Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JANUARY 21, 2014

AGENDA

3:00 p.m.

Jack Duran, District 1, Chairman David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3 Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn. Placer County is committed to ensuring persons with disabilities be provided resources to participate in its meetings. If you require disability-related modifications or accommodations, please contact the Clerk of the Board. All requests must be in writing and received by the Clerk five business days prior to the meeting which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

MEETING LOCATION:

North Tahoe Events Center

8318 North Lake Boulevard

Kings Beach, CA 96143

3:00 p.m.

FLAG SALUTE – Led by David Boesch, County Executive.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

3:10 p.m.

1. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a. Interim Ordinance Prohibiting Certain Uses Within the Tahoe City, Kings Beach and North Stateline Community Plan Boundaries (PDF)

1. Public hearing to consider adoption of an Interim Ordinance prohibiting certain uses, including Hospitals, Day Care Centers/Pre-Schools, Churches/Religious Assembly, Schools – business and vocational, Schools – college, Schools – kindergarten through secondary, Animal Husbandry Services, Collection Stations, Single-Family Residences, Service Stations, Auto Repair and Services, and Contract Construction Services within specific Plan Area Statement Special Areas of the Tahoe City Community Plan area, the Kings Beach Community Plan area and the North Stateline Community Plan area as further outlined in this report.

Correspondence (PDF)

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

2. ADMINISTRATIVE SERVICES/PROCUREMENT

a. BPO, Administrative Services/I.T (PDF).

1. Approve the award of a blanket purchase order for a three-year Microsoft Enterprise Software Licensing Agreement with Dell Inc. of Round Rock, TX utilizing Riverside County’s statewide competitively awarded Microsoft Enterprise Agreement, with a budgeted net county cost of $464,002 annually, funded by the Administrative Services’ budget, and authorize the Purchasing Manager to execute the related contractual documents in the annual amount of $464,002.

Action:

3. HEALTH & HUMAN SERVICES

a. Administrative Services, Resolution, County Decision on 2013 Health Realignment (PDF)

1. Adopt a Resolution regarding the County’s decision to choose the 60/40 Formula option for the 2013 Health Realignment.

Action:

4. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF)

Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation (Government Code §54956.9(d)(1):

(a) Jonathan N. Lancaster v. Linda K. Vierra, James F. Dawson, Christopher M. Cattran, et al.

Placer County Superior Court Case No.: SCV0033841

(b) Brice A. Peeler v. Machado, West, Ross, Barnhart, McKenzie, Bonner

U.S.D.C. Eastern District Case No.: 2:13-cv-2429 CKD PC

(B) §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(a) Property: APN(s): A portion of APN(s) 051-120-064 and 051-120-010 – Placer County Government Center

Agency Negotiators: David Boesch, Mary Dietrich, Gerald O. Carden

Negotiating Parties: County of Placer and Conkey Real Estate Development, LLC, and Costco Wholesale Corporation

Under Negotiation: Price, terms of payment

(C) §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Donna Williamson, Gerald O. Carden

Employee organization: PPEO

CLOSED SESSION REPORT

Action:

5. BOARD OF SUPERVISORS

a. 2014 Boards and Commissions (PDF)

1. Approve the Board of Supervisors 2014 Boards & Commissions Assignments as designated at the January 7, 2014 meeting.

b. Resolution (PDF)

1. Adopt a Resolution in support of the “Reno Tahoe Odyssey Relay Run Adventure” to be held May 30-31, 2014.

c. Minutes (PDF)

1. Approve minutes of December 10, 2014.

6. CLAIMS AGAINST THE COUNTY (PDF)

1. Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a. 13-116 , Steele, Terry Kris, $50,000, (Property Damage)

b. 13-123 , Daetz, Denney N., $89.99, (Property Damage)

c. 14-002 , Logan, Wanda, Not Stated, (Bodily Injury)

7. COMMITTEES & COMMISSIONS

a. Agricultural Commission (PDF)

1. Approve the reappointment of William Morebeck to Seat #8 (representing Small Farmland).

b. Gold Run Cemetery Committee (PDF)

1. Approve the reappointments of Al Baker to Seat #1, Claudia Snyder to Seat #3, Daniel Ellison to Seat #4, Elizabeth Medbury to Seat #5, Richard Snyder to Seat #6 and Beverly Clark-Hunter to Seat #7, as requested by Supervisor Montgomery.

c. Placer Mosquito & Vector Control District (PDF)

1. Approve the reappointment of Merry Holiday-Hanson to Seat #3 (representing Placer Mosquito & Vector Control District) for a two year term.

d. Weimar/Applegate/Colfax Municipal Advisory Council (PDF)

1. Approve the appointment of Karen Ling to Seat # 4, as requested by Supervisor Montgomery.

8. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a. Plan Review and Inspection Service Contract with Willdan Engineering (PDF)

1. Authorize the Building Services Division to execute a contract with Willdan Engineering to provide plan review and inspection services for the Walmart project. There is no net County cost associated with this action as all costs for the plan review and inspection services will be paid by the applicant, BRR Architecture, Inc.

b. Regional University Donation Agreement, Relinquishment of County Interest in Regional University Donation Agreements (PDF)

1. At the property owner’s request, staff recommends the Board continue the discussion regarding adoption of a resolution relinquishing the County’s potential contractual interest in the Regional University donation property as set forth in the Agreements for Irrevocable Offer of Donation between Angelo K. Tsakopoulos and William C. Cummings (the Donors) and Drexel University and between Placer 2780 (Donor) and Drexel University regarding the Regional University property to an open date. There is no net County cost associated with this action.

9. COUNTY COUNSEL

a. Law Library Board of Trustees (PDF)

1. Appoint Gerald O. Carden, County Counsel, or a designated representative of County Counsel’s office, and Lant Barney, Placer County Bar Association President to the Law Library Board of Trustees.

10. COUNTY EXECUTIVE/MERIT INCREASES

a. The County Executive Officer recommends that the Board approve a 5% merit increase for (PDF):

1. Wesley Nicks, Client Services Program Manager from Grade 466 Step @ $61.64 to Grade 466 Step 5 @ $64.73 per hour, effective 12/14/13 and;

2. Lisa J. Cramer, Assistant County Clerk from Grade 459 Step 2 @ $52.15 to Grade 459 Step 3 @ $54.73 per hour, effective January 11, 2014.

11. COUNTY EXECUTIVE/EMERGENCY SERVICES

a. 2013 Homeland Security Grant (PDF)

1. Accept the 2013 Homeland Security Grant in the amount of $381,901 that was awarded September 25, 2013.

12. FACILITY SERVICES

a. 2013/14 Trenchless Technology Sewer Rehabilitation, Approval of Plans and Specifications (PDF)

1. Approve Plans and Specifications and authorize staff to solicit bids for the 2013/14 Trenchless Technology Sewer Rehabilitation Project 08249.

2. Adopt a Resolution authorizing the Director of Facility Services, or designee, to execute the resulting Contract and approve any required change orders, in an amount not to exceed $240,000 funded through user fees in Sewer Maintenance Districts 1 and 2 at no net County cost.

b. Parks/Housing Related Park Grant, Martis Valley Trail (PDF)

1. Adopt a Resolution authorizing the Director of Facility Services, or designee, to submit an application for $240,000 to the State Department of Housing and Community Development’s Housing Related Parks Program to fund construction of a portion of the Martis Valley Trail, and to execute any and all documents on behalf of the County that are necessary for said application.

13. PERSONNEL

a. Employee Assistance Program (PDF)

a. Approve selection of CSAC Excess Insurance Authority for the County’s Employee Assistance Program, in an amount not to exceed $98,000, a budgeted net county cost, for the period of January 1, 2014 through December 31, 2014;

b. Approve the option to renew the resulting agreement on a year-to-year basis for three additional one-year terms provided that each renewal amount does not exceed 10 percent in aggregate of the recommended award amount of $98,000.

14. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a. BPO, Administrative Services/I.T (PDF).

1. Approve renewal of a blanket purchase order using a competitively awarded State of California contract with AT&T/SBC DataComm of San Ramon, CA for Cisco and Tandberg products and services with a budgeted net county cost of $150,000, funded by the Administrative Services’ FY 2013-14 final budget with no additional net County cost, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

b. Change Order, DPW/Transit Services (PDF)

1. Approve Change Order No. 1 to Blanket Purchase Order No. 20270 with VPSI Inc. of Troy, MI for leasing vanpool vehicles for the County’s vanpool program to increase the blanket purchase order amount by $48,000 resulting in a new maximum amount of $204,200, funded by Transit Development Act revenue with no net County cost for the period of FY 2013-14, and authorize the Purchasing Manager to sign the resulting change order.

c. BPO, Facility Services (PDF)

1. Approve the annual renewal of a competitively awarded blanket purchase order with JB Fire Systems of Fernley, NV for fire sprinkler system inspection, testing, and maintenance services in the maximum amount of $100,000, funded by Facility Services’ FY 2013-14 final budget with no additional net county cost, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

d. BPO, Facility Services (PDF)

1. Approve the annual renewal of a competitively awarded blanket purchase order with Anderson Carpet and Linoleum of Sacramento, CA for floor covering products and installation services in the maximum amount of $137,500, funded by Facility Services’ FY 2013-14 final budget with no additional net county cost, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

e. BPO, Facility Services (PDF)

1. Approve a three year blanket purchase order with Johnson Controls, Inc. of Roseville for preventative maintenance services for Johnson Control’s proprietary Metasys Network Systems in the maximum amount of $194,320, funded by Facility Services’ FY 2013-14 final budget with no additional net county cost, for the period of January 1, 2014 to December 31, 2016, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

f. BPOs, Facility Services/DPW (PDF)

1. Approve the annual renewal of competitively awarded blanket purchase orders with Crop Production Services, Inc. of Loveland, CO, Helena Chemical Company of Chico, CA, and John Deere Landscapes, Inc. of Rocklin, CA for herbicides and pesticides in the maximum aggregate amount of $82,000, funded in the departments’ FY 2013-14 budgets for these expenses resulting in no additional net county cost, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase orders.

15. PUBLIC WORKS

a. Bridge Rehabilitation/Replacement Project on Crosby Herold Road, Contract No. 1173 (PDF)

1. Adopt a Resolution authorizing the Chair of the Board of Supervisors to sign and execute Contract No. 1173 for engineering and construction support services with CH2M Hill for the Crosby Herold Road Bridge Rehabilitation/Replacement Project at Doty Creek (Ravine) in an amount not to exceed $250,000, with County Counsel’s and Risk Management’s review and approval, and with no net County cost.