COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MARCH 11, 2008

AGENDA

9:00 a.m.

F.C. “Rocky” Rockholm, District 1, Vice Chairman                                                                                   Thomas Miller, County Executive

Robert Weygandt, District 2                                                                                                                   Anthony J. La Bouff, County Counsel

Jim Holmes, District 3, Chairman                                                                                     Rich Colwell, Chief Assistant County Executive

Kirk Uhler, District 4                                                                                                                            Mike Boyle, Assistant County Executive

Bruce Kranz, District 5                                                                                                                  Holly Heinzen, Assistant County Executive

                                                                                                                                                                             Ann Holman, Clerk of the Board

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Chairman Holmes.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS:

CONSENT AGENDA (Pages 3-6) - All items on the Consent Agenda (Items 8 thru 20) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 9:15 a.m.

1.   BOARD OF SUPERVISORS (PDF) – Presentation of a Commendation honoring the Meadow Vista based “LEGO Guards” team members for winning first place in the FIRST (For Inspiration and Recognition of Science and Technology) LEGO League (FLL) Northern California State Tournament.

 9:30 a.m.

2.   COUNTY EXECUTIVE/CHARTER REVIEW COMMITTEE (PDF) - Review salary comparisons for county supervisor as supplemental information to the recommendations of the Placer County Charter Review Committee as directed by the Board of Supervisors on January 8, 2008.  Exhibit 1 (PDF) Exhibit 2 (PDF)

       Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 3.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Rejection/Cancellation/Award Competitive Bid #9780/Five 10-Wheel Dump Trucks/Public Works, Fleet Services (PDF) - Ratify the rejection of all bids and cancellation of Competitive Bid #9744 and award Competitive Bid #9780 with Sacramento Truck Center, in the amount of $581,022.28.

       Action:

b.    Purchase Order/Caterpillar 140M Motor Grader/Public Works, Fleet Services (PDF) - Award Purchase Order awarded from a National Joint Powers Alliance Competitive Contract with Holt of California, in the amount of $309,654.66.

       Action:

4.   ADMINISTRATIVE SERVICES/TELECOMMUNICATIONS/SHERIFF (PDF) - Approve the sole source award of Phase III, Step A of the Countywide Interoperable Radio Network Project, in the amount of $3,460,294 to Motorola, Inc., for the purchase of digital radio infrastructure; authorize the Purchasing Manager to sign the resulting contracts with Motorola Inc. upon County Counsel approval; approve a modification to the Sheriff Department’s Master Fixed Asset List in the amount of $523,000 to the appropriate accounts within the Public Safety Fund, COPS Grant; approve two Budget Revisions in the amount of $1,339,294 and $1,598,000 to the appropriate accounts within the Countywide Systems Fund and Sheriff Department’s budget units respectively; add the appropriate components to the Master Fixed Asset List; and authorize the Director of Administrative Services, the Sheriff-Coroner-Marshal and the Purchasing Manager to take all other actions necessary to implement the project.

       Action:

 5.   FACILITY SERVICES:

a.    Phase I, South Placer Adult Corrections Facility, Project #4764 (PDF) :

1)    Authorize staff to submit an application to the California Department of Corrections and Rehabilitation (CDCR) Corrections Standards Authority (CSA), Public Safety and Offender Rehabilitation Services Act of 2007 in the amount of $9,389,606, to provide funding to assist in the construction of a 220-bed housing unit as part of the South Placer Adult Correctional Facility; and

2)    Adopt a Resolution authorizing the Chairman to sign the application, designating the County Construction Administrator, Project Financial Officer and Project Contact Person and making various assurances to the CDCR/CSA required by the grant.

       Action:

b.    Tahoe Government Center, Site Selection (PDF) - Approve the following actions associated with the Tahoe Government Center (TGC) Site Selection:

1.    Eliminate Lot 1 of the Joerger Ranch subdivision in Martis Valley from further consideration;

2.    Direct staff to monitor B.B. LLC’s application to the Tahoe Regional Planning Agency (TRPA) Community Enhancement Project (CEP), and work with B.B. LLC to better quantify development costs; and

3.    Direct staff to continue to pursue economical opportunities for development of the TGC.

       Action:

 6.   PUBLIC WORKS:

a.    Auburn Folsom Road Widening, South Phase Project, Contract #1001 (PDF) - Resolution authorizing the Chairman to award and execute the construction contract with Teichert Construction for $4,682,909 and authorize the Director of Public Works to approve contract change orders up to 10% of the contract amount.

       Action:

b.    Cook Riolo Road Bridge Project, Contract #73161, Amendment #1 (PDF) – Resolution authorizing the Chairman to sign and execute the contract amendment with Quincy Engineering, in the amount of $376,296.44 increasing the total contract amount, including this amendment, to $885,000.

       Action:

c.    Brockway Erosion Control Project (PDF) – Resolution approving the Agreement of Purchase and Sale in an amount of $500,000, which is 100% funded by the California Tahoe Conservancy, and accept the Grant Deed from Suzanne and Donald Grappo.

       Action:

7.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF) :

(A)   §54956.9 - CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   John and Cassandra Springer vs. County of Placer, et al.

       U.S.D.C. Eastern District, Case No.: 2:06-CV-00310-GEB-DAD

2.    Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (c) of Government Code §54956.9: two potential cases.

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR

(a)   Agency negotiator: CEO/Personnel Director

       Employee organization: PPEO/DSA/Management

CLOSED SESSION REPORT:

CONSENT AGENDA (Pages 3-6) - All items on the Consent Agenda (Items 8 thru 20) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 8.   ORDINANCE – Second Reading:

a.    Treasurer/Tax Collector (PDF) - Ordinance amending Placer County Code Chapter 2 Article 2.24.020, allowing annual delegations of authority by resolution to invest certain funds under the control of the Board to the Treasurer, pursuant to Government Code Section 27000.1, as well as delegation of authority for 2008.

 9.   AUDITOR:

a.    Fixed Asset Annual Inventory Exceptions (PDF) - Resolution to remove fixed assets from the County’s financial records, total value $1,526.

b.    Discharge of Accountability for Collection of Accounts/Public Works, Placer County Transit (PDF) - Resolution to discharge from accountability for the collection of ten delinquent accounts totaling $339.44, that are no longer collectible as prescribed by Government Code 25257.

10.  BOARD OF SUPERVISORS:

a.    Approve minutes of February 5, 2008 (PDF) .

b.    Approve a Commendation honoring the Meadow Vista based “LEGO Guards” team members (PDF) for winning first place in the FIRST (For Inspiration and Recognition of Science and Technology) LEGO League (FLL) Northern California State Tournament.

c.    Approve a Proclamation declaring April 19, 2008 as the 5th Annual “Lincoln Creeks Day” (PDF) in Placer County.

11.  CHILD SUPPORT SERVICES:

a.    Blanket Purchase Order #14519 (PDF) - Issue a change order to increase the existing Blanket Purchase Order with LexisNexis by an additional $10,000 and authorize the Purchasing Manager to sign the resulting Change Order.

b.    Fixed Asset (PDF) - Approve the addition of one Tandberg HD Camera to the Master Fixed Asset List in the amount of $6,397.44, for the Videoconferencing 1058 Window Project between the Department of Child Support Services and the Placer Superior Courts.

12.  CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by Counsel:

a.    07-010, Huff, Madeleine, $100,000 (Bodily Injury).

b.    08-032, Essex, Monty, $7,500 (Personal Injury).

c.    08-040, Myers, Victor, $1,800 (Property Damage).

13.  CLAIMS AGAINST THE COUNTY (PDF) – Reject the timely portion of the following claim and the Application for Leave to Present a Late Claim and its underlying untimely claim, as recommended by Counsel:

a.    08-023, Morgan, Ms., Not Stated (Personal Injury).

14.  CLAIMS AGAINST THE COUNTY (PDF) – Reject the Application for Leave to Present a Late Claim and its underlying claim, as recommended by Counsel:

a.    08-024, Morgan, Ms., Not Stated (Personal Injury).

15.  COMMITTEES & COMMISSIONS:

a.    County Parks Commission (PDF) – Approve posting vacancy of Seat #1, representing District 1.

b.    Weimar/Applegate/Colfax Municipal Advisory Council (PDF) – Approve appointment of John Gagnon to Seat 2, as requested by Supervisor Kranz.

c.    Roseville Public Cemetery District (PDF) – Approve reappointment of Sylvia Besana to Seat 1, as requested by Supervisor Rockholm.

16.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/ ENGINEERING & SURVEYING:

a.    Northstar Deferred Improvement Agreement/Refund (PDF) - Approve the release of interest earned on a security deposit, in an amount not to exceed $300,000, to Northstar Iron Horse LLC (NIH), and authorize the Treasurer/Tax Collector and the Director of Engineering and Surveying to take actions necessary to release the final amount of interest up to the actual date of refund.  Exhibits (PDF)

b.    Snow Ranch Subdivision, Tract #962 (PDF) - Approve the final map, Subdivision Improvement Agreement, and authorize the recording.  Subject project is located South of Edgewood Road near the Auburn City Limits.

17.  FACILITY SERVICES:

a.    Sewer Maintenance District 1 (PDF) - Resolution of Intention to set a time and date to hold a public hearing to consider annexation of property owned by the State of California, California Conservation Corps property (APN 075-140-002, 075-140-008, 075-140-009, 075-140-011) into the district.  Subject property is located on Christian Valley Road, Auburn.

b.    Clean Air Grant Application (PDF) - Resolution authorizing the Department of Facility Services to apply for grant funds in the amount of $100,000 for the purchase of a self-propelled, track driven chipper from the 2008 Clean Air Grant Program administered by the Placer County Air Pollution Control District and appoint the Director of Facility Services as an agent of the County to execute all necessary documents associated with the Grant Program.

c.    Granite Bay Parks, Trails and Open Space Assessment District (PDF) - Resolution directing the preparation of the Engineer’s Report for FY 2008/2009 for the district.

18.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order #14600, Sewer Line Chemical Root Control Services/Facility Services (PDF) - Renew with Duke’s Root Control as a result of Competitive Bid #9519, in the maximum amount of $65,000.

b.    Sole Source Purchase, 45 Taser Units/Sheriff (PDF) - Approve Sole Source Purchase with ProForce Law Enforcement, in the total amount of $69,851.34.

c.    Sole Source Blanket Purchase Order, Annual Software Maintenance and Support of the Payroll/Personnel “ACORN” System/Personnel/Auditor/Administrative Services, Information Technology (PDF) - Award to Oracle Corporation, in the maximum amount of $157,802.54.

d.    Competitive Bid #9778, Skid Steer Rubber Track Loader and Related Attachments/Facility Services (PDF) - Award to Lampson Tractor and Equipment Co., in the maximum amount of $82,898.89.

e.    Competitive Bid #9769, Compact Grinder/Facility Services (PDF) - Award to Vermeer Pacific, in the maximum amount of $61,876.82.

f.     Sole Source Blanket Purchase Order #14507, Natural Gas for Compression as a Motor Fuel (PDF) - Renew with Pacific Gas and Electric, in the maximum amount of $150,000.

g.    Negotiated Blanket Purchase Order #14512, Original Equipment Manufacture Ford Parts and Dealer Service/Public Works, Fleet Services (PDF) - Renew with Maita Ford, in the maximum amount of $60,000.

h.    Negotiated Blanket Purchase Order #14513, Aftermarket Auto Parts/Public Works, Fleet Services (PDF) Renew with Riebes Auto Parts, in the maximum amount of $125,000.

i.      Blanket Purchase Order #14506, Oil and Lube Products /Public Works, Fleet Services (PDF) - Renew with Hunt & Sons, Inc., as a result of Competitive Bid #9540, in the maximum amount of $82,500.

j.      Blanket Purchase Order #14537, County Wide Document Shredding Services/Administrative Services (PDF) - Renew with Confidential Document Control as a result of Competitive Bid #9534, in the maximum amount of $68,000.

19.  PUBLIC WORKS/BARTON ROAD BRIDGE AT MINERS RAVINE, CONSTRUCTION CONTRACT #1032 (PDF) – Resolution authorizing the Chairman to sign a contract with PB Americas, Inc., in the amount of $247,605, for inspection, materials testing, and related services and authorize the Director of Public Works to approve and sign contract amendments for additional professional Services not to exceed $25,000.

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $250 (PDF) in Revenue Sharing monies to the Lincoln Arts and Culture Foundation 2008 Feats of Clay Celebration, as requested by Supervisor Rockholm.

b.    Approve appropriation of $500 (PDF) in Revenue Sharing monies to the Roseville Community Preschool 2008 Forever Young Auction and Dinner, as requested by Supervisor Rockholm.

c.    Approve appropriation of $250 (PDF) in Revenue Sharing monies to the Roseville High School 20^th Annual Sober Grad Night Celebration, as requested by Supervisor Rockholm.

d.    Approve appropriation of $250 (PDF) in Revenue Sharing monies to the St. Baldrick’s Foundation Annual Head Shaving Event, as requested by Supervisor Rockholm.

e.    Approve appropriation of $500 (PDF) in Revenue Sharing monies to the North Roseville Recreation, Education and Creativity (R.E.C.) Center, as requested by Supervisor Rockholm.

f.     Approve appropriation of $500 (PDF) in Revenue Sharing monies to The Placer Care Coalition 8^th Annual Raising Spirits Event, as requested by Supervisor Rockholm ($250) and Supervisor Uhler ($250).

g.    Approve appropriation of $500 (PDF) in Revenue Sharing monies to the Placer County Peer Court Coroner’s Visitation Program, as requested by Supervisor Rockholm ($125), Supervisor Holmes ($125) and Supervisor Uhler ($250).

h.    Approve a total appropriation of $7,500 (PDF) in District 5 Revenue Sharing Funds (Benefit Grant Funds) to community organizations and events recommended by the Citizens District 5 Benefit Fund Committee.  Foresthill Divide Chamber of Commerce ($1,000), Friends of Kings Beach Library ($1,000), North Tahoe Public Utility District ($1,000), Snowfest ($1,000), Creciendo Undos ($1,000), Tahoe Truckee Community Scholarship Committee ($1,000), Colfax Green Machine ($1,000), and Friends of Foresthill Trails ($500).

***End of Consent Agenda***

ADJOURNMENT

BOARD OF SUPERVISORS’ 2008 MEETING SCHEDULE:

March 18, 2008 (Strategic Planning)

March 25, 2008

April 14, 2008 (Tahoe)

April 15, 2008 (Tahoe)

April 29, 2008

May 13, 2008

May 27, 2008