COUNTY
OF PLACER
BOARD
OF SUPERVISORS
AGENDA
Tuesday,
September 19, 2017
9:00
a.m.
County
Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Jack
Duran, District 1 David
Boesch, County Executive Officer
Robert
Weygandt, District 2 Gerald
O. Carden, County Counsel
Jim
Holmes, District 3, Vice Chair Teri
Ivaldi, Chief of Staff
Kirk
Uhler, District 4 Megan
Wood, Clerk of the Board
Jennifer
Montgomery, District 5, Chair
Placer County is committed to ensuring that
persons with disabilities are provided the resources to participate fully in
its public meetings. If you are hearing impaired, we have listening devices
available. If you require additional disability-related modifications or
accommodations, including auxiliary aids or services, please contact the Clerk
of the Board. If requested, the agenda
shall be provided in appropriate alternative formats to persons with
disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
Any person interested in viewing or
addressing the Board during the Board meeting by interactive video may do so at
the Placer County Administrative Offices - Tahoe City, 775 North Lake
Boulevard, Tahoe City, CA 96145.
9:00
a.m.
FLAG SALUTE – Led by Supervisor Uhler
CONSENT AGENDA - All items on the Consent Agenda have been
recommended for approval by the County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address
Consent items prior to the Board taking action, and the item may be moved for
discussion.
PUBLIC COMMENT: Persons may address the Board on items not on
this agenda. Please limit comments to 3
minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the
15-minute time limit, the Public Comment period will be taken up at the end of
the regular session. The Board is not
permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
TIMED ITEMS to be discussed at the time shown
or shortly thereafter
9:05 a.m.
1. HEALTH AND HUMAN SERVICES
A. Proclamation | Mesothelioma
Awareness Day (PDF)
1. Approved a Proclamation declaring September
26, 2017 as “Mesothelioma Awareness Day” in Placer County.
9:05 a.m.
2. VETERANS SERVICES
A. Proclamation | Gold Star
Mother’s Day (PDF)
1. Approved a Proclamation Declaring September
24, 2017 as “Gold Star Mother’s Day” in Placer County
9:10 a.m.
3. SHERIFF
A. Commendation | Recognition of
Sally Lobb (PDF)
1. Present a Commendation
commending Sally Lobb for over 31 years of dedicated public service as an
employee of the Placer County Sheriff’s Office.
9:15 a.m.
4. SHERIFF
A. Ordinance
Amendment | Sheriff’s Office Jail Booking, Access, and Incarceration Fees (PDF)
1. Conduct a
Public Hearing to introduce an Ordinance amending the Sheriff’s Office Jail
Booking and Access Fees charged to cities and Incarceration Fees charged by the
Court to offenders at sentencing based on an annual study of costs and fees.
Anticipated Revenues are included in the Sheriff’s Office FY 2017-18 Final
Budget. There is no additional impact to
the General Fund.
9:30 a.m.
5. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
1. Approve and
authorize the Chair to execute a five-year MOU with WJU to facilitate
collaboration between the County and WJU, to further PCCP monitoring, research,
and baseline reporting while providing WJU students field research
opportunities.
9:45 a.m.
6.
COUNTY EXECUTIVE / ECONOMIC DEVELOPMENT
A. Sacramento Metropolitan
Chamber of Commerce Annual Update (PDF)
1. Receive a
presentation from the Sacramento Metropolitan Chamber of Commerce with an
annual update on initiatives of the organization.
10:00 a.m.
7.
COUNTY EXECUTIVE
A. Adoption
of the Fiscal Year 2017-18 Final Budget (PDF)
1. Conduct a Public Hearing to approve the Fiscal
Year 2017-18 Final Budget.
2. Approve the FY 2017-18 Final Budget including
the following:
a. Adopt a Resolution adopting FY 2017-18 Final
Budget for County operating funds for a total of $866,170,825;
b. Approve Final Budgets for County proprietary
funds for a total of $136,789,911;
c. Approve the items listed on the County Master
Fixed Asset List for FY 2017-18;
d. Introduce an Ordinance approving the FY 2017-18
Final Budget un-codified Allocation of Positions to Departments Ordinance,
waive oral reading;
3. Adopt a Resolution adopting the FY 2017-18
Final Budgets for special districts governed by the Board of Supervisors in the
amount of $48,848,545.
4. Adopt a Resolution approving the project list
in accordance with Section 2034 of the Streets and Highways Code in order to be
eligible to receive Road Maintenance and Rehabilitation Account (RMRA) funding.
DEPARTMENT ITEMS to be considered for action
as time allows
8. PUBLIC WORKS & FACILITIES
1. Adopt a Resolution to award Request for Proposal No. 10460 to Drake
Haglan and Associates for Engineering and Environmental Services for the Watt
Avenue over Dry Creek Bridge Replacement Project in an amount not to exceed
$3,710,229, and to authorize the Director of Public Works and Facilities, or
designee, to execute future contract amendments up to $50,000 as needed.
The project is included in the Department of Public Works and Facilities’ FY
2017–18 Proposed Budget and is funded by Federal Highway Bridge Program Funds
(88.53%) and by Dry Creek Traffic Mitigation Fee Benefit District Funds
(11.47%).
B. Summer 2017 Federal Hot Mix Asphalt Overlay Project | Knife River
Construction of Chico, CA (PDF)
1. Approve the award of Competitive Bid No. 10635 to Knife River
Construction of Chico, CA for the Summer 2017 Placer County Federal Hot Mix
Asphalt Overlay Project in the amount of $2,176,244.40 for FY 2017-18, and
authorize the Director of Public Works and Facilities, or designee, to execute
contract change orders up to 10 percent of the contract amount, with no single
change order exceeding $150,000. The project is included in the Department of
Public Works and Facilities’ FY 2017–18 Proposed Budget and is funded by
Federal funds (88.47%) and Toll credits will cover the required “County match”
(11.53%).
9. COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all
references are to the Government Code), the Board of Supervisors will hold a
closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code
§54956.9(d)(1)):
(a) Derek Connor
v. Placer County, et al.
U.S. District
Court, Eastern District Case No. 2:17-cv-01830-TLN-DB
(B) §54957.6 - CONFERENCE WITH
LABOR NEGOTIATORS
1. Agency designated
representatives: David Boesch, Lori Walsh and Gerald O. Carden
Employee organization: Management Employees, unrepresented
CONSENT ITEMS
All items on
the Consent Agenda have been recommended for approval by the County Executive
Department. .All items will
be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking
action, and the item may be moved for discussion.
10. ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County
Policy, non-contested competitively awarded bids under $400,000 are placed on
the Consent Agenda.
A. Information Technology
Support Services | PRJ Consulting Inc. of Santa Clarita, CA (PDF)
1. Approve the
award of a negotiated contract with PRJ Consulting, Inc. of Santa Clarita, CA
for information technology support services in the maximum amount of $100,000
for the period of October 01, 2017 to December 31, 2018. Funding is
provided by the Countywide Systems Fund FY 2017-18 Final Budget and will be
appropriately budgeted in the FY 2018-19 Requested Budget.
2. Authorize the
Purchasing Manager to sign all required documents.
B. White Recycled Bond Paper |
Midtown Stationers of Walnut Creek, CA (PDF)
1. Approve the
renewal of a contract with Midtown Stationers of Walnut Creek, CA using a
competitive bid from State of California for White Recycled Bond Paper in the
maximum amount of $60,000, for the period of September 10, 2017 through March 09,
2018. Funding is provided by the Administrative Services FY 2017-18 Final
Budget.
2. Authorize
the Purchasing Manager to sign all required documents.
11. AUDITOR
A. Set Appropriation Limit for
Placer County Operating Funds (PDF)
1. Adopt a Resolution to set the appropriations
limit for Placer County Operating Funds for FY 2017-18 at $1,206,305,094.
1. Adopt a Resolution to set the appropriations
limit for Placer County Special Districts governed by the Board of Supervisors
that receive proceeds from secured/unsecured property tax for FY 2017-18 at
$8,224,540.
C. Adopting FY 2017-18 Property
Tax Rates for Voter-Approved Indebtedness (PDF)
1. Adopt a Resolution approving the FY 2017-18
property tax rates calculated by other Counties for voter-approved indebtedness,
pursuant to Government Code sections 29100 and 29106.
12. BOARD
OF SUPERVISORS
1. Approve minutes of August 08, 2017 and
August 15, 2017.
13. CLAIMS AGAINST THE COUNTY
1. 17-114
Meyers, Allen (Personal Injury) $25,000
14. COMMITTEES
& COMMISSIONS
A. Assessment Appeals Board
(PDF)
1. Approve the reappointment of Greg Fayard to
Seat # 1 (represents District 1) and Patricia Beard to Seat # 5 (represents
District 5).
B. Greater Auburn Area Fire Safe
Council (PDF)
1. Approve the appointment of Frank Udvarhely
to the unexpired term of Seat #3 (representing District 3), as requested by
Supervisor Holmes.
C. Squaw Valley Design Review
Committee (PDF)
1. Approve the reappointment of Hayley Waringer
to Seat #3, as requested by Supervisor Montgomery.
15. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
1. Accept the improvements as complete.
2. Authorize the 100% release of the survey monument
security per Government Code section 66499.7.
16. COUNTY
EXECUTIVE
A. FY 2016-17 Capital Facilities
Impact Fee Annual Report (PDF)
1. Adopt a Resolution to accept the Placer
County Capital Facilities Impact Fee Annual Report and make findings as
required by Government Code 66000 et. seq. and by the County’s Public
Facilities Fee to record the annual cost of living adjustment of 2.6%.
B. 2016-17 Placer County Grand
Jury Final Report Responses (PDF)
1. Approve and sign four letters in response to
the Placer County Grand Jury’s 2016-17 Final Report.
C. Reaffirm a Local Emergency
Proclamation in Placer County | Tree Mortality (PDF)
1. Adopt a Resolution reaffirming a local
emergency in Placer County due to tree mortality.
D. Unclassified
Employee Step Increases (PDF)
1. The County Executive Officer recommends that
the Board approve a 5% merit increase for:
a. Elise Nelson, Deputy County
Counsel 1 from Grade 437, Step 2 at $44.25 per hour to Grade 437, Step 3 at
$46.43 per hour, effective July 22, 2017;
b. Christopher Gray Garcia,
Public Information Officer from Grade 441, Step 3 at $48.34 per hour to Grade
441, Step 4 at $50.74 per hour, effective July 08, 2017;
c. James Lambeth, Chief Deputy
Assessor from Grade 476 , Step 4 at $71.90 per hour to Step 5 at $75.51 per
hour, effective July 08, 2017.
17. HEALTH AND HUMAN SERVICES
1. Approve an agreement with Rotary Club of
Roseville Foundation to expand oral health services in Roseville schools for
the period of October 01, 2017 through June 30, 2018 for a total amount not to
exceed $10,000, and authorize the Director of Health and Human Services to
execute the agreement with Risk Management and County Counsel concurrence and
to sign amendments not to exceed 10 percent of the total contract amount,
consistent with the subject matter and scope of work with Risk Management and
County Counsel concurrence.
1.
Approve
the award of a contract with BIT California dba Document Fulfillment Services
of
West
Sacramento, CA for CalWORKS Information Network Printing and Mailing Services,
using a Sacramento County competitively awarded contract, for the period of
September 1, 2017 through September 30, 2018 in the maximum amount of $175,000,
funded 95 percent by Federal and State revenues and five percent with required
County General Fund match. Funding is available in the Department of
Health and Human Services’ FY 2017-18 Final Budget and will be included in the
Department’s FY 2018-19 Requested Budget.
2.
Approve
the option to renew the contract on a year-to-year basis through June 30, 2022,
to
coincide
with the expiration of the Sacramento County contract, provided that each
renewal amount does not exceed the maximum amount of $175,000 and authorize the
Purchasing Manager to sign all required documents subject to departmental
concurrence and available funding.
18. HUMAN
RESOURCES
A. Amendment to Chapter 3,
Placer County Code, Sections 3.08.1070, 3.08.1260, 3.12.020, 3.12.080 (PDF)
1. Adopt an Ordinance, introduced September 05,
2017, amending Chapter 3 of the Placer County Code, clarifying certain
provisions of the new Memorandum of Understanding (MOU) with the Placer Public
Employees Organization.
B. Suspension of Placer County
Code 3.04.800(D) (PDF)
1. Adopt an Ordinance, introduced September 05,
2017, suspending the application of Placer County Code subsection 3.04.800(D)
to allow employees taking unpaid time off on the regularly scheduled workday
that precedes the December 25, 2017, holiday and/or the January 01, 2018,
holiday to receive holiday pay for these two holidays.
1. Introduce an Ordinance amending the
un-codified Schedule of Classifications and Compensation Ordinance related to
the creation of the classification of Sexual Assault Response Team (SART)
Nurse/Coordinator in Salary Grade PROF 228 ($6,114.65 - $7,432.41/monthly).
Oral reading waived.
1. Approve Schedule of Classifications and
Salary Grades for Classified and Unclassified Services, posted August 31, 2017,
pursuant to the California Code of Regulations (CCR) 570.5 Requirement for a
Publicly Available Pay Schedule.
19. PUBLIC WORKS & FACILITIES
1. Adopt a Resolution to approve the Fifth
Amendment to Professional Services Agreement No. 1192 with Drake Haglan and
Associates Inc. for engineering and related services for the Cook Riolo Road
Pedestrian Pathway, for an additional amount of $36,918.42 and a total amount
not to exceed $305,710, and authorize the Director of Public Works and Facilities,
or designee, to execute future contract amendments up to 10% of the contract
amount as needed. The project is included in the Department of Public Works and
Facilities’ FY 2017–18 Proposed Budget and is funded by Congestion Mitigation
and Air Quality (CMAQ) Funds, Regional Surface Transportation Program (RSTP)
Funds (83%) and by local road funds (17%).
1. Approve the Third Amendment to the Solid Waste Handling Services
Agreement with Placer County Eastern Regional Landfill, Inc. and Tahoe Truckee
Disposal, Inc. to defer a scheduled increase in garbage collection fees and
provide payment to Tahoe Truckee Disposal, Inc. in a lump sum amount of
$38,221. Funding is included in the Department of Public Works and Facilities’
FY 2017–18 Proposed Budget at no net County cost.
C. Middle Fork Project Fuel Reduction
Management Program | 2017 Funding Recommendation (PDF)
1. Approve $20,000 in funding for the Fuel Reduction Management
Program for the Middle Fork Project and authorize the Director of Public Works
and Facilities, or designee, to sign the funding agreement with the City of
Auburn Department of Public Safety upon review and concurrence by Risk
Management and County Counsel. Funding is provided pursuant to the Middle
Fork Project Memorandum of Agreement, with no net County cost.
D. Declare Vehicles to be
Surplused and Authorize Disposal (PDF)
1. Declare four (4)
vehicles that have reached the end of their useful life as surplused and
authorize their disposal.
2. Authorize the
execution of an agreement with Sacramento Truck Center of Sacramento, CA to
sell one (1) 2015 International 4300 Refrigeration Truck that was previously
approved by the Board on June 27, 2017 to be declared surplus and authorize
disposal.
3. Authorize the
Purchasing Manager to sign all required documents.
20. REVENUE SHARING – In approving the following appropriations, the Placer County Board of
Supervisors makes the finding that each and every approved contribution serves
a public purpose by promoting the general welfare of the County and its
inhabitants; therefore, the County benefits.
1. Approve
appropriation of $950 in Revenue Sharing monies to Child Advocates of Placer
County as requested by Supervisor Weygandt ($200), Supervisor Holmes ($500),
and Supervisor Uhler ($250).
1. Approve
appropriation of $250 in Revenue Sharing monies to Placer County Navy League of
the United States as requested by Supervisor Holmes.
1. Approve
appropriation of $350 in Revenue Sharing monies to Placer People of Faith
Together requested by Supervisor Weygandt ($100) and Supervisor Holmes ($250).
21. SHERIFF
A. Maintenance and Support
Services for Tiburon Software Systems | Agreement with Tiburon, Inc (PDF)
1. Approve
Exhibit No. 2 to the Master Support Agreement with Tiburon, Inc. in the amount
of $343,739 for annual maintenance and support to the Tiburon Computer-Aided
Dispatch (CAD), Mobile CAD, Records Management System (RMS) and Corrections
Management System (CMS) software, and authorize the Purchasing Manager to sign
all related documents. Funding for the annual maintenance for the CAD systems
with Tiburon, Inc. is included in the Sheriff’s Office FY 2017-18 Final Budget.
There is no additional impact to the General Fund.
B. Online Traffic Accident
Reports | Agreement with Carfax of Centerville, VA (PDF)
1. Approve
a service agreement with an initial one-year term renewing annually with Carfax
of Centerville, VA for Carfax for Police, a service which allows the public to
purchase traffic accident reports online, and authorize the Sheriff to execute
the agreement. Estimated revenue from this service is included in the Sheriff’s
Office FY 2017-18 Final Budget. There is no additional impact to the General
Fund.
22. TREASURER
TAX-COLLECTOR
A. Reapproval of mPOWER
Nonresidential Application for Squaw Valley Ski Holdings (PDF)
1. Reapprove the application for the Squaw
Valley Ski Holdings related to financing energy efficiency retrofits and solar
photovoltaic installation with mPOWER Placer in an amount not to exceed
$2,198,389.94 and reapprove exemption from requirement that any environmental
benefits or credits derived from the financed improvement be owned and held by
the County, allowing Squaw Valley to be the beneficiary of any such benefits
derived from the financed improvements.
ITEMS FOR INFORMATION:
23. PUBLIC WORKS & FACILITIES
A. Annual Update |
Infrastructure Project Loans and Advances (PDF)
24. HUMAN
RESOURCES
A. Classified Service Merit
Increases (PDF)
ADJOURNMENT
– To
next regular meeting, on October 03, 2017.
BOARD
OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
October 03, 2017
October 23, 2017 (Tahoe)
October 24, 2017 (Tahoe)
November 14, 2017
November 28, 2017
December 12, 2017
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to
ensuring that persons with disabilities are provided the resources to
participate fully in its public meetings. If you are hearing impaired, we have
listening devices available. If you require additional disability-related
modifications or accommodations, including auxiliary aids or services, please
contact the Clerk of the Board. If
requested, the agenda shall be provided in appropriate alternative formats to
persons with disabilities. All requests
must be in writing and must be received by the Clerk five business days prior
to the scheduled meeting for which you are requesting accommodation. Requests
received after such time will be accommodated only if time permits.
Any
document submitted for consideration shall be submitted to the Clerk of the
Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00
p.m. the day before the scheduled meeting.
Any documentation submitted at any noticed videoconferencing site will
become part of the official record, but will not be disseminated to the Board
prior to the Board’s action. NOTE: An
alternate location may be offered as a courtesy for a Board meeting but may be
closed due to inclement weather or may not be available if technology
fails. If the site is closed due to
inclement weather, a notice will be posted by 9:00 a.m. the day of the Board
meeting.
Agendas are available online at Placer
County’s website www.placer.ca.gov
To watch the Board meeting online or to just listen
in, you may do so by streaming the live video feed at www.placer.ca.gov or
by calling 530-886-5225.