COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, August 18, 2015
9:00 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn,
CA 95603
Jack Duran, District 1
Robert Weygandt, District 2, Vice
Chairman David Boesch, County Executive
Jim Holmes, District 3 Holly Heinzen, Chief Assistant County
Executive Officer
Kirk Uhler, District 4, Chairman
Gerald O. Carden, County Counsel
Jennifer Montgomery, District 5 Sharlet
Pyne, Clerk of the Board
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
Any
person interested in viewing or addressing the Board during the Board meeting
by interactive video may do so at the Placer County Administrative Offices -
Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145. Any document submitted for consideration
shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler
Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled
meeting. Any documentation submitted at
the videoconferencing site will become part of the official record, but will not
be disseminated to the Board prior to the Board’s action. NOTE: The alternate location is being offered
as a courtesy for this Board meeting and may be closed due to inclement weather
or may not be available if technology fails.
If the site is closed due to inclement weather, a notice will be posted
by 9:00 a.m. the day of the Board meeting.
9:00 a.m.
FLAG SALUTE – Led by Supervisor Holmes
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
CONSENT AGENDA - All items on the Consent Agenda have been recommended for
approval by the County Executive Department.
All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
Action:
PUBLIC COMMENT: Persons may address
the Board on items not on this agenda.
Please limit comments to 3 minutes per person since the time allocated
for Public Comment is 15 minutes. If all
comments cannot be heard within the 15-minute time limit, the Public Comment
period will be taken up at the end of the regular session. The Board is not permitted to take any action
on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS:
TIMED
ITEMS to be discussed at the time shown
9:15
a.m.
1. HEALTH & HUMAN SERVICES / ADULT SYSTEM
OF CARE
a. Older Adult Advisory Commission FY 2014-15
Annual Report (PDF)
1. Receive
the Older Adult Advisory Commission (OAAC) FY 2014-15 Annual Report.
Action:
9:30 a.m.
2. FACILITY SERVICES
a. Public Hearing / Berry Property / Annexation
to Sewer Maintenance District 3 (PDF)
1. Conduct
a Public Hearing to consider any protests, adopt a Resolution to annex the
Berry property, located at 3770 Peach Circle, Loomis CA, (APN 037-111-006-000),
into the boundaries of Sewer Maintenance District 3 to provide sewer service.
Action:
9:40 a.m.
3. FACILITY
SERVICES
a. Public Hearing / Regional Sewer Connection
Fee Increase (PDF)
1. Conduct
a Public Hearing to adopt an Ordinance amending section 13.12.350 of the Placer
County Code to increase regional sewer connection fees by 2.48 percent for
Sewer Maintenance Districts 2 and 3 and County Service Areas 28, Zones 2A3 and
173 based on the annual inflation adjustment approved by the South Placer
Wastewater Authority.
2. Make
a finding pursuant to Section 21080(b)(8) of the Public Resource Code that the
higher connection fees are derived directly from the cost of providing service
and are therefore exempt from environmental review.
Action:
11:00 a.m.
4. COMMUNITY DEVELOPMENT RESOURCE AGENCY /
PUBLIC WORKS
1. Conduct
a Public Hearing to consider approval of a Modification of a Temporary
Conditional Use Permit to allow for proposed structural and operational changes
in the use of an existing structure in the Placer County Government Center as a
temporary emergency shelter.
2. Determine
the Temporary Conditional Use Permit Modification categorically exempt from
environmental review pursuant to provisions of Section 15301 of the California
Environmental Quality Act Guidelines and Section 18.36.030 of the Placer County
Environmental Review Ordinance (Class 1, Operation, leasing, licensing or
alteration of existing public or private facilities).
Action:
b. Modification to Homeless Shelter Site
Agreement (PDF)
1. Consider
Amendment No. 1 to the Site Access Agreement with Right Hand Auburn (RHA) to
continue operating a temporary emergency homeless shelter at the Placer County
Government Center and authorize the Chair to execute the amendment upon County
Counsel review and approval; and
2. Consider
one-time contributions of $150,000 to reimburse RHA for construction costs
associated with additional upgrades to the shelter to accommodate additional
services, and $166,250 for operating expenditures until March 31, 2016.
Action:
DEPARTMENT
ITEMS to be considered for action as time allows
5. FACILITY SERVICES / PARKS AND GROUNDS
a. Park Maintenance Services Agreement / PRIDE
Industries of America (PDF)
1. Approve
an Agreement with PRIDE Industries of America for park maintenance services, in
the amount of $451,728, for the period of September 01, 2015 to June 30, 2016.
Funding is included in the Department of Facility Services FY 2015-16 Proposed
Budget.
2. Authorize
the Director of Facility Services, or designee, to sign the Agreement and
amendments up to 10 percent of the original amount, consistent with the
Agreement’s subject matter and scope of work.
Action:
6. LIBRARY
SERVICES
a. Library Materials / Contracts with Multiple
Vendors (PDF)
1. Approve
the purchase of library materials from multiple vendors in the maximum
aggregate amount of $447,767 for FY 2015-16, and authorize the Purchasing
Manager to sign the documents and contracts necessary for the purchase of the
materials.
2. Authorize
the Purchasing Manager to sign the documents and contracts necessary for the
purchase of library materials up to the approved amount in the Final Budget for
FY 2016-17 and FY 2017-18 for library materials.
Action:
7. PUBLIC
WORKS
a. Kings Beach Commercial Core Improvement
Project / Construction Contract Change Orders (PDF)
1. Adopt
a Resolution increasing the Kings Beach Commercial Core Improvement Project
Construction Contract No. 1140 contingency from six percent to nine percent,
and authorize the Director of Public Works to execute Contract Change Orders for
a total not to exceed contingency amount of $1,923,750.
Action:
b. Truckee River Watershed Water Quality
Monitoring Contract / CDM Smith Inc. (PDF)
1. Execute a contract with CDM Smith Inc. for
continuation of Truckee River Watershed water quality monitoring in the amount
of $601,621 for the period of October 01, 2015 through September 30, 2017.
2. Extend
said contract for an additional two-year period (through September 30, 2019) at
a negotiated amount not to exceed $365,000 per year.
Action:
8. SHERIFF
1. Adopt
a Resolution authorizing the Sheriff’s Office to submit an application to the
California Board of State and Community Corrections (BSCC) 2015 Jail
Construction Financing Program, (Senate Bill) SB 863, in the amount of $40
million, to provide funding to assist with the construction of a 168-bed medium
security facility, and associated educational, vocational, behavioral, and
additional mental health treatment space.
Action:
9. COUNTY EXECUTIVE / ADMINISTRATION
a. North Lake Tahoe Resort Association /
Contract Second Amendment and Restatement (PDF)
1. Approve
a second amendment and restatement of a two-year contract with the North Lake
Tahoe Resort Association to promote tourism and provide guidance on
transportation and infrastructure project expenditures at a first year cost of
$5,334,194 and second year cost of $6,200,000, both of which are funded by the
operations budget of the Lake Tahoe Tourism and Promotions Budget Unit at no
cost to the County, for the periods of FY 2014-15 and FY 2015-16.
Action:
10. COUNTY COUNSEL / ADJOURN TO
CLOSED SESSION (PDF):
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing
Litigation (Government Code §54956.9(d)(1)):
(a) Scott
Holbrook v. The County of Placer, et al.
Placer
Superior Court Case No. SCV0036607
(b) The Gar
Wood Building v. The County of Placer, et al.
Placer
Superior Court Case No. SCV0036052
(B) §54956.8 – CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
(a) Property: APN 020-130-035-000
Agency
Negotiator(s): David Boesch, Mark
Rideout, Loren Clark, Gerald O. Carden
Negotiating
Parties: County of Placer and the
Bradley Family Living Trust, et al.
Under
Negotiation: Price, terms of payment, or both
(b) Property: APN 027-040-07-100 (El Dorado County)
Agency
Negotiator(s): David Boesch, Ken Grehm,
Mark Rideout, Jennifer Merchant, Gerald O. Carden
Negotiating
Parties: County of Placer, TMPM, LLC.
Under
Negotiation: Price, terms of payment, or both
CLOSED SESSION REPORT:
CONSENT
ITEMS
CONSENT AGENDA - All items on the Consent Agenda have been recommended for
approval by the County Executive Department.
All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
Action:
11. ORDINANCE
– Second Reading:
a. Merger of Public Works and Facility Services / Director
Classifications (PDF)
1. Adopt
an un-codified Ordinance to amend the Schedule of Classifications and Salary Grades
for Classified and Unclassified Services Ordinance to create the Director of
Public Works and Facilities and delete the Director of Public Works and the
Director of Facility Services.
2. Adopt
a codified Ordinance to amend Placer County Code Chapter 2, Article 2.08,
Section 2.08.020, to consolidate the offices of the Director of Facility
Services with the Director of Public Works/Road Commissioner.
12. AUDITOR-CONTROLLER
a. FY 2014-15 Budget Revisions (PDF)
1. Approve
FY 2014-15 budget revisions to complete the accounting transactions for the
fiscal year.
b. Placer County Performance Accounting Series (PAS) Financial
System Funds (PDF)
1. Adopt
a Resolution accepting the Placer County Performance Accounting Series (PAS)
Financial System funds and subfunds as of July 01, 2015 for FY 2015-16.
c. Replacement of Stale Dated Warrant / Miller Brothers Eureka Road
Tow LLC (PDF)
1. Adopt
a Resolution to authorize the Auditor-Controller to issue a warrant payable to
Miller Brothers Eureka Road Tow LLC, in the amount of $16,320.45, replacing the
original warrant #10532144 dated June 21, 2012.
13. CHILD SUPPORT
a. Child Support Awareness Month (PDF)
1. Approve a Proclamation
declaring August 2015 as Child Support Awareness Month in Placer County.
14. CLAIMS AGAINST THE COUNTY (PDF)
1. Reject
the following claims, as recommended by the offices of County Counsel and Risk
Management:
a. 15-053,
Peterson, Dave, $3,100.00, (Property Damage)
b. 15-054,
Barrie, Stephanie, $175, (Property Damage)
2. The
offices of County Counsel and Risk Management recommend the timely portion of
the following claim be rejected.
a. 15-043,
KEIL, Bob, $23,000.00, (Property Damage)
15. COMMITTEES
& COMMISSIONS
a. Auburn Veterans Memorial Hall Board of
Trustees (PDF)
1. Approve
the 2015/16 term appointments of the Auburn Veterans Memorial Hall Board.
b. Foresthill Veterans Memorial Hall Board of Trustees (PDF)
1. Approve
the 2015/16 term appointments of the Foresthill Veterans Memorial Hall Board.
c. Lincoln Veterans Memorial Hall Board of
Trustees (PDF)
1. Approve
the 2015/16 term appointments of the Lincoln Veterans Memorial Hall Board.
d. Loomis Veterans Memorial Hall Board of
Trustees (PDF)
1. Approve
the 2015/16 term appointments of the Loomis Veterans Memorial Hall Board.
e. Placer County Older Adult Advisory Commission (PDF)
1. Approve
the appointment of Cynthia Bigbee to Seat #21 (Representing HHS Liaison).
f. Roseville Veterans Memorial Hall Board of Trustees (PDF)
1. Approve
the 2015/16 term appointments of the Roseville Veterans Memorial Hall Board.
16. COUNTY EXECUTIVE
a. 2015 Forest Fire Fuel Reduction Management Program (PDF)
1. Approve
funding recommendations for the Fuel Reduction Management Program which funds
activities that support a reduction in potential fires in the Middle Fork
Project nexus area, and authorize the County Executive Officer to negotiate and
sign funding agreements with the City of Auburn Fire Department in an amount
not to exceed $35,700. Funding for these
requests is available pursuant to the Middle Fork Project (MFP) Memorandum of
Agreement with Placer County Water Agency, at no cost to the County.
b. Children’s System of Care / On-Call After-Hours Coverage Stipend
Increase (PDF)
1. Introduce
an Ordinance, waive first reading, to increase the Psychiatric on-call coverage
stipend paid to Children’s System of Care physicians, effective July 01, 2015.
Increase the current rate of $300 per week to $450 per week changing the total
yearly employee compensation for on call/after-hours coverage from $15,000 to
$23,400.
c. Office of Emergency Services / 2015 Lake Tahoe Community Wildfire
Protection Plan Update (PDF)
1. Approve
the 2015 Lake Tahoe Community Wildfire Protection Plan (CWPP) Update.
17. FACILITY
SERVICES
a. Kings Beach Public Pier / Termination of Lease (PDF)
1. Adopt
a Resolution to terminate the January 1, 1977 lease between the County of
Placer and the California State Lands Commission for the submerged land
associated with the Kings Beach Public Pier.
b. Public Works Garage / Compressed Natural Gas Alarms Project /
Hometown Construction, Inc. (PDF)
1. Award
a contract, with Hometown Construction for construction of the DPW Garage
Compressed Natural Gas Alarms Project, in the amount of $246,747 and authorize
the Director of Facility Services, or designee to execute the construction
contract, and any required change orders consistent with the County Purchasing
Manual and section 20142 of the Public Contract Code.
1. Approve
award of bid to Pride Industries One, Inc. and John F. Otto, Inc. dba Otto
Construction, the two lowest responsible and responsive bidders, for Job Order
Contracting in an amount not-to-exceed $1,000,000 per contract, for a 12 month
period from the date of the first Notice to Proceed issued under each
contract.
2. Adopt
a Resolution authorizing the Director of Facility Services, or designee, to
execute the contracts, to sign Job Orders up to $250,000 and approve any
supplemental Job Orders, consistent with the County Purchasing Manual and
Section 20142 of the Public Contract Code. Funding is provided by current and
future Capital Projects.
18. HEALTH
& HUMAN SERVICES
a. First 5 Placer-Children and Families Commission / Revenue
Contract (PDF)
1. Approve
a revenue agreement with the First 5 Placer - Children and Families Commission
for fully reimbursed staff support services in the amount not to exceed
$142,980, for the period of July 01, 2015 through June 30, 2016 and authorize
the Director of Health and Human Services to sign amendments not to exceed 10
percent of the total contract amount, consistent with the agreement’s subject
matter and scope of work.
1. Approve
a revenue contract with California Department of Social Services (CDSS) for the
loan of an employee, Richard Knecht, Director of Children’s System of Care, to
serve in the capacity of a Transformation Manager to implement the expansion of
mental health services to foster care children, in the amount of $240,361, plus
expenses, for the period of August 01, 2015 through July 30, 2016, and
authorize the Director of Health and Human Services to sign the contract and
amendments up to 10 percent of the total contract amount, consistent with the
agreement’s subject matter and scope of work.
c. Homeless Resource Council of the Sierras / Homeless Services
Contract (PDF)
1. Approve
a contract with the Homeless Resource Council of the Sierras, a nonprofit
organization that provides coordination of homeless services, in the amount of
$33,000, for the period of July 01, 2015 through June 30, 2017, and authorize
the Director of Health and Human Services to sign the agreement and amendments
not to exceed 10 percent of the total contract amount, consistent with the
subject matter and scope of work. Funding is provided by State funds ($19,470)
and budgeted net County cost ($13,530).
1. Approve
a contract with The Permanente Medical Group, Inc. (“TPMG”) to allow TPMG
Physician, Lawrence Manhart, M.D., to provide California Children’s Services
(CCS) Medical Therapy Unit (MTU) Services, at the current Medi-Cal rate, for
the period of July 01, 2015 through June 30, 2016, and authorize the Director
of Health and Human Services to sign the contract and subsequent amendments not
to exceed 10 percent of the total contract amount, consistent with the subject
matter and scope of work. Funding is provided by Medi-Cal, and is allocated to
the county by the California Department of Health Care Services.
19. PROBATION
1. Adopt
a Resolution to Authorize the Chief Probation Officer to sign the contracts of
$80,280 for 90 day diagnostic evaluations for minors and $20,829 for Emergency
Housing, and any amendments up to 10 percent, consistent with the contract’s
subject matter and scope of work.
b. Agreement / Placer County Office of Education / iCare-Youth
Resource Center (PDF)
1.
Authorize
the Chief Probation Officer to sign the Memorandum of Understanding (MOU) with
Placer County Office of Education for the shared Youth Resource Center in an
amount of $75,000, and any amendments up to 10 percent, consistent with the
MOU’s subject matter and scope of work.
20. PROCUREMENT
SERVICES - In accordance with County Policy,
non-contested competitively awarded bids under $400,000 are placed on the
Consent Agenda.
a. Placer County Procurement Card Program (PDF)
1. Approve
the new and updated Procurement Card Policy and Procedures documents.
2. Authorize
the Purchasing Manager and the Auditor-Controller to take all actions necessary
to implement the County’s Procurement Card Program.
1. Approve
Countywide Blanket Purchase Order renewals with multiple firms for lumber,
building materials, tools, and miscellaneous hardware, at the maximum aggregate
amount of $200,000, for the period of October 01, 2015 to September 30,
2016. Funding is included in County
departments’ FY 2015-16 Proposed Budget.
c. Floor Covering Installation Services / Linoleum Sales Co., Inc.
dba Anderson Carpet (PDF)
1. Approve
the award of competitive Bid No. 10407 to Linoleum Sales Co., Inc. dba Anderson
Carpet of Sacramento, CA for the Floor Covering Installation Services Annual
Contract in the maximum amount of $137,500 for the period of August 18, 2015 to
September 30, 2016. Funding is included
in the Department of Facility Services FY 2015-16 Proposed Budget.
2. Approve
the option to renew the resulting blanket purchase order for one additional
one-year term with a renewal amount not to exceed 10 percent of the recommended
contract amount of $137,500.
d. Information Technology Support Services / Randstad Technologies
(PDF)
1. Approve
Blanket Purchase Order change order with Randstad Technologies of Sacramento,
CA for information technology support services, in the amount of $350,000, and
increasing the total to $749,000.
Funding is included in Department of Administrative Services FY 2015-16
Proposed Budget.
2. Approve
the option to renew the blanket purchase order for one additional one-year term
with a renewal amount not to exceed 10 percent in aggregate of the original
award amount.
21. PUBLIC
WORKS
1. Adopt
a Resolution approving Change Order No. 1 for Contract No. 000917 with Burdick
Excavating Co., Inc., for relocating a conflicting water line on behalf of the
North Tahoe Public Utility District for $145,520, and authorizing the Director
of Public Works, or designee, to execute the Change Order and amend the
contract for a total of $1,685,190.
22. REVENUE SHARING – In approving the
following appropriations, the Placer County Board of Supervisors makes the
finding that each and every approved contribution serves a public purpose by
promoting the general welfare of the County and its inhabitants; therefore, the
County benefits.
a. Keaton Raphael Memorial Event / Funding for Children’s Cancer
Research (PDF)
1. Approve
appropriation of $1,750 in Revenue Sharing monies to the Keaton Raphael
Memorial’s 3rd Annual Gala Kaleidoscope event, as requested by Supervisor
Weygandt ($250) and Supervisor Holmes ($500) and Supervisor Uhler ($1,000).
b. Placer Nature Center / Funding for Educational Field Trips (PDF)
1. Approve
appropriation of $600 in Revenue Sharing monies to the Placer Nature Center to
assist students with educational field trip scholarships, as requested by
Supervisor Weygandt ($100) and Supervisor Holmes ($500).
c. Placer High School / Funding for Track Improvements (PDF)
1. Approve
appropriation of $1,000 in Revenue Sharing monies to Placer High School for
their track improvements as requested by Supervisor Holmes ($1,000).
d. Placer Land Trust / Funding for Preservation and Conservation
Efforts (PDF)
1. Approve
appropriation of $600 in Revenue Sharing monies to the Placer Land Trust’s
Annual Placer Conservator Award Ceremony, honoring Lincoln’s Mark Fowler, as
requested by Supervisor Weygandt ($100) and Supervisor Holmes ($500).
e. Rocklin Area Chamber of Commerce / Funding for Promotion of Local
Businesses (PDF)
1. Approve
appropriation of $600 in Revenue Sharing monies to the Rocklin Area Chamber of
Commerce 22nd Annual Hot Chili & Cool Cars event, as requested by
Supervisor Weygandt ($100) and Supervisor Holmes ($500).
f. Rocklin High School Blue Thunder Booster Club / Funding for
Student Curriculum Materials (PDF)
1. Approve
appropriation of $350 in Revenue Sharing monies to the Rocklin High School Blue
Thunder Booster Club as requested by Supervisor Weygandt ($100) and Supervisor
Holmes ($250).
g. Stand Up Placer / Funding for Services provided to Victims of
Domestic Violence (PDF)
1. Approve
appropriation of $350 in Revenue Sharing monies to Stand Up Placer for their
Stand Up and Run 5K and 10K event, as requested by Supervisor Weygandt ($100)
and Supervisor Holmes ($250).
23. SHERIFF
a. Roadside Maintenance and
Litter Removal Services / California Department of Transportation (PDF)
1. Adopt
a Resolution approving the Cooperative Agreement with the California Department
of Transportation (CALTRANS) for roadside maintenance and litter removal
services in the amount of $814,549, for the period November 01, 2015 through
October 31, 2018, and authorize the Sheriff to sign and execute the Agreement.
1. Adopt
a Resolution authorizing the Sheriff to execute a grant award from the
Department of Parks and Recreation Division of Boating and Waterways for FY
2015-16 in the amount of $82,295 for the Sheriff’s Marine Patrol Program. The grant period is from October 01, 2015
through June 30, 2016.
2. Approve
a Budget Revision to increase revenue and expenditures in the amount of $82,295
for special department expense, and authorize the Purchasing Manager to execute
all related documents.
24. TREASURER-TAX
COLLECTOR
a. Sierra Valley Energy Authority JPA (PDF)
1. Adopt
a Resolution authorizing the Chairman to execute and deliver the Joint Exercise
of Powers Agreement for the formation of the Sierra Valley Energy Authority for
the purpose of further expanding the mPower PACE program, confirming the
officers, establishing the time and place of regular meetings of the Authority,
appointing Supervisor Montgomery as the County’s representative on the new JPA
and making certain findings and directing certain actions to be taken regarding
a conflict of interest code, and retaining counsel for the Authority.
* * * End of Consent
Agenda * * *
ITEMS FOR
INFORMATION:
25. PERSONNEL
a. Classified Service Merit Increases (PDF)
ADJOURNMENT
BOARD OF SUPERVISORS’ 2015 MEETING
SCHEDULE:
September
01, 2015
September
15, 2015
October
06, 2015
October
19 & 20, 2015 (Tahoe)
November
03, 2015
November
17, 2015
December
08, 2015
BOARD GUIDELINES
Unless otherwise addressed by the
Board’s action, or required by Resolution, all contracts, agreements, or
memorandum of understandings approved by the Board will be executed by the
Chair. All contracts, agreements, and
memorandum of understandings must be approved to form, where applicable, by
County Counsel, Risk Management, and/or Personnel prior to execution by the
Chair or delegated authority.
PROCUREMENT PURCHASING POLICY
In accordance with County Policy,
non-contested competitively awarded bids under $400,000 are placed on the
Consent Agenda. Unless otherwise
addressed by the Board’s action, approval of Procurement items will authorize
the Purchasing Manager to sign the resulting contracts. The County Purchasing Manual and Section 20142
of the Public Contract Code, in most situations, authorizes the Purchasing
Manager to sign purchase orders, blanket purchase orders, contracts and
subsequent change orders, options, or renewals up to 10 percent of an aggregate
total contract cost, or $50,000, whichever is less.