COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, NOVEMBER 17, 2009

AGENDA

9:00 a.m.

F.C. “Rocky” Rockholm, District 1, Chairman                                                                                           Thomas Miller, County Executive

Robert Weygandt, District 2                                                                                                                   Anthony J. La Bouff, County Counsel

Jim Holmes, District 3                                                                                                         Rich Colwell, Chief Assistant County Executive

Kirk Uhler, District 4, Vice Chairman                                                                                               Mike Boyle, Assistant County Executive

Jennifer Montgomery, District 5                                                                                                  Holly Heinzen, Assistant County Executive

                                                                                                                                                                             Ann Holman, Clerk of the Board

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Holmes.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 13 thru 21) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 9:15 a.m.

 1.   PERSONNEL/SERVICE AWARDS (PDF) – 76 employees have been invited to the November 17, 2009 Board meeting to be presented with their County Service Awards.  Collectively, they represent 1700 years of service to the County.

Action:

10:00 a.m.

2.   BOARD OF SUPERVISORS (PDF) – Present recipients of the Commemorative Coin Awards with their coins.  The recipients were personally chosen by the Supervisor for their district in recognition for either their acts of heroism, longstanding community service or exceptional acts that have dramatically improved or impacted people’s lives.

       Action:

11:00 a.m.

3.   PLACER COUNTY OFFICE OF EDUCATION (PDF) – Annual report on Williams Schools in Placer County presented by Gayle Garbolino-Mojica, County Superintendent of Schools.

       Action:

11:15 a.m.

4.   COUNTY EXECUTIVE/PENSION BENEFITS (PDF) - Receive a presentation on Pension Benefits from the County Executive Office’ and provide policy direction regarding the payment of a stipend to Deputy Sheriff Association industrial disability retirees in order to provide a transition period for the new 80/20% health insurance cost sharing formula for benefit year 2010.

       Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 5.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order #16277, Forensic Laboratory Services/District Attorney (PDF) - Approve the six-month renewal of competitively awarded Blanket Purchase Order #16277 with Valley Toxicology Service, Inc., in the maximum amount of $290,000.

       Action:

b.    Blanket Purchase Order #16204, Credit Card Fuel Purchases/Public Works/Fleet Services (PDF) - Approve the renewal of Blanket Purchase Order #16204, awarded from a State of California competitive contract with Voyager Fleet Systems, Inc., in the maximum amount of $650,000.

       Action:

6.   COUNTY CLERK-RECORDER (PDF) – Authorize the County Clerk-Recorder to negotiate and execute Sole Source Computer Software Contract in an amount expected not to exceed $489,480, for Clerk-Recorder System including electronic recording and image redaction capabilities.

       Action:

7.   COUNTY EXECUTIVE/COMMUNITY GRANTS AND LOANS (PDF) - Adopt a resolution authorizing the Chief Assistant County Executive Officer to execute a Subrecipient Agreement with the Cities of Lincoln and Rocklin to implement the use of $2,046,469 awarded from the Community Development Block Grant Neighborhood Stabilization Program and establishing loan limits for the Program (Placer County $872,923; City of Lincoln $667,852; and City of Rocklin $505,694).

       Action:

 8.   COUNTY EXECUTIVE:

a.    North Lake Tahoe Resort Association (PDF) - Approve the North Lake Tahoe Resort Association’s proposed expenditure of $1,075,503 in budgeted Infrastructure Account funds for construction of Phases V, VI and VII to complete the Lakeside Multipurpose Trail.

       Action:

b.    Capital Facilities Impact Fee Annual Report (PDF) - Resolution accepting the Placer County Capital Facilities Impact Fee Annual Report for 2008-09 reflecting a reduction of 1.4% in the fees for 2009-10 consistent with the Consumer Price Index (CPI).

       Action:

 9.   HEALTH & HUMAN SERVICES:

a.  Children’s System of Care (PDF) - The Board is requested to take the following actions:

a.    Approve the FY 2009-10 cooperative agreement with Placer County Office of Education (PCOE) to jointly meet the Federal Individuals with Disabilities Education Act (IDEA) and State mental health mandates, with PCOE to reimburse Placer County for providing mandated mental health services in the amount not to exceed $4,348,618.  The required match for these services includes $15,000 in County General Funds.

b.    Approve a Budget Revision in the amount of $3,663,420, a net increase of $81,710 to the FY 2009-10 Final Budget based on increased utilization.

Action:

b.    Community Health (PDF)- The Board is requested to approve the following actions:

a. Approve the grant award from the Substance Abuse and Mental Health Services Administration (SAMHSA), Drug Free Communities (DFC) Support Program, for coordination of the Coalition for Placer Youth in the amount of $625,000 from September 30, 2009 through September 28, 2014.

b. Authorize the Director of Health & Human Services to sign any subsequent amendments regarding the Drug Free Communities Support Program.

       No County General Funds are included in this action.

       Action:

10.  PUBLIC WORKS/AUBURN-FOLSOM ROAD WIDENING MIDDLE PHASE PROJECT (PDF) – Adopt a Resolution authorizing the Chairman to award and execute the construction contract, with County Counsel and Risk Management review and approval, for the Auburn-Folsom Road Widening Middle Phase Project, to the lowest responsible and responsive bidder, Western Engineering, for $4,297,070.25, and authorize the Director of Public Works to execute contract change orders up to 10% of the contract amount.

Action:

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD

11.  REDEVELOPMENT AGENCY BOARD (PDF) - Resolution selecting the USA Properties Fund Proposal and authorizing the Redevelopment Director or designee to execute an Exclusive Negotiating Rights Agreement between the Agency and USA Properties Fund for the planning of housing on the Redevelopment Agency property at 360 Silver Bend Way, Auburn, Assessor’s Parcel Numbers 054-171-031, 054-171-032, and 054-171-035 through 038.

       Action:

ADJOURN AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

12.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 - CONFERENCE WITH LEGAL COUNSEL

Existing Litigation:

(a)   John Connor vs. Derek Reich Cash, et al., Placer County Superior Court Case No.: SCV-24345

(b)   Robert Attebery, et al. vs. Placer County, et al., U.S.D.C. Eastern District

       Case No. 2:08-cv-01778-JAM-JFM

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Gerald O. Carden, Anthony J. La Bouff

Employee organization: PPEO. DSA.

Adjourn as the Placer County Board of Supervisors and convene

as the Placer County In-Home Supportive Services Public Authority

(C)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR

(a)   Authority negotiator: Eldon Luce, Tom Miller, Richard Colwell, Anthony J. La Bouff, Gerald O. Carden

Employee organization: United Domestic Workers of America.

Adjourn as the Placer County In-Home Supportive Services Public Authority

and reconvene as the Placer County Board of Supervisors

CLOSED SESSION REPORT:

CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 13 thru 21) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

13.  BOARD OF SUPERVISORS (PDF) - Approve minutes of October 20, 2009.

14.  CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    09-101, Hopper, Clinton, Unstated, (Property Loss)

b.    09-102, Hawkins, Carisa, $2,259.37, (Property Loss)

c.    09-103, Hamilton, Cheryl, $139, (Property Loss)

15.  COMMITTEES & COMMISSIONS:

a.    Area 4 Agency on Aging Advisory Council (PDF) – Approve the reappointment of Jean Rios, to Seat 5.

b.    Tahoe Cemetery District (PDF) – Approve the reappointments of James O’Brien to Seat 1, Robert Scoville to Seat 2, Donald Hale to Seat 3, Steve Glazer to Seat 4 and Randal Pomin to Seat 5, as requested by Supervisor Montgomery.

c.    Wastewater Advisory Committee (PDF) – Approve the appointment of Joe Olsen to Seat 1, representing Placer County Architects, Geologists, Engineers and Surveyors.

d.    Wastewater Advisory Committee (PDF) – Approve the reappointments of Tibor Banathy to Seat 2 and Kevin Bell to Seat 4 as requested by Health and Human Services, Environmental Health.

16.  COMMUNITY DEVELOPMENT RESOURCE AGENCY:

a.    Planning/Contract Amendment/Sundance Properties/Grading Permit and Post-Construction Technical Hydrology Fees/Lakeview Farms Restoration Project (PDF) – Approve a contract amendment in the amount of $28,000 with Sundance Properties to cover unexpected costs associated with Engineering and Surveying Department fees not factored into the project budget.  Total contract amount $408,000.

Exhibit A (PDF) Exhibit B (PDF)

b.    Engineering & Surveying/Martis Camp Unit #7A, 9A and 9B SUB-424/CUP3008 (PDF) – Approve amendment to Subdivision Improvement Agreements for Martis Camp Unit No. 7A, 9A and 9B; authorize the Chairman to sign; and instruct the Clerk of the Board to prepare the amendment for recording.

c.    Engineering & Surveying/Northstar Highlands Resort (aka Ritz-Carlton Hotel) and Ritz-Carlton Club, CPN-8384 and DPN-8633, Respectively Portions of Tract 961 (PDF) –It is requested that the Board take the following actions:

1.    Authorize the Director of Engineering & Surveying to execute amendments to the Subdivision Improvement Agreement (SIA) that creates three new SIA’s, one for each of the three lots created with this map, and divides the security currently held for the three lots commonly into three prorated portions.

2.    Accept the improvements as complete for the Ritz-Carlton Hotel, DPN-8384, and the Ritz-Carlton Club, DPN-8633, located on Lots 2 and 3, respectively.

3.    Authorize the Faithful Performance and Labor/Materials sureties to be reduced for Lots 2 and 3 to the levels described below upon execution of the SIA amendments:

       a.  Faithful Performance in the amount of 25% of the public improvements.

       b.  Labor/Materials in the amount of 50% of all the improvements, or the total of all claims per G.C.66499.7, whichever is higher, for six months or longer if claims exist.

4.    Authorize retention of the Faithful Performance and Labor/Materials sureties for Lot 1 at 100% of the amount of all improvements on this lot, to be reduced at a later time once the improvements are completed.

5.    Authorize the Director of Engineering & Surveying to execute a Deferred Improvement Agreement with the developer to guarantee dedication of an easement at the intersection of Highlands View Road and State Highway 267 for the benefit of Caltrans.

17.  FACILITY SERVICES:

a.    2009/10 Sewer Line Video Inspection, Sewer Maintenance District #1&2, Project 40237 (PDF) - Resolution authorizing the Director of Facility Services to execute a contract with Phillips Service Company for the project, in an amount not to exceed $128,206, upon review and approval by Risk Management and County Counsel, and approve any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

b.    Rocklin Branch Library, Tenant Improvements, Project #4702 (PDF) - Approve Plans and Specifications and authorize staff to solicit bids for the project, located at 4890 Granite Drive, Rocklin.

c.    Colfax Library Utility Easement (PDF) - Resolution delegating authority to the Director of Facility Services, or his designee, to grant a utility easement to the Placer County Water Agency (PCWA) at the Colfax Library, and execute all documents and take all actions necessary to grant and record this easement following its approval by County Counsel.

d.    Overseeder Replacement (PDF) - Approve a Budget Revision to the Granite Bay Landscape and Lighting District Budget shifting $10,000 in appropriations from Account 2405 Materials–Buildings & Improvements to Account 4451-Equipment; authorize the purchase of one overseeder at a cost not-to-exceed $10,000; and add to the County’s Master Fixed Asset List.

e.    Emergency Purchase/Sewer Lift System (PDF) - It is recommended your Board ratify the decision of the Director of Facility Services to replace the sewer lift system for Building 430 in the Placer County Government Center as an emergency purchase in accordance with the provisions of the Public Contract Code Section 22050 and the Purchasing Policy Manual, and authorize payment to Sepcorp, Inc., in an estimated amount of $12,000 upon completion of the work.

18.  HEALTH &HUMAN SERVICES/ADULT SYSTEM OF CARE (PDF) - The members of the Mental Health, Alcohol, and Drug Advisory Board are requesting that your Board approve amendments to the Placer County Mental Health, Alcohol, and Drug Advisory Board Bylaws.  There are no County General Funds in this action.

19.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Bid #9927, Environmental Lab Analysis Services/Facility Services (PDF) - Award of Competitive Bid to Excelchem Environmental Labs, in the maximum amount of $165,000.

b.    Blanket Purchase Order #16420, Original Equipment Manufacturer Ford Parts and Dealer Service/Public Works/Fleet Services (PDF) - Approve the renewal of negotiated Blanket Purchase Order with Auburn Ford Lincoln Mercury, in the maximum amount of $50,000.

c.    Blanket Purchase Order #16351, Passenger Car, Truck, and Heavy Equipment Tires/Public Works/Fleet Services (PDF) – Approve the renewal of Blanket Purchase Order awarded from a competitively bid public agency cooperative contract with Auburn Tire Service, in the maximum amount of $210,000.

d.    Declare Items as Surplus (PDF) - Declare vehicles and miscellaneous equipment as surplus and authorize disposal by Public Sale.

e.    Competitively Bid #9932, Floor Covering Installation Services/Facility Services (PDF) - Award to Anderson Carpet & Linoleum Sales Co., Inc., in the maximum amount of $125,000.

20.  PUBLIC WORKS:

a.    Abandonment/Public Utility Easement, Alpine Meadows (PDF) – Resolution to abandon a portion (281 square feet) of a Public Utility Easement on Lot 61, Alpine Meadows Estates Subdivision Unit No. 11, for the amount of $688.

b.    Change Order/Snow Chains (PDF) - Approve a change order to Blanket Purchase Order #16607 with Silver State International, Inc., of Sparks, Nevada, in the amount of $50,000 for snow chains and related parts, and authorize the Purchasing Manager to sign the resulting change order, increasing the maximum amount to $99,500.

c.    Squaw Valley Bus Shelter, Construction Contract #1077 (PDF) – Resolution accepting the Squaw Valley Bus Shelter as complete and authorizing the Director of Public Works to execute the Notice of Completion.

d.    Tahoe City Public Utility District/Lakeside Trail Phases V, VI, and VII (PDF) – Resolution for Placer County to accept committed matching funds in an estimated amount of $180,000 to establish eligibility for Caltrans Bicycle Transportation Account funding for the Tahoe City Public Utility District’s Lakeside Trail Phases V, VI, and VII in Tahoe City.

21.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $100 in Revenue Sharing monies (PDF) to the City of Roseville Christmas Tree Lighting Ceremony to help defray the cost of the event, as requested by Supervisor Rockholm.

b.    Approve appropriation of $200 in Revenue Sharing monies (PDF) to the Lincoln High School 2010 Sober Grad Night Celebration to help defray costs of the event, as requested by Supervisor Weygandt.

c.    Approve appropriation of $100 in Revenue Sharing monies to the Roseville Chamber of Commerce Sylvia Besana Annual Holiday Parade to help defray the cost of the event, as requested by Supervisor Rockholm.

d.    Approve appropriation of $750 in Revenue Sharing monies (PDF) to the Salvation Army of Auburn Community Thanksgiving Day Dinner to help defray the cost of the event, as requested by Supervisor Rockholm ($250) and Supervisor Holmes ($500).

***End of Consent Agenda***

ITEMS FOR INFORMATION:

22.  Treasurer’s Statement for the Month of October 2009 (PDF).

ADJOURNMENT

BOARD OF SUPERVISORS’ 2009 MEETING SCHEDULE:

November 17, 2009

December 8, 2009