will increase the overall Agreement amount from $252,223 to $279,233.

Action:

 4.   HEALTH & HUMAN SERVICES/ADMINISTRATIVE SERVICES (PDF) - The Board is requested to take the following actions:

a.    Approve the FY 2010-11 Health & Human Services Budget Revisions in the combined amount of $2,032,100.

b.    Authorize the Purchasing Manager to purchase the vehicles, HVAC, laboratory, medical, and computer-related items detailed in the Additions to the Master Fixed Asset List, and

c.    Approve the addition of new equipment to the Master Fixed Asset List in the amount of $238,626.

No additional County General Funds are required.

Action:

 5.   PUBLIC WORKS/COOPERATIVE AGREEMENT WITH TAHOE CITY PUBLIC UTILITY DISTRICT (TCPUD) (PDF), STATE FUNDS – BICYCLE TRANSPORTATION ACCOUNT (BTA) LAKESIDE TRAIL – Adopt a Resolution approving a Budget Revision to add $1,004,106 to the Fiscal Year 2010-11 Department of Public Works Budget to accept and manage approved Bicycle Transportation Account (BTA) funds for the construction of Phases V-VII of Lakeside Trail on behalf of the Tahoe City Public Utility District (TCPUD); approve a Cooperative Agreement between the Department of Public Works and the TCPUD to provide a means to pass through approved BTA funds from the County to TCPUD; and authorize the Director of Public Works or his designee to execute the Cooperative Agreement and all related documents.

       Action:

 6.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   Alliance for the Protection of the Auburn Community Environment, et al. v. Placer County, et al., Placer County Superior Court Case No.: SCV-28200

(b)   Friends of the North Fork v. County of Placer, et al., Placer County Superior Court Case No.: SCV-23636

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Gerald O. Carden, Anthony J. La Bouff

       Employee organization: PPEO. DSA

CLOSED SESSION REPORT:

CONSENT AGENDA (Pages 3-6) - All items on the Consent Agenda (Items 7 thru 20) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.  The Board will convene as the In-Home Supportive Services Public Authority for Item #15.

Action:

 7.   BOARD OF SUPERVISORS (PDF) – Approve minutes of February 8, 2011.

 8.   CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    10-087, Ingmire, Phyllis, Not Stated, (Bodily Injury)

b.    11-006, Matuskowitz, Matt, $826, (Property Damage)

 9.   CLERK-RECORDER (PDF) - Approve the Placer County Clerk–Recorder–Registrar of Voters to contract with SouthTech Systems, Inc. for upgrade of the Clerk-Recorder’s current Conflict-of-Interest Disclosure Filing System in an amount not to exceed $37,750 to be fully reimbursed from Recorder Trust Funds.

10.  COMMITTEES & COMMISSIONS:

a.    Greater Lincoln Area Fire Safe Council (PDF) – Approve the appointment of Justin Wages to Seat 5 representing Placer Land Trust, as requested by Supervisor Weygandt.

b.    Municipal Advisory Council (West Placer) (PDF) – Approve the appointment of Carolyn Riolo to Seat 3, as requested by Supervisor Duran.

c.    First 5 Placer Children and Families Commission (PDF) – Approve the appointments of Linda Lareau to Seat 6 and Rina Rojas to Seat 9, as requested by Supervisor Holmes.

11.  COMMUNITY DEVELOPMENT RESOURCE AGENCY (PDF)/ MARTIS CAMP (aka SILLER RANCH) UNITS 9A & 9B, TRACT # 990, PN 8594 - It is requested that the Board take the following action:

1.    Accept the improvements for Martis Camp Units 9A & 9B and Schaffer Mill Road as complete.

2.    Authorize the Faithful Performance and Labor and Materials sureties to be reduced to:

a)    Faithful Performance 25% pursuant to County Code Section 16.08.200 immediately upon your Board’s approval.

b)    Labor and Material 50% or the total of all claims per G.C.66499.7,whichever is higher, for six months or longer if claims exist.

12.  COUNTY EXECUTIVE:

a.    Placer Public Employees Organization/Snow Shift Assignments (PDF) - Approve the Side Letter of Agreement with the Placer Public Employees Organization (PPEO) regarding Snow Shift Assignments, and authorize the Chairman to sign.

b.    Contract/Analytical Services (PDF) - Authorize the County Executive Officer to execute a contract amendment with Hausrath Economics Group for fiscal and economic analytical services in the amount of $75,000, total contract not to exceed $175,000.

c.    Committees & Commissions (PDF) – Adopt a Resolution formalizing the process for designating County representation to Boards, Committees and Commissions when an alternate is not available.

13.  COUNTY EXECUTIVE/EMERGENCY SERVICES (PDF) - Approve a Resolution updating membership on the Placer County Emergency Medical Care Committee.

14.  FACILITY SERVICES:

a.    Dutch Flat Fire Station (PDF) - Approve a Lease Agreement between the County of Placer and the Placer Union High School District for the Dutch Flat Fire Station located at 980 Sacramento Street, Dutch Flat, CA; and authorize the Chairman to execute the Lease Agreement on behalf of the Board.

b.    Municipal Operations Energy Plan (PDF)/Sierra Business Council - Adopt a Resolution delegating authority to the Director of Facility Services, or his designee, to sign a Memorandum of Understanding with the Sierra Business Council to prepare an Energy Plan for the County of Placer through the Sierra Nevada Energy Watch program.

c.    Custodial Services Contract (PDF) - Authorize the award of a contract to Pride Industries, Inc. to provide custodial services at various County facilities and adopt a Resolution authorizing the Director of Facility Services, or his designee, to execute the resulting contract upon approval of County Counsel and Risk Management in an amount not-to-exceed $184,239.

d.    Landscape Maintenance Contract (PDF)/Granite Bay - Authorize the Department of Facility Services to solicit bids for street-side grounds maintenance services in Granite Bay.

e.    Warranty and Monitoring Agreement (PDF)/Atwood Ranch III – Adopt a Resolution authorizing the Chairman to execute a Warranty and Monitoring Agreement with the Insurance Company of the West Group (ICW Group), which includes a payment to the County of $64,799 as compensation for deficiencies in sewer improvements constructed for the Atwood Ranch III Subdivision.

f.     Sheridan Water Supply Improvements Project 04834 (PDF) - Adopt a Resolution authorizing the Director of Facility Services to execute the First Amendment to Agreement KNO20969 with AECOM Technical Services, Inc., for preparation of environmental documentation for the Sheridan Water Supply Improvements Project, in an amount not to exceed $20,500, upon review and approval by Risk Management and County Counsel.  This Amendment will bring the total amount of the Agreement to $65,467.

15.  IN-HOME SUPPORTIVE SRVICES PUBLIC AUTHORITY (PDF) - The In-Home Supportive Services (IHSS) Advisory Committee and IHSS Public Authority staff respectfully request that the IHSS Public Authority Board reappoint Carol Thompson to Seat #3 on the IHSS Advisory Committee, representing IHSS service recipients; and reappoint Michael Fletcher to Seat #8, representing the California IHSS Consumer Alliance.

16.  PROBATION (PDF) - Approve a new contract for placement of juvenile wards in Madera County’s Juvenile Detention Facility through June 30, 2013. This contract shall not exceed $3,875 per bed per month.

17.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order (PDF)/Road Sweeping and Vactor Services/Public Works/Roads – Approve the renewal of a Competitively Awarded Blanket Purchase Order with Lance Soars, Inc., Doing Business As, Clean Sweep Environmental, in the maximum amount of $80,000.

b.    Request for Qualifications #9764 (PDF), Administrative Services/Information Technology - Extend Qualified Lists for Four Separate Levels of Information Technology Support Services, as the Result of Competitive Request for Qualifications.

c.    Blanket Purchase Order (PDF), Public Works/Fleet Services - Approve the renewal of a Negotiated Blanket Purchase Order with A-Z Bus Sales Inc. for the purchase of original equipment manufacturer Bluebird and Orion Bus Parts, John Deere engine parts, and shop service to support Fleet Services, in the maximum amount of $95,000.

d.    Blanket Purchase Order (PDF), Public Works, Fleet Services - Approve the renewal of a Negotiated Blanket Purchase Order with Pape’ Machinery, Inc., for the purchase of original equipment manufacturer John Deere parts and shop service to support Fleet Services, in the maximum amount of $95,000.

e.    Blanket Purchase Order (PDF), Public Works/Fleet Services - Approve the renewal of a negotiated Blanket Purchase Order with Riebes Auto Parts for the purchase of aftermarket auto parts for Fleet Services, in the maximum amount of $125,000.

f.     Blanket Purchase Order (PDF), Public Works - Approve the renewal of a sole source Blanket Purchase Order with Pacific Gas and Electric Company, for the purchase of natural gas for compression as a motor vehicle fuel for Fleet Services, in the maximum amount of $160,000.

18.  PUBLIC WORKS:

a.    Professional Services Agreement #1105 (PDF)/Griff Creek Water Quality Project – Adopt a Resolution authorizing the Chairman to sign and approve, a Professional Services Agreement with Wood Rodgers, Inc. for final project design of the Griff Creek Water Quality Project, located in Kings Beach, which includes preparation of final plans and specifications in the amount of $191,000 and authorizing the Director of Public Works to approve and sign future amendments up to $19,100.

b.    Bridge Replacement Project (PDF)/Alpine Meadows Road over the Truckee River Initial Study/Mitigated Negative Declaration State Clearinghouse #2011012019 – Adopt a Resolution approving the Initial Study/Mitigated Negative Declaration (IS/MND) with the required findings and the mitigation and monitoring plan for the Bridge Replacement Project on Alpine Meadows Road over the Truckee River.

c.    Placer County Summer 2011 Contract #1110 (PDF), Proposition 1B Hot Mix Asphalt Overlay – Approve project specifications for the Hot Mix Asphalt Overlay project estimated to cost approximately $1,375,000 and funded by State Proposition 1B; and authorize the Department of Public Works to advertise for bids.

d.    Tahoe City Residential Water Quality Improvement Project (PDF), Contract #1103 - Approve the project plans and specifications for use in bidding and construction of the Tahoe City Residential Water Quality Improvement Project and authorize the Department to advertise for bids.

19.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation (PDF) of $250 in Revenue Sharing monies to the American Association of University Women – Auburn Branch “Community Forum on Education” event to help defray venue rental costs, as requested by Supervisor Holmes ($250).

b.    Approve appropriation (PDF) of $500 in Revenue Sharing monies to KidsFirst “13^th Annual Putting KidsFirst Awards Luncheon” to benefit child abuse prevention programs, as requested by Supervisor Uhler ($500).

c.    Approve appropriation (PDF) of $300 in Revenue Sharing monies to the Placer Society for the Prevention of Cruelty to Animals (SPCA) Funny Bones Comedy Awards Event to benefit SPCA programs, as requested by Supervisor Weygandt ($200) and Supervisor Holmes ($100).

d.    Approve appropriation (PDF) of $500 in Revenue Sharing monies to the Sierra College Foundation A Taste of Excellence Event to help provide support to programs that directly affect the students and community, as requested by Supervisor Weygandt ($500).

e.    Approve appropriation (PDF) of $1,000 in Revenue Sharing monies to the Tommy Apostolos Fund “Annual Dinner-Dance Fundraiser” to benefit Roseville’s children in need, as requested by Supervisor Uhler ($1,000).

f.     Approve appropriation (PDF) of $250 in Revenue Sharing monies to the Acres of Hope “Taste for Hope” Event to benefit the annual event, as requested by Supervisor Holmes ($250).

20.  SHERIFF (PDF) - Approve a Budget Revision in the amount of $7,200 from Special Department Expense (2840) to purchase Crime-Lite equipment for the Evidence Division, authorize the purchasing manager to execute all related documents and add the equipment to the Master Fixed Asset List.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

21.  PERSONNEL (PDF) - Classified Service Merit Increases.

22.  TREASURER (PDF)-TAX COLLECTOR - Treasurer’s Statement for the month of January 2011.

ADJOURNMENT

BOARD OF SUPERVISORS’ 2011 MEETING SCHEDULE:

March 22, 2011

April 5, 2011

April 11 & 12, 2011 (Tahoe)