COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, April 24, 2018
9:00 a.m.
Jack Duran, District 1, Vice Chair Todd
Leopold, County Executive Officer
Robert Weygandt, District
2, Gerald
O. Carden, County Counsel
Jim Holmes, District 3, Chair Teri
Ivaldi, Chief of Staff
Kirk Uhler, District 4 Megan
Wood, Clerk of the Board
Jennifer Montgomery,
District 5
Placer County is committed to ensuring that persons with
disabilities are provided the resources to participate fully in its public
meetings. If you are hearing impaired, we have listening devices available. If
you require additional disability-related modifications or accommodations,
including auxiliary aids or services, please contact the Clerk of the
Board. If requested, the agenda shall be
provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be
received by the Clerk five business days prior to the scheduled meeting for
which you are requesting accommodation. Requests received after such time will
be accommodated only if time permits.
MEETING LOCATION:
North
Tahoe Event Center
8318
North Lake Blvd.
Kings
Beach, CA. 96143
9:00 a.m.
FLAG SALUTE – Led by Supervisor Duran
CONSENT
AGENDA - All items on the Consent
Agenda have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
PUBLIC
COMMENT: Persons may address the Board on items not on
this agenda. Please limit comments to 3
minutes per person since the time allocated for Public Comment is 15
minutes. If all comments cannot be heard
within the 15-minute time limit, the Public Comment period will be taken up at
the end of the regular session. The
Board is not permitted to take any action on items addressed under Public
Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed
at the time shown or shortly thereafter
9:05
a.m.
1. PUBLIC WORKS & FACILITIES
1. Conduct a Public Hearing to receive and
tabulate protests on proposed garbage collection fee adjustments in Franchise
Area 3, which includes unincorporated Placer County from Donner Lake to the
Nevada State line.
2. Adopt a Resolution approving the Fifth
Amendment to the Solid Waste Handling Services Agreement with Placer County
Eastern Regional Landfill, Inc. and Tahoe Truckee Disposal, Inc. to modify
Tahoe Truckee Disposal, Inc. garbage collection fees and tipping fees
collection at the Eastern Regional Material Recovery Facility, and processing
fees paid to Placer County Eastern Regional Landfill, Inc.
3. Make a finding pursuant to Public Resources
Code 21080(b)(8) that the fees are derived directly from the cost of providing
service and are necessary to meet operating expenses required for maintenance
of service, and are therefore exempt from environmental review.
9:15
a.m.
2. COUNTY EXECUTIVE
A. Annual Update | Tahoe City
Downtown Association (PDF)
1. Receive a Presentation from the Tahoe City
Downtown Association providing the Board with an annual update on the status of
the Organization.
9:30
a.m.
3. PUBLIC WORKS & FACILITIES
A. Annexation of Morgan
Ranch Phases 2 and 3 into County Service Area No. 28, Zone of Benefit 169 (PDF)
1. Conduct a Public Hearing, consider all
protests, tabulate ballots, and adopt a Resolution annexing Phases 2 and 3 of
the Morgan Ranch Subdivision into Zone of Benefit 169 Dry Creek Park, within
County Service Area No. 28, and impose an annual assessment of $578.59 per
parcel, plus an annual cost of living modification to be first collected in FY
2018-19 for park and trail development, maintenance of parks, trails, open
space, and landscape medians, and administration for all parcels that are or
will be a part of Phases 2 and 3 of the Morgan Ranch Subdivision.
9:40
a.m.
4. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Morgan Ranch Phases 2 and 3 |
Final Maps, (Tract Nos. ESD15-00003 and ESD18-00013) (PDF)
1. Authorize the
Chair to sign the Morgan Ranch Phase 2 Final Map and Subdivision Improvement
Agreement, and approve recordation of the Final Map and the Agreement.
2. Authorize the
Chair to sign the Morgan Ranch Phase 3 Final Map and Subdivision Improvement Agreement,
and approve recordation of the Final Map and the Agreement.
9:45
a.m.
5. PUBLIC WORKS & FACILITIES
A. Update
| Tahoe City Firehouse Properties Former Station 51 (PDF)
1. Receive an update on the Request for
Information Process for the Tahoe City Firehouse Properties locates at the
western portion of Commons Beach.
2. Direct staff to work with the top two
respondents to further study the financial and development feasibility of the
proposed ideas for the reuse of these Properties.
DEPARTMENT ITEMS to be
considered for action as time allows
6. PUBLIC WORKS & FACILITIES
A. Capital Projects
Update | Eastern Placer County (PDF)
1. Receive a
presentation regarding the status of various capital projects across eastern
Placer County.
B. HVAC Preventative Maintenance Services |
ACCO Engineered Systems, Inc. of Sacramento, CA (PDF)
1. Approve a change order to an agreement with
ACCO Engineered Systems, Inc. of Sacramento, CA for preventative maintenance
and as-needed repair services for heating, ventilation, and air conditioning
systems (HVAC) and related equipment in the amount of $322,000 for a revised
maximum amount of $722,000, effective through June 30, 2018. Funding is
provided by the Building Maintenance FY 2017-18 Final Budget; Capital Project
4997-Countywide HVAC; and Capital Project 4929-Memorial Halls.
2. Approve the option to renew the agreement with ACCO Engineered Systems, Inc. for two
(2) additional one-year periods in the maximum amount of $700,000 annually, and
authorize the Purchasing Manager to sign all required documents subject to
departmental concurrence and available funding.
1. Approve the award of Competitive Bid No.
10700 to Teichert Construction of Roseville, CA for the 2018 Placer County Hot
Mix Asphalt Overlay Project in the amount of $3,314,911.50, and authorize the
Director of Public Works and Facilities, or designee, to execute contract
change orders up to 10% of the contract amount, with no single change order
exceeding 150,000. The project is included in the Department of Public Works
and Facilities’ FY 2017–18 Final Budget.
7. COUNTY COUNSEL /
ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references
are to the Government Code), the Board of Supervisors will hold a closed
session to discuss the following listed items.
A report of any action taken will be presented prior to adjournment.
(A) §54956.9 –
CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) County of Placer
v. S.W. Allen Construction, Inc., et al.
El Dorado
Superior Court Case No. P20140377
CONSENT
ITEMS
All items
on the Consent Agenda have been recommended for approval by the County
Executive Department. All items will be approved by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
8. ADMINISTRATIVE SERVICES / PROCUREMENT - In
accordance with County Policy, non-contested competitively awarded bids under
$400,000 are placed on the Consent Agenda.
A. Rejection of Independent Cost
Estimating Services | CH2M of Sacramento, CA (PDF)
1. Authorize
rejection of the sole response received for Request for Proposals No.10684 for
independent cost estimating and related services to support the Construction
Manager/General Contractor delivery process being utilized on the Yankee Jims
Road Bridge Replacement Project.
2. Approve
the award of competitive Request For Proposals No. 10692 to CH2M of Sacramento,
CA for independent cost estimating and related services to support the
Construction Manager/General Contractor delivery process being utilized on the
Yankee Jims Road Bridge Replacement Project, in the amount not-to-exceed
$325,000. Funding provided by the Department of Public Works and
Facilities in the FY 2017-18 Final Budget and future FY Budgets as necessary.
3. Authorize
the Purchasing Manager to sign the resulting contract, upon Risk Management and
County Counsel review and concurrence, and amendments up to 10 percent of the
original contract amount, consistent with the contract’s subject matter and
scope or work.
B. Plan Check and Inspection
Services | Multiple Vendors (PDF)
1. Approve
change orders to agreements with CSG Consultants of Sacramento, CA, Shums Coda
Associates, Inc. of Pleasanton, CA and Bureau Veritas North America, Inc. of
Sacramento, CA for plan check and inspection services in the aggregate amount
of $250,000 for a revised maximum aggregate amount of $650,000, effective
through June 30, 2018. Funding is provided by the Community Development
Resource Agency’s FY 2017-18 Final Budget, resulting in no new net County cost.
2. Approve
the option to renew five (5) agreements for four (4) additional one-year
periods in the maximum aggregate amount of $650,000 annually, and authorize the
Purchasing Manager to sign all required documents subject to departmental
concurrence and available funding.
C. Annual Roof Repair Services |
Sierra Single Ply, Inc. of McClellan, CA (PDF)
1. Approve the renewal of
a competitively awarded agreement with Sierra Single Ply, Inc. of McClellan, CA
for roof repair services in the maximum amount of $400,000 for the period April
25, 2018 through March 31, 2019. Funding is provided by the Department of
Public Works and Facilities Capital Project 04928-Countywide Roofing in the FY
2017-18 Final Budget and is included in the FY 2018-19 Requested Budget.
2. Authorize
the Purchasing Manager to sign all required documents.
9. CLAIMS AGAINST THE COUNTY
1. 17-125
Yassa, Nadine (Property Damage) $14,421.85
10. COMMITTEES & COMMISSIONS
A. Placer County Older Adult
Advisory Commission (PDF)
1. Approve
the appointment of Jonn Melrose to Seat #8, representing Public-at-Large, and
Kristina Blocker to Seat #15, representing Senior Services Organization.
1. Approve
the appointment of Anders Hague to Seat #5 (representing District 5), as
requested by Supervisor Montgomery.
11. COMMUNITY DEVELOPMENT
RESOURCE AGENCY
A. Rolling Greens Subdivision
Final Map Tract No. ESD16-00041 (PDF)
1. Authorize
the Chair to sign the Rolling Greens Subdivision Final Map and Subdivision
Improvement Agreement and approve recordation of the Final Map and the
Agreement.
12. COUNTY EXECUTIVE
A. Unclassified
Employee Step Increases (PDF)
The County Executive
Officer recommends that the Board approve a 5% merit increase for:
1. Michele Kingsbury-Perez, Principal
Management Analyst, County Executive Office, from Grade 454, Step 4 at $60.06
per hour to Grade 454, Step 5 at $63.08 per hour, effective April 28, 2018.
2. Allison McCrossen, Deputy Director of Human
Resources, Human Resources, from Grade 457, Step 4 at $61.90 per hour to Grade
457, Step 5 at $65.00 per hour, effective April 14, 2018.
3. Cynthia Taylor, Admin. & Fiscal
Operations Manager, DPWF Admin., from Grade 439, Step 4 at $51.74 per hour to
Grade 439, Step 5 at $54.32 per hour, effective February 17, 2018.
4. Claudia Wade, Engineering Manager, CDRA –
Engineering & Surveying, from Grade 462, Step 1 at $56.18 per hour to Grade
462, Step 2 at $58.99 per hour, effective April 14, 2018.
B. Reaffirm
a Local Emergency Proclamation in Placer County due to Tree Mortality
1. Adopt a Resolution to reaffirm a local
emergency in Placer County due to tree mortality.
13. HEALTH AND HUMAN SERVICES
A. Crime Suppression Unit |
Contract with the City of Roseville Police Department (PDF)
1. Approve a contract in the amount of $73,500
with the City of Roseville Police Department, Crime Suppression Unit from
January 01, 2018 through June 30, 2019 to support operations to identify and
intervene with minor victims of child sexual trafficking, and authorize the
Director of Health and Human Services to sign the contract with Risk Management
and County Counsel concurrence and to sign any subsequent amendments, not to
exceed 10 percent of the original contract amount , consistent with the subject
matter and scope of work with Risk Management and County Counsel concurrence.
B. Security Cameras for Animal
Services Center (PDF)
1. Approve a Budget Revision in the amount of
$9,840 for the purchase of security camera system additions.
2. Approve the addition of the security camera
system additions to the Master Fixed Asset List for the HHS Department Animal
Services Division.
14. PUBLIC WORKS &
FACILITIES
A. Rollins Lake Road Slide
Repair near Barb Wire Lane Project (PDF)
1. Approve a Budget Revision for a new project
in the Department of Public Works and Facilities budget to increase
appropriations and offsetting revenues for the Rollins Lake Road Slide Repair near
Barb Wire Lane Project, in the amount of $50,000, for a total FY 2017-18 budget
of $50,000. Funding will initially be provided through use of Road Funds, with
anticipated reimbursement through the County’s insurance carrier.
B. Bridge Replacement Project |
Wise Road at Doty Ravine (PDF)
1. Approve a Budget Revision for the Wise Road at Doty Ravine bridge
replacement project in the Department of Public Works and Facilities budget to
increase appropriations and offsetting revenues in the amount of $250,000, for
a total FY 2017-18 budget of $2,900,000. Funding is provided by the Federal
Highway Bridge Program and Federal Regional Surface Transportation Program
Funds.
C. Martis Valley Trail Project |
Agreement Amendment with Dokken Engineering, Inc. (PDF)
1. Approve a Budget Revision
in the Department of Public Works and Facilities FY 2017-18 Final Budget to
increase appropriations and offsetting revenues for Martis Valley Trail Project
PC3006 in the amount of $219,130, for a total FY 2017-18 budget of $243,477.
2. Approve Amendment No. 1
to Professional Services Agreement No.
00943 with Dokken Engineering, Inc. for the Martis Valley Trail Project,
increasing the contract by $213,477, for a new total contract amount of
$321,554, and authorize the Director of Public Works and Facilities, or
designee, to approve and sign future amendments up to $30,000. Funding is
provided by Congestion Mitigation and Air Quality Improvement Funds and
previously committed funds within Capital Project Fund, Project Number 04839,
Martis Valley Trail.
1. Adopt a Resolution authorizing the Director
of Public Works and Facilities, or designee, to submit applications for
specified transit projects in the amount of $307,885 and to execute all
required documents of the Low Carbon Transit Operations Program and any
amendments thereto with the California Department of Transportation; and
stating that Placer County agrees to comply with all conditions and
requirements set forth in the Certifications and Assurances and applicable
statutes and guidelines for the Low Carbon Transit Operations Program funded
transit projects.
E. Certification of County
Maintained Mileage (PDF)
1. Adopt a Resolution certifying the Maintained
Mileage Records for FY 2017-18, which results in a new total County maintained
mileage of 1,057.100 miles.
1. Adopt a Resolution approving the Project
List in accordance with Section 2034 of the California Streets and Highways
Code in order to be eligible to receive anticipated funding in the amount of
$7,300,000 from the Road Maintenance and Rehabilitation Account (RMRA) for FY
2018-19.
15. REVENUE
SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
1. Approve appropriation
of $250 in Revenue Sharing monies to Team Giving, Inc. as requested by
Supervisor Holmes.
1. Approve appropriation of $1,000 in Revenue
Sharing monies to Auburn Airport Events, Inc. as requested by Supervisor Holmes.
1. Approve appropriation
of $100 in Revenue Sharing monies to Friends of Placer High Grad as requested
by Supervisor Holmes.
D. Placer High School Athletic Hall of Fame | Funding to
Support Community Athletic Achievements (PDF)
1. Approve appropriation
of $250 in Revenue Sharing monies to Placer High School Athletic Hall of Fame
as requested by Supervisor Holmes.
16. TREASURER-TAX COLLECTOR
A. Distribution of Excess
Proceeds from 2015 Tax Defaulted Land Sale (PDF)
1. Adopt a Resolution authorizing the Tax
Collector to distribute excess proceeds to claimants from the 2015
tax-defaulted land sales in the amount of $94,439.64, and the collection of
$92.26 in County fees for administration of excess proceeds pursuant to
California Revenue and Taxation Code Sections 4671 through 4676.
ITEMS FOR INFORMATION:
ADJOURNMENT – To next regular meeting, on May 08, 2018.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
May 08, 2018
May 22, 2018
June 05, 2018
June 26, 2018
July 10, 2018
July 23, 2018 (Tahoe)
July 24, 2018 (Tahoe)
Materials related to an item on this Agenda
submitted to the Board after distribution of the agenda packet are available
for public inspection at the Clerk of the Board of Supervisors Office, 175
Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that
persons with disabilities are provided the resources to participate fully in
its public meetings. If you are hearing impaired, we have listening devices
available. If you require additional disability-related modifications or
accommodations, including auxiliary aids or services, please contact the Clerk
of the Board. If requested, the agenda
shall be provided in appropriate alternative formats to persons with
disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
Any document submitted for consideration shall
be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue,
Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled
meeting. Any documentation submitted at any
noticed videoconferencing site will become part of the official record, but
will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as
a courtesy for a Board meeting but may be closed due to inclement weather or
may not be available if technology fails.
If the site is closed due to inclement weather, a notice will be posted
by 9:00 a.m. the day of the Board meeting.
To watch Board meetings or view Agendas online, go to Placer
County’s website www.placer.ca.gov