COUNTY
OF PLACER
BOARD
OF SUPERVISORS
TUESDAY,
JANUARY 21, 2014
AGENDA
3:00
p.m.
Jack
Duran, District 1, Chairman David
Boesch, County Executive
Robert
Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim
Holmes, District 3 Gerald
O. Carden, County Counsel
Kirk
Uhler, District 4, Vice Chairman Ann
Holman, Clerk of the Board
Jennifer
Montgomery, District 5
County Administrative Center,
Materials related to an item on this Agenda
submitted to the Board after distribution of the agenda packet are available
for public inspection at the Clerk of the Board of Supervisors Office, 175
Fulweiler Avenue, Auburn. Placer County
is committed to ensuring persons with disabilities be provided resources to
participate in its meetings. If you
require disability-related modifications or accommodations, please contact the
Clerk of the Board. All requests must be
in writing and received by the Clerk five business days prior to the meeting
which you are requesting accommodation. Requests
received after such time will be accommodated only if time permits.
MEETING LOCATION:
North Tahoe Events Center
8318 North Lake Boulevard
Kings Beach, CA 96143
3:00 p.m.
FLAG SALUTE – Led by David
Boesch, County Executive.
STATEMENT OF MEETING PROCEDURES
- Read by Clerk.
PUBLIC COMMENT: Persons
may address the Board on items not on this agenda. Please limit comments to 3 minutes per person
since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the
15-minute time limit, the Public Comment period will be taken up at the end of
the regular session. The Board is not
permitted to take any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS
CONSENT AGENDA - All items on the Consent Agenda have been
recommended for approval by the County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address
Consent items prior to the Board taking action, and the item may be moved for
discussion.
Action:
TIMED ITEMS TO BE DISCUSSED AT THE TIME
SHOWN
3:10
p.m.
1. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING
1. Public
hearing to consider adoption of an Interim Ordinance prohibiting certain uses,
including Hospitals, Day Care Centers/Pre-Schools, Churches/Religious Assembly,
Schools – business and vocational, Schools – college, Schools – kindergarten
through secondary, Animal Husbandry Services, Collection Stations,
Single-Family Residences, Service Stations, Auto Repair and Services, and
Contract Construction Services within specific Plan Area Statement Special
Areas of the Tahoe City Community Plan area, the Kings Beach Community Plan
area and the North Stateline Community Plan area as further outlined in this
report.
Action:
DEPARTMENT ITEMS TO BE CONSIDERED FOR
ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS:
2. ADMINISTRATIVE
SERVICES/PROCUREMENT
a. BPO, Administrative
Services/I.T (PDF).
1. Approve
the award of a blanket purchase order for a three-year Microsoft Enterprise
Software Licensing Agreement with Dell Inc. of Round Rock, TX utilizing
Riverside County’s statewide competitively awarded Microsoft Enterprise
Agreement, with a budgeted net county cost of $464,002
annually, funded by the Administrative Services’ budget, and authorize the
Purchasing Manager to execute the related contractual documents in the annual
amount of $464,002.
Action:
3. HEALTH & HUMAN SERVICES
a. Administrative Services,
Resolution, County Decision on 2013 Health Realignment (PDF)
1.
Adopt
a Resolution regarding the County’s decision to choose the 60/40 Formula option
for the 2013 Health Realignment.
Action:
4. COUNTY COUNSEL/ADJOURN TO
CLOSED SESSION (PDF)
Supervisors will hold a
closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code
§54956.9(d)(1):
(a) Jonathan N. Lancaster v. Linda K. Vierra,
James F. Dawson, Christopher M. Cattran, et al.
Placer County Superior Court Case No.: SCV0033841
(b) Brice A. Peeler v. Machado, West, Ross,
Barnhart, McKenzie, Bonner
U.S.D.C. Eastern District Case No.: 2:13-cv-2429 CKD PC
(B) §54956.8 – CONFERENCE WITH REAL PROPERTY
NEGOTIATOR
(a) Property: APN(s): A portion of APN(s)
051-120-064 and 051-120-010 – Placer County Government Center
Agency Negotiators: David Boesch, Mary Dietrich, Gerald O.
Carden
Negotiating Parties: County of Placer and Conkey Real Estate
Development, LLC, and Costco Wholesale Corporation
Under Negotiation: Price, terms of payment
(C) §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated
representatives: David Boesch, Nancy Nittler, Therese Leonard, Donna
Williamson, Gerald O. Carden
Employee organization: PPEO
CLOSED
SESSION REPORT
CONSENT AGENDA - All items on the Consent Agenda have been
recommended for approval by the County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address
Consent items prior to the Board taking action, and the item may be moved for
discussion.
Action:
5. BOARD
OF SUPERVISORS
a. 2014 Boards and Commissions (PDF)
1. Approve the Board of Supervisors 2014 Boards
& Commissions Assignments as designated at the January 7, 2014 meeting.
1. Adopt a Resolution in support of the “Reno
Tahoe Odyssey Relay Run Adventure” to be held May 30-31, 2014.
1. Approve minutes of December 10, 2014.
6. CLAIMS
AGAINST THE COUNTY (PDF)
1. Reject the following claims, as recommended
by the offices of County Counsel and Risk Management.
a.
13-116 , Steele, Terry Kris, $50,000, (Property
Damage)
b.
13-123 , Daetz, Denney N., $89.99, (Property Damage)
c.
14-002 , Logan, Wanda, Not Stated, (Bodily Injury)
7. COMMITTEES
& COMMISSIONS
a. Agricultural Commission (PDF)
1. Approve the reappointment of William
Morebeck to Seat #8 (representing Small Farmland).
b. Gold Run Cemetery Committee (PDF)
1. Approve the reappointments of Al Baker to
Seat #1, Claudia Snyder to Seat #3, Daniel Ellison to Seat #4, Elizabeth
Medbury to Seat #5, Richard Snyder to Seat #6 and Beverly Clark-Hunter to Seat
#7, as requested by Supervisor Montgomery.
c. Placer Mosquito & Vector Control District (PDF)
1. Approve the reappointment of Merry
Holiday-Hanson to Seat #3 (representing Placer Mosquito & Vector Control
District) for a two year term.
d. Weimar/Applegate/Colfax Municipal Advisory Council (PDF)
1. Approve the appointment of Karen
Ling to Seat # 4, as requested by Supervisor Montgomery.
8. COMMUNITY
DEVELOPMENT RESOURCE AGENCY/PLANNING
a. Plan Review and Inspection Service Contract with Willdan
Engineering (PDF)
1. Authorize the Building Services Division to
execute a contract with Willdan Engineering to provide plan review and
inspection services for the Walmart project. There is no net County cost associated with
this action as all costs for the plan review and inspection services will be
paid by the applicant, BRR Architecture, Inc.
1.
At the property owner’s request, staff
recommends the Board continue the discussion regarding adoption of a resolution
relinquishing the County’s potential contractual interest in the Regional
University donation property as set forth in the Agreements for Irrevocable
Offer of Donation between Angelo K. Tsakopoulos and William C. Cummings (the
Donors) and Drexel University and between Placer 2780 (Donor) and Drexel
University regarding the Regional University property to an open date. There is no net County cost associated with this
action.
9. COUNTY
COUNSEL
a. Law Library Board of Trustees (PDF)
1. Appoint Gerald O. Carden, County Counsel, or
a designated representative of County Counsel’s office, and Lant Barney, Placer
County Bar Association President to the Law Library Board of Trustees.
10. COUNTY EXECUTIVE/MERIT INCREASES
a. The
County Executive Officer recommends that the Board approve a 5% merit increase
for (PDF):
1. Wesley Nicks, Client Services Program
Manager from Grade 466 Step @ $61.64 to Grade 466 Step 5 @ $64.73 per hour,
effective 12/14/13 and;
2. Lisa J. Cramer, Assistant County Clerk from
Grade 459 Step 2 @ $52.15 to Grade 459 Step 3 @ $54.73 per hour, effective
January 11, 2014.
11. COUNTY EXECUTIVE/EMERGENCY SERVICES
a. 2013 Homeland Security Grant (PDF)
1. Accept the 2013 Homeland Security Grant in
the amount of $381,901 that was awarded September 25, 2013.
12. FACILITY SERVICES
a. 2013/14 Trenchless Technology Sewer Rehabilitation, Approval of
Plans and Specifications (PDF)
1. Approve Plans and Specifications and
authorize staff to solicit bids for the 2013/14 Trenchless Technology Sewer
Rehabilitation Project 08249.
2. Adopt a Resolution authorizing the Director
of Facility Services, or designee, to execute the resulting Contract and
approve any required change orders, in an amount not to exceed $240,000 funded
through user fees in Sewer Maintenance Districts 1 and 2 at no net County cost.
b. Parks/Housing Related Park Grant, Martis Valley Trail (PDF)
1. Adopt a Resolution authorizing the Director
of Facility Services, or designee, to submit an application for $240,000 to the
State Department of Housing and Community Development’s Housing Related Parks
Program to fund construction of a portion of the Martis Valley Trail, and to
execute any and all documents on behalf of the County that are necessary for
said application.
13. PERSONNEL
a. Employee Assistance Program (PDF)
a. Approve selection of CSAC Excess Insurance
Authority for the County’s Employee Assistance Program, in an amount not to
exceed $98,000, a budgeted net county cost, for the period of January 1, 2014
through December 31, 2014;
b. Approve the option to renew the resulting
agreement on a year-to-year basis for three additional one-year terms provided
that each renewal amount does not exceed 10 percent in aggregate of the
recommended award amount of $98,000.
14. PROCUREMENT SERVICES - In accordance with
County Policy, non-contested competitively awarded bids under $400,000 are
placed on the Consent Agenda.
a. BPO, Administrative Services/I.T (PDF).
1. Approve renewal of a blanket purchase order
using a competitively awarded State of California contract with AT&T/SBC
DataComm of San Ramon, CA for Cisco and Tandberg products and services with a
budgeted net county cost of $150,000, funded by the Administrative Services’ FY
2013-14 final budget with no additional net County cost, and authorize the
Purchasing Manager to sign the resulting blanket purchase order.
b. Change Order, DPW/Transit Services (PDF)
1. Approve Change Order No. 1 to Blanket
Purchase Order No. 20270 with VPSI Inc. of Troy, MI for leasing
vanpool vehicles for the County’s vanpool program to increase the
blanket purchase order amount by $48,000
resulting in a new maximum amount of $204,200, funded
by Transit Development Act revenue
with no net County cost for the period of FY 2013-14, and authorize the Purchasing Manager to sign
the resulting change order.
c. BPO, Facility Services (PDF)
1. Approve the
annual renewal of a competitively awarded blanket purchase order with JB Fire
Systems of Fernley, NV for fire sprinkler system inspection, testing, and
maintenance services in the maximum amount of $100,000, funded by Facility
Services’ FY 2013-14 final budget with no additional net county cost, for the
period of January 1, 2014 to December 31, 2014, and authorize the Purchasing
Manager to sign the resulting blanket purchase order.
d. BPO, Facility Services (PDF)
1. Approve the annual renewal of a
competitively awarded blanket purchase order with Anderson Carpet and Linoleum
of Sacramento, CA for floor covering products and installation services in the
maximum amount of $137,500, funded by Facility Services’ FY 2013-14 final
budget with no additional net county cost, for the period of January 1, 2014 to
December 31, 2014, and authorize the Purchasing Manager to sign the resulting
blanket purchase order.
e. BPO, Facility Services (PDF)
1. Approve a three year
blanket purchase order with Johnson Controls, Inc. of Roseville for
preventative maintenance services for Johnson Control’s proprietary Metasys
Network Systems in the maximum amount of $194,320, funded by Facility Services’
FY 2013-14 final budget with no additional net county cost, for the period of
January 1, 2014 to December 31, 2016, and authorize the Purchasing Manager to
sign the resulting blanket purchase order.
f. BPOs, Facility Services/DPW (PDF)
1. Approve the annual renewal of competitively
awarded blanket purchase orders with Crop Production Services, Inc. of
Loveland, CO, Helena Chemical Company of Chico, CA, and John Deere Landscapes,
Inc. of Rocklin, CA for herbicides and pesticides in the maximum aggregate
amount of $82,000, funded in the departments’ FY 2013-14 budgets for these
expenses resulting in no additional net county cost, for the period of January
1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the
resulting blanket purchase orders.
15. PUBLIC WORKS
a. Bridge Rehabilitation/Replacement Project on Crosby Herold Road,
Contract No. 1173 (PDF)
1.
Adopt
a Resolution authorizing the Chair of the Board of Supervisors to sign and
execute Contract No. 1173 for engineering and construction support services
with CH2M Hill for the Crosby Herold Road Bridge Rehabilitation/Replacement
Project at Doty Creek (Ravine) in an amount not to exceed $250,000, with County
Counsel’s and Risk Management’s review and approval, and with no net County
cost.
2.
Authorize
the Director of Public Works to sign and execute subsequent contract amendments
up to 10 percent of the contract amount as needed.
b. Bridge Rehabilitation/Replacement Project on Crosby Herold Road,
Contract No. 1174 (PDF)
1.
Adopt
a Resolution authorizing the Chair of the Board of Supervisors to sign and
execute Contract No. 1174 for environmental related services with Sycamore
Environmental Consultants, Inc. for the Crosby Herold Road Bridge
Rehabilitation/Replacement Project at Doty Creek (Ravine) in an amount not to
exceed $150,000, with County Counsel’s and Risk Management’s review and
approval, and with no net County cost.
2.
Authorize
the Director of Public Works to sign and execute subsequent contract amendments
up to 10 percent of the contract amount as needed.
1.
Adopt
a Resolution authorizing the Chair of the Board of Supervisors to sign and
execute Contract No. 1172 for environmental related services with Dokken
Engineering Consultants, for the Gold
Hill Road over Auburn Ravine Bridge Rehabilitation/Replacement Project in an
amount not to exceed $180,000, with County Counsel’s and Risk Management’s
review and approval, and with no net County cost;
2.
Authorize
the Director of Public Works to sign and execute subsequent contract amendments
up to 10 percent of the contract amount as needed.
1.
Adopt
a Resolution authorizing the Chair of the Board of Supervisors to sign and
execute Contract No. 1175 for engineering and construction support services
with CH2M Hill for the Gold Hill Road over Auburn Ravine Bridge
Rehabilitation/Replacement Project in an amount not to exceed $210,000, with
County Counsel’s and Risk Management’s review and approval, and with no net
County cost;
2.
Authorize
the Director of Public Works to sign and execute subsequent contract amendments
up to 10 percent of the contract amount as needed.
e. Bridge Replacement Project on Dowd Road at Coon Creek, Contract
No. 1177 (PDF)
1.
Adopt
a Resolution authorizing the Chair of the Board
of Supervisors to sign and execute Contract No. 1177 for preliminary
engineering design with Mark Thomas and Company for the Dowd Road Bridge
Replacement Project at Coon Creek in an amount not to exceed $240,000, with
County Counsel’s and Risk Management’s review and approval, and with no net
County cost;
2.
Authorize
the Director of Public Works to sign and execute subsequent contract amendments
up to 10 percent of the contract amount as needed.
f. Bridge Replacement Project on Dowd Road at Markham Ravine,
Contract No. 1176 (PDF)
1.
Adopt
a Resolution authorizing the Chair of the Board of Supervisors to sign and
execute Contract No. 1176 for engineering design and construction support
services with Mark Thomas and Company for the Dowd Road Bridge Replacement
Project at Markham Ravine in an amount not to exceed $240,000, with County
Counsel’s and Risk Management’s review and approval, and with no net County
cost.
2.
Authorize
the Director of Public Works to sign and execute subsequent contract amendments
up to 10 percent of the contract amount as needed.
***End of Consent Agenda***
ADJOURNMENT
BOARD
OF SUPERVISORS’ 2014 MEETING SCHEDULE:
February 4, 2014
February 25, 2014
March 11, 2014
March 25, 2014