COUNTY
OF PLACER
BOARD
OF SUPERVISORS
TUESDAY,
JULY 21, 2015
SUMMARY
ACTION
9:00
a.m.
Jack Duran, District 1 David
Boesch, County Executive
Robert Weygandt, District 2, Vice
Chairman Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3 Gerald
O. Carden, County Counsel
Kirk Uhler, District 4, Chairman
Jennifer Montgomery, District 5
County
Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
MEETING LOCATION:
Resort At Squaw
Creek
Alpine Ballroom
400 Squaw Creek Road
Olympic Valley, CA
96146
9:00 a.m.
FLAG SALUTE – Led by Supervisor Montgomery
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC COMMENT: Ann Nichols, North Tahoe Preservation Alliance, spoke
regarding the roundabouts in Kings Beach needing to be redone to which
Supervisor Montgomery stated that the County is working with Caltrans on the
matter; Ellie Waller, expressed concern regarding the invasive clover in Snow
Creek and the plan to address it; Paul Smith, RCRC, thanked Supervisor Holmes
for his involvement in RCRC, spoke about the RCRC annual conference in South
Shore being held in September and touched on Legislative items of importance to
RCRC; Duane Whitelaw, Tahoe PUD General Manager stated the PUD would like to
shut off all or some of the 90 street lights operated by the them though they
would like to work with the county to ensure important lights remain on; Rob
Weston, West Shore Association, thanked the County Executive, staff, and Board
for their help and sponsorship during the west shore businesses road
construction; Carl Gustafson, Squaw Valley Civil Engineer, talked about the low
water conditions in the valley and requested someone contact the State Water
Resources Control Board; Ed Heneveld, Squaw Valley, stated the Draft EIR for
the Village at Squaw Creek has closed and will be before the Board soon; Peter
Kraatz, Placer County Public Works, announced that the Public Works Department
received the American Public Works Association Award for the Kings Beach
Commercial Core Improvement Project even prior to the project’s completion.
SUPERVISOR’S
COMMITTEE REPORTS
- none
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:15 A.M.
1. COUNTY
EXECUTIVE/ADMINISTRATION
1. The
Board received an update and provided direction on the analysis of opportunities
and constraints for siting a proposed Olympic Museum at Squaw Valley.
MOTION
Duran/Holmes VOTE 3:1 (Montgomery No, Weygandt Absent) to move forward with
placing the Olympic Museum on the Squaw Valley Park site. Directed staff to
prepare a master plan for Squaw Valley Park that incorporates a ski museum,
determine whether any zoning changes may be required, and obtain an opinion
from the U.S. Forest Service regarding consistency of this proposed use with
the Deed Restriction.
AYES:
Duran, Holmes, Uhler
NOES:
Montgomery
ABSENT:
Weygandt
10:15 A.M.
1.1. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
a. Update – Strategic Initiatives Action
Plans
1. Received a presentation from John
Hester, Chief Operating Officer for the Tahoe Regional Planning Agency, on the
2015-2020 TRPA Strategic Initiatives Action Plans.
10:30
A.M.
2. HEALTH & HUMAN SERVICES/ANIMAL SERVICES
1. Approved
a 30 year Lease and Operating Agreement with the Town of Truckee, a municipal
corporation, “Town” to provide animal shelter services for the eastern Placer
regional area for the period of September 1, 2015 through September 1, 2044,
including a one-time payment of $750,000 “Capital Contribution”.
MOTION Montgomery/Holmes/Unanimous VOTE 4:0
(Weygandt Absent)
AYES: Duran, Holmes, Uhler, Montgomery
ABSENT: Weygandt
11:00 A.M.
2.1. ADMINISTRATIVE
SERVICES / AUDITOR
a. Transient Occupancy Tax Audit and
Communications Strategy
1. Received a presentation on the Transient
Occupancy Tax Audit and Communications Strategy.
DEPARTMENT
ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
3. BOARD OF SUPERVISORS
1. Approved
minutes of June 16, 2015. Supervisor
Montgomery absent.
MOTION Holmes/Duran VOTE 3:0
(Weygandt Absent, Montgomery Abstain)
AYES: Duran, Holmes, Uhler
ABSENT: Weygandt
ABSTAIN: Montgomery
4. COMMUNITY DEVELOPMENT RESOURCE AGENCY
a. Planning Services Update – Tahoe Area Projects (PDF)
1. Received
an update on various Tahoe Area Projects.
5. FACILITY SERVICES
1. Approved an Amendment
to the Solid Waste Handling Services Agreement with Placer County Eastern
Regional Sanitary Landfill, Inc. and Tahoe Truckee Disposal, Inc. to implement
a Residential Bear-Resistant Garbage Can Enclosure Loan Program in Garbage
Collection Franchise Areas 2 and 3 (Placer County east of Colfax to the Nevada
state line). Funding is provided by reserves in the Solid Waste Fund FY 2015-16 Proposed Budget.
MOTION Montgomery/Duran/Unanimous VOTE 4:0
(Weygandt Absent)
AYES: Duran, Holmes, Uhler, Montgomery
ABSENT: Weygandt
6. TREASURER-TAX COLLECTOR
a. mPOWER TRAN Resolution
(PDF)
1. Resolution
2015-155 (PDF) adopted authorizing the issuance of a County of
Placer, 2015-2016 Placer mPOWER Program Administration Tax and Revenue
Anticipation Note (the “TRAN”) and approving sale of the TRAN to the Placer
County Treasurer in an amount not to exceed $1 Million at an interest rate of
0.50%.
MOTION Duran/Montgomery/Unanimous VOTE 4:0
(Weygandt Absent)
AYES: Duran, Holmes, Uhler, Montgomery
ABSENT: Weygandt
b. mPOWER Nonresidential
Applications - John L. Sullivan (PDF)
1. Approved two (2)
applications for the John L Sullivan Family Limited Partnership related to
financing energy efficiency retrofits and solar photovoltaic installation with
mPOWER Placer for the John L Sullivan Chevrolet Dealership and the John L
Sullivan Toyota & Truck Center Dealership in an amount not to exceed
$2,039,513.19 and $3,694,896.56, respectively.
MOTION Holmes/Duran/Unanimous VOTE 4:0
(Weygandt Absent)
AYES: Duran, Holmes, Uhler, Montgomery
ABSENT: Weygandt
7. COUNTY COUNSEL/ADJOURN TO
CLOSED SESSION (PDF):
(A) §54956.9
– CONFERENCE WITH LEGAL COUNSEL
1. Existing
Litigation (Government Code §54956.9(d)(1)):
(a) Robert
H. Fisher v. Edward Bonner, et al.
U.S.D.C.
Eastern District Case No. 2:14-cv-00757 KJM EFB P
(b) Anahi
Corona Moya de Tovar, et al. v. County of Placer, et al. Sacramento Superior
Court Case No. 34-2015-00178040
CLOSED SESSION WAS NOT HELD AND THE ITEMS
WERE DEFERRED TO A FUTURE MEETING
CONSENT AGENDA - Removed Item 15a. Consent Agenda approved as amended with
action as indicated.
MOTION Holmes/Duran/Unanimous VOTE 4:0
(Weygandt
Absent)
AYES: Duran, Holmes, Uhler, Montgomery
ABSENT: Weygandt
8. ORDINANCE
– Second reading:
1. Ordinance
5783-B (PDF) adopted amending Chapter 17, Article 17.58, Section
17.58.160(B) (1) to add subsection (f) for a limited tolling of the permit time
limit and find the proposed Ordinance exempt from environmental review pursuant
to California Environmental Quality Act Guidelines section 15061(b) (3).
9. BOARD
OF SUPERVISORS
1. Approved
minutes of June 2, 2015.
10. CLAIMS AGAINST THE
COUNTY
a. 15-048, Monpas, Matt, $250-$500, (Property
Damage)
b. 15-044, Ferreira, Natalie, Unknown,
(Personal Injury)
11. COMMITTEES &
COMMISSIONS
a. Civil Service Commission
(PDF)
1. Approved the reappointment of Donald Nelson
to Seat #3, and Ronald LeDoux to Seat #4.
b. Gold Run Cemetery
Committee (PDF)
1. Approved the appointment of Madelyn Sawyer
to Seat #2.
c. Greater Auburn Area Fire
Safe Council (PDF)
1. Approved the appointment of Daniel Berlant
to Seat #2 (representing District 5).
d. Placer County Child Care
Advisory Council (PDF)
1. Approved the reappointment of Rosemary
Carter to Seat #6 (Representing County Public Agency).
e. Placer County Youth
Commission (PDF)
1. Approved the 2015/16 term appointments and
reappointments of Placer County Youth Commissioners and 3 at large alternates.
f. Roseville Public Cemetery
District (PDF)
1. Approved the reappointment of David Uribe to
Seat #2.
g. Sheridan Municipal
Advisory Council (PDF)
1. Approved the appointment of Dan Cook to Seat
#2, as requested by Supervisor Weygandt.
12. COMMUNITY
DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES
1. Authorized County staff to continue to
administer the Martis Fund Workforce Housing Program;
2. Authorized staff to execute an amendment to
the existing agreement by and between Placer County and the Martis Fund for the
administration of the Workforce Housing Program to expand the amount of monies
to be administered and to extend the length of the agreement; and
3. Allowed Agency staff to continue to waive
the collection of staff charges for the administration of the Martis Fund
Workforce Housing Program, thereby allowing all monies to be made available for
loans to eligible candidates.
13. COUNTY COUNSEL
a. Unclassified Employee Step
Increase (PDF)
1. Approved a 5% step increase for David
Boesch, County Executive Officer from Grade 708, Step 4 at $119.34 per hour to
Grade 708, Step 5 at $125.33 per hour, effective June 14, 2015.
14. COUNTY EXECUTIVE/ADMINISTRATION
a. Unclassified Employee Step Increases - The Board approved a 5% merit
increase for (PDF):
1. Robert Hsu M.D., Physician from Grade U60
Step 1 at $72.83 per hour to Grade U60 Step 2 at $76.47 per hour, effective May
30, 2015 and;
2. Mai Phuong Nguyen, MD., Physician from Grade
U60, Step 2 at $76.47 per hour to Grade U60, Step 3 at $80.30 per hour,
effective May 30, 2015 and;
3. Gerald O. Carden, County Counsel from Grade
691, Step 4 at $100.80 per hour to Grade 691, Step 5 at $105.82 per hour,
effective June 27, 2015.
b. Commendation – Ann Holman,
Clerk of the Board (PDF)
1. Approved
a commendation recognizing Ann Holman for over 35 years of service to Placer
County.
15. COUNTY
EXECUTIVE/EMERGENCY SERVICES
a. REMOVED FROM AGENDA 2015 Lake Tahoe Community
Wildfire Protection Plan Update (PDF)
1. Approve the 2015 Lake Tahoe Community
Wildfire Protection Plan (CWPP) Update.
16. FACILITY SERVICES
1. Approved an Agreement with
Stearns, Conrad and Schmidt Consulting Engineers, Inc, d/b/a SCS Engineers to
evaluate organics recycling technologies and prepare an organics recycling plan
for eastern Placer County for compliance with AB 1826, in the amount of
$109,290. Funding is provided in the Solid Waste Funds FY 2015-16 Proposed
Budget.
b. Environmental
Engineering/Budget Revision Livoti Sewer County Service Area 28, Zone 55 (PDF)
1. Approved a FY 2014-15
Budget Revision in County Service Area 28, Zone 55 Livoti Sewer to cancel Contingency
reserves in the amount of $55,000 for the purpose of paying for sewer fees and
collection system maintenance as of June 30, 2015.
c. Parks
Division/Budget Revision/County Service Area Government Activities Fund (PDF)
1. Approved a FY
2014-15 Budget Revision in the County Service Area Government Activities Fund
to cancel landscape and maintenance reserves in the amount of $12,170 for the
purpose of paying for emergency irrigation repairs in the Quail Oaks, Stratford
Downs, and Pheasant Grove service areas.
17. PERSONNEL
1. Ordinance introduced, first reading waived,
amending the un-codified Allocations of Positions to Departments Ordinance and
the un-codified Schedule of Classifications and Salary Grades for Classified
and Unclassified Services Ordinance regarding the Recorder/Elections
Supervisor, Counter Services Manager, Building Division Manager and various
information technology classifications.
18. PROCUREMENT
SERVICES - In accordance with County Policy, non-contested competitively
awarded bids under $400,000 are placed on the Consent Agenda.
a. Increase
BPO for Temporary Staffing Services, Search Pros Staffing (PDF)
1.
Approved
an increase to Countywide Blanket Purchase Order No. 21442 with Search Pros
Staffing for Temporary Staffing Services, in the amount of $100,000 to a new
total of $250,000, funded by County departments’ final budgets for FY 2014-15.
b. Traffic Signal Maintenance, Gray Electric
Company (PDF)
1. Approved Blanket Purchase Order change order
with Gray Electric Company of Grass Valley, CA for traffic signal maintenance,
in the amount of $43,000, extending the time period from March 31, 2015 to July
31, 2015, and increasing the total to $159,600.
Funding is provided by Department of Public Works in the FY 2015-16
Proposed Budget.
c. Reflective Elements, 3M
Company (PDF)
1.
Approved
blanket purchase order renewal with 3M Company of St. Paul, MN using a
competitive bid from Yolo County for reflective elements in the maximum amount
of $375,000, funding is provided by the Department of Public Works in the FY
2015-16 Proposed Budget for the period of July 21, 2015 through June 30, 2016.
2.
Approved
the option to renew resulting blanket purchase order for two additional
one-year terms with a renewal amount not to exceed 10 percent of the
recommended contract amount of $375,000.
d. Janitorial
Supplies, Sac-Val Janitorial Supply (PDF)
1. Approved Blanket
Purchase Order renewal with Sac-Val Janitorial Supply for Janitorial Supplies,
in the amount of $225,000 for the period of July 21, 2015 through July 31,
2016. Funding
is provided by Facility Services, Probation Department and the Sheriff’s Office
in the FY 2015-16 Proposed Budget.
e. Automotive
Fasteners, Fastenal (PDF)
1.
Approved the award of competitive Bid
No. 10451 to Fastenal of Auburn, CA for the purchase of fasteners and related
supplies in the maximum amount of $100,000 for the period of July 21, 2015
through June 30, 2016. Funding is
provided in the FY 2015-16 Proposed Budget by the various departments that will
utilize this blanket purchase order.
2.
Approved option to renew resulting
blanket purchase order for two additional one-year terms with a renewal amount
not to exceed 10 percent in aggregate of the original award amount.
f. Tactical
Response Vehicle, Lenco Industries (PDF)
1.
Approved the award of a negotiated
purchase order to Lenco Industries Inc. of Pittsfield, MA, for the purchase of
one new, current model year tactical response vehicle in the total amount of
$299,866. Funding is provided by the
Sheriff’s Office in the FY 2015-16 Proposed Budget.
19. PUBLIC
WORKS
a. 2015 Tahoe Hot Mix Asphalt
Overlay, Contract No. 0930 (PDF)
1. Approved project specifications for the 2015
Tahoe Hot Mix Asphalt Overlay, contract number 0930, estimated to cost
$1,400,000 and authorized the Department of Public Works to advertise for
bids.
1. Resolution
2015-152 (PDF) adopted to abandon
portions of public utility easements, sanitary sewer easements and drainage
easements in Winchester Subdivision, Phase 1.
c. Abandonment of the Offers
of Dedication for the roads within the Morgan Creek Development (PDF)
1. Resolution 2015-154 (PDF) adopted approving contract Change Order
No. 46 for Contract No. 1140 with Q&D Construction, Inc., for final paving
on the Kings Beach Commercial Core Project, reducing the contract amount by
$85,391.50 and authorizing the Director of Public Works, or designee, to sign
the change order.
***End of Consent
Agenda***
BOARD GUIDELINES
Unless otherwise addressed by the
Board’s action, or required by Resolution, all contracts, agreements, or
memorandum of understandings approved by the Board will be executed by the
Chair. All contracts, agreements, and
memorandum of understandings must be approved to form, where applicable, by County
Counsel, Risk Management, and/or Personnel prior to execution by the Chair or
delegated authority.
PROCUREMENT PURCHASING POLICY
In accordance with County Policy,
non-contested competitively awarded bids under $400,000 are placed on the
Consent Agenda. Unless otherwise
addressed by the Board’s action, approval of Procurement items will authorize
the Purchasing Manager to sign the resulting contracts. The County Purchasing Manual and Section 20142
of the Public Contract Code, in most situations, authorizes the Purchasing
Manager to sign purchase orders, blanket purchase orders, contracts and
subsequent change orders, options, or renewals up to 10 percent of an aggregate
total contract cost, or $50,000, whichever is less.
ADJOURNMENT
BOARD OF SUPERVISORS’ UPCOMING MEETING
SCHEDULE:
August
4, 2015
August
18, 2015
September
1, 2015