COUNTY OF PLACER
BOARD OF
SUPERVISORS
AGENDA
Tuesday, August 04, 2015
9:00 a.m.
County Administrative Center, 175
Fulweiler Avenue, Auburn, CA 95603
Jack Duran, District 1 David
Boesch, County Executive Officer
Robert Weygandt, District 2, Vice Chairman Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3 Gerald
O. Carden, County Counsel
Kirk Uhler, District 4, Chairman
Jennifer Montgomery, District 5
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to
ensuring that persons with disabilities are provided the resources to
participate fully in its public meetings. If you are hearing impaired, we have
listening devices available. If you require additional disability-related
modifications or accommodations, including auxiliary aids or services, please
contact the Clerk of the Board. If
requested, the agenda shall be provided in appropriate alternative formats to
persons with disabilities. All requests
must be in writing and must be received by the Clerk five business days prior
to the scheduled meeting for which you are requesting accommodation. Requests
received after such time will be accommodated only if time permits.
Any
person interested in viewing or addressing the Board during the Board meeting
by interactive video may do so at the Placer County Administrative Offices -
Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145. Any document submitted for consideration
shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue,
Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled
meeting. Any documentation submitted at
the videoconferencing site will become part of the official record, but will
not be disseminated to the Board prior to the Board’s action. NOTE: The alternate location is being offered
as a courtesy for this Board meeting and may be closed due to inclement weather
or may not be available if technology fails.
If the site is closed due to inclement weather, a notice will be posted
by 9:00 a.m. the day of the Board meeting.
9:00 a.m.
FLAG SALUTE – Led by Supervisor Weygandt
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
CONSENT AGENDA - All items on the Consent Agenda have been recommended for
approval by the County Executive Department.
All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
Action:
PUBLIC COMMENT: Persons may address
the Board on items not on this agenda.
Please limit comments to 3 minutes per person since the time allocated
for Public Comment is 15 minutes. If all
comments cannot be heard within the 15-minute time limit, the Public Comment
period will be taken up at the end of the regular session. The Board is not permitted to take any action
on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS
TIMED
ITEMS to be discussed at the time shown
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9:15
a.m.
1. AGRICULTURE
a. Fee Ordinance Amendment
(PDF)
1. Conduct
a public hearing to consider the adoption of:
a. An Ordinance amending Placer County Code
Chapter 2, Article 2.116, Sections 2.116.167 and 2.116.173 regarding
Agricultural Commissioner/ Sealer of Weights and Measures’ fees for inspections
and related services and annual adjustments.
b. A Resolution to update the fee schedule for
inspections and related services provided by the Agricultural Commissioner/
Sealer of Weights and Measures from $50.00 per hour to $83.00 per hour.
Action:
9:45 a.m.
2. PUBLIC
WORKS
a. Abandonment
/ Mill Site Road and Cross Cut Court / The Retreat at Northstar (PDF)
1. Consider
an Addendum to the Siller Ranch FEIR and adopt a Resolution approving same;
Action:
2. Consider
adoption of a Resolution adopting findings and statements of fact relating to
the proposed abandonment of the public road easement rights to Mill Site Road
and Cross Cut Court within the Retreat at Northstar Subdivision.
Action:
3. Consider
adoption of a Resolution to abandon the public road easement rights to Mill
Site Road and Cross Cut Court within the Retreat at Northstar Subdivision under
the terms of the Conditions of Abandonment, and the reservation of Drainage,
Snow Storage, Slope and Transit Easements, and an Irrevocable Offer of
Dedication.
Action:
4. Approve
an Indemnity Agreement between the County of Placer and the Retreat at
Northstar Association.
Action:
Correspondence
Received as of July 29, 2015
Part
One (PDF) Part
Two (PDF) Part
Three (PDF) Part Four (PDF) Part Five (PDF) Part Six (PDF) Part Seven (PDF)
Correspondence
Received as of July 30, 2015
Correspondence
Received as of July 31, 2015
DEPARTMENT
ITEMS to be considered for action as time allows
DEPARTMENT
ITEMS
3. DISTRICT ATTORNEY
a. California Victim
Compensation and Government Claims Board Agreement (PDF)
1. Adopt
a Resolution authorizing the District Attorney to sign the contract agreement
for the California Victim Compensation and Government Claims Board in the
amount of $764,706 for FY 2015-16 through FY 2017-18.
Action:
4. HEALTH & HUMAN SERVICES
a. Adult
System of Care Grant Agreement / U.S. Dept. of Housing and Urban Development
(PDF)
1. Approve
a renewal grant agreement with the U.S. Department of Housing and Urban
Development to receive funds for Permanent Supportive Housing in the amount of
$366,606 (plus a required match of $91,652 which will be met through in-kind
services provided by Adult System of Care and Placer County Medical Clinic) for
the period of December 01, 2015 to November 30, 2016, and authorize the
Director of Health and Human Services to sign the agreement.
2. Approve
a renewal grant agreement with the U.S. Department of Housing and Urban
Development to receive funds for Shelter Plus Care in the amount of $273,092
(plus a required match of $68,273 in services provided by a community partner
for their clients who receive a housing subsidy) for the period of June 01,
2015 to May 31, 2016, and authorize the Director of Health and Human Services
to sign the agreement.
Action:
Adjourn as the Placer
County Board of Supervisors and Convene as the Placer County In-Home Supportive
Services Public Authority
b. Adult
System of Care In-Home Supportive Services (IHSS) Public Authority Budget for
FY 2015-16 (PDF)
1. Approve
the In-Home Supportive Services (IHSS) Public Authority Budget for FY 2015-16
in the amount of $1,013,342.
Action:
Adjourn as the Placer
County In-Home Supportive Services Public Authority and Reconvene as the Placer
County Board of Supervisors
5. PUBLIC
WORKS / ADMINISTRATIVE SERVICES /
PROCUREMENT
1. Approve
the award and contract execution of competitive Bid No. 10461 to West Coast
Contractors of Nevada, Inc., of Reno, NV for the construction of West Sunnyside
Water Quality Improvement Project – Phase 2 in the amount of $576,661. This project is fully funded through erosion
control grants from the United States Forest Service and Road Fund dollars. Funding for this project is included in the
FY 2015-16 Proposed Budget.
2. Authorize
the Director of Public Works, or designee, to execute contract change orders up
to $28,833.05.
Action:
b. Auburn
Folsom Road Class 2 Bike Lane Improvement Project / B & M Builders Inc.
(PDF)
1. Approve
the award and contract execution of competitive Bid No. 10465 to B & M
Builders Inc., of Rancho Cordova, CA for upgrading Auburn Folsom Road to
standard class 2 bike lanes in the amount of $649,129. Funding for this project is included in the
FY 2015-16 Department of Public Works Proposed Budget.
2. Authorize
the Director of Public Works, or designee, to execute contract change orders up
to $100,000.
Action:
6. COUNTY EXECUTIVE / ADMINISTRATION
a. Merger
of Public Works and Facility Services / Director Classifications (PDF)
1. Approve
the unclassified job specification for the Director of Public Works and
Facilities/Road Commissioner, and introduce an un-codified Ordinance, first
reading waived, to amend the Schedule of Classifications and Salary Grades for
Classified and Unclassified Services Ordinance to create the Director of Public
Works and Facilities and delete the Director of Public Works and the Director
of Facility Services.
2. Introduce
a codified Ordinance; first reading waived, to amend Placer County Code Chapter
2, Article 2.08, Section 2.08.020, to consolidate the offices of the Director
of Facility Services with the Director of Public Works/Road Commissioner.
3. Provide
direction to the County Executive Office to merge the departments of Public
Works and Facility Services as part of the FY 2015-16 Final Budget Position
Ordinance to become the Department of Public Works and Facilities.
Action:
b. Wastewater
Plant Positions / Four Employee Layoffs Due to Lack of Work (PDF)
1. Adopt
a Resolution to direct and approve the layoff of Wastewater Plant employees
based on necessity due to lack of work, pursuant to Chapter 3, section 3.08.190
of the Placer County Code.
Action:
c. 2-1-1
Information and Referral Services (PDF)
1. Receive
an update on the Placer County 2-1-1 feasibility study findings and
recommendation.
2. Provide
staff direction regarding moving forward with a Request for Proposal (RFP) to
identify a local lead agency and call center proposal for operating 2-1-1
services in Placer County.
Action:
7. COUNTY COUNSEL / ADJOURN TO
CLOSED SESSION (PDF):
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code
§54956.9(d)(1)):
(a) Anahi Corona Moya de Tovar, et al. v. County
of Placer, et al. Sacramento Superior Court Case No. 34-2015-00178040
2. Anticipated Litigation:
Significant exposure to litigation
pursuant to subdivision (d)(2) of Government Code §54956.9: One potential cases
CLOSED SESSION REPORT:
CONSENT AGENDA - All items on the Consent Agenda have been recommended for
approval by the County Executive Department.
All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
Action:
8. ORDINANCE
– Second Reading:
a. Personnel / Allocation
Ordinance (PDF)
1. Adopt
an Ordinance amending the un-codified Allocations of Positions to Departments
Ordinance and the un-codified Schedule of Classifications and Salary Grades for
Classified and Unclassified Services Ordinance regarding the Recorder/Elections
Supervisor, Counter Services Manager, Building Division Manager and various
information technology classifications.
9. BOARD
OF SUPERVISORS
1. Approve minutes of July
7, 2015.
1. Adopt
a Resolution in support of The Placer County Superior Court’s application to
the Court Facilities Advisory Committee of the Judicial Council of California
to name the Courthouse Building at the Bill Santucci South Placer Justice
Center - the “Judge Howard G. Gibson Courthouse.”
10. CLAIMS AGAINST THE
COUNTY
1. 15-043,
KEIL, Bob, $23,000.00, (Property Damage)
11. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
a. Geographic
Information System Contract / Environmental Systems Research Institute, Inc.
(PDF)
1. Approve
and authorize the County Executive Officer, or his designee, to negotiate and
execute a one-year sole-source contract with Environmental Systems Research
Institute, Inc. (ESRI) for software configuration consulting services to
enhance existing ESRI Geographic Information System (GIS) software and provide
program planning and training services in an amount not-to-exceed $93,000,
subject to County Counsel and Risk Management review and approval.
b. Placer
Vineyards Specific Plan Landscape Master Plan (PDF)
1. Approve
the Placer Vineyards Specific Plan Landscape Master Plan.
c. Planning
Services Division / Placer County Conservation Plan Contract Amendments (PDF)
1. Approve
a contract amendment with ICF Jones & Stokes, Inc. for support in reviewing
and revising portions of the Placer County Conservation Plan for $70,515;
increasing the total to $537,430.
2. Approve
a contract amendment with MIG | TRA Environmental Sciences, Inc. for continued
preparation of the Placer County Conservation Plan for $196,000; increasing the
total to $1,942,855.
3. Approve
a contract amendment with Hausrath Economics Group, for continued preparation
of the Placer County Conservation Plan cost analysis and funding plan for
$95,000; increasing the total to $954,362.
4. Approve
a contract with Conservation Strategy Group for advocacy services focused on
the implementation of the Placer County Conservation Plan and the Placer Legacy
Open Space and Agricultural Conservation Plan for $42,000.
12. COUNTY
CLERK / ELECTIONS
1. Adopt
a Resolution authorizing the Placer County Registrar of Voters to render
election services for the McKinney Water District and Camp Far West Irrigation
District governing board elections to be held on November 3, 2015.
13. COUNTY
EXECUTIVE / ADMINISTRATION
a. The
County Executive Officer recommends that the Board approve a 5% merit increase
for (PDF):
1. Clayton
Cook, Deputy County Counsel II from Grade 447 Step 2 at $47.45 per hour to
Grade 447 Step 3 at $49.79 per hour, effective June 27, 2015 and;
2. Brett
Holt, Deputy County Counsel IV from Grade 469 Step 4 at $65.09 per hour to
Grade 469 Step 5 at $68.34 per hour, effective July 11, 2015.
b. Revisions
to the Unclassified Job Specification - Clerk of the Board of Supervisors (PDF)
1. Modify
the classification specification of Clerk of the Board of Supervisors and
provide direction to the County Executive Office to merge the Board of
Supervisors and Clerk of the Board units of the County Executive’s Office as
part of the FY 2015-16 Final Budget Position Allocation Ordinance.
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14. DISTRICT ATTORNEY
a. Resolution
/ Workers’ Compensation Insurance Fraud Program Grant (PDF)
1. Adopt
a Resolution authorizing the District Attorney, to sign the Grant Award
Agreement for the Workers’ Compensation Insurance Fraud Program Grant in the
amount of $175,000 from July 01, 2015 to June 30, 2016.
15. FACILITY
SERVICES
1. Approve
the consent to the Grant of Easement for Overhead Electric and Communications
to Liberty Utilities for an electrical line upgrade.
2. Adopt
a Resolution to authorize the Director of Facility Services, or designee, to
consent to the Conservation Easement Amendment on, over, and across the Waddle
Ranch Property (APN 110-010-017, 018, and 021).
b. California Energy
Commission Energy Partnership Program / Technical Assistance Application (PDF)
1. Adopt
a Resolution to approve an energy efficiency technical assistance application
to the California Energy Commission’s Energy Partnership Program to identify
and define projects that reduce energy consumption for the County.
16. HEALTH
& HUMAN SERVICES
1. Approve
an amended annual contract provider list for specialized mental health services
by group home providers and authorize the Director of Health and Human Services
to amend the list of providers as long as any amendments are reflected in next
year’s annual list.
1. Approve
first amendment to contract CN005667 with Legal Services of Northern California
(LSNC) to increase the contract amount by $33,206 for the period of July 01,
2015 to June 30, 2016, for a total contract amount of $134,406 for the period
of July 01, 2014 to June 30, 2016, and authorize the Director of Health and
Human Services to sign the amendment and subsequent amendments not to exceed 10
percent of the contract amount, consistent with the current agreement subject
matter and scope of work.
17. PROCUREMENT
SERVICES - In accordance with County Policy,
non-contested competitively awarded bids under $400,000 are placed on the
Consent Agenda.
a. White
Recycled Bond Paper / Midtown Stationers (PDF)
1. Approve
blanket purchase order renewal with Midtown Stationers of Walnut Creek, CA
using a competitive bid from State of California for white recycled bond paper
in the maximum amount of $155,000, for the period of October 01, 2015 through
September 30, 2016. Funding is included in Administrative Services FY 2015-16
Proposed Budget.
2. Approve
option to renew the resulting blanket purchase order for an additional one-year
term through September 09, 2017, to coincide with the expiration date of the
State of California contract, provided the renewal does not exceed 10 percent
of original award amount.
b. Traffic
Signal Maintenance Services Annual Contract / St. Francis Electric, Inc. (PDF)
1. Approve
the award of competitive Bid No. 10442 to St. Francis Electric, Inc. of San
Leandro, CA for the Traffic Signal Maintenance Services Annual Contract in the
maximum amount of $106,000 for the period of August 04, 2015 to September 30,
2016. Funding is included in the
Department of Public Works FY 2015-16 Proposed Budget.
2. Approve
the option to renew the resulting blanket purchase order for one additional one-year
term with a renewal amount not to exceed 10 percent of the recommended contract
amount of $106,000.
1. Approve
the award and contract execution of competitive Bid No. 10469 to John Longo
Construction Co. Inc., of Reno, NV for the construction of Phase 1 Maintenance
of the Tahoe City Urban Improvement Project Storm Water Treatment Facility
Project in the amount of $172,820.
Funding is included in the FY 2015-16 Proposed Road Fund Budget.
2. Authorize
the Director of Public Works, or designee, to execute contract change orders up
to $17,282.
1. Approve
Blanket Purchase Order renewals with Cardno Entrix, Inc. of Houston, TX,
Nichols Consulting Engineering of Reno, NV, Stantec Consulting Services, Inc.
of Reno, NV, and Wood Rodgers, Inc. of Sacramento, CA for on-call civil
engineering services for various public works and capital improvement projects
in eastern Placer County in the maximum aggregate amount of $400,000, for the
period of August 04, 2015 to February 29, 2016.
Funding is included in the Department of Public Works FY 2015-16
Proposed Budget.
e. Corrugated
Steel Pipe and Fittings / Cal-Sierra Pipe LLC (PDF)
1. Approve
Blanket Purchase Order renewal with Cal-Sierra Pipe LLC for the purchase of
corrugated steel pipe and fittings in the maximum amount of $75,000, for the
period of August 04, 2015 to June 30, 2016.
Funding is included in the Department of Public Works FY 2015-16
Proposed Budget.
1. Approve
the award of competitive Bid No. 10470 to Empact Collision and Maaco Collision
Repair and Auto Painting for automotive body repairs and painting services,
resulting in the aggregate contract award amount of $90,000 for the period of
August 04, 2015 through June 30, 2016.
Funding is included in the Department of Public Works Fleet Services
Division and the Placer County Sheriff’s Office FY 2015-16 Proposed Budget.
2. Approve
the option to renew the resulting blanket purchase orders for two additional
one-year terms with renewal amounts not to exceed 10 percent in aggregate of
the original award amount of $90,000.
18. PUBLIC
WORKS
1. Adopt
a Resolution approving the Initial Study/Mitigated Negative Declaration
(IS/MND) with the required findings and mitigations for the bridge replacement
project on Gold Hill Road over Auburn Ravine.
b. Gold
Hill Road Bridge Replacement Project over Auburn Ravine / CH2M Hill (PDF)
1. Adopt
a Resolution to execute Contract No. 1175, Second Amendment with CH2M Hill, for
professional engineering and construction support services for the Gold Hill
Road Bridge Replacement Project over Auburn Ravine. The second Amendment will increase the amount
by $377,206 for a total amount not to exceed $599,903. Funding is provided by
the Federal Highway Bridge Program.
2. Authorize
the Director of Public Works to sign and execute contract amendments for
additional professional services up to (10) ten percent ($37,720) of the
additional contract amount as needed.
1. Adopt
a Resolution approving the Initial Study/Mitigated Negative Declaration
(IS/MND) with the required findings and the mitigation and monitoring plan for
the Brewer Road Bridge Replacement Project at Pleasant Grove Creek.
d. Proclamation
Declaring the Day of August 11, 2015 as National Safe-Digging Day (PDF)
1. Approve
a Proclamation declaring the day of August 11, 2015, as National Safe-Digging
Day.
e. Sacramento
Area Council of Governments Memorandum of Understanding (PDF)
1. Approve
a Memorandum of Understanding (MOU) with the Sacramento Area Council of
Governments (SACOG) regarding the coordination of ongoing transit planning and
programming of Federal Transit Administration (FTA) funds in the Sacramento
Urbanized Area on an ongoing basis.
19. REVENUE SHARING – In approving the
following appropriations, the Placer County Board of Supervisors makes the
finding that each and every approved contribution serves a public purpose by
promoting the general welfare of the County and its inhabitants; therefore, the
County benefits.
1. Approve
appropriation of $600 in Revenue Sharing monies to the Cowpoke Foundation’s
21st Annual Cowpoke Fall Gathering fundraiser, as requested by Supervisor
Weygandt ($100) and Supervisor Holmes ($500).
b. Loomis
Basin Chamber of Commerce (PDF)
1. Approve
appropriation of $1,000 in Revenue Sharing monies to the Loomis Basin Chamber
of Commerce 28th Annual Loomis Eggplant Festival to help defray the cost of the
event, as requested by Supervisor Holmes ($1,000).
20. SHERIFF
a. Purchase
of Cellebrite Universal Forensic Extraction Device (PDF)
1. Approve
a FY 2015-16 Budget Revision to shift $6,700 of the Sheriff Grants Program
appropriation’s Special Department Expense budget to Equipment for the purchase
of a Cellebrite universal forensic extraction device, authorize the Purchasing
Manager to execute all related documents, and approve the addition of the
extraction device to the Master Fixed Asset List.
b. Purchase
and Installation of Replacement Aircraft Engine for Eagle 2 (PDF)
1. Approve
the award of a Purchase Order to Top Gun Aviation, Inc. (TGA) in the amount of
$67,766 for purchase and installation of an engine for the Sheriff’s Piper
Navajo twin-engine aircraft. Funding
will be provided by Sheriff’s Office FY 2015-16 Proposed Budget.
21. TREASURER-TAX COLLECTOR
a. Transfer
unclaimed funds to General Fund (PDF)
1. Adopt
a Resolution directing the Auditor-Controller to transfer unclaimed funds to
the General Fund, a portion of which must be used for victim services, per
Government Code Sections 50050-50057 and the Placer County Auditor’s Policy
Directive on Escheating and Refunding Unclaimed Funds.
* * * End of Consent
Agenda * * *
ITEMS FOR
INFORMATION:
22. Treasurer-Tax
Collector
a. Treasurer’s Statement for
the month of June 2015 (PDF)
ADJOURNMENT
BOARD OF SUPERVISORS’ 2015 MEETING
SCHEDULE:
August 18, 2015
September 01, 2015
September 15, 2015
October 06, 2015
October 19 & 20, 2015 (Tahoe)
November 03, 2015
November 17, 2015
December 08, 2015
BOARD
GUIDELINES
Unless otherwise addressed by the Board’s
action, or required by Resolution, all contracts, agreements, or memorandum of
understandings approved by the Board will be executed by the Chair. All contracts, agreements, and memorandum of
understandings must be approved to form, where applicable, by County Counsel,
Risk Management, and/or Personnel prior to execution by the Chair or delegated
authority.
PROCUREMENT
PURCHASING POLICY
In accordance with County Policy, non-contested
competitively awarded bids under $400,000 are placed on the Consent Agenda. Unless otherwise addressed by the Board’s
action, approval of Procurement items will authorize the Purchasing Manager to
sign the resulting contracts. The County
Purchasing Manual and Section 20142 of the Public Contract Code, in most
situations, authorizes the Purchasing Manager to sign purchase orders, blanket
purchase orders, contracts and subsequent change orders, options, or renewals
up to 10 percent of an aggregate total contract cost, or $50,000, whichever is
less.
Agendas
are available online at Placer County’s website www.placer.ca.gov