Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MARCH 25, 2014

AGENDA

9:00 a.m.

Jack Duran, District 1, Chairman David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3 Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Weygandt.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:15 a.m.

1. BOARD OF SUPERVISORS

a. Commemorative Coin (PDF)

1. Present the recipient of the Commemorative Coin Award with a Commemorative Coin. The recipients are personally chosen by the Supervisor for their district in recognition for their acts of heroism, longstanding community service, or exceptional acts that have dramatically improved or impacted people’s lives.

9:20 a.m.

2. BOARD OF SUPERVISORS

a. Commendation (PDF)

1. Presentation of a Commendation recognizing Bruce Cosgrove for his 30 years of dedicated service to The Auburn Chamber of Commerce and the citizens of Placer County.

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY

9:30 a.m.

3. HEALTH & HUMAN SERVICES

a. Placer County Public Housing Authority Board of Commissioners, Housing Assistance - Federally-Funded for Low, Very Low-Income, Disabled, Veteran or Elderly Placer County Residents (PDF)

1. Approve the following items to secure $2,179,877 in Federal funding (no net County cost) for FY 2014-15 for the Placer County Housing Choice Voucher Program to provide subsidized housing for 260 families and veterans:

a. Conduct a public hearing to receive public comment regarding the Placer County Housing Authority (PCHA) Annual Plan for FY 2014-15 and the updated PCHA Administrative Plan.

b. Adopt the updated PCHA Annual Plan for FY 2014-15 and updated PCHA Administrative Plan.

c. Adopt a Resolution authorizing submission of the PCHA Annual Plan for FY 2014-15 and certification of program compliance to the U.S. Department of Housing and Urban Development (HUD).

Action:

ADJOURN AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

4. HEALTH & HUMAN SERVICES

a. Adult and Children’s System of Care, Contract Amendments, Substance Use Treatment FY 2013-14 (PDF)

1. Authorize the assignment of contract CN013169 from Aegis Medical Systems, Inc., a California corporation, to Aegis Treatment Centers, LLC effective January 11, 2014.

2. Approve the following contract amendments for a total increase of $347,600 ($73,800 net County cost) for the period from July 1, 2012 through June 30, 2014, and authorize the Director of Health and Human Services to sign the resulting amendments and subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work:

a. Amendment CN013174-A with Recovery Now LLC, increase Child Welfare Services (CWS) funding $25,600 for a revised contract total of $79,400;

b. Amendment CN013172-B with New Leaf Counseling Services, increase CWS funding $122,000 for a revised contract total of $765,710;

c. Amendment CN013165-B with PES-ebs, Inc., increase AB109 funding $50,000 for a revised contract total of $240,000;

d. Amendment CN013169-A with Aegis Treatment Centers, LLC, increase Medi-Cal funding $150,000 for a revised contract total of $2,650,000.

Action:

b. Environmental Health, Amendment to Placer County Code 2.16.100 Fees and Fee Schedule (PDF)

1. Introduction of an Ordinance amending Placer County Code section 2.116.100 regarding fees for Environmental Health permits and services.

2. Adopt a Resolution pursuant to Placer County Code section 2.116.100 containing the current fee schedule for services provided by the Environmental Health Division of the Health and Human Services Department.

Action:

5. PUBLIC WORKS

a. Lake Forest Water Quality Improvement Project, Panorama Construction Contract No. 1101 (PDF)

1. Adopt a Resolution awarding, with County Counsel's and Risk Management's review and approval, Construction Contract No. 1101 to the low bidder, West Coast Contractors of Nevada, Inc., in the amount of $3,360,426 for construction of the Lake Forest Water Quality Improvement Project - Panorama. There is no net County cost.

2. Authorize the Chair to execute the construction contract on behalf of Placer County.

3. Authorizing the Director of Public Works to approve and sign contract change orders up to $336,000.

Action:

6. TREASURER TAX COLLECTOR

a. mPowerPlacer Granlibakken Project (PDF)

1. Consider approval of an mPOWER application for the Granlibakken Conference Center for energy efficiency retrofit financing in an amount not to exceed $718,184.

Action:

b. Authorization to Participate in State PACE Loss Reserve Program (PDF)

1. Adopt a Resolution authorizing mPOWER Placer participation in the California Alternative Energy and Advanced Transportation Finance Authority’s PACE Loss Reserve Program, the collection of the Program fee on residential assessments and designating the Treasurer-Tax Collector or her designee as the authorized program representative and directing that the Treasurer-Tax Collector take any other related actions as necessary to implement participation in the Program.

Action:

7. COUNTY EXECUTIVE

a. Budget Update (PDF)

1. Receive an update on FY 2013-14 revenue and expenditure projections for the County's main operating funds and five-year strategic budget framework as it relates to the County General Fund and Public Safety Fund; and

2. Receive an update on the FY 2014-15 budget development process and provide any necessary direction.

Action:

8. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation (Government Code §54956.9(d)(1):

(a) David Constancio v. Placer County Probation, Tom Gardner, Judy Turney, et al.

Placer County Superior Court Case No.: SCV0034039

(B) §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Gerald O. Carden

Employee organization: PPEO

CLOSED SESSION REPORT:

Action:

9. BOARD OF SUPERVISORS

a. Commendation (PDF)

1. Approve a Commendation recognizing Adventure Christian Church on their 20^th Anniversary of serving the spiritual and humanitarian needs of Placer County.

b. Proclamation (PDF)

1. Approve a Proclamation recognizing March 2014 as “Young Professionals Month” in Placer County.

c. Minutes (PDF)

1. Approve minutes of February 25, 2014.

10. CLAIMS AGAINST THE COUNTY

a. Reject the following claims, as recommended by the offices of County Counsel and Risk Management (PDF):

a. 14-015, Sady, Barbara, $278.78, (Property Damage)

b. 14-018, Fisher, Robert, $75,000, (Bodily Injury)

11. COMMITTEES & COMMISSIONS

a. Newcastle-Rocklin-Gold Hill Cemetery District (PDF)

1. Approve the reappointment of Gordon Takemoto to Seat #3, Leonard Orsolini to Seat #4, and Mark Riemer to Seat #5, as requested by Supervisor Holmes.

12. COUNTY EXECUTIVE

a. The County Executive Officer recommends that the Board approve a 5% merit increase for (PDF):

1. Joshua Huntsinger, Agricultural Commissioner/Sealer from Grade 640 Step 3 @ $56.39 per hour to Grade 640 Step 4 at $59.21 per hour, effective December 14, 2013.

2. Musau Wakabongo, Public Health Lab Director from Grade 445 Step 3 @ $47.62 per hour to Grade 445 Step 4 at $50.01 per hour, effective December 14, 2013.

13. FACILITY SERVICES/BUILDING MAINTENANCE

a. Access Control System Upgrade (PDF)

1. Authorize the Procurement Manager to solicit bids, and execute an agreement for the installation of hardware and software to affect the upgrade of the access control systems at various County facilities in an amount not-to-exceed $100,000, funded by the Capital Projects Fund, Project 4881- Building Systems Upgrades with no new net county cost.

14. HEALTH & HUMAN SERVICES

a. Adult System of Care, Blanket Purchase Order Change, Change Order, Locum Tenens Services (PDF)

1. Approve a change order to Blanket Purchase Order BP020932 with California Locums PC to provide temporary psychiatrist services, to increase the maximum amount $250,000 ($52,500 net County cost) for a revised total of $300,000 for the period of February 1, 2014 through June 30, 2014 and authorize the Purchasing Manager to sign the resulting change order.

b. Adult System of Care/In-Home-Support Services Public Authority Advisory Committee (PDF)

1. Approve reappointments the following members to the In-Home Supportive Services (IHSS) Public Authority (PA) Advisory Committee:

a. Eldon Luce, who represents District 5, to Seat #1, an IHSS service recipient;

b. Carol Thompson, who represents District 3, to Seat #3, an IHSS service recipient; and

c. Michael Fletcher, who represents District 3, to Seat #8, California IHSS Consumer Alliance (CICA) representative.

15. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a. Approve BPO, Administrative Services/Revenue Services (PDF)

1. Approve the annual renewal of a blanket purchase order with Access Capital Services Inc. of Visalia, CA for debt collection services using a competitively bid public agency contract in the maximum amount of $310,000 for the period of April 1, 2014 to December 31, 2015, funded by the current FY 2013-14 budget and future budgets for FY 2014-15 and FY 2015-16 with a net County cost of $310,000, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

b. Award BPO, Public Works/Road Maintenance/Facility Services (PDF)

1. Approve the award of countywide blanket purchase orders with Placer Equipment Rental dba River City Rentals of Auburn, CA and Hertz Equipment Rentals of Roseville for local equipment and machinery rentals in the maximum aggregate amount of $105,000, for the period of April 1, 2014 to March 31, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order and to transfer funds between the blanket purchase orders as needed.

c. Renew BPO, Facility Services (PDF)

1. Approve the renewal of a competitively awarded blanket purchase order with Baldoni Construction Service Inc. of Newcastle, CA for paving/patching services in the maximum amount of $225,000, funded by the Capital Projects Fund, the Sewer Districts, and Sewer County Service Areas with no net County cost, for the period of April 1, 2014 through March 31, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

d. Renew BPO, Public Works/Road Maintenance (PDF)

1. Approve the renewal of a competitively awarded blanket purchase order with Baldoni Construction Service Inc. of Newcastle, CA for paving services in the maximum amount of $150,000, funded by Highway User Tax Account revenue with no net County cost, for the period of April 1, 2014 through March 31, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

e. Renew BPO, Public Works/Fleet Operations (PDF)

1. Approve the renewal of a sole source blanket purchase order with Pacific Gas and Electric Company of Sacramento, CA for the purchase of natural gas for compression as a motor vehicle fuel in the maximum amount of $160,000, funded by revenue collected from Fleet rate and Fleet direct charge customers with no net County cost, for the period of April 1, 2014 through March 31, 2015;

2. Approve the option to renew the resulting blanket purchase order on a year-to-year basis for three additional one-year terms provided that each renewal amount does not exceed 10 percent in aggregate of the recommended award amount of $160,000; and

3. Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

f. Approve Budget Revision, Award PO, Public Works/Fleet Operations/Road Maintenance (PDF)

1. Approve a budget revision and amend the Fiscal Year 2013-14 Master Fixed Asset List to add one additional patch roller to the Department of Public Works Road Maintenance Division’s Master Fixed Asset List in the amount of $6,000 resulting in a new fixed asset amount of $186,000; and

2. Approve the award of a purchase order, using a National Joint Powers Alliance competitively bid public agency contract, to Holt of California Inc. of Pleasant Grove, CA for four patch rollers/utility compactors in the total amount of $185,685, funded by Highway User Tax Agency revenue with no new County cost, and authorize the Purchasing Manager to sign the resulting purchase order and related documents.

g. Renew BPO, Multiple Departments (PDF)

1. Approve the renewal of a competitively awarded multi-department blanket purchase order with Hunt & Sons Inc. of Sacramento, CA for the purchase of automotive oil and lubrication products for the Department of Public Works Fleet Services Division and Placer County Fire in the maximum amount of $85,000, funded by Fleet rate customer revenue and Placer County Fire revenues with no net County cost, for the period of April 1, 2014 through March 31, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

h. Renew BPO, Probation (PDF)

1. Approve the renewal of a sole-source Blanket Purchase Order with AutoMon LLC of Scottsdale, AZ for software license fees, support and related services for the Probation Caseload Explorer case management system in the maximum amount of $137,000, for the period of April 1, 2014 to March 31, 2015, funded by the department’s current FY 2013/2014 budget and proposed budget for FY 2014/2015 with no additional net County cost, and authorize the Purchasing Manager to sign the resulting Blanket Purchase Order.

i. Renew Contract, Sheriff (PDF)

1. Approve the renewal of a negotiated contract with Turbomeca USA Inc. of Grand Prairie, TX for the helicopter engine support in the maximum amount of $50,796, funded by the Sheriff’s Office FY 2013-14 and FY 2014-15 budgets for these expenses resulting in budgeted net County costs of $50,796 per year, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

j. Surplus Items, Administrative Services/Procurement Services (PDF)

1. Declare vehicles and miscellaneous items listed on Attachment A as surplus and authorize their disposal.

2. Declare miscellaneous server items as surplus and authorize their donation to a local school in our community.

16. PUBLIC WORKS

a. Federal Transit Administration (FTA) Authorization (PDF)

1. Adopt a Resolution authorizing the Director of Public Works or his/her designee to:

a. Execute and file applications for FTA assistance on behalf of Placer County.

b. Execute and file the required certifications, assurances and agreements on behalf of the County binding the County to Federal requirements.

c. Execute grant agreements and cooperative agreements with FTA, the State of California and the State of Nevada on behalf of the County. There is no net County cost.

b. Horseshoe Bar Road At Vista Drive Roadway Improvement Project, Contract No. 1135 (PDF)

1. Adopt a Resolution to ratify Contract Change Order No. 8 in the amount of $23,445.54 with Gabe Mendez, Inc. for the Horseshoe Bar Road at Vista Drive Roadway Improvement Project constituting an increase to the currently approved funding by $651.

2. Authorize the Director of Public Works to accept the Horseshoe Bar Road at Vista Drive Roadway Improvement Project as complete and execute the Notice of Completion with no net County cost.

c. Rollins Lake Road Safety Improvement Project – Notice Of Completion (PDF)

1. Adopt a Resolution for the Final Acceptance for the Rollins Lake Road Safety Improvement Project.

2. Authorize the Director of Public Works to execute the Notice of Completion for the Rollins Lake Road Safety Improvement Project as complete, with no net County cost.

d. Sierra College Boulevard and Douglas Boulevard Sidewalk Improvements Project, Reject All Bids And Re-Advertise (PDF)

1. Adopt a Resolution rejecting all bids received for the Sierra College Blvd. and Douglas Blvd. Sidewalk Improvements Project under Construction Contract No. 1168.

2. Authorize the Director of Department of Public Works to re-advertise for bids under Construction. Contract No. 1182. There is no net County cost.

e. State Transit Assistance Funds Claim for Placer County Transit and Tahoe Area Regional Transit Submitted to Placer County Transportation Planning Agency Fiscal Year 2013-14 (PDF)

1. Adopt a Resolution authorizing the Chair to execute and sign the 2013-14 State Transit Assistance (STA) Claim for Placer County Transit and Tahoe Area Regional Transit to be submitted to the Placer County Transportation Planning Agency (PCTPA) in the amount of $484,806. There is no net County cost.

17. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Ophir Area Property Owner’s Association (PDF)

1. Approve appropriation of $500 in Revenue Sharing monies to Ophir Area Property Owner’s Association to help with the cost of replacing the bronze plaque on the Ophir Monument, State Historical Marker #463, as requested by Supervisor Holmes ($500).

b. Placer County Council Navy League of the United States (PDF)

1. Approve appropriation of $250 in Revenue Sharing monies to the Placer County Council Navy League of the United States for the Auburn Area Veteran’s Day Parade, as requested by Supervisor Holmes ($250).

c. Placer County Council Navy League of the United States (PDF)

1. Approve appropriation of $500 in Revenue Sharing monies to the Placer County Council Navy League of the United States to help fund a new Public Address System for Auburn Veteran’s Memorial Hall, as requested by Supervisor Holmes ($500).

d. Rock Creek Elementary School (PDF)

1. Approve appropriation of $150 in Revenue Sharing monies to Rock Creek Elementary School to offset transportation costs for an educational County Library field trip, as requested by Supervisor Holmes ($150).

e. Rocklin Area Chamber of Commerce (PDF)

1. Approve appropriation of $1,000 in Revenue Sharing monies to the Rocklin Area Chamber of Commerce 2014 Chairman’s Circle to help with their commitment to strengthen the image and visibility of business in the community, as requested by Supervisor Weygandt ($500) and Supervisor Holmes ($500).

f. Rocklin Area Chamber of Commerce (PDF)

1. Approve appropriation of $250 in Revenue Sharing monies to the Rocklin Area Chamber of Commerce to help fund the 2014 State of the City Address event, as requested by Supervisor Holmes ($250).

g. Tommy Apostolos Fund (PDF)

1. Approve appropriation of $1,000 in Revenue Sharing monies to the Tommy Apostolos Fund Annual Dinner-Dance Fundraiser to benefit Roseville’s children in need, as requested by Supervisor Uhler ($1,000).

18. TREASURER-TAX COLLECTOR

a. Treasurer’s Statement of Investment Policy (PDF)

1. Adopt a Resolution approving the Placer County Treasurer’s Statement of Investment Policy for the year 2014 pursuant to Government Code Section 53646.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

19. Treasurer-Tax Collector

a. Treasurer’s Statement for the month of February 2014 (PDF).

ADJOURNMENT

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

April 8, 2014

April 21, 2014 (Tahoe)

April 22, 2014 (Tahoe)

May 6, 2014

May 20, 2014