Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY AGENDA

Tuesday, September 19, 2017

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Jack Duran, District 1 David Boesch, County Executive Officer

Robert Weygandt, District 2 Gerald O. Carden, County Counsel

Jim Holmes, District 3, Vice Chair Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4 Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5, Chair

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Uhler

CONSENT AGENDA Consent item 22.A. removed for discussion. Remaining Consent Agenda was approved with actions as indicated.

MOTION Holmes/Duran/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

CONSENT ITEM REMOVED FOR DISCUSSION:

22. TREASURER TAX-COLLECTOR

A. Reapproval of mPOWER Nonresidential Application for Squaw Valley Ski Holdings (PDF)

1. Reapproved the application for the Squaw Valley Ski Holdings related to financing energy efficiency retrofits and solar photovoltaic installation with mPOWER Placer in an amount not to exceed $2,198,389.94 and reapproved exemption from requirement that any environmental benefits or credits derived from the financed improvement be owned and held by the County, allowing Squaw Valley to be the beneficiary of any such benefits derived from the financed improvements.

MOTION Uhler/Holmes/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

PUBLIC COMMENT: Amy Day introduced herself as the Placer County organizer for In Home Supportive Services workers. Sharon Duchesse introduced herself as the Placer County representative for the United Domestic Workers Union.

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS: None

TIMED ITEMS to be discussed at the time shown or shortly thereafter

9:05 a.m.

1. HEALTH AND HUMAN SERVICES

A. Proclamation | Mesothelioma Awareness Day (PDF)

1. Approved a Proclamation declaring September 26, 2017 as “Mesothelioma Awareness Day” in Placer County.

MOTION Uhler/Holmes/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

9:05 a.m.

2. VETERANS SERVICES

A. Proclamation | Gold Star Mother’s Day (PDF)

1. Approved a Proclamation Declaring September 24, 2017 as “Gold Star Mother’s Day” in Placer County

MOTION Uhler/Holmes/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

9:10 a.m.

3. SHERIFF

A. Commendation | Recognition of Sally Lobb (PDF)

1. Presented a Commendation commending Sally Lobb for over 31 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

9:15 a.m.

4. SHERIFF

A. Ordinance Amendment | Sheriff’s Office Jail Booking, Access, and Incarceration Fees (PDF)

1. Conducted a Public Hearing, introduced an Ordinance amending the Sheriff’s Office Jail Booking and Access Fees charged to cities and Incarceration Fees charged by the Court to offenders at sentencing based on an annual study of costs and fees. Anticipated Revenues are included in the Sheriff’s Office FY 2017-18 Final Budget.

MOTION Holmes/Duran/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

9:30 a.m.

5. COMMUNITY DEVELOPMENT RESOURCE AGENCY

A. Placer County Conservation Program (PCCP) (PDF) | Memorandum of Understanding (MOU) with William Jessup University (WJU)

1. Approved and authorized the Chair to execute a five-year MOU with WJU to facilitate collaboration between the County and WJU, to further PCCP monitoring, research, and baseline reporting while providing WJU students field research opportunities.

MOTION Holmes/Duran/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

9:45 a.m.

6. COUNTY EXECUTIVE / ECONOMIC DEVELOPMENT

A. Sacramento Metropolitan Chamber of Commerce Annual Update (PDF)

1. Received a presentation from the Sacramento Metropolitan Chamber of Commerce with an annual update on initiatives of the organization.

10:00 a.m.

7. COUNTY EXECUTIVE

A. Adoption of the Fiscal Year 2017-18 Final Budget (PDF)

1. Conducted a Public Hearing to consider the Fiscal Year 2017-18 Final Budget.

2. Approved the FY 2017-18 Final Budget including the following:

a. Adopted Resolution 2017-173 adopting FY 2017-18 Final Budget for County operating funds for a total of $866,170,825;

b. Approved Final Budgets for County proprietary funds for a total of $136,789,911;

c. Approved the items listed on the County Master Fixed Asset List for FY 2017-18;

d. Introduced an Ordinance approving the FY 2017-18 Final Budget un-codified Allocation of Positions to Departments Ordinance, waived oral reading;

MOTION Uhler/Duran/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

3. Adopted Resolution 2017-174 adopting the FY 2017-18 Final Budgets for special districts governed by the Board of Supervisors in the amount of $48,848,545.

MOTION Uhler/Holmes/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

4. Adopted Resolution 2017-175 approving the project list in accordance with Section 2034 of the Streets and Highways Code in order to be eligible to receive Road Maintenance and Rehabilitation Account (RMRA) funding.

MOTION Uhler/Holmes/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

DEPARTMENT ITEMS to be considered for action as time allows

8. PUBLIC WORKS & FACILITIES

A. Watt Avenue over Dry Creek Bridge Replacement Project Engineering and Environmental Services (PDF) | Drake Haglan and Associates

1. Adopted Resolution 2017-176 to award Request for Proposal No. 10460 to Drake Haglan and Associates for Engineering and Environmental Services for the Watt Avenue over Dry Creek Bridge Replacement Project in an amount not to exceed $3,710,229, and to authorize the Director of Public Works and Facilities, or designee, to execute future contract amendments up to $50,000 as needed. The project is included in the Department of Public Works and Facilities’ FY 2017–18 Proposed Budget and is funded by Federal Highway Bridge Program Funds (88.53%) and by Dry Creek Traffic Mitigation Fee Benefit District Funds (11.47%).

MOTION Holmes/Duran/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

B. Summer 2017 Federal Hot Mix Asphalt Overlay Project (PDF) | Knife River Construction of Chico, CA

1. Approved the award of Competitive Bid No. 10635 to Knife River Construction of Chico, CA for the Summer 2017 Placer County Federal Hot Mix Asphalt Overlay Project in the amount of $2,176,244.40 for FY 2017-18, and authorized the Director of Public Works and Facilities, or designee, to execute contract change orders up to 10 percent of the contract amount, with no single change order exceeding $150,000. The project is included in the Department of Public Works and Facilities’ FY 2017–18 Proposed Budget and is funded by Federal funds (88.47%) and Toll credits will cover the required “County match” (11.53%).

MOTION Holmes/Duran/Unanimous Vote 4:0

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

9. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation (Government Code §54956.9(d)(1)):

(a) Derek Connor v. Placer County, et al.

U.S. District Court, Eastern District Case No. 2:17-cv-01830-TLN-DB

The Board heard a report and authorized the defense and indemnity of the County officers and employees named and served and also unanimously authorized a contract to retain outside counsel to represent the County, the Sheriff and employee Erwin as co-counsel and a contract to retain separate counsel for the remaining employee.

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

1. Agency designated representatives: David Boesch, Lori Walsh and Gerald O. Carden

Employee organization: Management Employees, unrepresented

The Board heard a report and gave direction.

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. .All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

10. ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A. Information Technology Support Services (PDF) | PRJ Consulting Inc. of Santa Clarita, CA

1. Approved the award of a negotiated contract with PRJ Consulting, Inc. of Santa Clarita, CA for information technology support services in the maximum amount of $100,000 for the period of October 01, 2017 to December 31, 2018. Funding is provided by the Countywide Systems Fund FY 2017-18 Final Budget and will be appropriately budgeted in the FY 2018-19 Requested Budget.

2. Authorized the Purchasing Manager to sign all required documents.

B. White Recycled Bond Paper (PDF) | Midtown Stationers of Walnut Creek, CA

1. Approved the renewal of a contract with Midtown Stationers of Walnut Creek, CA using a competitive bid from State of California for White Recycled Bond Paper in the maximum amount of $60,000, for the period of September 10, 2017 through March 09, 2018. Funding is provided by the Administrative Services FY 2017-18 Final Budget.

2. Authorized the Purchasing Manager to sign all required documents.

11. AUDITOR

A. Set Appropriation Limit for Placer County Operating Funds (PDF)

1. Adopted Resolution 2017-177 to set the appropriations limit for Placer County Operating Funds for FY 2017-18 at $1,206,305,094.

B. Set Appropriation Limit for Placer County Special Districts governed by the Board of Supervisors (PDF)

1. Adopted Resolution 2017-178 to set the appropriations limit for Placer County Special Districts governed by the Board of Supervisors that receive proceeds from secured/unsecured property tax for FY 2017-18 at $8,224,540.

C. Adopting FY 2017-18 Property Tax Rates for Voter-Approved Indebtedness (PDF)

1. Adopted Resolution 2017-179 approving the FY 2017-18 property tax rates calculated by other Counties for voter-approved indebtedness, pursuant to Government Code sections 29100 and 29106.

12. BOARD OF SUPERVISORS

A. Minutes

1. Approved minutes of August 08, 2017 and August 15, 2017 (PDF).

13. CLAIMS AGAINST THE COUNTY

A. Rejected the following claims, as recommended by the offices of County Counsel and Risk Management (PDF):

1. 17-114 Meyers, Allen (Personal Injury) $25,000

14. COMMITTEES & COMMISSIONS

A. Assessment Appeals Board (PDF)

1. Approved the reappointment of Greg Fayard to Seat # 1 (represents District 1) and Patricia Beard to Seat # 5 (represents District 5).

B. Greater Auburn Area Fire Safe Council (PDF)

1. Approved the appointment of Frank Udvarhely to the unexpired term of Seat #3 (representing District 3), as requested by Supervisor Holmes.

C. Squaw Valley Design Review Committee (PDF)

1. Approved the reappointment of Hayley Waringer to Seat #3, as requested by Supervisor Montgomery.

15. COMMUNITY DEVELOPMENT RESOURCE AGENCY

A. The Northside Phase 4 (Welk Resort Northstar Building ‘C’) Tract No. ESD15-00125, Improvement Plan ESD15-00021 (PDF)

1. Accepted the improvements as complete.

2. Authorized the 100% release of the survey monument security per Government Code section 66499.7.

16. COUNTY EXECUTIVE

A. FY 2016-17 Capital Facilities Impact Fee Annual Report (PDF)

1. Adopted Resolution 2017-180 to accept the Placer County Capital Facilities Impact Fee Annual Report and make findings as required by Government Code 66000 et. seq. and by the County’s Public Facilities Fee to record the annual cost of living adjustment of 2.6%.

B. 2016-17 Placer County Grand Jury Final Report Responses (PDF)

1. Approve and sign four letters in response to the Placer County Grand Jury’s 2016-17 Final Report.

C. Reaffirm a Local Emergency Proclamation in Placer County | Tree Mortality (PDF)

1. Adopted Resolution 2017-181 reaffirming a local emergency in Placer County due to tree mortality.

D. Unclassified Employee Step Increases (PDF)

1. The Board approved a 5% merit increase for:

a. Elise Nelson, Deputy County Counsel 1 from Grade 437, Step 2 at $44.25 per hour to Grade 437, Step 3 at $46.43 per hour, effective July 22, 2017;

b. Christopher Gray Garcia, Public Information Officer from Grade 441, Step 3 at $48.34 per hour to Grade 441, Step 4 at $50.74 per hour, effective July 08, 2017;

c. James Lambeth, Chief Deputy Assessor from Grade 476 , Step 4 at $71.90 per hour to Step 5 at $75.51 per hour, effective July 08, 2017.

17. HEALTH AND HUMAN SERVICES

A. Expansion of Oral Health Services in Roseville Schools (PDF) | Agreement with Rotary Club of Roseville Foundation

1. Approved an agreement with Rotary Club of Roseville Foundation to expand oral health services in Roseville schools for the period of October 01, 2017 through June 30, 2018 for a total amount not to exceed $10,000, and authorized the Director of Health and Human Services to execute the agreement with Risk Management and County Counsel concurrence and to sign amendments not to exceed 10 percent of the total contract amount, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.

B. CalWorks Information Network Printing and Mailing Services (PDF) | BIT California dba Document Fulfillment Services

1. Approved the award of a contract with BIT California dba Document Fulfillment Services of

West Sacramento, CA for CalWORKS Information Network Printing and Mailing Services, using a Sacramento County competitively awarded contract, for the period of September 1, 2017 through September 30, 2018 in the maximum amount of $175,000, funded 95 percent by Federal and State revenues and five percent with required County General Fund match. Funding is available in the Department of Health and Human Services’ FY 2017-18 Final Budget and will be included in the Department’s FY 2018-19 Requested Budget.

2. Approved the option to renew the contract on a year-to-year basis through June 30, 2022, to

coincide with the expiration of the Sacramento County contract, provided that each renewal amount does not exceed the maximum amount of $175,000 and authorized the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

18. HUMAN RESOURCES

A. Amendment to Chapter 3, Placer County Code, Sections 3.08.1070, 3.08.1260, 3.12.020, 3.12.080 (PDF)

1. Adopted Ordinance 5885-B, introduced September 05, 2017, amending Chapter 3 of the Placer County Code, clarifying certain provisions of the new Memorandum of Understanding (MOU) with the Placer Public Employees Organization.

B. Suspension of Placer County Code 3.04.800(D) (PDF)

1. Adopted Ordinance 5886-B, introduced September 05, 2017, suspending the application of Placer County Code subsection 3.04.800(D) to allow employees taking unpaid time off on the regularly scheduled workday that precedes the December 25, 2017, holiday and/or the January 01, 2018, holiday to receive holiday pay for these two holidays.

C. Amendment of Un-Codified Schedule of Classifications and Compensation Ordinance related to the Creation of the Sexual Assault Response Team (SART) Nurse/Coordinator

1. Introduced an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance related to the creation of the classification of Sexual Assault Response Team (SART) Nurse/Coordinator in Salary Grade PROF 228 ($6,114.65 - $7,432.41/monthly). Oral reading waived.

D. Approval of Schedule of Classifications and Salary Grades for Classified and Unclassified Services

1. Approved Schedule of Classifications and Salary Grades for Classified and Unclassified Services, posted August 31, 2017, pursuant to the California Code of Regulations (CCR) 570.5 Requirement for a Publicly Available Pay Schedule.

19. PUBLIC WORKS & FACILITIES

A. Cook Riolo Road Pedestrian Pathway Project Engineering and Related Services (PDF) | Drake Haglan and Associates Inc.

1. Adopted Resolution 2017-182 to approve the Fifth Amendment to Professional Services Agreement No. 1192 with Drake Haglan and Associates Inc. for engineering and related services for the Cook Riolo Road Pedestrian Pathway, for an additional amount of $36,918.42 and a total amount not to exceed $305,710, and authorized the Director of Public Works and Facilities, or designee, to execute future contract amendments up to 10% of the contract amount as needed. The project is included in the Department of Public Works and Facilities’ FY 2017–18 Proposed Budget and is funded by Congestion Mitigation and Air Quality (CMAQ) Funds, Regional Surface Transportation Program (RSTP) Funds (83%) and by local road funds (17%).

B. Deferral of Scheduled Garbage Collection Fee Increase (PDF) | Solid Waste Handling Services Agreement

1. Approved the Third Amendment to the Solid Waste Handling Services Agreement with Placer County Eastern Regional Landfill, Inc. and Tahoe Truckee Disposal, Inc. to defer a scheduled increase in garbage collection fees and provide payment to Tahoe Truckee Disposal, Inc. in a lump sum amount of $38,221. Funding is included in the Department of Public Works and Facilities’ FY 2017–18 Proposed Budget at no net County cost.

C. Middle Fork Project Fuel Reduction Management Program (PDF) | 2017 Funding Recommendation

1. Approved $20,000 in funding for the Fuel Reduction Management Program for the Middle Fork Project and authorized the Director of Public Works and Facilities, or designee, to sign the funding agreement with the City of Auburn Department of Public Safety upon review and concurrence by Risk Management and County Counsel. Funding is provided pursuant to the Middle Fork Project Memorandum of Agreement, with no net County cost.

D. Declare Vehicles to be Surplused and Authorize Disposal (PDF)

1. Declared four (4) vehicles that have reached the end of their useful life as surplused and authorize their disposal.

2. Authorized the execution of an agreement with Sacramento Truck Center of Sacramento, CA to sell one (1) 2015 International 4300 Refrigeration Truck that was previously approved by the Board on June 27, 2017 to be declared surplus and authorize disposal.

3. Authorized the Purchasing Manager to sign all required documents.

20. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A. Child Advocates of Placer County There’s No Place Like Home Fall Gala 2017 (PDF) | Funding to Support Mentor Programs for Foster Children

1. Approved appropriation of $950 in Revenue Sharing monies to Child Advocates of Placer County as requested by Supervisor Weygandt ($200), Supervisor Holmes ($500), and Supervisor Uhler ($250).

B. Placer County Navy League of the United States Auburn Area Veteran’s Day Parade (PDF) | Funding to Support Recognition of Local Veterans

1. Approved appropriation of $250 in Revenue Sharing monies to Placer County Navy League of the United States as requested by Supervisor Holmes.

C. Placer People of Faith Together We Are The Future (PDF) | Funding to Support Youth Programs and Activities

1. Approved appropriation of $350 in Revenue Sharing monies to Placer People of Faith Together requested by Supervisor Weygandt ($100) and Supervisor Holmes ($250).

21. SHERIFF

A. Maintenance and Support Services for Tiburon Software Systems (PDF) | Agreement with Tiburon, Inc

1. Approved Exhibit No. 2 to the Master Support Agreement with Tiburon, Inc. in the amount of $343,739 for annual maintenance and support to the Tiburon Computer-Aided Dispatch (CAD), Mobile CAD, Records Management System (RMS) and Corrections Management System (CMS) software, and authorized the Purchasing Manager to sign all related documents. Funding for the annual maintenance for the CAD systems with Tiburon, Inc. is included in the Sheriff’s Office FY 2017-18 Final Budget. There is no additional impact to the General Fund.

B. Online Traffic Accident Reports (PDF) | Agreement with Carfax of Centerville, VA

1. Approved a service agreement with an initial one-year term renewing annually with Carfax of Centerville, VA for Carfax for Police, a service which allows the public to purchase traffic accident reports online, and authorized the Sheriff to execute the agreement. Estimated revenue from this service is included in the Sheriff’s Office FY 2017-18 Final Budget. There is no additional impact to the General Fund.

22. TREASURER TAX-COLLECTOR

A. REMOVED FOR DISCUSSION ~~Reapproval of mPOWER Nonresidential Application for Squaw Valley Ski Holdings~~

ITEMS FOR INFORMATION:

23. PUBLIC WORKS & FACILITIES

A. Annual Update (PDF) | Infrastructure Project Loans and Advances

24. HUMAN RESOURCES

A. Classified Service Merit Increases (PDF)

ADJOURNMENT – To next regular meeting, on October 03, 2017.

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

October 03, 2017

October 23, 2017 (Tahoe)

October 24, 2017 (Tahoe)

November 14, 2017

November 28, 2017

December 12, 2017

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails. If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

Agendas are available online at Placer County’s website www.placer.ca.gov

To watch the Board meeting online or to just listen in, you may do so by streaming the live video feed at www.placer.ca.gov or by calling 530-886-5225.