COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, JANUARY 7, 2014
AGENDA
9:00 a.m.
Jack Duran, District 1, Vice Chairman David
Boesch, County Executive
Robert Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3, Chairman Gerald
O. Carden, County Counsel
Kirk Uhler, District 4 Ann
Holman, Clerk of the Board
Jennifer Montgomery, District 5
County Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
9:00 a.m.
FLAG SALUTE – Led by Supervisor Duran.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC
COMMENT: Persons may address the Board on items not on
this agenda. Please limit comments to 3
minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the
15-minute time limit, the Public Comment period will be taken up at the end of
the regular session. The Board is not
permitted to take any action on items addressed under Public Comment.
BOARD
OF SUPERVISORS/REORGANIZATION OF THE BOARD:
a. Selection
of 2014 Chair.
Action:
b. Selection
of 2014 Vice-Chair.
Action:
SUPERVISOR’S
COMMITTEE REPORTS
CONSENT AGENDA - All items on the Consent Agenda have been recommended for
approval by the County Executive Department.
All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
Action:
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:10 a.m.
1. BOARD OF SUPERVISORS
1. Presentation of a Commendation honoring
Sharon Behrens for her invaluable leadership to Placer County by serving on the
Placer County Mental Health, Alcohol and Drug Advisory Board since 2009.
9:40 a.m.
2. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT
a. TEFRA Hearing for Issuance
of Revenue Bonds (PDF)
1.
Conduct
a public hearing under the Tax Equity and Fiscal Responsibility Act (“TEFRA”)
in connection with the proposed issuance in one or more series of revenue bonds
by the California Statewide Communities Development Authority (“CSCDA”), a
joint exercise of powers authority and public entity of the State of
California, in an amount not to exceed $23,500,000, (the “Bonds”), in
connection with the proposed financing for the acquisition and rehabilitation
of three senior multifamily rental housing projects by Preservation Partners
Management Group, Inc. in Placer County.
They are 50-Unit Auburn Villa, Auburn, CA; 67-Unit Lyn-Roc Senior
Community, Rocklin, CA; and 67-Unit Canyon View Senior Apartments, Colfax, CA
(the "Projects"), and the County will have no financial, legal, moral
obligation, liability or responsibility for the Project or its repayment.
2.
Adopt
the resolution approving the issuance of the Bonds by the CSCDA for the benefit
of Preservation Partners Management Group, Inc., a California Corporation, a
public benefit corporation, or a subsidiary or affiliate thereof (the
“Borrower”), to provide for the financing of the Project, such adoption is
solely for the purposes of satisfying the requirements of TEFRA, the IRS Code
and the California Government Code Section 6500 (et. seq.).
Action:
10:00 a.m.
3. BOARD OF SUPERVISORS
a. 2014 Boards and
Commissions (PDF)
1. Discussion
of the 2014 Boards and Commissions assignments.
Action:
DEPARTMENT
ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS
4. ADMINISTRATIVE
SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the
following:
a. Change Order to Blanket
Purchase Order/Countywide (PDF)
1. Approve a change order to Countywide Blanket Purchase Order No.
BP020023 with Staples for office supplies to extend the effective date to
January 31, 2014 and increase the BPO by $80,000 resulting in a new maximum
amount of $980,000;
2. Award a Countywide blanket purchase order, using an Oakland
County, MI competitively bid public agency contract, to Office Max Inc. of
Menlo Park, CA for Office Supplies in the maximum annual amount of $900,000 for
the period of February 1, 2014 to March 31, 2015;
3. Approve two additional one-year renewals of the blanket purchase
order provided the Oakland County, MI contract remains valid and the renewal
amounts in aggregate do not exceed 10 percent of the recommended maximum amount
of $900,000; and
4. Authorize the Purchasing Manager to sign the resulting documents.
Action:
5. COMMUNITY DEVELOPMENT RESOURCE AGENCY
a. Planning/Updated Strategic
Plan for the Wildfire Protection and Biomass Utilization Program (PDF)
1. Provide direction and/or approve The
Strategic Plan for the Wildfire Protection and Biomass Utilization (Strategic
Plan) Program subject to annual funds availability.
There Is No Net County Cost Associated with this action.
Action:
6. FACILITY SERVICES
a. Auburn Animal Shelter,
Project No. 4639, Construction Management Services (PDF)
1. Approve and authorize
the Chair to execute the Consultant Services Agreement with Vanir Construction
Management, Inc. (Vanir) to provide Construction Management (CM) services for
the Auburn Animal Shelter, Project No. 4639, to be located at the Placer County
Government Center (PCGC), in North Auburn in an amount not-to-exceed $1,327,200
in previously budgeted net county cost.
Action:
7. COUNTY COUNSEL/ADJOURN TO
CLOSED SESSION (PDF):
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code
§54956.9(d)(1):
(a) Sierra Club and Friends of the West Shore v.
Tahoe Regional Planning Agency, County of Placer, et al.
U.S.D.C., Eastern District of California, Case No.:
2:12-CV-00044-WBS-CKD
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated
representatives: David Boesch, Nancy Nittler, Therese Leonard, Donna
Williamson, Gerald O. Carden
Employee organization:
PPEO
Adjourn as the Placer
County Board of Supervisors and convene as the Placer County In-Home Supportive
Services Public Authority
(C) §54957.6 –
CONFERENCE WITH LABOR NEGOTIATORS
(a) Authority
negotiator: David Boesch, Bruce Heid, Maureen Bauman, Therese Leonard, Gerald
O. Carden
Employee Organization: United Domestic Workers of America
Adjourn as the Placer
County In-Home Supportive Services Public Authority and reconvene as the Placer
County Board of Supervisors
CLOSED SESSION REPORT:
CONSENT AGENDA - All items on the Consent Agenda have been recommended for
approval by the County Executive Department.
All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
Action:
8. ORDINANCE – Second Reading:
a. Personnel/Health Officer
(PDF)
1. Adopt an Ordinance amending Chapter
3.12.030 – Unclassified Service – Salary and Benefits Notations to include the
classification of Health Officer. There is no net county cost associated with
approval of this ordinance.
b. Personnel/District Aide
& District Assistant Aide (PDF)
1. Adopt an Ordinance amending
the unclassified service – Schedule of Classifications, Salary Plan and Grade
ordinance to update the salary schedule to include the following:
District Aide contract at Unclassified Grade UA 6 ($5,338.667
- $6,491.333 per month).
District Assistant Aide contract at Unclassified Grade UA 4
($3,762.165 per month).
9. CLAIMS AGAINST THE COUNTY
(PDF)
– Reject the following claims, as recommended by the offices of County Counsel
and Risk Management:
1. Reject the following claims, as recommended
by the offices of County Counsel and Risk Management.
a.
13-117, DeMello,
Ron,$42, (Property Damage)
b.
13-118, Abaco,
Fernando, Excess of $5 Million, (Bodily Injury)
c.
13-119, Nolan,
Diana, Not Stated, (Bodily Injury)
10. COMMITTEES
& COMMISSIONS
a. CSA 28, Zone 165 Dry Creek
Area Fire Service Community Advisory Committee (PDF)
1. Approve the reappointment of Manuel Carreras
to Seat #1, Diane Howe #3, Robert Erickson to Seat #4, and Susan Wright to Seat
#7, as requested by Supervisor Duran.
b. Tahoe Cemetery District
(PDF)
1. Approve the reappointment of Meredith Rosenberg
to Seat #1, James Scribner to Seat #3, and Randal Pomin to Seat #5, as
requested by Supervisor Montgomery.
11. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1.
Adopt an Addendum to the 2008 Certified
Environmental Impact Report for the Regional University Specific Plan to incorporate
revisions to the mitigation obligations as they relate to open space,
agricultural land, and biological resources.
2.
Adopt
a Resolution Adopting the Revised Mitigation Monitoring and Reporting Program
for the Regional University Specific Plan to make the mitigation for impacts of
the project to open space, agricultural land, and biological resources
compatible with the proposed Placer County Conservation Plan.
There is no net County
Cost associated with this action.
1. Staff recommends
the Board continue to the January 21, 2014 Board agenda the discussion
regarding the adoption of a resolution relinquishing the County’s potential
contractual interest in the Regional University donation property as set forth
in the Agreements for Irrevocable Offer of Donation between Angelo K.
Tsakopoulos and William C. Cummings (the Donors) and Drexel University and
between Placer 2780 (Donor) and Drexel University regarding the Regional
University property. There is no net
County cost associated with this action.
12. COUNTY
EXECUTIVE/ADMINISTRATION
a. Indigent Defense Services
(PDF)
1. Approve a professional services agreement
with Toni Carbone, Attorney at Law, to provide Second Level Conflict Indigent
Defense services from January 1, 2014 through June 30, 2014, in the maximum
amount of $125,864, funded in the FY 2013-14 CEO Criminal Justice – Other
Programs budget, with no additional Net County Cost, and authorize the CEO to
sign the resulting contract.
13. COUNTY
EXECUTIVE/MERIT INCREASES
a. The County Executive
Officer recommends that the Board approve a 5% merit increase for (PDF):
1. Lien T Yoshida, Managing Accountant Auditor
from Grade 452 Step 3 @ $50.07 to Grade 452 Step 4 @ $52.58 per hour, effective
12/14/13.
2. Tami Uhler, Assistant Director of Child
Support Services from Grade 452 Step 4 @ $52.58 to Grade 452 Step 5 @ $55.19
per hour, effective 12/28/13.
3. Timothy D. Wegner, Chief Building Official
from Grade 465 Step 4 @ $59.83 to Grade 465 Step 5 @ $62.82 per hour, effective
6/15/13.
4. Ed J. King, Deputy Ag Commissioner/Sealer
from Grade 427 Step 3 @ $39.82 to Grade 427 Step 4 @ $41.80 per hour, effective
12/28/13.
14. COUNTY
EXECUTIVE/ECONOMIC DEVELOPMENT
a. 2014 California State Fair
(PDF)
1. Approve a Resolution
appointing the Director of the Office of Economic Development (OED) to be the
official representative for Placer County in matters pertaining to the 2014
State Fair Exhibit and authorizing the Chair to execute the California State
Fair Official Entry Form.
15. COUNTY
EXECUTIVE/EMERGENCY SERVICES
a. Purchase
of two Extendobeds for Fire Command Vehicles (PDF)
1.
Approve a budget revision to move $11,000 from Operating Materials
to Equipment for the purchase of two Extendobeds for the Fire Protection Fund. The
units will be installed on two recently purchased Fire Command Vehicles.
2.
Authorize the Purchasing Manager to execute all related documents,
and add the equipment to the Master Fixed Asset List.
16. HEALTH
& HUMAN SERVICES
a. Adult
System of Care/Appointment to Mental Health, Alcohol and Drug Advisory Board
(PDF)
1. The Mental
Health, Alcohol and Drug Advisory Board (MHADB) respectfully request the Board
of Supervisors approve the appointment of Louis A. Ling, M.D., Public Interest
Member, District 5, Seat 12.
b. Public
Health/Revenue Agreement/California Department of Public Health/Immunization
Outreach Program (PDF)
1. Approve a revenue agreement
with the California Department of Public Health for the Immunization Outreach
Program in
the amount of $386,816 for the period
of July 1, 2013 through June 30, 2017, and authorize the Director of
Health and Human Services to sign the agreement, the required Contractor
Certification Regarding Lobbying form, and subsequent contract amendments.
17. PERSONNEL
a. Equal
Employment Opportunity Program (EEOP) 2014 (PDF)
1. Approval
of Equal Employment Opportunity Program (EEOP) effective January 1, 2014
through December 31, 2014 as approved and forwarded by the Civil Service
Commission on December 9, 2013.
18. PROCUREMENT
SERVICES - In accordance with County Policy, non-contested competitively
awarded bids under $400,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the
following:
a. Award PO, Administrative
Services/Telecommunications (PDF)
1. Approve the award of a purchase order to Steve
Borzelleri of Meridian, CA for costs associated with relinquishing the use of
VHF frequencies supporting the
Countywide Interoperable Radio Network Project, with a budgeted net
County cost of $150,000, funded by the Countywide Radio Project Budget;
2.
Approve a
technical budget revision in the amount of $150,000 within the appropriate
accounts of the Countywide Radio Project Budget;
3.
Amend the
County’s Master Fixed Asset List to record the increased frequencies value to
Asset No. 125724001;
4.
Authorize the
Director of Administrative Services and the Purchasing Manager to sign the
resulting procurement documents and take all other actions necessary to enhance
the use of the associated VHF frequencies supporting the Countywide
Interoperable Radio Network Project.
b. Award RFQ, Administrative Services/ I.T./Child Support Services (PDF)
1.
Approve
the award of competitive Request for Qualifications No. 10300 for Information
Technology Technical Support Services and adopt a list of qualified firms,
effective for a three-year period;
2.
Approve
the award of blanket purchase orders with Randstad Technologies of Sacramento,
CA for information technology technical support services in the maximum
aggregate amount of $400,000, funded by the FY 2013-14 budgets of
Administrative Services, Information Technology and Child Support Services with
no additional or net County cost; and
3.
Authorize
the Purchasing Manager to sign the related blanket purchase orders upon review
and approval by County Counsel and Risk Management.
c. Award
Bid, DPW/Road Maintenance/Fleet Operations (PDF)
1.
Approve the award of competitive Bid
No. 10312 to Silver State International of Sparks, NV for snow chains, parts,
and related services in the
maximum amount of $93,000, funded by Highway User
Tax Account revenue for FY 2013-14 and FY 2014-15, for the period of January 7,
2014 through December 31, 2014;
2.
Approve
the option to renew the resulting agreement on a year-to-year basis for three
additional one-year terms provided that each renewal amount does not exceed 10
percent in aggregate of the recommended award amount of $93,000;
and
3.
Authorize
the Purchasing Manager to sign the resulting blanket purchase orders.
d. Award
PO, County Clerk/Recorder/Elections (PDF)
1.
Approve
the award of a blanket purchase order to Search Pros Staffing of Citrus Heights
for temporary help services for Elections in the maximum
amount of $377,000, funded by Elections’ current budget for Fiscal Year 2013-14
and requested budget for Fiscal Year 2014-15, for the period of January 7, 2014
to December 31, 2014, and authorize the Purchasing Manager to sign the
resulting blanket purchase.
e. Renew BPO, Child Support
Services (PDF)
1.
Approve the annual
renewal of a sole source blanket purchase order with ABC Legal Services, Inc.
of Seattle, WA for Personal Service of Civil Process to support the Placer County Department of Child Support Services
in the amount of $60,000, funded by Federal and State revenues with no impact
to the County General Fund for the period of January 1 through December 31.2014,
and authorize the Purchasing Manager to sign the resulting blanket purchase
order.
f. Renew
BPO, DPW/Road Maintenance (PDF)
1.
Approve the annual renewal of a blanket purchase
order with Gray Electric Company, Inc. of Grass Valley, CA for traffic signal maintenance and repair
services in the maximum amount of $106,000, funded by the Highway User Tax Account
for FY 2013-14 and FY 2014-15 with no net county cost, for the period of
January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to
sign the resulting blanket purchase order.
g. Renew
BPO, Facility Services/Environmental Engineering (PDF)
1.
Approve the annual renewal of a competitively
awarded blanket purchase order with Hill Brothers Chemical Company of Orange,
CA for magnesium hydroxide for Facility Services in the maximum amount of
$175,000, funded by various sewer maintenance districts & county services
areas with no net County cost, for the period of January 1, 2014 to December
31, 2014, and authorize the Purchasing Manager to sign the resulting blanket
purchase order.
h. Renew BPO, Health &
Human Services/System of Care (PDF)
1.
Approve
the annual renewal of a sole source blanket purchase order with SVM LP of Des
Plaines, IL for the purchase of prepaid gas cards for Health and Human Services
in the maximum aggregate amount of $87,500, funded by the department’s current
budget for Fiscal Year 2013-14 and the proposed budget for Fiscal Year 2014-15
with a net County cost of $30,375, for the period of January 1, 2014 to
December 31, 2014, and authorize the Purchasing Manager to sign the resulting
blanket purchase order.
1.
Approve
the annual renewal of a blanket purchase order with TEKSystems, Inc. of Rancho
Cordova for technology project management services for the Sheriff’s Office in
the maximum amount of $125,000, funded by the Sheriff’s current budget for Fiscal
Year 2013-14 and proposed budget for Fiscal Year 2014-15, for the period of
January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to
sign the resulting blanket purchase order.
19. PUBLIC
WORKS
a. Abandon a Portion of Coon
Street, Kings Beach (PDF)
1. Adopt a Resolution
to abandon a portion
of Coon Street in Kings
Beach. There is no net County cost.
b. Abandonment of an Offer of
Dedication, Sunset Industrial Park (PDF)
1. Adopt a Resolution to abandon an Irrevocable Offer of Dedication for an unimproved roadway in the Sunset Industrial Park area. There is no net County cost.
1. Adopt a Resolution authorizing the Chair to accept
the transfer of four
properties from the Successor Agency
to the former Placer County Redevelopment Agency to the County
of Placer upon approval by the California Department of Finance.
There is no net County
cost.
d. Budget Revision and
Revision to Master Fixed Asset List (PDF)
1.
Amend the Fiscal Year 2013-2014 Master
Fixed Asset List (MFAL) to add five (5) additional Chevrolet Police
Package Tahoes in the amount
of $158,000 funded
through the Probation Department contribution to Auto Working
Capital.
2.
Authorize the Purchasing Manager
to solicit bids and issue
a Purchase Order for the vehicles.
There is no net cost to the County.
3.
Approve a Budget Revision
to add $50,000 to Fleet
Fixed Asset Account
to cover current and anticipated price increases to Vehicle Purchases for FY 2013/14.
e. Cook Riolo Road Bridge
Replacement Project, Air Resource Board Notice Of Violation (PDF)
1.
Adopt a Resolution authorizing the Director of Public Works to execute
the Settlement Agreement between
the Air Resources Board, Placer
County, MCM Construction, Inc., and Yelton Company,
Inc., with County
Counsel and Risk Management review and approval, for Notice of Violation
#ASB-2013-005.
2.
Authorize the Department of Public Works to pay their portion
of the Violation in an amount of $4,000.
1.
Adopt a Resolution for the final acceptance for the Bridge Replacement Project,
Brewer Road over Branch of Curry Creek with no net County Cost.
2.
Authorize the
Director of Public Works to
execute the Notice of Completion for the Bridge Replacement Project,
Brewer Road over Branch of Curry Creek.
1.
Adopt a Resolution accepting the Squaw Valley Road Bus Shelter
at Highway 89 as complete.
There is no net County cost.
2.
Approve and authorize
the Director of Public Works to execute the Notice of Completion.
h. Riosa Road Improvement
Project, Contract No.1098 (PDF)
1.
Adopt a
Resolution to: a) Ratify Contract Change Orders (CCOs) Nos. 1-3 for an amount
of $22,015; (b) Approve CCO No. 4 in the amount of $47,213; and (c) Authorize
the Director of Public Works to execute additional CCOs with Baldwin
Construction Company, Inc., dba Knife River by an additional amount not to
exceed $135,000. The Department of Public Works has budgeted for this contract
and funding is available in the FY 2013-14 budget and there is no net County
cost.
i. Yankee Jims Road Bridge
Replacement Project (PDF)
1.
Adopt a Resolution authorizing the Chair to sign and execute
Amendment No. 2 to Contract No. 1137 with Quincy Engineering, Inc. for civil engineering and related design services to prepare
a feasibility study and alternative analysis evaluation for the replacement of the Yankee Jims Road Bridge
over the North
Fork American River, with County
Counsel and Risk Management's review and approval,
for an amount of $70,000.
The Contract Amendment would give the total contract
a not to exceed amount
of $282,000.
2.
Authorize the Director
of Public Works to execute future contract amendments up
to an amount of $20,000. There
is no net County cost.
20. REVENUE SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
a. Approve appropriation of
$3,500 (PDF) in Revenue Sharing monies to The Gathering Inn to
benefit their emergency housing program, as requested by Supervisor Weygandt
($500) and Supervisor Holmes ($3,000).
b. Approve appropriation of
$500 (PDF) in Revenue Sharing monies to the Auburn Chamber of
Commerce for the Festival of Lights Event, as requested by Supervisor Holmes
($500).
c. Approve appropriation of
$500 (PDF) in Revenue Sharing monies to help The Salvation Army fund
the printing costs for the “Panhandler Solutions Pocket Guide”, as requested by
Supervisor Holmes ($500).
21. SHERIFF
a. Department of Homeland
Security Grant (PDF)
b. Equipment Purchases for
Sheriff’s Office Vehicle Maintenance Unit (PDF)
***End of Consent
Agenda***
ITEMS FOR
INFORMATION:
22. Auditor Controller
a. Comprehensive
Annual Financial Report for the Fiscal Year Ended June 30, 2013 (PDF).
23. Personnel
a. Classified Service Merit Increases (PDF)
24. Sheriff
a. Inmate Welfare Fund Annual
Report (PDF)
25. Treasurer-Tax Collector
a. Treasurer’s Statement for
the month of November 2013 (PDF).
ADJOURNMENT
BOARD OF SUPERVISORS’ 2014 MEETING
SCHEDULE:
January
21, 2014
February
4, 2014
February
25, 2014
March
11, 2014
March
25, 2014