COUNTY
OF PLACER
BOARD
OF SUPERVISORS
TUESDAY,
NOVEMBER 17, 2009
AGENDA
9:00 a.m.
F.C.
“Rocky” Rockholm, District 1,
Chairman
Thomas Miller, County Executive
Robert
Weygandt, District
2
Anthony J. La Bouff, County Counsel
Jim
Holmes, District
3
Rich Colwell, Chief Assistant County Executive
Kirk
Uhler, District 4, Vice
Chairman
Mike Boyle, Assistant County Executive
Jennifer
Montgomery, District
5
Holly Heinzen, Assistant County Executive
Ann Holman, Clerk of the Board
County
Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to ensuring that persons with
disabilities are provided the resources to participate fully in its public
meetings. If you are hearing impaired, we have listening devices available. If
you require additional disability-related modifications or accommodations,
including auxiliary aids or services, please contact the Clerk of the
Board. If requested, the agenda shall be provided in appropriate
alternative formats to persons with disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
9:00 a.m.
FLAG SALUTE
– Led by Supervisor Holmes.
STATEMENT OF MEETING PROCEDURES
- Read by Clerk.
PUBLIC COMMENT: Persons may address the Board on items not on this
agenda. Please limit comments to 3 minutes per person since the time
allocated for Public Comment is 15 minutes. If all comments cannot be
heard within the 15-minute time limit, the Public Comment period will be taken
up at the end of the regular session. The Board is not permitted to take
any action on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS:
CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 13 thru 21) have
been recommended for approval by the County Executive Department. All
items will be approved by a single roll call vote. Anyone may ask to
address Consent items prior to the Board taking action, and the item may be
moved for discussion.
Action:
TIMED ITEMS TO BE DISCUSSED AT THE
TIME SHOWN
9:15
a.m.
1.
PERSONNEL/SERVICE AWARDS (PDF) – 76 employees have been invited to the
November 17, 2009 Board meeting to be presented with their County Service
Awards. Collectively, they represent 1700 years of service to the County.
Action:
10:00 a.m.
2.
BOARD OF SUPERVISORS (PDF) – Present recipients of the Commemorative
Coin Awards with their coins. The recipients were personally chosen by
the Supervisor for their district in recognition for either their acts of
heroism, longstanding community service or exceptional acts that have
dramatically improved or impacted people’s lives.
Action:
11:00 a.m.
3.
PLACER COUNTY OFFICE OF EDUCATION (PDF) – Annual report on Williams
Schools in Placer County presented by Gayle Garbolino-Mojica, County
Superintendent of Schools.
Action:
11:15
a.m.
4.
COUNTY EXECUTIVE/PENSION BENEFITS (PDF) - Receive a presentation
on Pension Benefits from the County Executive Office’ and provide policy
direction regarding the payment of a stipend to Deputy Sheriff Association
industrial disability retirees in order to provide a transition period for the
new 80/20% health insurance cost sharing formula for benefit year 2010.
Action:
DEPARTMENT ITEMS TO BE CONSIDERED
FOR ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS:
5.
ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager
to sign the following:
a.
Blanket Purchase Order #16277, Forensic Laboratory Services/District Attorney
(PDF) - Approve the six-month renewal of competitively awarded Blanket
Purchase Order #16277 with Valley Toxicology Service, Inc., in the maximum
amount of $290,000.
Action:
b.
Blanket Purchase Order #16204, Credit Card Fuel Purchases/Public Works/Fleet
Services (PDF) - Approve the renewal of Blanket Purchase Order #16204,
awarded from a State of California competitive contract with Voyager Fleet
Systems, Inc., in the maximum amount of $650,000.
Action:
6.
COUNTY CLERK-RECORDER (PDF) – Authorize the County
Clerk-Recorder to negotiate and execute Sole Source Computer Software Contract
in an amount expected not to exceed $489,480, for Clerk-Recorder System
including electronic recording and image redaction capabilities.
Action:
7.
COUNTY EXECUTIVE/COMMUNITY GRANTS AND LOANS (PDF) - Adopt a resolution
authorizing the Chief Assistant County Executive Officer to execute a
Subrecipient Agreement with the Cities of Lincoln and Rocklin to implement the
use of $2,046,469 awarded from the Community Development Block Grant
Neighborhood Stabilization Program and establishing loan limits for the Program
(Placer County $872,923; City of Lincoln $667,852; and City of Rocklin
$505,694).
Action:
8.
COUNTY EXECUTIVE:
a.
North Lake Tahoe Resort Association (PDF) - Approve the North Lake
Tahoe Resort Association’s proposed expenditure of $1,075,503 in budgeted
Infrastructure Account funds for construction of Phases V, VI and VII to
complete the Lakeside Multipurpose Trail.
Action:
b.
Capital Facilities Impact Fee Annual Report (PDF) - Resolution
accepting the Placer County Capital Facilities Impact Fee Annual Report for
2008-09 reflecting a reduction of 1.4% in the fees for 2009-10 consistent with
the Consumer Price Index (CPI).
Action:
9.
HEALTH & HUMAN SERVICES:
a.
Children’s System of Care (PDF) - The Board is requested to take the
following actions:
a.
Approve the FY 2009-10 cooperative agreement with Placer County Office of
Education (PCOE) to jointly meet the Federal Individuals with Disabilities
Education Act (IDEA) and State mental health mandates, with PCOE to reimburse
Placer County for providing mandated mental health services in the amount not
to exceed $4,348,618. The required match for these services includes
$15,000 in County General Funds.
b.
Approve a Budget Revision in the amount of $3,663,420, a net increase of
$81,710 to the FY 2009-10 Final Budget based on increased utilization.
Action:
b.
Community Health (PDF)- The Board is requested to approve the following
actions:
a. Approve
the grant award from the Substance Abuse and Mental Health Services
Administration (SAMHSA), Drug Free Communities (DFC) Support Program, for
coordination of the Coalition for Placer Youth in the amount of $625,000 from
September 30, 2009 through September 28, 2014.
b. Authorize
the Director of Health & Human Services to sign any subsequent amendments
regarding the Drug Free Communities Support Program.
No County General Funds are included in this action.
Action:
10.
PUBLIC WORKS/AUBURN-FOLSOM ROAD WIDENING MIDDLE PHASE PROJECT (PDF) –
Adopt a Resolution authorizing the Chairman to award and execute the
construction contract, with County Counsel and Risk Management review and
approval, for the Auburn-Folsom Road Widening Middle Phase Project, to the
lowest responsible and responsive bidder, Western Engineering, for
$4,297,070.25, and authorize the Director of Public Works to execute contract
change orders up to 10% of the contract amount.
Action:
ADJOURN
AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENE
AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD
11.
REDEVELOPMENT AGENCY BOARD (PDF) - Resolution selecting the USA
Properties Fund Proposal and authorizing the Redevelopment Director or designee
to execute an Exclusive Negotiating Rights Agreement between the Agency and USA
Properties Fund for the planning of housing on the Redevelopment Agency
property at 360 Silver Bend Way, Auburn, Assessor’s Parcel Numbers 054-171-031,
054-171-032, and 054-171-035 through 038.
Action:
ADJOURN
AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND
RECONVENE
AS THE PLACER COUNTY BOARD OF SUPERVISORS
12.
COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):
Pursuant to the
cited authority (all references are to the Government Code), the Board of
Supervisors will hold a closed session to discuss the following listed
items. A report of any action taken will be presented prior to
adjournment.
(A)
§54956.9 - CONFERENCE WITH LEGAL COUNSEL
Existing Litigation:
(a)
John Connor vs. Derek Reich Cash, et al., Placer County Superior Court Case
No.: SCV-24345
(b)
Robert Attebery, et al. vs. Placer County, et al., U.S.D.C. Eastern District
Case No. 2:08-cv-01778-JAM-JFM
(B)
§54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
(a)
Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle,
Gerald O. Carden, Anthony J. La Bouff
Employee
organization: PPEO. DSA.
Adjourn
as the Placer County Board of Supervisors and convene
as
the Placer County In-Home Supportive Services Public Authority
(C)
§54957.6 - CONFERENCE WITH LABOR NEGOTIATOR
(a)
Authority negotiator: Eldon Luce, Tom Miller, Richard Colwell, Anthony J. La
Bouff, Gerald O. Carden
Employee
organization: United Domestic Workers of America.
Adjourn
as the Placer County In-Home Supportive Services Public Authority
and
reconvene as the Placer County Board of Supervisors
CLOSED SESSION REPORT:
CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 13 thru 21) have
been recommended for approval by the County Executive Department. All
items will be approved by a single roll call vote. Anyone may ask to
address Consent items prior to the Board taking action, and the item may be
moved for discussion.
Action:
13.
BOARD OF SUPERVISORS (PDF) - Approve minutes of October 20, 2009.
14.
CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as
recommended by the offices of County Counsel and Risk Management:
a.
09-101, Hopper, Clinton, Unstated, (Property Loss)
b.
09-102, Hawkins, Carisa, $2,259.37, (Property Loss)
c.
09-103, Hamilton, Cheryl, $139, (Property Loss)
15.
COMMITTEES & COMMISSIONS:
a.
Area 4 Agency on Aging Advisory Council (PDF) – Approve the reappointment
of Jean Rios, to Seat 5.
b.
Tahoe Cemetery District (PDF) – Approve the reappointments of James O’Brien
to Seat 1, Robert Scoville to Seat 2, Donald Hale to Seat 3, Steve Glazer to
Seat 4 and Randal Pomin to Seat 5, as requested by Supervisor Montgomery.
c.
Wastewater Advisory Committee (PDF) – Approve the appointment of Joe Olsen
to Seat 1, representing Placer County Architects, Geologists, Engineers and
Surveyors.
d.
Wastewater Advisory Committee (PDF) – Approve the reappointments of Tibor
Banathy to Seat 2 and Kevin Bell to Seat 4 as requested by Health and Human
Services, Environmental Health.
16.
COMMUNITY DEVELOPMENT RESOURCE AGENCY:
a. Planning/Contract
Amendment/Sundance Properties/Grading Permit and Post-Construction Technical
Hydrology Fees/Lakeview Farms Restoration Project (PDF) – Approve a contract amendment in the amount of
$28,000 with Sundance Properties to cover unexpected costs associated with
Engineering and Surveying Department fees not factored into the project
budget. Total contract amount $408,000.
Exhibit
A (PDF)
Exhibit
B (PDF)
b.
Engineering & Surveying/Martis Camp Unit #7A, 9A and 9B SUB-424/CUP3008
(PDF) –
Approve amendment to Subdivision Improvement Agreements for Martis Camp
Unit No. 7A, 9A and 9B; authorize the Chairman to sign; and instruct the Clerk
of the Board to prepare the amendment for recording.
c. Engineering &
Surveying/Northstar Highlands Resort (aka Ritz-Carlton Hotel) and Ritz-Carlton
Club, CPN-8384 and DPN-8633, Respectively Portions of Tract 961 (PDF) –It is requested that the Board take the
following actions:
1.
Authorize the Director of Engineering & Surveying to execute amendments to
the Subdivision Improvement Agreement (SIA) that creates three new SIA’s, one
for each of the three lots created with this map, and divides the security
currently held for the three lots commonly into three prorated portions.
2.
Accept the improvements as complete for the Ritz-Carlton Hotel, DPN-8384, and
the Ritz-Carlton Club, DPN-8633, located on Lots 2 and 3, respectively.
3.
Authorize the Faithful Performance and Labor/Materials sureties to be reduced
for Lots 2 and 3 to the levels described below upon execution of the SIA
amendments:
a. Faithful Performance in the amount of 25% of the public improvements.
b. Labor/Materials in the amount of 50% of all the improvements, or the
total of all claims per G.C.66499.7, whichever is higher, for six months or
longer if claims exist.
4.
Authorize retention of the Faithful Performance and Labor/Materials sureties
for Lot 1 at 100% of the amount of all improvements on this lot, to be reduced
at a later time once the improvements are completed.
5.
Authorize the Director of Engineering & Surveying to execute a Deferred
Improvement Agreement with the developer to guarantee dedication of an easement
at the intersection of Highlands View Road and State Highway 267 for the
benefit of Caltrans.
17.
FACILITY SERVICES:
a.
2009/10 Sewer Line Video Inspection, Sewer Maintenance District #1&2,
Project 40237 (PDF) - Resolution authorizing the Director of Facility Services
to execute a contract with Phillips Service Company for the project, in an
amount not to exceed $128,206, upon review and approval by Risk Management and
County Counsel, and approve any required change orders consistent with the
County Purchasing Manual and Section 20142 of the Public Contract Code.
b.
Rocklin Branch Library, Tenant Improvements, Project #4702 (PDF) - Approve
Plans and Specifications and authorize staff to solicit bids for the project,
located at 4890 Granite Drive, Rocklin.
c.
Colfax Library Utility Easement (PDF) - Resolution delegating authority to
the Director of Facility Services, or his designee, to grant a utility easement
to the Placer County Water Agency (PCWA) at the Colfax Library, and execute all
documents and take all actions necessary to grant and record this easement
following its approval by County Counsel.
d.
Overseeder Replacement (PDF) - Approve
a Budget Revision to the Granite Bay Landscape and Lighting District Budget
shifting $10,000 in appropriations from Account 2405 Materials–Buildings &
Improvements to Account 4451-Equipment; authorize the purchase of one
overseeder at a cost not-to-exceed $10,000; and add to the County’s Master
Fixed Asset List.
e.
Emergency Purchase/Sewer Lift System (PDF) - It is recommended your Board
ratify the decision of the Director of Facility Services to replace the sewer
lift system for Building 430 in the Placer County Government Center as an
emergency purchase in accordance with the provisions of the Public Contract
Code Section 22050 and the Purchasing Policy Manual, and authorize payment to
Sepcorp, Inc., in an estimated amount of $12,000 upon completion of the work.
18.
HEALTH &HUMAN SERVICES/ADULT SYSTEM OF CARE (PDF) - The members of the
Mental Health, Alcohol, and Drug Advisory Board are requesting that your Board
approve amendments to the Placer County Mental Health, Alcohol, and Drug
Advisory Board Bylaws. There are no County General Funds in this action.
19.
PROCUREMENT SERVICES - In accordance with County Policy, non-contested
competitively awarded bids under $250,000 are placed on the Consent
Agenda. Authorize the Purchasing Manager to sign the following:
a.
Bid #9927, Environmental Lab Analysis Services/Facility Services (PDF) -
Award of Competitive Bid to Excelchem Environmental Labs, in the maximum amount
of $165,000.
b.
Blanket Purchase Order #16420, Original Equipment Manufacturer Ford Parts and
Dealer Service/Public Works/Fleet Services (PDF) - Approve the renewal of
negotiated Blanket Purchase Order with Auburn Ford Lincoln Mercury, in the
maximum amount of $50,000.
c.
Blanket Purchase Order #16351, Passenger Car, Truck, and Heavy Equipment
Tires/Public Works/Fleet Services (PDF) – Approve the renewal of Blanket
Purchase Order awarded from a competitively bid public agency cooperative
contract with Auburn Tire Service, in the maximum amount of $210,000.
d.
Declare Items as Surplus (PDF) - Declare vehicles and miscellaneous
equipment as surplus and authorize disposal by Public Sale.
e.
Competitively Bid #9932, Floor Covering Installation Services/Facility Services
(PDF) - Award to Anderson Carpet & Linoleum Sales Co., Inc., in the
maximum amount of $125,000.
20.
PUBLIC WORKS:
a.
Abandonment/Public Utility Easement, Alpine Meadows (PDF) – Resolution to
abandon a portion (281 square feet) of a Public Utility Easement on Lot 61,
Alpine Meadows Estates Subdivision Unit No. 11, for the amount of $688.
b.
Change Order/Snow Chains (PDF) - Approve a change order to Blanket Purchase
Order #16607 with Silver State International, Inc., of Sparks, Nevada, in the
amount of $50,000 for snow chains and related parts, and authorize the
Purchasing Manager to sign the resulting change order, increasing the maximum
amount to $99,500.
c.
Squaw Valley Bus Shelter, Construction Contract #1077 (PDF) – Resolution
accepting the Squaw Valley Bus Shelter as complete and authorizing the Director
of Public Works to execute the Notice of Completion.
d.
Tahoe City Public Utility District/Lakeside Trail Phases V, VI, and VII (PDF)
– Resolution for Placer County to accept committed matching funds in an
estimated amount of $180,000 to establish eligibility for Caltrans Bicycle
Transportation Account funding for the Tahoe City Public Utility District’s
Lakeside Trail Phases V, VI, and VII in Tahoe City.
21.
REVENUE SHARING – In approving the following appropriations, the Placer County
Board of Supervisors makes the finding that each and every approved
contribution serves a public purpose by promoting the general welfare of the
County and its inhabitants; therefore, the County benefits.
a.
Approve appropriation of $100 in Revenue Sharing monies (PDF) to the City
of Roseville Christmas Tree Lighting Ceremony to help defray the cost of the
event, as requested by Supervisor Rockholm.
b.
Approve appropriation of $200 in Revenue Sharing monies (PDF) to the
Lincoln High School 2010 Sober Grad Night Celebration to help defray costs of
the event, as requested by Supervisor Weygandt.
c.
Approve appropriation of $100 in Revenue Sharing monies to the Roseville
Chamber of Commerce Sylvia Besana Annual Holiday Parade to help defray the cost
of the event, as requested by Supervisor Rockholm.
d.
Approve appropriation of $750 in Revenue Sharing monies (PDF) to the
Salvation Army of Auburn Community Thanksgiving Day Dinner to help defray the
cost of the event, as requested by Supervisor Rockholm ($250) and Supervisor
Holmes ($500).
***End of Consent Agenda***
ITEMS FOR INFORMATION:
22.
Treasurer’s Statement for the Month of October 2009 (PDF).
ADJOURNMENT
BOARD
OF SUPERVISORS’ 2009 MEETING SCHEDULE:
November
17, 2009
December
8, 2009