COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, NOVEMBER 2, 2010

AGENDA

9:00 a.m.

F.C. “Rocky” Rockholm, District 1 Thomas Miller, County Executive

Robert Weygandt, District 2, Vice Chairman Anthony J. La Bouff, County Counsel

Jim Holmes, District 3 Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4, Chairman Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Montgomery.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 3-6) - All items on the Consent Agenda (Items 9 thru 25) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:30 a.m.

1. DISTRICT ATTORNEY (PDF) – Presentation of the Citizen Recognition Awards for 2009. A reception will follow in Conference Room A.

10:20 a.m.

2. COUNTY EXECUTIVE/PERSONNEL:

1. Adopt a Resolution to approve the New Memorandum of Understanding between Placer County and the Placer County Deputy Sheriff’s Association through June 30, 2012.

2. Introduction of an ordinance implementing the provisions of the Memorandum of Understanding between Placer County and the Placer County Deputy Sheriff’s Association.

3. Introduction of an uncodified ordinance adjusting compensation and benefits for Placer County Deputy Sheriff’s Association represented employees.

4. Approve a resolution to implement the CalPERS employee retirement contributions for current, active Safety members effective January 1, 2011.

5. Approve two resolutions to implement the CalPERS employee retirement contributions for new hires for Safety and Miscellaneous DSA represented members effective January 1, 2011.

Action:

b. It is recommended that your Board take the following actions: (PDF)
1. Direct staff to prepare the CalPERS Two-Tiered Pension Platform documents for the Safety and Miscellaneous Pension Plans for new hires and a resolution to increase the PERS employee contribution for newly hired elected department heads, management, safety management, confidential and unclassified (non-management) employees.

2. Adopt a Resolution to add two “floating” mandatory time off days for safety management, management, and unclassified (non-management) employees and one day for confidential employees for FY 2010-11.

Action:

10:30 a.m.

3. COUNTY EXECUTIVE/EMERGENCY SERVICES (PDF) - Conduct a Public Hearing and adopt by Resolution the 2010 update to the Placer County Fire Capital Improvement Plan that maintains the existing fee schedule.

Action:

1:00 p.m.

4. PERSONNEL (PDF) - 96 employees have been invited to the November 2, 2010 Board of Supervisor’s meeting to be presented with their County Service Awards. Collectively, they represent 2,150 years of service to the County.

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

5. BOARD OF SUPERVISORS (PDF) – Approve minutes of Tuesday, October 5, 2010. Supervisor Montgomery absent.

Action:

6. COUNTY EXECUTIVE (PDF) – Consider alternatives and provide direction regarding organizational structure of the County Executive and BOS Offices.

Action:

7. COMMUNITY DEVELOPMENT RESOURCE AGENCY/Boulder Bay Project (PDF) - Direct staff to provide further input to the Tahoe Regional Planning Agency consistent with issues identified in the February 1, 2010 letter from Placer County on the proposed Boulder Bay Project Final Environmental Impact Statement.

Action:

8. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: (PDF)
Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 - CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation:

(a) Thomas Kitchen v. Deputy Jackson, Sgt. Gutierrez, Lt. R. Ashford, et al., Placer County Superior Court Case No.: MCV-44809

(B) §54956.95 - CONFERENCE WITH LEGAL COUNSEL

1. Liability Claims:

(a) Claimant: Kent’s Oil Service, Agency claimed against: County of Placer

(C) §54957 – PUBLIC EMPLOYEE APPOINTMENTS

(a) Title: Agricultural Commissioner

(D) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Gerald O. Carden, Anthony J. La Bouff

Employee organization: PPEO.DSA

CLOSED SESSION REPORT:

Action:

9. ORDINANCE – Second Reading:

a. County Executive/Organizational Changes (PDF) – Adopt an Uncodified Ordinance revising allocations to implement the County Executive Office organizational changes as directed on October 5, 2010.

10. AGRICULTURE:

a. Nursery Inspection (PDF) - Adopt a Resolution authorizing the Agricultural Commissioner/Sealer to sign contract #10–0397 with the California Department of Food and Agriculture allowing for reimbursement from the State for up to $1,840 for Nursery Inspection Program.

b. Weed Eradication (PDF) - Adopt a Resolution authorizing the Placer County Agricultural Commissioner/Sealer to sign contract #10-0692 in the amount of $16,750 for Placer Weed Management with the California Department of Food and Agriculture allowing for reimbursement from the State for the Placer County Weed Eradication Program.

11. BOARD OF SUPERVISORS:

a. Approve a Resolution commending (PDF) Diana Taphouse for over 21 years of dedicated public service as an employee of the Placer County Auditor-Controller’s Office.

b. Approve a Resolution supporting (PDF) the American River Canyon Visitor and Interpretive Center coordinated by the Placer Nature Center.

c. Request that the Personnel Director pursue necessary modifications (PDF) to ordinances and/or resolutions that would allow contract employees to apply for lateral transfers, promotions, and/or other internal positions.

12. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 10-100, Lopez, Jose, In Excess of $30,000, (Bodily Injury)

b. 10-101, Lopez, Susan, In Excess of $30,000, (Personal Injury)

c. 10-102, Herdegen, Mary and David, In Excess of $25,000, (Personal Injury)

13. CLAIMS AGAINST THE COUNTY – The Offices of County Counsel and Risk Management recommend the timely portion of the following claim be rejected.

a. 10-064, Englund-Mueller, Amy, Not Stated, (Personal Injury)

14. CLAIMS AGAINST THE COUNTY – The Offices of County Counsel and Risk Management recommend the following Leave to Present a Late Claim and its underlying claim be rejected.

a. 10-085, Martin, Sandy, Not Stated, (Personal Injury)

15. COMMITTEES & COMMISSIONS:

a. In Home Support Services Advisory Committee (PDF) – Accept the resignation of Mary DeGraff Seat 6 representing Service Providers, effective immediately.

b. North Tahoe Area Design Review Committee (PDF) – Approve the reappointments of Kevin Drake to Seat 5 and Leah Kaufman to Seat 7, as requested by Supervisor Montgomery.

c. Tahoe City Design Review Committee (PDF) – Approve the reappointment of Gary McKelvey to Seat 4, as requested by Supervisor Montgomery.

16. COUNTY CLERK/ELECTIONS (PDF) - Adopt a Resolution appointing nominees to terms on the boards of directors of various special districts within Placer County.

17. COUNTY EXECUTIVE/COMMUNITY DEVELOPMENT GRANTS & LOANS:

a. Deed of Reconveyance (PDF) - Adopt a Resolution authorizing the County Executive Officer or his designee to sign a deed of reconveyance and waive repayment of a $350,000 County Housing Trust Fund loan made to North Star Community Housing for 12 of the 96 units at the Sawmill Heights affordable employee housing complex in exchange for 35 additional years of affordability covenant.

b. Contract (PDF) - Approve a Resolution authorizing the Purchasing Manager to execute an amendment to a professional services contract with MHC NSP, LLC to provide Neighborhood Stabilization Program services and increase the contract not to exceed amount from $120,000 to $271,000.

18. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT (PDF) – Approve amendment to Contract #12896 and Exhibit A – Scope of Work and Item #6 to change the payment amounts to include an additional $40,000 to Placer County Visitor’s Bureau for operation of the Placer County Visitor’s Information Center and Tourism Promotion and Marketing Program for FY 2010-11 and for State Fair Exhibit construction and operation.

19. COUNTY EXECUTIVE/EMERGENCY SERVICES:

a. Adopt a Resolution approving (PDF) the Penryn Fire Protection District Capital Improvement Plan for Fiscal Year 2010-2011 which is a new plan.

b. Adopt a Resolution approving (PDF) the South Placer Fire Protection District Capital Facilities Plan for Fiscal Year 2010-2011 which is a new plan.

c. Adopt a Resolution terminating (PDF) the state of Local Emergency as proclaimed on October 22, 2010 by the Placer County Director of Emergency Services due to the Galleria Fire in the City of Roseville.

20. FACILITY SERVICES:

a. Emergency Purchase (PDF) - Ratify the emergency purchase and installation of a Fire Control Panel from Industrial Electronic Systems, Inc., 3250 Monier Circle Suite F, Rancho Cordova, CA in the amount of $14,952.

b. Tahoe Administration Center (PDF) - Adopt a Resolution authorizing the Director of Facility Services, or designee, to complete negotiations to amend Lease Agreement #11464 between the County of Placer and William E. Briggs and Joyce S. Briggs, as trustees of the Briggs Family Trust (Landlord), for structural design and roof repairs to the Tahoe Administration Center at 565 West Lake Boulevard in Tahoe City, CA, delegating authority to execute a Lease Amendment on behalf of your Board contingent upon approval by Risk Management and County Counsel, and approve a Budget Revision shifting $10,000 in appropriations from the Miscellaneous Projects 4907 to the Tahoe Admin Roof Project 4789 in the Capital Projects Fund.

21. HEALTH & HUMAN SERVICES:

a. Human Services Approve a contract (PDF) with The Salvation Army to operate a Winter Emergency Voucher Program for homeless and low income families with children, and adults, from October 1, 2010 through April 30, 2011 in the amount of $40,000, and authorize the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the total contract amount. The contract is fully funded with County General Funds. This cost is included in the Department’s FY 2010-11 Final Budget.

b. Adult System of Care (PDF) - Approve a Resolution proclaiming the week of November 15-21, 2010 as Placer County In-Home Support Services (IHSS) Caregiver Recognition Week.

22. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:

a. Purchase Order (PDF), NEC Telephone Switching System/Administrative Services/Telecommunications - Award a purchase order to NexusIS of Pleasanton, CA for a new NEC telephone switching system, in the amount of $211,973.01 to support the Administrative Services Department’s Capital Replacement Plan.

b. Blanket Purchase Order (PDF), Construction Management Services/Public Works - Renew a Blanket Purchase Order with Construction Materials Engineers, Inc., for Construction Management Services for Eastern Placer County, in the maximum amount of $165,000.

c. Surplus Vehicles, Public Works/Fleet Services (PDF) - Recommendation to Declare Vehicles as Surplus and authorize disposal by Public Sale.

d. Qualified Lists (PDF), Plan Check Services, Community Development Resource Agency/Building & Engineering - Approve a five-month renewal of competitively-awarded Qualified Lists for plan check services.

e. Competitive Bid #10019 (PDF), Fire Sprinkler System Inspection, Testing, and Maintenance/Facility Services - Award Competitive Bid to JB Fire Systems, in the maximum amount of $150,000.

f. Blanket Purchase Order (PDF), Magnesium Hydroxide for Wastewater Treatment/Facility Services - Renew competitively awarded Blanket Purchase Order with Hill Brothers Chemical Company, for Magnesium Hydroxide for Wastewater Treatment, in the maximum amount of $175,000.

g. Change Orders (PDF), Janitorial Supplies/Sheriff & Facility Services - Approve Change Orders to four Blanket Purchase Orders with Nelson’s Building Maintenance and Unisource for Janitorial Supplies, in the aggregate amount of $65,000 for a revised maximum aggregate amount of $366,400.

h. Blanket Purchase Orders (PDF), Surveying Services/Public Works - Renew Blanket Purchase Orders with Andregg Geomatics and Owen Psomas for surveying services for Eastern Placer County, in the maximum aggregate amount of $250,000.

i. Consultant Services Agreement (PDF), Evaluator Services/Health & Human Services - Approve a Thirteen-Month Consultant Services Agreement with Lori Ford for Evaluator Services, in the not-to-exceed amount of $70,000.

j. Blanket Purchase Order (PDF), Local Pharmacy Services/Health & Human Services - Renew a Competitively Awarded Blanket Purchase Order with Rite Aid Corporation for local pharmacy services, in the maximum amount of $150,000.

k. Competitive Bid #10022 (PDF), Plumbing Supplies/Various Departments - Award Competitive Bid to Anderson’s Sierra Pipe Company for plumbing supplies, in the maximum aggregate amount of $98,000.

23. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Approve appropriation of $300 (PDF) in Revenue Sharing monies to the Feed the Hungry of Auburn Program to help provide food to local residents in need of assistance, as requested by Supervisor Holmes ($300).

b. Approve appropriation of $750 (PDF) in Revenue Sharing monies to the Auburn Chamber of Commerce 2010 Festival of Lights Parade to help defray the cost of the event, as requested by Supervisor Holmes ($750).

c. Approve appropriation of $500 (PDF) in Revenue Sharing monies to the Roseville Chamber of Commerce 49^th Annual Sylvia Besana Holiday Parade to help defray the cost of the event, as requested by Supervisor Rockholm ($500).

24. SHERIFF (PDF) - Approve Change Order #1 to Blanket Purchase Order #16720 with Defense Finance and Accounting Service for aviation fuel, increasing the maximum amount by $30,000 for a revised amount of $75,000, and to authorize the Purchasing Manager to sign the resulting change order.

25. TREASURER-TAX COLLECTOR (PDF) - Approve the temporary borrowing of Treasury funds, in the estimated amount of $11,000,000 for fiscal year 2010/2011, by the Sierra Joint Community College District, Fund 401 sub-fund 100, as prescribed by the California State Constitution.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

26. Agriculture (PDF) – 2009 Agricultural Crop Report.

27. Treasurer-Tax Collector (PDF) - Treasurer’s Statement for the month of September 2010.

ADJOURNMENT

BOARD OF SUPERVISORS’ 2010 MEETING SCHEDULE:

November 23, 2010

December 14, 2010