COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, JUNE 9, 2009
SUMMARY ACTION
9:00 a.m.
F.C. “Rocky” Rockholm, District 1, Chairman Thomas Miller, County Executive
Robert Weygandt, District 2 Anthony J. La Bouff, County Counsel
Jim Holmes, District 3 Rich Colwell, Chief Assistant County Executive
Kirk Uhler, District 4, Vice Chairman Mike Boyle, Assistant County Executive
Jennifer Montgomery, District 5 Holly Heinzen, Assistant County Executive
Ann Holman, Clerk of the Board
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
PUBLIC COMMENT – Angela Tahti, Placer Arts, invited the public to celebrate Placer County’s First Carnegie Library’s Centennial Celebration, Thursday at 175 Almond Street, Auburn at 7:00 p.m. Ms. Tahti also presented information on upcoming events: Auburn Art Walk, Library Garden Theatre 2009 Summer Series, and the World Music Festival at the School Park Preserve in Auburn.
SUPERVISOR’S COMMITTEE REPORTS – Supervisor Holmes reported out on the counties June 2009 Washington D.C. meetings to discuss Federal Funding for the Regional Wastewater Project. Supervisor Holmes, Thomas Miller, County Executive, Jim Durfee, Director of Facility Services and a representative from the Sacramento Army Corp of Engineers attended the meetings. Supervisor Uhler advised that Golden Sierra Job Training Agency approved its proposed budget for 2009/10. Supervisor Uhler also advised that Celia McAdams, Placer County Transportation Agency, on behalf of South Placer Area Regional Transportation Agency, told him there may be movement in getting the agencies to concur on the alternative filed Least Environmentally Damaging Practicable Alternative (LEDPA.)
TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:15 a.m.
1. BOARD OF SUPERVISORS – Presentation of a Commendation honoring the Meadow Vista based “LEGO Guards” team members for winning the First Place “Innovation Award” at the FIRST (For Inspiration and Recognition of Science and Technology) LEGO League global “Children’s Climate Action Summit” held in Copenhagen, Denmark in May, 2009.
9:30 a.m.
2. GRANITE BAY PARKS, TRAILS AND OPEN SPACE ASSESSMENT DISTRICT – Public hearing closed. Resolution
2009-150 adopted approving the Engineer’s Report, confirming diagram and
assessment and ordering levy of assessment from $65.86 in Fiscal Year 2008-2009
to $67.66 $66.54 per unit, a 2.7% increase, for Fiscal Year 2009-2010
for the Granite Bay Parks, Trails and Open Space Assessment District. The
Engineers Report has been corrected and submitted for the record. MOTION Uhler/Weygandt/Unanimous
10:00 a.m.
3. COUNTY EXECUTIVE/COMMUNITY GRANTS & LOANS - Resolution 2009-153 adopted authorizing the County Executive Officer to execute a Cooperative Agreement with the cities of Lincoln and Rocklin and authorizing a joint application to the California Department of Housing and Community Development for a grant of $2,046,469 from the Community Development Block Grant Neighborhood Stabilization Program. MOTION Uhler/Montgomery/Unanimous
10:30 a.m.
4. HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CARE/CALENDAR YEAR 2010-2011 COMMUNITY SERVICES BLOCK GRANT COMMUNITY ACTION PLAN - The Board took the following actions:
a. Conducted a public hearing to consider the Placer County Community Action Plan for Calendar Years 2010 and 2011; and
b. Authorized the Chairman to sign the Certification of Community Action Plan and Assurances; and
c. Resolution 2009-154 adopted authorizing the Director of Health and Human Services to apply for and enter into a contract with the California Department of Community Services and Development to receive funds under the Calendar Years 2010 and 2011 Community Services Block Grant program, to accept any amendments or revisions and to perform any responsibilities in relation to the contract. The grant amount for 2010 is expected to be $243,054.
No County General Fund contribution is required.
MOTION Holmes/Weygandt/Unanimous
10:45 a.m.
5. PUBLIC WORKS:
a. Foresthill Capital Improvement Plan Update and Traffic Mitigation Fee Adjustment – Public hearing closed. Ordinance 5560-B adopted modifying the Capital Improvement Program (CIP) and corresponding Traffic Mitigation from $3,655 per dwelling unit equivalent (DUE) to $4,425 per residential DUE (21% increase) and $2,301 per non-residential DUE (37% decrease) for the Foresthill Traffic Impact Fee District. MOTION Montgomery/Holmes/Unanimous
b. Granite Bay Capital Improvement Plan Update and Traffic Mitigation Fee Adjustment – Public hearing closed. Ordinance 5561-B adopted modifying the Capital Improvement Program (CIP) and corresponding Traffic Mitigation from $5,706 per dwelling unit equivalent (DUE) in Fiscal Year 2008-2009 to $5,928 per DUE, a 3.8% increase, for Fiscal Year 2009-2010 for the Granite Bay Traffic Impact Fee District. MOTION Uhler/Holmes/Unanimous
c. Traffic Mitigation Fees Annual Adjustment – Public hearing closed. Resolution 2009-155 adopted to increase the Capital Improvement Costs and corresponding Countywide Traffic Mitigation Fees to reflect an increase of 2.5% in construction costs since April of 2008.
MOTION Weygandt/Montgomery/Unanimous
11:00 a.m.
6. BOARD OF SUPERVISORS – Considered a written request from the Chairman of the Board of the Nevada Irrigation District (NID), to offer input on the candidates seeking appointment to the unexpired term of the NID Division IV Seat, recently vacated by the retirement of the incumbent, and transmit any recommendations to NID.
MOTION Weygandt/Holmes/Unanimous VOTE 4:0 (Montgomery abstained) to send a letter to the Nevada Irrigation District Board recommending that the Nevada Irrigation District Board appoint Jim Bachman to the unexpired term of the NID Division IV Seat.
DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
7. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign:
a. Competitive Bid #9899/Bulk Gasoline and Diesel Fuel Purchases and Deliveries/Public Works and Placer County Fire - Awarded to Hunt & Sons, Inc., of Rocklin, in the maximum aggregate amount of $2,145,000. MOTION Weygandt/Uhler/Unanimous
b. Sole-Source Agreement/Maintenance of the Property Tax System/Auditor, Assessor & Treasurer-Tax Collector - Approved the renewal of a Sole-Source Maintenance Agreement with Megabyte Systems, in the amount of $339,637.32, for maintenance of the Property Tax System shared jointly by the Auditor, Assessor, and Treasurer-Tax Collector Departments.
MOTION Weygandt/Holmes/Unanimous
8. COUNTY EXECUTIVE - Resolution 2009-151 adopted authorizing the Chairman to sign a property tax sharing agreement with the City of Lincoln for annexation of the area known as Lincoln 270, and authorized the County Executive and Chairman to make technical adjustments as needed.
MOTION Weygandt/Holmes/Unanimous
9. FACILITY SERVICES:
a. County Service Area 28, Zone 6 (Sheridan Sewer, Water & Lighting) – Consistent with the Board’s intent on December 9, 2008, the Board:
1. Approved a Budget Revision authorizing $425,000 in contributions from the FY 08-09 General Fund Community and Agency Support appropriation to Budget to CSA 28, Zone 6 (Sheridan Sewer, Water and Lighting).
2. Approved expenditures between July 1, 2009, and the adoption of the FY 2009/10 Final Budget, for the Sheridan Spray Irrigation and the Sheridan Water Supply and Distribution capital projects that will be funded by these contributions.
MOTION Weygandt/Uhler/Unanimous
b. Sewer Maintenance District # 3/County Service Area 28, Zone 6 (Sheridan Sewer, Water & Lighting), & 24 (Applegate Sewer) - The Board approved a Budget Revision to implement the following actions as recommended by the Sewer Infrastructure Financing Committee:
1. Forgive existing long-term debt totaling $1,370,000 owed by County Service Area (CSA) 28, Zone 6 (Sheridan Sewer, Water and Lighting) to the County Service Area Revolving Fund.
2. Forgive existing long-term debt totaling $1,348,000 owed by CSA 28, Zone 24 (Applegate Sewer) to the County Service Area Revolving Fund.
3. Forgive existing long-term debt totaling $1,065,000 owed by Sewer Maintenance District 3 (SMD 3) to the County Service Area Revolving Fund.
MOTION Weygandt/Uhler/Unanimous
10. HEALTH & HUMAN SERVICES:
a. Adult System of Care/Umbrella Contracts/Medical Care Services - Approved a maximum payment authorization (“umbrella contract”) in a not to exceed amount of $280,000 for the period of July 1, 2009 through June 30, 2011, to provide medical care services at the Cirby Hills Psychiatric Health Facility (PHF) and Cirby Hills Crisis Residential Treatment Facility by Dr. Surender S. Chima and Dr. Sukhdev S. Khangura; and authorized the Director of Health and Human Services to sign individual provider agreements and authorized amendments as needed. The contract amount is 1.8 percent higher than the prior year due to adding required general liability insurance and greater utilization of these services. Funding of $140,000 for FY 2009-10 is a combination of $77,000 Federal and State funds, and $63,000 in County General Funds. These expenditures are included in the Department’s FY 2009-10 Proposed Budget.
MOTION Holmes/Uhler/Unanimous
b. Children’s System of Care/Umbrella Contract/Day Treatment and Residential Mental Health Services - The Board took the following actions:
a. Approved a maximum payment authorization (“umbrella contract”) in a not-to-exceed amount of $1,300,000 (a 14.3 percent decrease from the prior year) for the period of July 1, 2009 through June 30, 2010, to provide day treatment and residential mental health services currently provided by nine group home providers;
b. Authorized the Chairman to sign individual provider agreements; and
c. Authorized the Director of Health and Human Services to add any new, qualified providers and authorize amendments as needed.
The required match for these mandated services includes $249,000 in County General Funds. These costs are included in the Department’s FY 2009-10 Proposed Budget.
MOTION Holmes/Montgomery/Unanimous
c. Children’s System of Care/Umbrella Contract/Mental Health Private Network Providers - Requested the Board to take the following actions:
a. Approved a maximum payment authorization (“umbrella contract”) to facilitate payment to Systems of Care (SOC) mental health private network providers,
b. Authorized the Auditor-Controller’s Office to establish a payment ceiling in an amount not to exceed $900,000 (a decrease of 10 percent from the prior year), and
c. Authorized Health and Human Services to amend the list of providers as necessary for the period from July 1, 2009 through June 30, 2010.
The required match for these mandated services includes $205,000 in County General Funds. These costs are included in the Department’s FY 2009-10 Proposed Budget.
MOTION Holmes/Weygandt/Unanimous VOTE 4:0 (Montgomery temporarily absent)
d. Children’s System of Care/Contract/Behavior Stabilization Support Services - Approved an agreement with FamiliesFirst, Inc., dba EMQ FamiliesFirst to provide short-term, intensive behavior stabilization and/or support services from July 1, 2009 through June 30, 2011 in an amount not to exceed $636,000, and authorized the Director of Health and Human Services to sign subsequent amendments up to $49,999. The FY 2009-10 amount of $318,000 represents a 32% increase from the prior year as a result of additional State funds being provided for these services, of which $59,000 is required County General Fund match. These costs are included in the Department’s FY 2009-10 Proposed Budget. MOTION Holmes/Weygandt/Unanimous
e. Human Services/Contract/CalWORKs Information Network - Approved Amendment #2 to Contract CN011038 with Electronic Data Systems, LLC for CalWORKs Information Network (CalWIN) Maintenance, and Operation Services for the eighteen CalWIN counties, to extend the current 125-month contract term through June 30, 2013 for a total revised term of 161 months, contingent upon review and approval by Risk Management and County Counsel. Expenditures for this 3-year contract extension are $3.5 million, including $3,335,000 in Federal and State funding and $165,000 in required County General Fund match. The contract remains at the same rate as in the current year. Costs are included in the Department’s FY 2009-10 Proposed Budget. No additional County General Funds are required. MOTION Holmes/Weygandt/Unanimous
11. PROBATION - Approved a third of four year option for contract with Koinonia Foster Homes, Inc., in the amount of $550,000 for Fiscal Year 2009-2010 to provide comprehensive services to at-risk minors and their families in support of the Juvenile Justice Crime Prevention Act (JJCPA), as required by the Comprehensive Multiagency Juvenile Justice Plan funding allocation.
MOTION Montgomery/Uhler/Unanimous VOTE 4:0 (Holmes temporarily absent)
ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENED AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD
12. REDEVELOPMENT - Resolution 2009-152 adopted authorizing the first amendment to the $500,000 pre-development loan agreement with BB, LLC and authorized the Redevelopment Director or designee to execute all related documents. MOTION Montgomery/Weygandt/Unanimous
ADJOURNED AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND
RECONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS
13. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR – The Board met with its Real Property Negotiator and gave direction.
(a) Property: Approximately 16 acres of property located south of Sheridan, California, adjacent to the Sheridan Waste Water Treatment Plant, APN 019-250-006
Agency Negotiator(s): Tom Miller, Jim Durfee, Mary Dietrich, Anthony La Bouff.
Negotiating Parties: County of Placer and the Percival Family Trust
Under Negotiation: Price, terms of payment, or both.
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board met with its Labor Negotiators with regards to DSA.
(a) Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Gerald O. Carden, Anthony J. La Bouff
Employee organization: PPEO. DSA.
CONSENT AGENDA (Items 14 thru 26) – Consent Agenda approved with action as indicated.
MOTION Montgomery/Uhler/Unanimous
14. AGRICULTURE:
a. Resolution 2009-141 adopted authorizing the Agricultural Commissioner/Sealer to sign contract #09–C0028 with the California Department of Pesticide Regulation for reimbursement up to a maximum of $7,632 for Pesticide Application Reporting.
b. Resolution 2009-142 adopted authorizing the Placer County Agricultural Commissioner/Sealer to sign contract #08-0882 with the California Department of Food and Agriculture allowing for reimbursement from the State for up to $7,391 for costs associated with detection trapping of the Light Brown Apple Moth in Placer County.
15. BOARD OF SUPERVISORS:
a. Approved 6-month Contract for Services for District 2 Web Page maintenance and other general administrative assistance with contractor Lyndell Grey in the amount $10,221.56.
b. Approved 10-day extension of District Aide Employment Agreement with Robert Haswell for general administrative and technical assistance to the District 5 Supervisor at additional salary of $1,924 plus benefits.
c. Approved 6-month District Aide Employment Agreement with Pat Malberg for general administrative and technical assistance to the District 5 Supervisor at a base annual salary of $31,252 plus benefits.
d. Approved contract with John Thacker to provide secretarial services to the Granite Bay Municipal Advisory Council.
e. Approved minutes of May 12, 2009.
16. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by Counsel:
a. 09-047, Rodgers, James, $9,999, (Personal Injury)
b. 09-052, Troy Scott’s Custom Grading, Inc., $4,017.86, (Property Damage)
17. COMMITTEES & COMMISSIONS:
a. Building Appeals Board – Approved reappointment of David Saydak to Seat 4 as requested by Supervisor Uhler.
18. COUNTY CLERK/ELECTIONS/RECORDER – Resolution 2009-143 adopted approving the request of the City of Rocklin for a Special Election and authorized the Placer County Clerk-Recorder-Registrar of Voters to Render Reimbursed Election Services for the Special Election to be held August 25, 2009.
19. FACILITY SERVICES:
a. Sewer Maintenance District #1 - Approved Resolution 2009-144 adopted entering into a reimbursement agreement for sewer improvements in Sewer Maintenance District 1 with John J. and Theresa M. Lynott, APN 052-143-028, and authorized the Chairman to execute the agreement.
b. Sewer Maintenance District #3 - Authorized the Director of Facility Services or his designee to pay assessed fines not to exceed $57,000 for permit violations at the Sewer Maintenance District 3 Wastewater Treatment Plant (Plant 3).
c. Sewer Maintenance District #1 - Ratified emergency purchase of chemicals used at the County’s wastewater treatment plants from CalChem, in the amount of $9,998.51.
20. HEALTH & HUMAN SERVICES:
a. Administrative Services/Encryption Software – The Board took the following actions to purchase encryption software to allow Placer County to comply with Federal and State computer security safeguards and system security control requirements:
a. Authorized the Director of Health and Human Services and Director of Administrative Services to negotiate a contract with Allied Network Solutions, Inc. for a total amount not to exceed $168,000, and
b. Approved the award of a contract with Allied Network Solutions, Inc. using a competitively bid public agency contract through the State of California, Department of General Services, and authorized the Purchasing Manager to sign the resulting contract for the period from June 9, 2009 through June 30, 2010 contingent upon review and approval by Risk Management and County Counsel, and
c. Approved a Budget Revision in the amount of $141,000, and
d. Added the software system in the amount of $141,000 to the Master Fixed Asset List.
This purchase is funded solely by Federal and State revenues. These costs are included in the Department’s FY 2008-09 Final Budget. No County General Fund contribution is required.
b. Adult System of Care/Maidu Community Center – Resolution 2009-145 adopted endorsing and commending the Maidu Community Center for its designation as a Focal Point for senior services in Placer County.
c. Children’s System of Care/Contracts/Psychiatric Services - Approved two contract employee agreements to provide psychiatric services in the Children’s System of Care:
a. An agreement with Mai Nguyen, M.D. from July 1, 2009 through June 30, 2010 with direct compensation of $150,881 for a total compensation package of $176,333,
b. An agreement with Robert Karsh, M.D. from July 1, 2009 through June 30, 2010 with direct compensation of $153,296 for a total compensation package of $180,801, and
c. Authorize the Chairman to sign subsequent amendments up to 10 percent of the original contract amounts.
Total compensation for the two contracts of $357,134 represents a 4% increase over the prior term due to a reassignment of on-call hours. The combined General Fund contribution for these contracts is $132,303. These costs are included in the Department’s FY 2009-10 Proposed Budget.
d. Animal Services/Umbrella Contract/Emergency Veterinary Services - Approved a maximum payment authorization (“umbrella contract”) with various veterinary providers for emergency veterinary services in an amount not to exceed $25,000 for FY 2009-10, and authorized the Director of Health and Human Services to amend the list of providers as necessary. These mandated services are funded with County General Funds (90 percent) and reimbursements from cities and individuals (10 percent). These costs are included in the Department’s FY 2009-10 Proposed Budget.
e. Community Health and Clinics/Health Insurance Portability and Accountability Act of 1996 - The Board took the following actions:
a. Adopted Resolution 2009-146 declaring the County of Placer to be a Hybrid Entity for purposes of compliance with the Health Insurance Portability and Accountability Act (HIPAA), and
b. Adopted Resolution 2009-147 authorizing the Director of Health and Human Services to appoint a HIPAA Privacy Officer and Security Officer.
There is no fiscal impact to the County General Fund as a result of these actions.
f. Human Services/Welfare Case Data System Management - Approved an agreement with the California State Association of Counties to act as the fiscal agent and provide management for the Welfare Case Data Systems consortium from July 1, 2009 through June 30, 2010 in the amount of $41,296, and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the contract amount. There are no County General Funds in this contract and these costs are included in the Department’s FY 2009-10 Proposed Budget.
21. LIBRARY - Approved the closure of all branches of the Placer County Library from Friday, July 3 through Monday, July 6, 2009, and approved the closure of all branches not later than 5:00 p.m. on Wednesday, November 25, 2009, and Thursday, December 31, 2009.
22. PROBATION - Approved an agreement for the period of July 1, 2009 through June 30, 2010, for the purpose of obtaining bed space with the County of Solano for court ordered placement of juvenile wards at the Fouts Spring juvenile facility at the rate of $4,200 per month, on a space available basis.
23. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:
a. Competitive Bid #9884/Safety Supplies/Countywide & Emergency Services - Awarded to Extreme Safety, Empire Safety & Supply, and Mallory Fire, in the maximum aggregate amount of $180,000.
b. Master Lease Agreements/Administrative Services/Information Technology - Extended the Authority to use the existing master lease agreements with Dell Computer Corporation and Hewlett-Packard Company through September 30, 2012.
c. Agreement/Delinquent Court-Ordered Fines, Forfeitures, Penalties & County Fees/Administrative Services, Revenue Services - Approved an Agreement Using a Competitively Bid Public Agency Contract through the Judicial Council of California, Administrative Office of the Courts with Access Capital Services, Inc., to collect on Delinquent Court-Ordered Fines, Forfeitures, Penalties and County Fees.
24. PUBLIC WORKS:
a. Willow Creek Drive Extension – Resolution 2009-148 adopted accepting the Willow Creek Drive Extension from Highway 49 to First Street into the County Maintained Mileage System.
b. Avalanche Control/Alpine Meadows Road – Resolution 2009-149 adopted approving the Alpine Meadows Road Avalanche Control Agreement with Alpine Sierra Ventures, LLC, in an amount of $45,000 and authorized the Chairman to sign and execute the agreement.
25. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approved appropriation of $200 in Revenue Sharing monies to the Auburn Symphony to benefit the Senior Outreach and Youth Concert programs, as requested by Supervisor Holmes.
26. TREASURER/TAX COLLECTOR – Resolution 2009-156 adopted approving a discharge of accountability for unsecured property tax assessments within the years 1981 through 2008 in accordance with the provisions of Section 2923 of the California Revenue and Taxation code.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
ADJOURNMENT – Next regular meeting is Tuesday, June 23, 2009.
BOARD OF SUPERVISORS’ 2009 MEETING SCHEDULE:
June 23, 2009
July 7, 2009
July 20, 2009 (Tahoe)
July 21, 2009 (Tahoe)
August 4, 2009
August 13, 2009 (Budget)
August 14, 2009 (Budget)
August 25, 2009