COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, September 01, 2015
9:00 a.m.
County Administrative Center, 175 Fulweiler Avenue, Auburn,
CA 95603
Jack Duran, District 1 David
Boesch, County Executive
Robert Weygandt, District 2, Vice
Chairman Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3 Gerald
O. Carden, County Counsel
Kirk Uhler, District 4, Chairman Sharlet
Pyne, Clerk of the Board
Jennifer Montgomery, District 5
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to
ensuring that persons with disabilities are provided the resources to
participate fully in its public meetings. If you are hearing impaired, we have
listening devices available. If you require additional disability-related
modifications or accommodations, including auxiliary aids or services, please
contact the Clerk of the Board. If
requested, the agenda shall be provided in appropriate alternative formats to
persons with disabilities. All requests
must be in writing and must be received by the Clerk five business days prior
to the scheduled meeting for which you are requesting accommodation. Requests
received after such time will be accommodated only if time permits.
Any
person interested in viewing or addressing the Board during the Board meeting
by interactive video may do so at the Placer County Administrative Offices -
Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145. Any document submitted for consideration
shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler
Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled
meeting. Any documentation submitted at
the videoconferencing site will become part of the official record, but will not
be disseminated to the Board prior to the Board’s action. NOTE: The alternate location is being offered
as a courtesy for this Board meeting and may be closed due to inclement weather
or may not be available if technology fails.
If the site is closed due to inclement weather, a notice will be posted
by 9:00 a.m. the day of the Board meeting.
9:00 a.m.
FLAG
SALUTE
– Led by Supervisor Montgomery
STATEMENT
OF MEETING PROCEDURES
- Read by Board Clerk.
CONSENT
AGENDA
- All items on the Consent Agenda have been recommended for approval by the
County Executive Department. All items
will be approved by a single roll call vote.
Anyone may ask to address Consent items prior to the Board taking
action, and the item may be moved for discussion.
Action:
PUBLIC
COMMENT: Persons may address the Board on items not on
this agenda. Please limit comments to 3
minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the
15-minute time limit, the Public Comment period will be taken up at the end of
the regular session. The Board is not
permitted to take any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS:
TIMED ITEMS to be discussed at the time shown or shortly
thereafter
9:15 a.m.
1. BOARD OF SUPERVISORS
1. Approve and present a Commendation honoring
Ed Zimmerman for thirty-three years of service in Placer County as a Volunteer Firefighter.
Action:
9:30 a.m.
2. HEALTH & HUMAN SERVICES
a. Recovery Month in Placer County (PDF)
1. Approve a Proclamation to demonstrate
continued support and commitment to mental health, alcohol and drug treatment,
and recovery by proclaiming September 2015 as Recovery Month in Placer County.
Action:
9:45 a.m.
3. COUNTY EXECUTIVE
a. Future Proceedings of the Placer Correction and Probation
Officers Association Appeal (PDF)
1. Consider the appeal on a future hearing
date, or refer the dispute to a third party hearing process.
2. If referred to third party hearing process,
determine whether a.) the Board is delegating its final decision making
authority on the appeal to the hearing officer; or b.) the hearing officer’s
decision will be a recommendation to the Board, with the Board issuing the
final decision.
Action:
DEPARTMENT ITEMS to be considered for action as time allows
4. BOARD OF SUPERVISORS
1. Approve minutes of July 20 & 21,
2015. Supervisor Weygandt absent.
Action:
5. COUNTY
CLERK–RECORDER–REGISTRAR OF VOTERS / ELECTIONS
a. Satellite Warehouse and Training Facility / Locksley Lane LLC
(PDF)
1. Authorize the Clerk-Recorder-Registrar of
Voters to commence negotiations with Locksley Lane LLC, a California Limited
Liability Company on their submitted proposal received for the Clerk-Recorder-
Registrar of Voters Satellite Warehouse and Training Facility Solicitation.
Action:
6. PUBLIC
WORKS
a. 2015 Tahoe Hot Mix Asphalt Overlay Contract / Delta Construction
of Sacramento (PDF)
1. Approve the award and contract execution of
competitive Bid No. 10482 to Delta Construction of Sacramento, CA for the 2015
Tahoe Hot Mix Asphalt Overlay Project in the amount of $1,528,000 for FY
2015-16.
2. Authorize the Director of Public Works and
Facilities, or designee, to execute contract change orders up to 10 percent of
the contract amount. Funding is included in the FY 2015/16 Proposed Budget - Road
Fund $1,000,000 and General fund $680,000.
Action:
b. Placer Parkway Phase I Improvement Project / Initial Study
Mitigated Negative Declaration (PDF)
1. Adopt a Resolution approving the Initial
Study / Mitigated Negative Declaration with the required findings and mitigations,
adopting the mitigation monitoring plan, and selecting Alternative 3 as the
preferred alternative for the Placer Parkway Phase I Improvement Project.
Action:
7. COUNTY COUNSEL/ADJOURN TO
CLOSED SESSION (PDF):
(A) §54956.9 – CONFERENCE WITH
LEGAL COUNSEL
1. Anticipated Litigation:
(a) Initiation of litigation
pursuant to subdivision (d)(4) of Government Code §54956.9:
One potential case
CLOSED SESSION REPORT:
CONSENT ITEMS
All items on the Consent Agenda have been
recommended for approval by the County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address
Consent items prior to the Board taking action, and the item may be moved for
discussion.
CONSENT
AGENDA
Action:
8. ORDINANCE – Second Reading:
a. Children’s
System of Care / On-Call After-Hours Coverage Stipend Increase (PDF)
1. Adopt an Ordinance to increase the
Psychiatric on-call coverage stipend paid to Children’s System of Care
physicians, effective July 01, 2015. Increase the current rate of $300 per week
to $450 per week changing the total yearly employee compensation for on
call/after-hours coverage from $15,000 to $23,400.
9. AGRICULTURE
a. Temporary Salmon Transfer Project (PDF)
1. Authorize the Chair of the Board of Supervisors
to sign letters to the California Department of Fish and Wildlife (CDFW) and
National Oceanic and Atmospheric Administration (NOAA) requesting they take the
lead in facilitating necessary permits, regulatory coverage and supervision of
local volunteer groups to implement a temporary salmon transfer project during
the fall of 2015.
10. AUDITOR-CONTROLLER
a. FY 2015-16 Property Tax Rates for Voter-Approved Indebtedness
(PDF)
1. Adopt a Resolution approving the FY 2015-16
property tax rates for voter-approved indebtedness, pursuant to Government Code
Sections 29100 and 29106.
11. COMMITTEES
& COMMISSIONS
a. Building Appeals Board (PDF)
1. Approve the reappointment of Lee Buckingham
to Seat #3 (representing District 3).
b. North Auburn Municipal Advisory Council (PDF)
1. Approve the appointment of Steve Nichols to
Seat #2 (representing District 3).
12. COMMUNITY DEVELOPMENT RESOURCE AGENCY
a. North Tahoe Fire Protection District / Amendments to the Fire
Protection Code (PDF)
1. Adopt a Resolution ratifying the North Tahoe
Fire Protection District’s Ordinance No. 02-2015 amending the 2013 California
Fire Code.
13. COUNTY
EXECUTIVE / ADMINISTRATION
a. The County Executive Officer recommends that the Board approve a
5% merit increase for: (PDF)
1. Marie M. Osborne, Assistant Client Services
Program Director for ASOC from Grade 454 Step 4 at $56.06 per hour to Grade 454
Step 5 at $58.87 per hour, effective September 05, 2015.
2. Margaret Peggy A Zarriello, Assistant Client
Services Program Director for HHS Environmental Health from Grade 454 Step 4 at
$56.06 per hour to Grade 454 Step 5 at $58.87 per hour, effective September 05,
2015.
3. Richard Malek, Physician from Grade U60 Step
3 at $80.29 per hour to Grade U60 Step 4 at $84.31 per hour, effective June 27,
2015.
4. Jennifer A Merchant, Deputy CEO from Grade
474 Step 2 at $62.06 per hour to Grade 474 Step 3 at $65.17 per hour, effective
September 05, 2015.
14. COUNTY
EXECUTIVE / OFFICE OF EMERGENCY SERVICES
a. 2015 Homeland Security Grant Program (PDF)
1. Adopt a Resolution authorizing designated
staff to execute all actions necessary to administer, obtain and manage funds
in the 2015 Homeland Security Grant Program.
b. Emergency Management Performance Grant for 2015 (PDF)
1. Adopt a Resolution authorizing designated
staff to execute all actions necessary to obtain funds in the 2015 Emergency
Management Performance Grant (EMPG).
15. FACILITY
SERVICES
a. Auburn Library Landscape Rehabilitation Consultant Services /
MFDB Architects, Inc. (PDF)
1. Approve a contract with MFDB Architects,
Inc. for consultant architectural and engineering services in the amount of
$124,000. Funding is included in the FY 2015-16 Proposed Budget - Capital
Projects Fund.
1. Award a contract to Linoleum Sales Co.,
Inc., dba Anderson Carpet, for carpet and flooring replacement in the Finance
Administration Building, in the amount of $241,630. Funding is included in the
FY 2015-16 Proposed Budget - Capital Projects Fund. Authorize the Director of Public Works and
Facilities, or designee, to execute the contract, and change orders consistent
with the County Purchasing Manual and section 20142 of the Public Contract
Code.
c. Sewer Maintenance District
1 Annexation / Intention to Set Public Hearing (PDF)
1. Adopt a Resolution of Intention to set the
time and date to hold a Public Hearing to consider the annexation of the
Johnson property located on Hammond Drive, in North Auburn (APN
054-190-006-000), into the boundaries of Sewer Maintenance District 1 to
provide sewer service.
d. Mixed Waste Incline Belt Replacement / Eastern Regional Material
Recovery Facility (PDF)
1. Approve the Second Amendment to the Solid
Waste Handling Services Agreement with Placer County Eastern Regional Sanitary
Landfill, Inc. and Tahoe Truckee Disposal, Inc. to replace the mixed waste
incline belt at the Eastern Regional Material Recovery Facility in the amount
not to exceed $115,000. Funding is provided by the Eastern Regional Landfill
budget.
e. Objection to Tax-Defaulted Land Sale / Hofman Ranch Parcel 3505
Gladding Road, Lincoln (PDF)
1. Authorize the Director of Public Works and
Facilities, or designee, to submit an objection to the tax defaulted land sale
of the Hofman Ranch parcel described as APN 020-162-023, located at 3505
Gladding Road in Lincoln, CA and approve purchase of property for public use.
16. HEALTH
& HUMAN SERVICES
a. Mental Health, Alcohol and Drug Advisory Board Appointment (PDF)
1. Approve the appointment of Jeff Cowen,
Consumer Member, District 3, Seat 4, to the Mental Health, Alcohol and Drug
Advisory Board (MHADB).
b. Placer County Code Chapter 15, Article 15.56 Pertaining to
Dangerous Buildings (PDF)
1. Introduce an Ordinance to amend Placer
County Code Chapter 15, Article 15.56 pertaining to dangerous buildings.
2. Find said ordinance exempt from CEQA Review
pursuant to CEQA Guidelines Section 15061(b)(3).
1. Approve a non-monetary agreement with the
Blue Cross of California Partnership Plan, Inc. (Anthem) for coordination of
Medi-Cal benefits to eligible persons, for the period of May 01, 2014 to an
indefinite date and authorize the Director of Health and Human Services to sign
the contract and amendments consistent with the subject matter and scope of
work.
d. Epidemiology Services Contract / County of Sacramento (PDF)
1. Approve a contract with the County of
Sacramento for Epidemiology Services not to exceed $85,172 for the period of
July 01, 2015 to June 30, 2018 and authorize the Director of Health and Human
Services to sign the contract and subsequent amendments up to 10 percent of the
contract amount, consistent with the subject matter and scope of work. Funding
is provided by Federal and State Preparedness funds.
17. PERSONNEL
a. Job Specification / Placer County Conservation Plan Program
Administrator (PDF)
1. Approve the job specification for the
unclassified Placer County Conservation Plan Program Administrator, and
introduce an ordinance, waive the first reading, amending the un-codified
Allocations of Positions to Departments Ordinance and the un-codified Schedule
of Classifications and Salary Grades for Classified and Unclassified Services
Ordinance regarding the Placer County Conservation Plan Program Administrator.
b. Job Specification / Animal Control Manager (PDF)
1. Introduce an Ordinance, waive the first
reading, amending the un-codified Allocations of Positions to Departments
Ordinance and the un-codified Schedule of Classifications and Salary Grades for
Classified and Unclassified Services Ordinance regarding the Animal Control
Manager.
1. Approve a professional services agreement
with the Law Office of Liebert Cassidy Whitmore (LCW) for participation in the
Gold Country Employment Relations Consortium, in the amount of $5,230.00, for the
period July 01, 2015 through June 30, 2016. Funding is included in the
Personnel Department FY 2015-16 Proposed Budget.
d. Civil Service Commission’s Annual Report
(PDF).
1. Receive the Civil Service Commission’s
Annual Report for Fiscal Year 2014-15
e. Civil Service Commission Legal Services
Contract / Law Office of William Wright (PDF)
1. Authorize the County Executive Officer to
sign a contract with the Law Office of William Wright for legal services in support
of the Civil Service Commission, in an amount not to exceed a budgeted net
county cost of $35,000, for the period of FY 2015-2016.
18. PROCUREMENT
SERVICES - In accordance with County Policy, non-contested competitively
awarded bids under $400,000 are placed on the Consent Agenda.
a. Video Distribution and Control System Upgrade Contract / Exhibit
One Corporation (PDF)
1. Approve the award of competitive Bid No.
10473 to Exhibit One Corporation of Phoenix, AZ for furnishing and installing a
complete video distribution and control system upgrade, in the contract award
amount of $62,762. Funding is provided
by charges to County Departments through the Countywide Systems Fund.
2. Approve a Budget Revision in the Countywide
Systems FY 2015-16 appropriations to increase the Fixed Asset Equipment budget
by $62,762 and approve the addition of the video distribution and control
system upgrade to the Master Fixed Asset List.
b. Digital Production Color Copier Lease / Inland Business Machines,
Inc. (PDF)
1. Approve Blanket Purchase Order change order
with Inland Business Systems, Inc. of Sacramento, CA for a thirty-six month
digital production color copier lease, in the amount of $6,000 extending the
time period from August 09, 2015 to September 30, 2015, and increasing the
total to $145,150. Funding is included
in the Administrative Services Department FY 2015-16 Proposed Budget.
2. Approve the award of competitive Bid No.
10475, to Inland Business Machines, Inc. of Sacramento, CA for a thirty-six
month operating lease of one digital production color copier/printer, in the
maximum amount of $137,000 for the period of September 01, 2015 to August 31,
2018. Funding is included in the Administrative
Services Department FY 2015-16 Proposed Budget.
c. Painting Services / Armstrong Painting, Inc. (PDF)
1. Approve the award of competitive Bid No.
10477 to Armstrong Painting Inc., for annual painting services, in the maximum
amount of $200,000, for the period of September 01, 2015 to August 30,
2016. Funding is included in the Department
of Public Works and Facilities FY 2015-16 Proposed Budget.
2. Approve the option to renew the resulting
blanket purchase order for two additional one-year periods with a renewal
amount not to exceed 10 percent in aggregate of the original award amount of
$200,000.
d. On-Call Surveying Services / For Improvement Projects in Eastern
Placer County (PDF)
1. Approve Blanket Purchase Order renewals with
Andregg Geomatics of Auburn, CA, KB Foster Civil Engineering, Inc. of Carnelian
Bay, CA, Stantec Consulting Services, Inc. of Reno, NV, and Wood Rodgers, Inc.
of Sacramento, CA for on-call surveying services for various public works and
capital improvement projects in eastern Placer County in the maximum aggregate
amount of $200,000, for the period of November 01, 2015 to February 29,
2016. Funding is included in the
Department of Public Works and Facilities FY 2015-16 Proposed Budget.
e. Purchase of Current Model Year Bookmobile / LDV Inc. of
Burlington, WI (PDF)
1. Approve the award of competitive Bid No. 10479 to LDV Inc. of
Burlington, WI for the purchase of one new, current model year bookmobile in
the total amount of $221,044. Funding is included in the Department of Public
Works and Facilities Fleet Services budget.
f. Purchase of Cutaway Transit Buses / Creative Bus Sales of Chino,
CA (PDF)
1. Approve the award of a negotiated purchase
order to Creative Bus Sales of Chino, CA for the purchase of four new cutaway
transit buses in the total amount of $257,021.
Funding is included in the Department of Public Works and Facilities FY
2015-16 Proposed Budget.
g. Purchase of a Service Truck with Boom / Wondries Fleet Group of
Alhambra, CA (PDF)
1. Approve the award of a negotiated purchase
order to Wondries Fleet Group of Alhambra, CA for the purchase of one new
service truck with boom in the amount of $160,111. Funding is included in the Department of
Public Works and Facilities FY 2015-16 Proposed Budget.
h. Purchase of a Street Sweeper / Global Environmental Products of
San Bernadino, CA (PDF)
1. Approve the award of a negotiated purchase
order to Global Environmental Products of San Bernardino, CA for the purchase
of one new street sweeper in the amount of $261,318. Funding is included in the Department of
Public Works and Facilities FY 2015-16 Proposed Budget.
i. Access Control System Conversion Project / Bi-JaMar, Inc. dba
Quality Sound of Stockton, CA (PDF)
1. Authorize rejection of all bids received for
the Access Control System Conversion Project under Bid No. 10455.
2. Approve the award of competitive Bid No.
10476 to Bi-JaMar, Inc. dba Quality Sound of Stockton, CA for the Access
Control System Conversion Project Rebid in the amount of $71,998. Funding is included in the Department of Public
Works and Facilities FY 2015-16 Proposed Budget.
j. Crime Lab / Coroners Operations Feasibility Study / Smith Group
JJR of San Francisco (PDF)
1. Approve the award of Request for Proposal
No. 10456 to Smith Group JJR, of San Francisco CA for a Crime Lab/Coroners
Operations Feasibility Study, in the amount not to exceed $250,000, with no new
net County costs, originally approved by your Board in FY 2014-15, and will be
re-budgeted in the FY 2015-16 Criminal Justice CEO Final Budget.
2. Authorize the Purchasing Manager to execute
the resulting documents upon County Counsel and Risk Management review.
19. PUBLIC
WORKS
a. Abandonment of Access Easement within Northstar Community
Services District (PDF)
1. Adopt a Resolution to abandon an Access
Easement due to rerouting of access to a parcel of land now owned and operated
by the Northstar Community Services District.
b. Abandonment of Storm Drain Easement within Alpine Meadows Estates
Subdivision (PDF)
1. Adopt a Resolution to abandon a portion of a
Storm Drain Easement on Lot 198 in Alpine Meadows Estates Subdivision, Unit No.
6, in exchange for the dedication of a relocated Drainage Easement.
c. Lake Forest Water Quality Improvement Project / Panorama Contract
Increase (PDF)
1. Adopt a Resolution increasing the Lake
Forest Water Quality Improvement Project
Panorama Contract No. 1101
contingency in the amount of $85,000.
2. Authorize the Director of Public Works and
Facilities, or designee, to approve contract change orders in the same amount
to support additional project work.
d. California Tahoe Conservancy Proposition 1 Grant Program /
Funding Applications (PDF)
1. Adopt a Resolution to approve submittal of
Proposition 1 Grant Program applications to the California Tahoe Conservancy in
accordance with the Grant Program guidelines.
2. Authorize the Director of Public Works and
Facilities, or designee, to execute finalized agreements necessary for the
implementation of Program-funded projects.
20. REVENUE
SHARING – In approving the following appropriations, the Placer County
Board of Supervisors makes the finding that each and every approved
contribution serves a public purpose by promoting the general welfare of the
County and its inhabitants; therefore, the County benefits.
a. Feed the Hungry of Auburn Program / Funding for meals provided to
people in the community (PDF)
1. Approve appropriation of $1,000 in Revenue
Sharing monies to Feed the Hungry of Auburn Program to help provide meals to
people in the community, as requested by Supervisor Holmes ($1,000).
b. Roseville Joint Union School District / Funding for Scholarships
Provided to Local Students (PDF)
1. Approve appropriation of $1,500 in Revenue Sharing
monies to the Bill Santucci Memorial Scholarship Fund, as requested by
Supervisor Uhler ($1,500).
21. VETERANS
SERVICES
a. California Department of Veterans Services Mental Health Outreach
Services Grant (PDF)
1. Authorize the Veteran Services Officer to
accept the Mental Health Outreach Services grant, in the amount of $20,000.00
from California Department of Veteran Services for outreach to underserved
veteran populations for the period of October 01, 2015 to June 20, 2016.
* * * End
of Consent Agenda * * *
ITEMS FOR
INFORMATION:
22. Personnel
a. Classified Service Merit Increases (PDF)
23. Treasurer-Tax Collector
a. Treasurer’s Statement for the month of JULY 2015 (PDF)
ADJOURNMENT
BOARD
OF SUPERVISORS’ 2015 MEETING SCHEDULE:
September 15, 2015
October 06, 2015
October 19 & 20, 2015 (Tahoe)
November 03, 2015
November 17, 2015
December 08, 2015
BOARD GUIDELINES
Unless otherwise addressed by the
Board’s action, or required by Resolution, all contracts, agreements, or
memorandum of understandings approved by the Board will be executed by the
Chair. All contracts, agreements, and
memorandum of understandings must be approved to form, where applicable, by
County Counsel, Risk Management, and/or Personnel prior to execution by the
Chair or delegated authority.
PROCUREMENT PURCHASING POLICY
In accordance with County Policy,
non-contested competitively awarded bids under $400,000 are placed on the
Consent Agenda. Unless otherwise
addressed by the Board’s action, approval of Procurement items will authorize
the Purchasing Manager to sign the resulting contracts. The County Purchasing Manual and Section 20142
of the Public Contract Code, in most situations, authorizes the Purchasing
Manager to sign purchase orders, blanket purchase orders, contracts and
subsequent change orders, options, or renewals up to 10 percent of an aggregate
total contract cost, or $50,000, whichever is less.