COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, MAY 26, 2009
F.C. “Rocky” Rockholm, District 1, Chairman Thomas Miller, County Executive
Robert Weygandt, District 2 Anthony J. La Bouff, County Counsel
Jim Holmes, District 3 Rich Colwell, Chief Assistant County Executive
Kirk Uhler, District 4, Vice Chairman Mike Boyle, Assistant County Executive
Jennifer Montgomery, District 5 Holly Heinzen, Assistant County Executive
Ann Holman, Clerk of the Board
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
FLAG SALUTE – Led by Supervisor Uhler.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT – Ann Baker, Placer County Planning Department management employee, expressed concern regarding employee reassignments and Placer County’s General Plan. Rosemary Frieborn, Friends of Placer County Animal Shelter, presented Friends of Placer County Animal Shelter’s rent check for June 2009 to the Clerk of Board and provided a copy of her comments for the permanent record.
SUPERVISOR’S COMMITTEE REPORTS – None.
TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN
1. BOARD OF SUPERVISORS – Presentation of a Commendation honoring Robert Paul Williams for serving 27 years as the Division IV Director for the Nevada Irrigation District (NID).
2. BOARD OF SUPERVISORS – Presentation from the California Highway Patrol: Received an overview of the statewide responsibilities and operations of the CHP along with specific information related to the activities of the local Auburn Area office from Captain Rick Ward, Commander of the Auburn Area office of the California Highway Patrol.
3. FACILITY SERVICES/COUNTY SERVICE AREA ASSESSMENT AND FEE REPORT - Public hearing closed. Resolution 2009-130 adopted to confirm the County Service Area Assessment and Fee Report for Fiscal Year 2009/2010 and authorize the collection of assessments on the 2009/2010 tax roll. MOTION Uhler/Weygandt/Unaimous
4. PUBLIC WORKS/SCILACCI FARMS AGRICULTURAL AND FLOOD CONTROL EASEMENT - Resolution 2009-131 adopted supporting the Ducks Unlimited’s application to California Department of Conservation’s Farmland Conservancy Program in an amount of $549,900 to contribute to the purchase of a flood and agricultural easement on the Scilacci Farms property. The estimated total cost of the project is $1,549,900 with the easement projected to be $1,231,400 of this total.
5. PUBLIC WORKS/STERLING POINTE SUBDIVISION COMMUNITY SERVICE AREA #28, ZONE OF BENEFIT 132/MODIFY SCOPE AND INCREASE ANNUAL ASSESSMENT – Public Hearing closed to consider all protests, tabulate ballots, and Resolution 2009-132 adopted modifying the scope of work to add Sterling Point Court and increasing the annual assessment in Zone of Benefit 132 from $120.15 per parcel to $178.86 per parcel to provide road rehabilitation and storm drain maintenance services for Lake Forest Drive and Sterling Pointe Court within the Sterling Pointe Subdivision.
(Continued from May 12, 2009) MOTION Uhler/Holmes/Unanimous
6. PUBLIC WORKS/STERLING POINTE ESTATES PERMANENT ROAD DIVISION (PRD #8) – Public hearing closed to approve formation of the Sterling Pointe Estates Permanent Road Division PRD #8; received and considered the Petition by Landowners for Formation of Permanent Road Division #8 Sterling Pointe Estates; received and considered the Affidavit of Valuations for the Sterling Pointe Estates PRD #8; and approved and authorized the Chairman to sign Resolution 2009-133 to form the Sterling Pointe Estates Permanent Road Division, (PRD #8), to order an election be held in accordance with California Streets & Highways Code Section 1173 to determine if assessments to provide services within PRD #8 Sterling Pointe Estates will be levied and to empower the Director of Public Works to appoint judges to conduct the election. (Continued from May 12, 2009)
7. COUNTY EXECUTIVE:
a. FY 2009-10 Proposed Budget – The Board took the following action:
1. Adopted the FY 2009-10 Proposed Budget.
2. Adopted the FY 2009-10 Proposed Budgets for Lighting Districts, County Service Area Zones (CSA), and Sewer Maintenance Districts governed by your Board.
3. Authorized the Auditor-Controller to make technical, non-substantive budget adjustments to the Final Budget.
4. Approved early purchase of equipment on the Master Fixed Asset Lists.
b. Administrative Direction to Further Restrict Expenditures – The Board took the following action:
1. Directed the County Executive to pursue further reductions in expenditures based upon the non-staff related Tier I-III Reduction Scenarios developed earlier this year.
2. Directed the County Executive to evaluate and further restrict county expenditures beyond that already constrained in the 2009-10 Budget, including Extra Help, Over Time, Travel and Transportation, Professional Services, and other areas of expenditure.
3. Confirmed continuation of existing hiring restrictions previously directed by the Board.
4. Directed the suspension of work on capital projects yet to be initiated, freezing $10 million‑$15 million in project expenditures in response to the suspension of State Proposition 1A and yet to be determined adopted other state program reductions.
DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
8. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign:
a. Competitive Bid #9882/Aggregate Materials and Hauling/Public Works - Awarded to West Coast Sand & Gravel, Butte Sand & Gravel, Robinson Sand & Gravel, Cinderlite Trucking, and Sutter Transfer Service, in the maximum aggregate amount of $413,200.
b. Negotiated Blanket Purchase Order/Asphalt Concrete Used for Road Maintenance/Public Works - Awarded to Teichert Aggregates, in the maximum amount of $358,000.
c. Blanket Purchase Order #15381/Office Supplies/Countywide - Awarded County-Wide Blanket Purchase Order using a Competitively Bid Public Agency Agreement with Staples/Corporate Express, in the maximum amount of $1,000,000 and increased the Current Blanket Purchase Order #15381 by $85,000. MOTION Weygandt/Montgomery/Unanimous
d. Contract/Digital Radio Infrastructure/Administrative Services, Telecommunications - Authorized the Director of Administrative Services to negotiate a contract in the amount not-to-exceed of $998,754 for the purchase of digital radio infrastructure; approved the sole source award of Phase III, Step B of the Countywide Interoperable Radio Network Project to Motorola, Inc.; authorized the Purchasing Manager to sign the resulting contract with Motorola Inc., upon County Counsel approval; approved a Budget Revision to the Countywide Systems Fund; added the appropriate components to the Countywide Systems Fund’s Master Fixed Asset List; approved Phase III, Step B Training Plan; and authorized the Director of Administrative Services and the Purchasing Manager to take all other actions necessary to implement the project.
9. COUNTY EXECUTIVE/EMERGENCY SERVICES:
a. Grant Fund Allocations - Authorized public notice to announce the County’s planned use of reauthorized Secure Rural Schools & Community Self-Determination Act, (Public Law 110-343) Title III discretionary funds in FY2009-2010, for 5 activities costing a total of $107,000.
b. Forest Reserve Allocation - Approved the allocation of $127,500 from the Secure Rural Schools & Community Self-Determination Act of 2000 (PL 106-393) grant funds to fund a portion of the Biomass Program Manager position, the Fire Mitigation Coordinator contract extension, and provide matching funds for two Air Pollution Control District Biomass Utilization Grants, and approved a budget revision. MOTION Holmes/Weygandt/Unanimous
c. Agreement - Accepted two Clean Air Grant agreements in the amount of $45,000 and $40,000 (total of $85,000) from Placer County Air Pollution Control District for the Biomass Program; authorized the Chairman to sign both agreements, and approved a Budget Revision in the amount of $135,000. MOTION Holmes/Montgomery/Unanimous
10. COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING/Resort at Squaw Creek Phase 2 (SUB-260/CUP1444) - Approved Amendment to Subdivision Improvement Agreements for the Resort at Squaw Creek, Phase 2:
1. Authorized the Chairman to sign the Amendment to Subdivision Improvement Agreements (SIAs).
2. Instructed the Clerk of the Board to prepare the Amendment to Subdivision Improvement Agreements for recording; and
3. Authorized the Director of the Engineering and Surveying Department to accept a Letter of Credit under the Amended SIAs in lieu of the bonds currently held by the County.
11. HEALTH & HUMAN SERVICES:
a. Administrative Services - Super Resolution 2009-134 adopted authorizing the Director of Health and Human Services, with concurrence of CEO, County Counsel, and Risk Management, to execute 45 separate and distinct revenue and expenditure agreements, and subsequent amendments to provide a variety of vital and mandated services to the community, including Veterinary, AIDS/HIV Counseling, Housing for the Mentally Ill, Inpatient Psychiatric Care, Medical Services, and Adoption Planning, providing the expenditure agreements remain within 110% of the prior term’s amount:
a. Nine of the 45 agreements are for revenues to be received by the County estimated at $969,271.
b. Thirty-Six of the 45 agreements are for expenditures with a current total estimate of $2,033,975. Expenditure agreements will be funded through multiple sources, to include: $1,237,843 from State Federal funding, $88,739 from specified Trust Funds, and $707,393 in County General Funds.
c. Authorized the Director of Health and Human Services to submit applications and accept grants and revenue contracts from government or non-profit agencies in amounts under $50,000, as well as execute non-monetary cooperative agreements with other entities.
b. Adult System of Care - Approved the following contracts and amendments which address current and budget year revenue reductions by increasing contracting for specific mental health services, and authorized the Director of Health and Human Services to sign subsequent amendments not to exceed $49,999 as needed:
a. Amendment to Contract CN012604 with Yolo Community Care Continuum to increase funding for FY 2008-09 by $40,000 and FY 2009-10 by $318,500 for a revised 2-year contract amount not to exceed $578,500.
b. Contract with Sutter-Yuba Mental Health Services from April 1, 2009 through June 30, 2010 in an amount not to exceed $218,745.
c. Amendment to Contract CN012579 with Turning Point Community Programs, increasing funding from June 1, 2009 through June 30, 2010 by $925,000 for a revised 2-year contract amount not to exceed $2,081,000.
d. Contract with Nevada County Behavioral Health from June 9, 2009 through June 30, 2010 in an amount not to exceed $419,683.
These contracts are funded through a combination of Federal, State, and County General Funds. The County General Fund contributions required in these actions are included in the FY 2008-09 Final and FY 2009-10 Proposed Budgets.
c. Adult System of Care – Approved the following actions relating to a comprehensive array of mandated intensive mental health services for Placer County residents with the highest level of need, and authorized the Director of Health and Human Services to approve subsequent amendments up to 10% of the total contract amount or $49,999, whichever is less.
a. An amendment to Contract CN012601 with Telecare Corporation, extending the term for 6 months to an amended expiration date of December 31, 2009, and increasing funding by $1,248,551 to cover the term extension, for an amended contract total of $3,745,652. This extension will continue the provision of psychiatric inpatient services at the same rate while Placer County conducts a Request for Proposals (RFP) for these services currently located at the Cirby Hills Center.
b. A one-year contract with Sierra Family Services, Inc. for mental health outpatient and after-hours crisis response services from July 1, 2009 through June 30, 2010 in the amount of $1,344,100 (a 6% decrease).
c. Two-year contracts for residential mental health services from July 1, 2009 through June 30, 2011, with Willow Glen Care Center, Inc. in the amount of $1,200,000 (a 14% decrease) and Country Villa Merced Behavioral Health Center in the amount of $352,000 (no change from the prior term).
These contracts are funded through a combination of Federal, State and County General Funds. Total combined County General Fund contribution for the four contracts is $1,777,705, with applicable amounts included in the Department’s FY 2009-10 Proposed Budget.
12. PROBATION - Resolution 2009-135 adopted appointing the Chief Probation Officer as the Chair of the Placer County Juvenile Justice Coordinating Council; and, authorizing said Chair to submit Placer County’s Application for approval for the County’s Comprehensive Multiagency Juvenile Justice Plan Modification, estimated to be $842,430 in Fiscal Year 2009 - 2010.
13. PUBLIC WORKS:
a. Douglas Boulevard at Lakeland/Mooney Drive Intersection Improvement Project, Contract #1068 – Resolution 2009-136 adopted authorizing the Chairman to award and execute, with County Counsel and Risk Management review and approval, the construction contract for the Douglas Boulevard at Lakeland/Mooney Drive Intersection Improvement Project to A. Teichert and Son, DBA Teichert Construction, in the amount of $279,086.10 and authorized the Director of Public Works to execute contract change orders up to $30,000.
b. Highway Easement Deed/Wise Road Bridge Project – Resolution 2009-137 adopted approving the Right-of-Way Contract and accept the Highway Easement Deed from the City of Auburn in the amount of $64,800 for the Wise Road at North Ravine Bridge Replacement Project.
ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENED AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD
a. Option Agreement - Resolution 2009-138 adopted authorizing the Chief Assistant County Executive Officer-Redevelopment Director or designee to execute an Option Agreement with Domus Development, LLC for conveyance of Redevelopment Agency-owned property, valued at $280,000, at Lots 17/18 Brook Avenue in Kings Beach, Assessor Parcel Number 090-182-024.
b. Request for Proposal - Resolution 2009-139 adopted authorizing the Chief Assistant CEO-Redevelopment Director or designee to issue a Request for Proposals for development of Redevelopment Agency property at 360 Silver Bend Way, Bowman, APN’s #054-171-031, 032 and 035 through 038. MOTION Montgomery/Holmes/Unanimous
ADJOURNED AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND
CONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS
15. SHERIFF - Approved a contract employee agreement between the Sheriff-Coroner-Marshal and Dr. Donald Henrikson for forensic pathology services. The contract is for the period July 1, 2009 through June 30, 2010 in the total annual amount for salary, benefits, and reimbursements of $288,896. Mandated payroll costs total $56,168 for a total cost to the County of $345,865.
16. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54956.9 - CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation:
a. Foresthill Residents for Responsible Growth, et al. vs. Placer County, et al. Placer County Superior Court Case No.: SCV-24213 – The Board received a status report and gave direction to Counsel.
b. Meadow Vista Protection, et al. vs. County of Placer, et al., Placer County Superior Court Case No.: SCV-22244 – The Board extended the contract for outside Counsel, Rick Crabtree, from a current total amount of $75,000 to a total amount of $125,000.
2. Anticipated Litigation:
a. Initiation of litigation pursuant to subdivision (c) of Government Code §54956.9: two potential cases – The Board gave direction to Counsel on two matters.
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board met with it’s negotiators and with regards to DSA and gave direction.
a. Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Gerald O. Carden, Anthony J. La Bouff
Employee organization: PPEO. DSA.
CONSENT AGENDA - Consent agenda approved with action as indicated.
17. ORDINANCE – Second Reading:
a. Personnel/Civil Service Commission – Ordinance 5559-B adopted relating to position allocation and classification change approved by the Civil Service Commission affecting the Department of Facility Services.
18. AUDITOR-CONTROLLER - Resolution 2009-140 adopted approving the establishment of a new checking account with Wells Fargo Bank in the amount of $35,000 which will replace four checking accounts currently being used to service Health & Human Services clients.
19. BOARD OF SUPERVISORS:
a. Resolution 2009-127 adopted commending Candi N. McCord for 24 years of dedicated public service to Placer County.
b. Approved minutes of April 20 & 21, 2009.
20. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by Counsel:
a. 09-040, Whitall, Raymond, $25,000, (Personal Injury/Property Loss)
b. 09-048, Ottman, Richard, Unstated, (Personal Injury)
c. 09-051, Schwab, Martin, $1,420,000, (Personal Injury)
21. COMMITTEES & COMMISSIONS:
a. Historical Advisory Board – Approved the reappointment of Tracy Falk to Seat 4, as requested by Supervisor Uhler.
b. Historical Advisory Board – Approved the reappointment of Thomas Seth to Seat 3, as requested by Supervisor Holmes.
c. Municipal Advisory Council (Weimar/Applegate/Colfax) – Approved the appointment of Sue Ghilotti to Seat 4, as requested by Supervisor Montgomery.
d. Wastewater Advisory Committee – Accepted letter of resignation from George Atteberry Seat 11 representing Environmental Consultant, effective May 7, 2009.
22. COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING/ROCK SADDLE SUBDIVISION, TRACT #935/PROJECT #FF 1271 - Resolution 2009-128 adopted accepting Rock Saddle Way into the County Maintained Mileage System. This subdivision is located on Greenbrae Road east of I-80 and South of Rocklin Road.
23. COUNTY EXECUTIVE:
a. Approved the North Lake Tahoe Resort Association’s proposed expenditure of budgeted infrastructure funds in the amount of $200,000 to provide environmental planning services for development of the Dollar Hill to Tahoe Vista multi-purpose Class 1 trail.
b. Approved a 5% merit increase for Chuck C. Gordon, Public Works Manager from Grade 452 Step 3 to Grade 452 step 4 at $51.30 per hour, retroactive to March 14, 2009.
24. FACILITY SERVICES:
a. Sierra Joint Community College District Tennis Courts Rehabilitation - Approved Amendment #2 to Agreement #12134, between the County of Placer and Sierra Joint Community College District expanding the Scope of the Project to include installation of landscaping around the tennis courts and a public seating area; and authorized the Chairman to sign.
b. Recreation Area 8, Corral-Alva Neighborhood Park, Rocklin - Approved and executed a Use Agreement with the City of Rocklin authorizing the use of Park Dedication Fees from Recreation Area #8, City of Rocklin, in the amount of $26,961 for a playground at Corral-Alva Neighborhood Park and approved a Budget Revision appropriating the funds in the amount of $26,961.
c. Bear River Campground/Lease Agreement #10152 - Approved the Second Lease Amendment to Lease Agreement #10152, between Pacific Gas and Electric Company (PG&E) and Placer County, to extend the term for land used in conjunction with the Bear River Campground in Colfax, CA; and authorized the Chairman to sign.
25. HEALTH & HUMAN SERVICES/HUMAN SERVICES - Approved a Budget Revision to shift $180,000 from available County Housing Funds to cover increased expenditures for housing vouchers for FY 2008-09. This Budget Revision will be funded using available Housing Fund balance and additional Federal housing revenues and will result in net County General Fund savings of $149,141.
26. LIBRARY - Approved the closure of all branches of the Placer County Library on Saturday, July 4 instead of Friday, July 3, 2009.
27. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:
a. Budget Revision/Administrative Services, Telecommunications - Approved a Technical Budget Revision in the amount of $17,244.23 and added a Cisco Router to the Administrative Services, Telecommunication’s Master Fixed Asset List.
b. Blanket Purchase Order #15951/Telecommunications Cabling and Supplies/Administrative Services, Telecommunications - Renewed Blanket Purchase Order resulting from Competitive Bid #9809 with Graybar Electric Company, Inc., in the maximum amount of $125,000.
c. Sole-Source Blanket Purchase Order/Annual Software License Fees, Support and Related Services/Revenue Services - Awarded to Columbia Ultimate Business Systems for the Revenue Services’ Management System, in the maximum amount of $200,000.
d. Purchase Order/Software Maintenance and Support of the Performance Accounting System (PAS)/Administrative Services, Information Technology - Awarded Sole-Source Purchase Order to Cogsdale Holding Ltd., in the Amount of $119,163.
e. Blanket Purchase Order #15863/Clutch and Brake Parts and Services/Public Works, Fleet Services - Renewed Competitively awarded Blanket Purchase Order with Capitol Clutch and Brake, Inc., in the maximum amount of $60,000.
f. Blanket Purchase Order #15864/Helicopter Inspection and Maintenance Services/Sheriff - Renewed competitively awarded Blanket Purchase Order with DFC, Inc., doing business as Advanced Helicopter Services, in the maximum amount of $72,000.
g. Competitive Bid #9911/Ammunition/Sheriff - Awarded Competitive Bid to San Diego Police Equipment Company and Adamson Police Products, in the total aggregate amount of $67,103.04.
h. Purchase Order/Administrative Services, Telecommunications - Awarded to Nexus IS for NEC 8500 Telephone Equipment to support the Administrative Services Capital Replacement Plan and the Cabin Creek Project, in the amount of $249,651.49.
28. PUBLIC WORKS:
a. Professional Services Agreement #1040, Amendment #1/Tahoe City Transit Center – Resolution 2009-129 adopted authorizing the Chairman to sign Professional Services Agreement #1040, Amendment #1, with WRNS Studio, LLP, in the amount of $174,453 for architectural and engineering services on the Tahoe City Transit Center project, and authorizing the Director of Public Works to approve and sign future amendments up to $17,445; bringing the total contract amount to $620,625.
b. Fuel System Upgrade – Approved the addition of Fuel System Hardware/Software upgrade to the Fiscal Year 2008-2009 Master Fixed Asset List; approved a Budget Revision to appropriate $52,090 in funding to the Automotive Fixed Asset Account 4451 from reserves, and authorized the Procurement Manager to issue the Purchase Order to ORPAK USA, in an amount of $42,090 and budget up to $10,000 for upgraded cabling.
29. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approved appropriation of $500 in Revenue Sharing monies to the Lazarus Project to benefit their homeless program, as requested by Supervisor Holmes ($250) and Supervisor Uhler ($250).
b. Approved appropriation of $200 in Revenue Sharing monies to the Placer County Museum Docent Guild Heritage Trail 2009 Event as requested by Supervisor Uhler.
c. Approved appropriation of $100 in Revenue Sharing monies to the Roseville City School District Foundation 5K Fun Run/Walk as requested by Supervisor Rockholm.
d. Approved appropriation of $100 in Revenue Sharing monies to the Roseville Library Foundation to help provide quality and diverse programs, as requested by Supervisor Rockholm.
a. Contract - Approved a revised contract between the Placer County Sheriff-Coroner-Marshal and the Nevada County Sheriff’s Office for pathology and morgue services for Coroner cases under the jurisdiction of Nevada County for the period beginning July 1, 2009 and ending June 30, 2011, with the option of two, one-year renewals after the expiration date. The annual amount of the contract will be $100,000, including up to 120 Coroner cases.
b. Contract - Approved a contract with Los Angeles County Sheriff’s Department to continue to provide prisoner transportation services to Placer County Sheriff-Coroner-Marshall. The estimated cost of the contract is $30,000.
c. Request for Proposal - Approved the award to ABTECH Support Inc. for Request for Proposal No. P2008-020 to provide server operating system and database administration in support of the Sheriff’s Department records, dispatch and corrections management applications in the maximum amount of $100,000 and authorized the Purchasing Manager to execute any related purchasing documents.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
31. TREASURER TAX COLLECTOR - Treasurer’s statement for the month of April 2009.
ADJOURNMENT – Next regular meeting is Tuesday, June 9, 2009.
BOARD OF SUPERVISORS’ 2009 MEETING SCHEDULE:
June 9, 2009
June 23, 2009
July 7, 2009
July 20, 2009 (Tahoe)
July 21, 2009 (Tahoe)
August 4, 2009
August 13, 2009 (Budget)
August 14, 2009 (Budget)
August 25, 2009