COUNTY OF PLACER
BOARD OF SUPERVISORS
Tuesday, April 04, 2017
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Jack Duran, District 1 David Boesch, County Executive Officer
Robert Weygandt, District 2 Gerald O. Carden, County Counsel
Jim Holmes, District 3, Vice Chair Teri Ivaldi, Chief of Staff
Kirk Uhler, District 4 Megan Wood, Clerk of the Board
Jennifer Montgomery, District 5, Chair
Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.
FLAG SALUTE – Led by Supervisor Holmes
CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:
1. HEALTH & HUMAN SERVICES
1. Receive a report on the health of Placer County.
2. Approve a Proclamation declaring April 03-09, 2017 as “Public Health Week” Placer County.
ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENE AS THE PLACER COUNTY HOUSING AUTHORITY
2. HEALTH & HUMAN SERVICES
1. Consider the following items to secure $2,361,160 in federal funding for Placer County Section 8 Housing Choice Voucher Program to provide subsidized housing vouchers for up to 345 low-income individuals, families and veterans in Placer County.
a. Conduct a Public Hearing to receive public comment regarding the updated Placer County Housing Authority (PCHA) Administrative Plan.
b. Adopt the updated PCHA Administrative Plan.
c. Adopt a Resolution authorizing acceptance of the updated Placer County Housing Authority’s Administrative Plan, and authorize submission of the certifications of program compliance to the U.S. Department of Housing and Urban Development (HUD).
ADJOURN AS THE PLACER COUNTY HOUSING AUTHORITY AND
RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS
3. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Request a continuance of the noticed Public Hearing from the April 04, 2017 Board of Supervisors’ agenda to April 24, 2017 at 10:00a.m.
4. PLACER MOSQUITO AND VECTOR CONTROL DISTRICT
1. Receive an update from Placer Mosquito and Vector Control District on vector borne diseases within Placer County.
5. TREASURER-TAX COLLECTOR
1. Receive a Presentation on the findings of the County’s Financial Review of Distressed Fire Service Providers in Placer County, and accept the final report.
2. Receive a Presentation on the findings of a survey on voter support for parcel taxes to support fire services.
6. CLERK-RECORDER-REGISTRAR OF VOTERS
1. Adopt a Resolution to authorize the Registrar of Voters to Render Election Services for the Penryn Fire Protection District and the Foresthill Fire Protection District All Mail Ballot Special District Election to be held July 11, 2017, and provide direction regarding payment for such services.
7. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Authorize Community Development/Resource Agency (CD/RA) Planning Division to permit delay of applicant’s payment of both accrued and future County staff costs until sale/conveyance of the Community portion of the Regional University Specific Plan (RUSP) for the following:
a. Processing of Amendment to the RUSP, Development Agreement, and associated entitlements and related California Environmental Quality Act (CEQA) review.
b. Processing on the County-level of any paperwork or participation associated with involvement as applicant on a wetland fill permit with the US Army Corps of Engineers for backbone infrastructure.
2. Authorize CD/RA staff to amend or prepare agreements subject to concurrence of County Counsel and Risk Management to address the above for the Board’s consideration at a future agenda.
1. Receive an update on the Sunset Area Plan and Placer Ranch Specific Plan.
1. Authorize the Chair to sign the Schaffer’s Mill Phase 3B Final Map and Subdivision Improvement Agreement and approve Recordation of the Final Map and the Agreement.
8. PUBLIC WORKS AND FACILITIES
1. Approve Plans and Specifications for ADA Compliance and Infrastructure Updates, Project No. 4892, located at 350 Nevada Street, Auburn, with an estimated total project cost of $1,775,000, including $1,350,000 for construction with contingency, and authorize staff to advertise for bids.
2. Authorize the Director of Public Works and Facilities, or designee, to award and execute a construction contract not-to-exceed $1,350,000 including selected Additive Bid Alternates as project funding will allow, upon review and concurrence by Risk Management and County Counsel, including authority to approve any necessary change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code. Funding is provided in the FY 2016-17 Capital Projects Final Budget.
1. Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to finalize and execute an Agreement for Purchase of Tourist Accommodation Units (TAUs) with the City of South Lake Tahoe, subject to County Counsel review, and take all actions necessary to acquire, bank and transfer 64 Tourist Accommodation Units at a price of $12,500 each, for a total purchase price of $800,000. Funding is provided in the FY 2016-17 Final Budget, Tahoe Development – TAU Capital Project No. 4947.
1. Approve specifications for the Placer County Federal Hot Mix Asphalt Overlay Summer 2017 project estimated to cost $2,800,000 and authorize the Director of Public Works and Facilities, or designee, to advertise for bids. Funding is provided in the FY 2016-17 Public Works and Facilities Final Budget.
9. COUNTY EXECUTIVE
1. Receive a presentation on the 2013 Placer County Housing Element, including completed tasks and implementation challenges.
2. Review options and receive Board direction on preferred strategies in setting housing priorities for the FY 2017-18 Housing Work Plan.
3. Adopt a Resolution authorizing the County Executive Officer to execute a three-year agreement with the Tahoe Truckee Community Foundation subject to concurrence by Risk Management and County Counsel to implement a Regional Housing Council for the purposes of creating and achieving regional housing targets, and also authorize the County to participate in a Regional Housing Council, at a budgeted net county cost of $50,000 per year.
10. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) A.T. v. Dry Creek Elementary School District, et al.
U.S.D.C. Eastern District Case No. 2:16-cv-02925-MCE-DB
(b) Richard Padilla, WCAB Claim
WCAB Claim Nos.: ADJ9404457, ADJ9404453 & unassigned
2. Anticipated Litigation:
(a) Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:
One potential case
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: David Boesch, Judy La Porte, Deborah Glasser, Gerald O. Carden
Employee organization: PPEO
11. ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
1. Declare eight (8) vehicles that have reached the end of their useful life as surplus and authorize their disposal.
1. Approve Change Order No. 1 to Blanket Purchase Order No. 22697 with Advanced Septic Pumping Service of Citrus Heights, CA for on-call septic pumping services in the amount of $15,000 for a revised maximum amount of $20,000. Funding is provided in Sewer Maintenance District #3 FY 2016-17 Final Budget.
2. Approve Change Order No. 2 to Blanket Purchase Order No. 22701 with Chuck’s Septic, Inc. of Rocklin, CA for on-call septic pumping services in the amount of $50,000 for a revised maximum amount of $100,000. Funding is provided in Sewer Maintenance District #3 FY 2016-17 Final Budget.
3. Authorize the Purchasing Manager to sign all required documents.
1. Approve an Increase to Contract with Fehr & Peers Associates, Inc. of Roseville, CA for Transportation Engineering and Planning Services in the amount of $7,235 for a revised maximum amount of $52,235. Funding is provided in the Public Works and Facilities FY 2016-17 Final Budget
2. Authorize the Purchasing Manager to sign all required documents.
1. Approve the Award of a purchase order using a competitively awarded contract with Doosan Portable Power of Statesville, NC for the purchase of one (1) new portable generator and trailer on behalf of the Department of Public Works and Facilities in the total amount of $58,635 to serve as an emergency power source for sewer system lift stations. Funding is provided by the Environmental Utilities FY 2016-17 Final Budget.
2. Authorize the Purchasing Manager to sign all required documents.
1. Approve the renewal of a competitively awarded contract for fire sprinkler system inspection, testing and maintenance services with JB Fire Systems, Inc. of Fernley, NV in the amount of $100,000 for the period of April 01, 2017 through March 31, 2018. Funding is provided by the Building Maintenance FY 2016-17 Final Budget and will be requested in the FY 2017-18 Proposed Budget.
2. Authorize the Purchasing Manager to sign all required documents.
1. Approve Amendment No. 1 to Contract No. KN021256 with Donald L. French DDS for Temporary Dentist Services, to extend the term of the contract through June 30, 2017 and increase the amount by $50,000 for a new total of $99,500, funded by the Medical Clinic FY 2016-17 Final Budget.
2. Authorize the Purchasing Manager to sign the amendment.
1. Approve an award with Neubrain, LLC. of Rockville, MD for professional services to implement fiscal projections and business analytics software, in the amount not-to-exceed $200,000, funded by the Health and Human Services Department’s FY 2016-17 Final Budget.
2. Authorize the Purchasing Manager to sign all required documents.
12. BOARD OF SUPERVISORS
1. Approve minutes of February 21, 2017.
1. Approve a Proclamation recognizing April 16 through 22, 2017 as Mosquito and West Nile Virus Awareness Week in Placer County.
1. Approve the cancelation of the Monday, April 24, 2017 and Tuesday, April 25, 2017 Board of Supervisors Meetings in Tahoe and call a Special Board meeting to be held on Monday, April 24, 2017 in Auburn, CA.
1. Approve a Commendation recognizing the Auburn Host Lions Club for ninety years of dedicated service to the community of Auburn in Placer County.
13. CLAIMS AGAINST THE COUNTY
1. 17-027 Weldon, William (Property Damage) $340
2. 17-028 Mapfre Insurance – Emil Atakeev (Property Damage) $6,259
3. 17-030 Jansen, Myrna (Property Damage) $1,171
4. 17-031 Simmons, Brad (Property Damage) $190
5. 17-032 Lubamersky, Mark (Property Damage) $380
14. COMMITTEES & COMMISSIONS
1. Approve appointment of Vladimir Bazjanac to Seat #5, Mark Calhoun to Seat #6, and Rusty Reams to Seat #7, as requested by Supervisor Montgomery.
1. Approve the appointment of Merrill C. Haber to Seat #5 (representing District 5), as requested by Supervisor Montgomery.
15. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Ratify the acceptance of a $50,000 gift received from the Linda A. Atoms Revocable Trust to be used towards the Placer Legacy Program and authorize Chair to execute letter.
1. Approve a contract amendment with Raney Planning & Management, Inc. to prepare an Environmental Impact Report (EIR) for the Zoning Code update related to Temporary Outdoor Events, Wineries, and Rural Craft Breweries (collectively known as the Winery/Brewery Ordinance) in the amount of $199,439 for a revised maximum amount of $222,779 and authorize the County Executive Officer to sign the contract.
16. COUNTY EXECUTIVE
1. Authorize the County Executive Officer to execute an Amendment to Professional Services Agreement No. 13574 in the amount of $282,900 for engineering and related services for the Placer Ranch Project with Mackay & Somps Civil Engineers, for a total contract amount of $1,554,040.
1. Adopt a Resolution reaffirming a local emergency in Placer County due to tree mortality.
1. Adopt a Resolution reaffirming a local emergency in Placer County due to flooding.
17. DISTRICT ATTORNEY
1. Approve the annual payment to Constellation Justice Systems for maintenance of the Damion Case Management System, in the amount of $74,673.
18. HEALTH & HUMAN SERVICES
1. Adopt an Ordinance, introduced March 21, 2017, making various technical modifications to the County Code regarding the Public Health Officer, the Public Administrator, and the Public Guardian.
1. Approve an Amendment to the Municipal Resource Group (MRG) Agreement #CN005815B for FY 2016-17 to increase the amount by $6,000 for a new total of $56,000, to assist with analysis of long term options of managing medical records for the Placer County Medical Clinic; and, authorize the Director of Health and Human Services to sign the amendment and subsequent amendments not to exceed 10 percent of the total contract amount, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence. Funding is included in the County General funds that are budgeted for Medical Clinic in the FY 2016-17 Final Budget.
1. Approve an Amendment to the Agreement with Muniyapla T. Rajappa, M.D., for FY 2016-17 to increase the amount by $116,400 for a new contract total of $165,900 to allow for the provision of outpatient psychiatric services, and Lanterman-Petris-Short (LPS) Conservatorship testimony in addition to on call psychiatric services; and, authorize the Director of Health and Human Services to sign the amendment and subsequent amendments not to exceed 10 percent of the total contract amount, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence. The amendment is funded with $116,100 in State and Federal funds and $49,800 included in the FY 2016-17 County General Fund.
19. HUMAN RESOURCES
1. Adopt an Ordinance, introduced March 21, 2017, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance related to title changes for classifications within the Clerk/Recorder/Elections Office, and the reclassification of a Secretary-Journey position (GNRL/Grade 40, $3,009-$3,657 mo.) to Administrative Clerk-Senior (GNRL/Grade 49, $3,241-$3,939 mo.) in the Human Resources Department.
1. Approve an amendment to the Memorandum of Understanding between the County of Placer and the Placer County Deputy Sheriff’s Association - Article 9.6 Sick Leave Contribution from Other Employees that allows donation of sick leave hours after a 30-day absence.
1. Introduce an Ordinance to amend the un-codified Allocation of Positions to Departments to add one Investigative Assistant position and reduce the number of Administrative Legal Clerk – Senior positions from three to two in the Sheriff’s Office. Oral reading waived.
20. PUBLIC WORKS AND FACILITIES
1. Approve and authorize the Chair to execute the Consultant Services Agreement with Vanir Construction Management, Inc., to assist in the preparation of Real Estate Due Diligence and Performance Criteria requirements for SB863 Acute Mental Health Unit in an amount not-to-exceed $255,910. Funding is provided in the FY 2016-17 Capital Projects Fund Final Budget.
1. Adopt a Resolution approving Amendment No. 1 to Professional Services Agreement No.000950 with ICF Jones and Stokes Inc. for environmental services for the Bridge Replacement Project on Wise Road over Doty Creek, for an additional amount of $58,362, increasing the total contract agreement amount not to exceed $76,942, and authorizing the Director of Public Works and Facilities, or designee, to execute subsequent contract amendments up to 10 percent of the contract amount, $7,694.The project is fully funded through the Federal Highway Bridge Program and the Regional Surface Transportation Program.
1. Adopt a Resolution of Intention to set the time and date to hold a Public Hearing to consider annexing the Amazing Facts property, located at 6475 Sierra College Boulevard in the Rocklin area, (APN: 046-050-010-000), into the boundaries of Sewer Maintenance District 2 to provide sewer service.
1. Approve $148,500 in funding for the Fuel Reduction Management Program for the Middle Fork Project and authorize the Director of Public Works and Facilities, or designee, to sign the funding agreements for the following three projects:
a. City of Auburn Department of Public Safety; $49,500 for American River Canyon Shaded Fuel Break.
b. Foresthill/Iowa Hill Fire Safe Council; $49,500 for Todd Valley Shaded Fuel Break.
c. Foresthill/Iowa Hill Fire Safe Council; $49,500 for Tree Mortality Removal Program 2017.
2. Approve a Budget Revision increasing appropriations in Capital Project No. 04996 Middle Fork Fuel Reduction.
3. Accept the final reports from the completed FRM Program projects in 2016.
1. Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to submit applications for the transit projects and to execute all required documents of the Local Carbon Transit Operations Program and any Amendments thereto with the California Department of Transportation; and stating that Placer County agrees to comply with all conditions and requirements set forth in the Certifications and Assurances and applicable statutes and guidelines for the Local Carbon Transit Operations Program funded transit projects.
1. Adopt a Resolution certifying the Maintained Mileage Records, which results in a new total County maintained mileage of 1,044.896 miles a decrease of 1.210 miles.
21. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
1. Approve appropriation of $1,000 in Revenue Sharing monies to The Forgotten Soldier Program as requested by Supervisor Holmes.
1. Approve appropriation of $950 in Revenue Sharing monies to Lighthouse Counseling & Family Resource Center as requested by Supervisor Weygandt ($500), Supervisor Holmes ($200), and Supervisor Uhler ($250).
1. Approve appropriation of $500 in Revenue Sharing monies to Placer Care Coalition as requested by Supervisor Weygandt ($250) and Supervisor Uhler ($250).
1. Approve appropriation of $600 in Revenue Sharing monies to Placer County Law Enforcement Chaplaincy as requested by Supervisor Weygandt ($100), Supervisor Holmes ($250), and Supervisor Uhler ($250).
1. Approve appropriation of $500 in Revenue Sharing monies to Pro Youth and Families, Inc. as requested by Supervisor Holmes.
22. TREASURER-TAX COLLECTOR
ADJOURNMENT – To a Special Meeting, on April 24, 2017.
BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
April 24, 2017 – Special Meeting
May 09, 2017
May 30, 2017
June 13, 2017
June 27, 2017
July 11, 2017
July 24, 2017 – Tahoe
July 25, 2017 – Tahoe
August 08, 2017
August 22, 2017
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails. If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.