COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, MAY 6, 2014
AGENDA
9:00 a.m.
Jack Duran, District 1, Chairman David
Boesch, County Executive
Robert Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3 Gerald
O. Carden, County Counsel
Kirk Uhler, District 4, Vice Chairman Ann
Holman, Clerk of the Board
Jennifer Montgomery, District 5
County Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
9:00 a.m.
FLAG SALUTE – Led by Chairman Duran.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC COMMENT: Persons may address
the Board on items not on this agenda.
Please limit comments to 3 minutes per person since the time allocated
for Public Comment is 15 minutes. If all
comments cannot be heard within the 15-minute time limit, the Public Comment
period will be taken up at the end of the regular session. The Board is not permitted to take any action
on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS
CONSENT AGENDA - All items on the Consent Agenda have been recommended for
approval by the County Executive Department.
All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
Action:
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:15 a.m.
1. HEALTH & HUMAN SERVICES
a. May 2014 Lupus Awareness
Month (PDF)
1. Presentation
of a Proclamation proclaiming May 2014 as Lupus Awareness Month.
DEPARTMENT ITEMS TO
BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS
2. FACILITY SERVICES/ENVIRONMENTAL ENGINEERING
a. Highway 49 Siphon Repair
Project #4922 (PDF)
1. Approve the Plans and Specifications for the
Highway 49 Siphon Repair Project 4922 and authorize staff to solicit bids.
2. Adopt a Resolution authorizing the Director
of Facility Services, or designee, to award and execute the resulting Contract
and approve any required change orders in an amount not-to-exceed $425,000 upon
Risk Management’s and County Counsel’s review and approval and consistent with
Section 20142 of the Public Contract Code, funded by Sewer Maintenance District
(SMD) 1 User Fees, with no net County cost.
3. Approve a Budget Revision appropriating
$500,000 from the SMD 1 FY 2013/14 Operating Budget to create a new Capital
Project #4922 in the Capital Projects Fund.
Action:
3. COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION (PDF):
Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1.
Existing Litigation (Government Code §54956.9(d)(1):
(a)
John Roye (deceased), WCAB Claim
WCAB Claim No.: ADJ7700741
CLOSED SESSION REPORT:
CONSENT AGENDA - All items on the Consent Agenda have been recommended for
approval by the County Executive Department.
All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior
to the Board taking action, and the item may be moved for discussion.
Action:
4. ASSESSOR
a. Joint Powers Agreement, Standard Data Record/Network Group
Program (PDF)
1. Approve a Joint Powers Agreement (JPA) with
the California Assessors’ Association, which will allow Placer County to
participate in the Standard Data Record/Network Group program. The cost sharing
program agreement dated March 1, 2013 through June 30, 2016 is estimated to
cost Placer County $3,200 funded through the Assessor’s budget, with no new Net
County Cost. Authorize the Assessor to
execute all documents required to implement the agreement, including any
renewals and/or extensions thereto, provided sufficient departmental funds
exist to continue its implementation for a term of three years.
b. Purchase Hewlett Packard Designjet Z5400 PS Scanner/Copier
Plotter (PDF)
1. Approve the purchase of a Hewlett Packard
Designjet Z5400 PS scanner/copier plotter in the amount of $13,500, funded
through the Assessor’s FY 2013-14 Budget, with no new Net County Cost, and
authorize the Purchasing Manager to execute all related documents and add the
equipment to the Master Fixed Asset List.
5. BOARD OF SUPERVISORS
a. Minutes
1. Approve minutes of March 25, 2014 (PDF).
2. Approve minutes of April 8, 2014 (PDF).
6. COMMITTEES
& COMMISSIONS
a. Fish and Game Commission (PDF)
1. Approve
the reappointment of Gary Flanagan to Seat #4 (representing District 4), as
requested by Supervisor Uhler.
b. Placer County Older Adult Advisory Commission (PDF)
1. Approve
the appointment of Al Gonzalez to Seat #3 (representing District 3), and
William Reed to Seat #7 (representing Public-at-Large).
7. COMMUNITY
DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION
1. Authorize
the write-off of the uncollectible portion of seven housing assistance loans in
the amount of $296,225 to recognize the reduction in value of the Community
Grant and Loan portfolio. There is no net County cost associated with this
action.
8. DISTRICT
ATTORNEY
a. SiForce XFT Chassis Computer, Investigation
Unit (PDF)
1. Approve
the purchase of a SiForce XFT Chassis Computer in the amount of $9,833 for the
District Attorney’s Investigation Unit.
Authorize the Purchasing Manager to execute all necessary purchasing
transactions, and add the computer to the Master Fixed Asset List.
9. FACILITY
SERVICES
a. Building Maintenance, California Generator Service, BPO #20592
(PDF)
1. Approve
an increase of $50,000 to Blanket Purchase Order (BPO) #20592, California
Generator Service, for preventative maintenance, inspection and repair of
emergency and standby generators with no new county cost.
b. Capital Improvements, Job Order Contracting Project 9486.01
Notice of Completion (PDF)
1. Adopt
a Resolution accepting the Job Order Contracts, Project 9486.01, with Fregoso
Builders, Inc. as complete.
2. Authorize
the Director of Facility Services, designee, to execute and record the Notices
of Completion for projects at the Domes Administrative Center, Buildings 107, 112A,
118, 303, 305A, 418 and the Main Jail at the Placer County Government Center,
the Kings Beach Salmon Avenue Clinic, the Tahoe City Customs House Building, Loomis
Park and Foresthill Park.
c. Capital Improvements, Job Order Contracting Project 9486.01
Notices of Completion (PDF)
1. Adopt
a Resolution accepting the Job Order Contract, Project 9486.01, with Staples
Construction Company, Inc., as complete.
2. Authorize
the Director of Facility Services, or designee, to execute and record Notices
of Completion for projects at the Placer County Government Center, Applegate
Park, Applegate Library, Auburn Annex Building, and the Western Placer Waste Management
Authority in Lincoln.
d. Capital Improvements, Demolition Project PCGC, Contract Change
Order #2, Project 4812-B (PDF)
1. Approve
Contract Change Order (CCO) #2 to the contract with NCM Demolition and
Remediation, LP., of Dublin, CA in the amount of $135,700.
2. Adopt
a Resolution authorizing the Director of Facility Services, or designee, to
execute said CCO, funded by the Capital Project with no new net county
cost.
1. Approve
the Plans and Specifications and authorize staff to solicit bids for the
Saddleback Lift Station Improvement Project 4856, funded within the Capital
Project Budget at $1,750,000 with no net County Cost.
1. Approve
the Plans and Specifications and authorize staff to solicit bids for the Auburn
Jail Lift Station Improvement Project 4855, funded within the Capital Project Budget
at $1,600,000 with previously budgeted net County cost.
g. Property Management, Child Support Services, Lease Amendment #2
(PDF)
1. Authorize
the Director of Facility Services to complete negotiations and execute a Lease
Amendment #2 to Lease Agreement #CN028093 between the County of Placer and
Sunset Commercial Center, LLC for the construction of tenant improvements,
based on the Material Terms, following approval by County Counsel and Risk
Management, in an amount not-to-exceed $40,000 at no net county cost.
2. Adopt
a Resolution authorizing the Director of Facility Services, or designee, to
carry out provisions and responsibilities of the Lease Agreement, as amended,
including but not limited to the Future Tenant Improvements provision as
summarized in the Material Terms.
10. PROCUREMENT
SERVICES - In accordance with County Policy, non-contested competitively
awarded bids under $400,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the
following:
a. Qualified List, Public Works (PDF)
1. Approve a one-year extension of four
Qualified Lists of firms for professional consulting services for Public Works’
projects in Eastern Placer County, as the result of competitive Request for
Qualifications #10017, for the period of March 1, 2014 through February 28,
2015.
b. Qualified List, Facility Services/Capital Improvement (PDF)
1. Approve a one-year extension of a Qualified
List of firms for architectural consulting services, as the result of
competitive Request for Qualifications #10084, for the period of July 1, 2014
through June 30, 2015.
c. Qualified List, Community Development Agency/Facility
Services/Public Works Engineering (PDF)
1. Approve the renewal of a Qualified List for
Real Property Appraisal and Negotiation Services as the result of competitive
Request for Qualifications (RFQ) #9897 through January 11, 2015, to be utilized
on an as-needed basis, funded from existing budgets or project funds, as
appropriate, with a net County cost to be determined on a case-by-case basis.
d. Renew Blanket Purchase Order, Health & Human
Services/Children’s System of Care (PDF)
1. Approve the renewal of a negotiated blanket
purchase order with Placer County Process Service Inc. for process server and related
services, in the maximum amount of $85,000, funded by Federal and State
revenues in the amount of $74,800 and County General Fund in the amount of
$10,200, for the period of July 1, 2014 through June 30, 2015, and authorize
the Purchasing Manager to sign the resulting blanket purchase order.
e. Renew Blanket Purchase Orders, Multiple Departments (PDF)
1. Approve the renewal of competitively bid and
negotiated blanket purchase orders (BPOs) with Security & Asset Management
LP dba Sonitrol of Sacramento for Security and Fire Alarm Monitoring,
Maintenance, Repair and Installation Services for the period of July 1, 2014
through June 30, 2015 in the maximum aggregate amount of $174,000 funded by the
proposed FY 2014-2015 Department Budgets.
2. Authorize the Purchasing Manager to sign the
resulting BPOs and transfer funds between BPOs as needed.
1. Approve the award of competitive Bid #10347
to San Diego Police Equipment Company of San Diego, CA and Miwall Corporation
of Grass Valley, CA for the purchase of various types of ammunition in the
total aggregate amount of $52,319, funded by the Sheriff’s Office FY 2013-14
budget with no new net County cost, and authorize the Purchasing Manager to
sign the resulting purchase orders.
11. PUBLIC WORKS
1. Adopt a Resolution authorizing the Director
of Public Works to enter into a Utility Agreement, with County Counsel and Risk
Management’s review and approval, with Alpine Springs County Water District for
a maximum amount of $220,000 to relocate utilities in conflict with the bridge
replacement project on Alpine Meadows Road over the Truckee River. There is no net County cost.
1.
Adopt a Resolution authorizing the
Director of Public Works to enter into a Utility Agreement with County Counsel
and Risk Management’s review and approval, with AT&T for a maximum amount
of $193,310 to relocate utilities in conflict with the bridge replacement
project on Alpine Meadows Road over the Truckee River. There is no net County cost.
c. Bridge Replacement Project Dowd Road over Yankee Slough, Utility
Agreement with PG&E (PDF)
1. Adopt a Resolution authorizing the Public
Works Director to sign and execute a Joint Utility Agreement with Pacific Gas
and Electric Company (PG&E), in a total amount not to exceed $134,000, with
County Counsel and Risk Management’s review and approval. There is no net
County cost.
d. Budget Revision, Easement Purchase for the Auburn Folsom Road
Widening North Phase (PDF)
1. Approve a Budget Revision to increase FY
2013-2014 expense appropriation object level three (3) (4171), Easement by
$55,000 and increase the fiscal year revenue budget object level three (3),
(8954), Operating Transfer In (Traffic Mitigation Fees) by $55,000. There is no net County cost.
e. Dowd Road over Yankee Slough Bridge Replacement Project, Contract
#1160, Amendment #2 (PDF)
1. Adopt a Resolution authorizing the Chair to
sign Contract #1160, Amendment #2, with County Counsel and Risk Management’s
review and approval, with Drake Haglan and Associates Inc., for additional
civil engineering related services for the bridge replacement project on Dowd
Road over Yankee Slough. Amendment #2 will increase the amount by $47,000 for a
total amount not to exceed $235,000. There is no net County cost.
2. Authorize the Director of Public Works to
sign and execute contract amendments for additional professional services not
to exceed ten percent of the contract amount as needed.
f. Riosa Road Improvement Project, Contract #1098, Notice of
Completion (PDF)
1. Adopt a Resolution accepting the Riosa Road
Roadway Improvement Project as complete.
2. Authorize the Director of Public Works to
execute the Notice of Completion for the Riosa Road Improvement Project with no
net County cost.
12. REVENUE SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
a. Annual Volunteer Firefighter Appreciation Lunch (PDF)
1. Approve the appropriation of $500 in Revenue
Sharing monies to help fund the Annual Volunteer Firefighter Appreciation
Lunch, as requested by Supervisor Weygandt ($500).
b. Auburn Chamber of Commerce, Auburn State of the Community Dinner
(PDF)
1. Approve appropriation of $500 in Revenue
Sharing monies to the Auburn Chamber of Commerce for the Auburn State of the
Community Dinner, as requested by Supervisor Holmes ($500).
c. Auburn Host Lions Club, 20th Annual Charity Golf Event (PDF)
1. Approve appropriation of $200 in Revenue
Sharing monies to the Auburn Host Lions Club for their 20th Annual Charity Golf
Event to benefit programs for the blind and visually impaired and Lions
International Sight Campaigns, as requested by Supervisor Holmes ($200).
d. Fruitvale Community Hall Corporation’s Scholarship Program (PDF)
1. Approve appropriation of $250 in Revenue
Sharing monies to help support the Fruitvale Community Hall Corporation’s
Scholarship Program, as requested by Supervisor Weygandt ($250).
e. Gold Country Rotary Foundation/Stark Industries, Youth Robotics
Team World Competition (PDF)
1. Approve appropriation of $1,000 in Revenue
Sharing monies to the Gold Country Rotary Foundation on behalf of Stark
Industries – Youth Robotics Team to help defray the costs of their trip to the
World Competition of FIRST Challenge Teams in St. Louis MO, as requested by
Supervisor Weygandt ($250), Supervisor Holmes ($500), and Supervisor Uhler
($250).
f. Lincoln Volunteer Center, 13th Annual Tour de Lincoln
Fundraising Event (PDF)
1. Approve appropriation of $1,000 in Revenue
Sharing monies to the Lincoln Volunteer Center’s 13th Annual Tour de Lincoln
Fundraising Event to help support community projects in Lincoln, as requested
by Supervisor Weygandt ($1,000).
g. Placer County Museum Docent Guild, 7th Annual Heritage Trail
Event (PDF)
1. Approve appropriation of $250 in Revenue
Sharing monies to the Placer County Museum Docent Guild “7th Annual Heritage
Trail” event, as requested by Supervisor Weygandt ($250).
h. Placer Society for the Prevention of Cruelty to Animals, Funny
Bones Comedy Awards Event (PDF)
1. Approve appropriation of $450 in Revenue
Sharing monies to the Placer Society for the Prevention of Cruelty to Animals
(SPCA) Funny Bones Comedy Awards Event to benefit SPCA programs, as requested
by Supervisor Weygandt ($250) and Supervisor Holmes ($200).
***End of Consent
Agenda***
ITEMS FOR
INFORMATION:
13. Auditor
Controller
a. Independent Accountant’s Report on the Treasurer’s Statement of
Assets–December 31, 2013 (PDF).
14. Personnel
a. Classified Service Merit Increases (PDF)
15. Treasurer-Tax Collector
a. Treasurer’s Statement for the month of March 2014 (PDF).
ADJOURNMENT
BOARD OF SUPERVISORS’ 2014 MEETING
SCHEDULE:
May 20,
2014
June 3,
2014
June 17,
2014
July 8,
2014
July 21,
2014 (Tahoe)
July 22,
2014 (Tahoe)