Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JANUARY 8, 2013

AGENDA

9:00 a.m.

Jack Duran, District 1 David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Vice Chairman Gerald O. Carden, County Counsel

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Chairwoman

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Chairwoman Montgomery.

CEREMONIAL ADMINISTRATION OF THE OATH OF OFFICE OF INCOMING SUPERVISORS

Officiated by the Honorable Alan Pineschi, Presiding Judge, Placer County Superior Court.

BOARD OF SUPERVISORS/REORGANIZATION OF THE BOARD:

a. Selection of 2013 Chairman.

Action:

b. Selection of 2013 Vice-Chairman.

Action:

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS

CONSENT AGENDA (Pages 5-9) - All items on the Consent Agenda (Items 13 thru 27) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:30 a.m.

1. PERSONNEL

a. Service Awards (PDF)

1. The following 61 employees have been invited to your January 8, 2013 Board meeting to be presented with their 2012 Annual County Service Awards. Collectively, they represent 1,370 years of service to the County.

Action:

10:00 a.m.

2. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a. Headquarter RV Park (PCPA 20110352) – Third Party Appeal of the Planning Commission’s Approval of a Conditional Use Permit, and Recommendation for Approval of Rezone and General Plan Amendment (PDF)

1. Conduct a Public Hearing to consider a third-party appeal filed by Evin and Dawn McKinney, Ron and Deirdre Conroy, and Don and Diane Tomlinson.

2. Deny the third-party appeal filed by Evin and Dawn McKinney, Ron and Deirdre Conroy, and Don and Diane Tomlinson.

3. Adopt the Mitigated Negative Declaration, including the Mitigation Monitoring Program, for the Headquarter RV Park Project

4. Uphold the Planning Commission’s decision to approve a Conditional Use Permit to allow for the construction of a 51-unit recreational vehicle park.

5. Adopt a Resolution amending the Auburn/Bowman Community Plan to reconfigure the existing Commercial and Open Space land use designations as set forth in Attachment I.

6. Adopt an Ordinance approving a Rezone to reconfigure the C1-UP-Dc (Neighborhood Commercial, combining Use Permit required, combining Design Scenic Corridor) and O (Open Space) zoning and to change the C1-UP-Dc zoning to C2-UP-Dc (General Commercial, combining Use Permit required, combining Design Scenic Corridor) as set forth in Attachment G.

There is no net County cost associated with these actions.

Action:

10:30 a.m.

3. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a. Greyhawk II (PSUB 20110048) - Rezone (PDF)

1. Adopt the Mitigated Negative Declaration, including the Mitigation Monitoring Program, for the Greyhawk II Project: and

2. Adopt an Ordinance to Rezone Assessor’s Parcel Number 048-151-083-000 from RS-B-40 PD=2 (Residential Single-Family, combining a minimum Building Site of 40,000 sq. ft., combining Planned Residential Development of 2 dwelling units per acre) to RS-B-X-18,000 PD=2.8 (Residential Single-Family, combining a minimum Building Site of 18,000 sq. ft., combining Planned Residential Development of 2.8 dwelling units per acre).

There is no net County cost associated with these actions.

Action:

10:45 a.m.

4. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a. Economy Regional Prosperity Plan (PDF)

1. Adopt a Resolution endorsing the Next Economy Regional Prosperity Plan, which includes strategies aimed at accelerating job creation and economic health across Placer, El Dorado, Sacramento, Sutter, Yolo and Yuba Counties.

Action:

11:00 a.m.

5. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a. Chinook Salmon in the Auburn Ravine Watershed (PDF)

1. Update on the status of Chinook salmon and Steelhead in Auburn Ravine. No Board action is requested.

Action:

11:15 a.m.

6. COUNTY EXECUTIVE

a. West Placer Land Development Policies (PDF)

1. Receive information on land use and development policies affecting the West Placer Planning Area; no action is requested.

Action:

11:30 a.m.

7. BOARD OF SUPERVISORS

a. 2013 Boards and Commissions (PDF)

1. Discussion of the 2013 Boards & Commissions assignments.

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

8. COUNTY EXECUTIVE/EMERGENCY SERVICES

a. 2012 Homeland Security Grant awarded to Placer County (PDF)

1. Approve a Budget Revision in Emergency Services increasing revenues and expenditures in the amount of $317,777 for the 2012 Homeland Security Grant that was awarded October 12, 2012 to be used towards planning activities, training, grant management, and equipment. There is no net County cost related to this action.

Action:

9. FACILITY SERVICES

a. Placer County Children’s Emergency Shelter Phase II Recreation and Security Upgrades, Project #4677 (PDF)

1. Approve Plans and Specifications and authorize staff to solicit bids for the Placer County Children’s Emergency Shelter (CES) Phase II – Recreation and Security Upgrades, Project No. 4677, located at the Placer County Government Center, in North Auburn. The revised estimate of probable construction cost is $484,000, including a previously budgeted HRSA grant, in the amount of $462,000 with a budgeted net County cost of $22,000 constituting the balance.

2. Adopt a Resolution authorizing the Director of Facility Services, or his designee, to Award the Bid and execute a contract in an amount not-to-exceed $484,000, with the successful bidder, upon the review and approval by County Counsel and Risk Management; and delegating authority to approve any necessary change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

Action:

10. HEALTH & HUMAN SERVICES

a. Environmental Health, Public Health, Animal Services, California Department of Public Health Emergency Preparedness Comprehensive Agreement (PDF)

1. Approve the agreement with the California Department of Public Health for the Public Health Preparedness Comprehensive Agreement for the period from July 1, 2012 through June 30, 2013 in an amount not to exceed $963,002 (No net County cost), and authorize the Director of Health and Human Services to sign subsequent amendments;

2. Sign the required Certification Regarding Lobbying and the Non-Supplantation Certification Forms;

3. Authorize the Director of Health and Human Services to sign subsequent contract amendments to the Comprehensive Agreement and periodic certifications of the County’s compliance with the non-supplantation requirements; and

4. Approve a maximum payment authorization (“umbrella contract”) with six Hospital Preparedness Program Partners for public health emergency preparedness, response and recovery services in an amount not to exceed $120,000 from July 1, 2012 through June 30, 2013 and authorize the Director of Health and Human Services to sign the resulting contracts, add any new, qualified providers, and enter into contract amendments consistent with the current subject matter and scope of work. (No net County cost.)

Action:

b. Human Services, Budget Revision, Increased Revenue in HHS Human Services (PDF)

1. Approve a Budget Revision for the remainder of FY 2012-13 to increase revenues and appropriations for the Medi-Cal program in the amount of $396,000 and for the CalFresh program in the amount of $1,238,046. No County General Fund match is required to receive and utilize these Medi-Cal and CalFresh funds.

Action:

11. PUBLIC WORKS

a. Kings Beach Benefit Assessment District No. 1, County Ballots (PDF)

1. Adopt a Resolution delegating authority to the County Executive Officer to affirmatively vote eight Placer County owned parcels supporting the Kings Beach Benefit Assessment District No. 1. The annual Net County cost, should the assessments be levied, is $3,350.81 per year which is estimated to begin in FY 2014-15.

Action:

b. Kings Beach Commercial Core Improvement Project Cooperative Agreement (PDF)

1. Adopt a Resolution approving a Cooperative Agreement between the North Tahoe Public Utility District (NTPUD) and the Department of Public Works to perform utility relocations (water and sewer), at NTPUD’s cost within the Kings Beach Commercial Core Improvement Project, at an estimated cost of $751,000. There is no net County cost.

2. Authorize the Director of Public Works, or his designee, to execute, with County Counsel's and Risk Management's review and approval, the Cooperative Agreement and all related documents.

Action:

c. Kings Beach Commercial Core Improvement Project Property Acquisition (PDF)

1. Adopt a Resolution agreeing to hear Resolutions of Necessity in conjunction with the Kings Beach Commercial Core Improvement Project. There is no net County cost.

Action:

12. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation:

(a) George Fetter v. Placer County Sheriff, et al.

U.S.D.C. Eastern District Case No.: 2:12-cv-02235-GEB-EFB

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a) Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Gerald O. Carden

Employee organization: DSA

CLOSED SESSION REPORT:

Action:

13. ORDINANCE – Second Reading:

a. Community Development Resource Agency/Planning/Development Impact Fee Deferral Program, Second Two-Year Extension (PDF)

1. Adopt an Ordinance amending Article 15.70 of the County Code, to approve a two year extension of the County’s Development Impact Fee Deferral Program, which was originally adopted by the Board on December 9, 2008, and approved for a two-year extension of time on December 14, 2010. The program will result in incremental/nominal budgeted net costs to the County.

14. AGRICULTURE

a. Fixed Asset (PDF)

1. Approve a Budget Revision transferring $2,000 from Special Department Expense to Equipment, with no resulting net County cost, to purchase a 3’x3’ floor scale and an 18”x18” bench scale as part of water meter test bench fixed asset #31035001.

15. BOARD OF SUPERVISORS

a. North Auburn Municipal Advisory Council (PDF)

1. Adopt a Resolution replacing Resolution 2005-24 to amend the composition designations on the North Auburn Municipal Advisory Council.

b. Minutes (PDF)

1. Approve minutes of December 11, 2012 and December 18, 2012.

c. Kaiser Permanente Medi-Cal Managed Care (PDF)

1. Authorize the Chair to sign a letter of support for Kaiser Permanente to expand its Medi-Cal managed care participation into Placer County.

16. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 12-062, Olson, Karen, $8,491.45, (Property Damage)

b. 12-102, Vigo, Michael & Mary, Unstated, (Cross Complaint for Indemnity)

c. 12-103, Garcia, Angela, Unstated, (Bodily Injury)

d. 12-104, Grubbs, Gary, Unstated, (Bodily Injury/Personal Injury)

e. 12-107, Progressive Insurance for Graap, Breanne, $2,644.67, (Property Damage)

17. COMMITTEES & COMMISSIONS

a. Auburn Cemetery District (PDF) – Approve the reappointment of Terry Cooney to Seat #3, as requested by Supervisor Montgomery.

b. Civil Service Commission (PDF) - Approve the reappointment of John Costa to Seat #5, as requested by Supervisor Uhler.

c. Developmental Disabilities (PDF) – Area Board 3 - Approve the appointment of Dan Clift as a representative from Placer County.

d. First 5 Placer Children and Families Commission (PDF) – First 5 Placer Children and Families Commission – Approve the reappointment of Linda Lareau to Seat 6 (representing Early Child Development/Tahoe Representative).

e. Greater Auburn Area Fire Safe Council (PDF) – Approve the reappointments of Katharine Remaley to Seat #3 (representing District 3) as requested by Supervisor Holmes, and Frances Kehoe to Seat #4 (representing District 5) as requested by Supervisor Montgomery.

f. Placer County Child Care Local Planning Council (PDF) – Approve the appointment of Mai-Ling Schummers to Seat # 2 (representing Consumer), and Juan “Carlos” Urbieta to Seat #8 (representing Community).

g. Placer Sierra Fire Safe Council (PDF) – Approve the reappointment of Karina Silvas to Seat #4 (representing Placer Hills Fire Protection Dist.) and William Hart to Seat #6 (representing Secret Town/Emigrant Gap) as requested by Supervisor Montgomery.

h. Planning Commission (PDF) – Approve the re-appointment of Richard Johnson to Seat #3 (Representing District 3), Jeffrey Moss to Seat #4 (Representing District 4), and Miner Gray III to Seat #5 (Representing District 5).

i. Tahoe City Design Review Committee (PDF) - Approve the re-appointment of Gary McKelvey to Seat #4, and the appointment of Todd Mather to Seat #5, as requested by Supervisor Montgomery.

18. COUNTY COUNSEL

a. Law Library Board of Trustees (PDF)

1. Appoint Gerald O. Carden, County Counsel, or a designated representative of County Counsel’s office, and Toby Michael Magarian, Placer County Bar Association President to the Law Library Board of Trustees.

19. COUNTY EXECUTIVE:

a. Merit Increases (PDF)

1. Request approval for 5% merit increase for Musau WaKabongo, HHS Public Health Lab Director from Grade 445 Step 2 @ $44.49 to Grade 445 Step 3 at $46.69 per hour, effective December 15, 2012 and Lien T. Yoshida Managing Account Auditor from Grade 452 Step 2 @ $47.69 to Grade 452 Step 3 at $50.07 per hour, effective December 15, 2012, pursuant to the Placer County Code, Chapter 3 process for step or merit increases.

20. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a. Sierra Economic Development Corporation (PDF)

1. Adopt a Resolution to rejoin the Sierra Economic Development Corporation (SEDCorp) effective January 8, 2013 for the purposes for furthering business development opportunities for Placer County, at a membership cost of $6,500.

21. COUNTY EXECUTIVE/RISK MANAGEMENT

a. Auburn Justice Center (PDF)

1. Ratify a contract with BELFOR Property Restoration for $105,000 for emergency services to mitigate the damages caused by leaks at the Auburn Justice Center due to the December 1-2 weekend storms.

22. FACILITY SERVICES

a. Renewal Existing Blanket Purchase Order #19669 With Sierra Single Ply, Inc (PDF).

1. Renew the Blanket Purchase Order (BPO) No. 19669 with Sierra Single Ply, Inc. for roofing services throughout the County to increase the maximum amount by $150,000 for a revised amount of $300,000 and extend the BPO for an additional year through March 31, 2014. Authorize the Purchasing Manager to execute and procurements for this action, resulting in no additional net county cost.

b. Hazardous Materials Abatement and Demolition of Buildings 09, 10, 203A, 204, 205 & 206 at the Placer County Government Center, Project #4812 (PDF)

1. Approve the sole source Agreement with Entek Consulting Group, Inc. (Entek), to provide testing for asbestos and lead, prepare specifications and provide project management services for the Hazardous Materials Abatement and Demolition of Buildings 09, 10, 203A, 204, 205 & 206 located at the Placer County Dewitt Government Center (PCGC) and authorize the Chairman to execute the Agreement in an amount not-to-exceed $94,500, funded by the Capital Projects Fund project account at an estimated budgeted net County cost of $94,500.

23. HEALTH & HUMAN SERVICES

a. Children’s System of Care, Contract Amendment (PDF)

1. Approve amendment #CN005002-A with Lynn R. DeLapp to increase funding for consultation and training on the Child Welfare Services system improvement implementation by $27,000 from July 1, 2012 to June 30, 2014 for a revised total of $54,000, and authorize the Director of Health and Human Services to sign the amendment and subsequent amendments up to a cumulative total of 10 percent of the revised contract amount, consistent with the agreement’s subject matter and Scope of Work.

24. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:

a. Renew Blanket Purchase Order/Administrative Services (PDF)

1. Approve the annual renewal of a Blanket Purchase Order (BPO) with Randstad Technologies LP of Wakefield, MA for information technology services for Administrative Services in the maximum amount of $199,000, funded by Administrative Services’ FY2012-13 budget with a net County cost of $199,000, for the period of January 8, 2013 through December 31, 2013, and authorize the Purchasing Manager to sign the resulting BPO.

b. Renew Blanket Purchase Order/Various Departments (PDF)

1. Approve the annual renewal of a competitively bid Blanket Purchase Order (BPO) with Hill Brothers Chemical Company of Orange, CA for magnesium hydroxide for Facility Services in maximum amount of $175,000, funded by various sewer maintenance districts & county services areas with no net County cost, for the period of January 8, 2013 to December 31, 2013, and authorize the Purchasing Manager to sign the resulting BPO.

c. Renew Blanket Purchaser Order/Facility Services (PDF)

1. Approve the annual renewal of a Blanket Purchase Order (BPO) with Excelchem Environmental Labs of Rocklin, CA for environmental laboratory services for Facility Services in maximum amount of $150,000, funded by various sewer maintenance districts & county services areas with no net County cost, for the period of January 8, 2013 to December 31, 2013, and authorize the Purchasing Manager to sign the resulting BPO.

d. Renew Blanket Purchase Order/Facility Services (PDF)

1. Approve the annual renewal of a Blanket Purchase Order with Anderson Carpet and Linoleum Sales Co., Inc. of Sacramento, CA, for floor covering installation services in the maximum amount of $125,000, funded by a budgeted net County cost in the FY 2012-13 Building Maintenance budget, for the period of January 8, 2013 to December 31, 2013, and authorize the Purchasing Manager to sign the resulting BPO.

e. Renew Blanket Purchase Order/Sheriff (PDF)

1. Approve the annual renewal of a Blanket Purchase Order (BPO) with National Medical Services Inc. of Willow Grove, PA for forensic toxicology laboratory services, with a Sheriff’s Office budgeted net county cost of $88,000, for the period of January 1, 2013 to December 31, 2013, and authorize the Purchasing Manager to sign the resulting BPO.

f. Renew Blanket Purchase Orders/Facility Services/Public Works/Placer Fire (PDF)

1. Approve the annual renewal of competitively awarded blanket purchase orders with Alta Saw of Auburn, Sierra Saw of Auburn, and M&C Bliss Enterprises Inc. of Sacramento for Mower and Saw Parts and Services in the maximum aggregate amount of $53,500, funded by the budgets of Facility Services ($32,000), Public Works ($11,500) and CEO/ Emergency Services ($10,000) each with no new or additional net county cost, for a period of January 8, 2013 through December 31,2013 and authorize the Purchasing Manager to sign the resulting blanket purchase order.

25. PUBLIC WORKS

a. Dollar Creek Shared-Use Trail Project Funding Application (PDF)

1. Adopt a Resolution to approve submittal of up to $3,500,000 for the 2013 Recreational Trails Program (RTP) to the California Department of Parks and Recreation for the Dollar Creek Shared-Use Trail Project. There is no net County Cost.

2. Authorize the Director of Public Works or his/her designee to execute, in the name of Placer County Department of Public Works, all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project.

b. Tahoe City Transit Center, Notice of Completion (PDF)

1. Adopt a Resolution accepting the Tahoe City Transit Center as complete at a cost of $4,789,103.65. There is no net County cost.

2. Approve and authorize the Director of Public Works to execute the Notice of Completion.

c. Terracina Subdivision, Loomis (PDF)

1. Adopt a Resolution to abandon an Irrevocable Offer of Dedication for the private roads in the Terracina subdivision in Loomis. There is no net County cost.

d. Truckee River Water Quality Monitoring Plan (PDF)

1. Approve a National Pollutant Discharge Elimination System (NPDES) Budget Revision to increase FY2012-2013 expense appropriation Object Level #3 (2555), Professional Services Purchased, by $12,000 and increase revenue budget Object Level #3 (8212), Other General Reimbursement, (County Service Area Funds) by $12,000, for continuing implementation of the Truckee River Water Quality Monitoring Plan, at no net County cost.

26. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Salvation Army of Auburn (PDF)

1. Approve appropriation of $250 in Revenue Sharing monies to The Salvation Army of Auburn’s Community Thanksgiving Dinner to help provide meals to people in the community, as requested by Supervisor Holmes ($250).

b. Advocates for Mentally Ill Housing, Inc. (PDF)

1. Approve appropriation of $750 in Revenue Sharing monies to Advocates for Mentally Ill Housing, Inc. to help provide permanent and transitional housing for adults with mental illness in Placer County, as requested by Supervisor Holmes ($250), and Supervisor Uhler ($500).

c. Sierra College Foundation (PDF)

1. Approve appropriation of $1,000 in Revenue Sharing monies to Sierra College Foundation to help provide quality educational opportunities for Sierra College students, as requested by Supervisor Holmes ($500) and Supervisor Uhler ($500).

27. SHERIFF

a. Department of Homeland Security Grant (PDF)

1. Approve a Budget Revision to increase revenue and expenditures in the amount of $115,100, received from the FY 2012-13 Department of Homeland Security (DHS) grant for night vision equipment for the Sheriff’s Special Enforcement Team and costs associated with the Apollo data sharing project resulting in no net county cost. Authorize the Purchasing Manager to execute all related documents.

b. Equipment Purchases for Sheriff’s Office Vehicle Maintenance Unit (PDF)

1. Approve a Budget Revision to increase revenues and expenditures in the amount of $26,668 to purchase equipment for the Sheriff’s Office Vehicle Maintenance Unit. This is unexpected revenues from the sales of surplus vehicles in FY 2012-13 resulting in no net county cost. Authorize the Purchasing Manager to execute all related documents, and add the equipment to the Master Fixed Asset List.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

28. County Clerk/Elections (PDF) - Special General Election for State Senate Dist. 4 to be held January 8, 2013.

29. Personnel (PDF) - Classified Service Merit Increases.

30. Sheriff (PDF) - Review the Inmate Welfare Fund (IWF) Annual Report, pursuant to Penal Code Section 4025. Revenues received in support of the IWF account, plus interest earned for FY 2011-12 totaled $589,208. Expenditures for the benefit and safety of inmates within the Sheriff’s Corrections Facility totaled $592,237.

ADJOURNMENT