COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, FEBRUARY 26, 2013
AGENDA
9:00 a.m.
Jack Duran, District 1, Vice Chairman David
Boesch, County Executive
Robert Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3, Chairman Gerald
O. Carden, County Counsel
Kirk Uhler, District 4 Ann
Holman, Clerk of the Board
Jennifer Montgomery, District 5
County Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
9:00 a.m.
FLAG SALUTE – Led by Supervisors Weygandt.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC COMMENT: Persons may address
the Board on items not on this agenda.
Please limit comments to 3 minutes per person since the time allocated
for Public Comment is 15 minutes. If all
comments cannot be heard within the 15-minute time limit, the Public Comment
period will be taken up at the end of the regular session. The Board is not permitted to take any action
on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS
CONSENT AGENDA (Pages
3-6) - All items on the Consent Agenda
(Items 7 thru 20) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
10:00
a.m.
1. COUNTY
EXECUTIVE
a. FY
2013-14 County Priorities & Challenges (PDF)
1.
Conduct
a workshop on County priorities and challenges to inform the approach to the FY
2013‑14 County Budget.
Action:
DEPARTMENT
ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS
2. AUDITOR-CONTROLLER
a. Countywide Audit Services (PDF)
1. Approve a Budget Revision in the amount of $16,500 in
expenditures and revenues, resulting in no net county cost.
2. Exercise Final Option Year #2 related to the
award of RFP No. 9881 to Macias, Gini & O’Connell, CPAs, of Sacramento, CA;
authorize staff to negotiate and enter into a contract in an amount not to
exceed $205,874; and, authorize the Auditor-Controller to sign the resulting
contract.
Action:
3. BOARD OF SUPERVISORS
1. Approve minutes of January 22, 2013. Supervisor Duran absent.
Action:
4. FACILITY SERVICES
a. Health
& Human Services Lease Agreement and Amendments - 1000 Sunset Rocklin, CA
(PDF)
1. Approve the relocation of Health and Human Services’, Children’s System of Care, Women Infants and Children,
and Public Health Nursing programs to
1000 Sunset Boulevard, in Rocklin, CA, pursuant to a new lease, and the
amendment to four (4) existing Lease Agreements between the County of Placer
and Sunset Commercial Center,
LLC for various programs currently located at 1000 Sunset resulting in rent
savings over the next fifteen years.
a. Authorize the Director of Facility Services
to complete negotiations for a new Lease Agreement and Lease Amendments between
the County and Sunset Commercial Center, LLC based on the Material Terms
(Exhibits A and B); and,
b. Adopt a Resolution
authorizing the Director of Facility Services to execute the new Lease
Agreement and Lease Amendments, following
approval by County Counsel and Risk Management; and, to carry out the provisions and responsibilities of these
Agreements and Amendments, including but not limited to initial tenant
improvements totaling approximately $845,000 and the Future Tenant Improvements
provision as summarized in the Material Terms; and,
c. Approve two Budget Revisions, one creating a
new Capital Project for the HHS Employment Services Expansion Project No. 4906
in the amount of $550,000 of HHS budgeted net county cost, and the second to
re-appropriate $1,200,000 from the Miscellaneous Projects Fund ($400,000) and
HHS budgeted net county cost ($800,000) to Building Fund 4887.
Action:
5. PUBLIC WORKS
a. Lake
Tahoe Pollutant Load Reduction Plan (PDF)
1. Approve the County of Placer
Lake Tahoe Pollutant Load Reduction Plan for submittal to the Lahontan Regional
Water Quality Control Board. The County cost for administration, monitoring and
inspections for the five-year permit term is estimated to be $750,000
(approximately $150,000/year). There is
no new net general fund cost in the current fiscal year.
Action:
6. COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION (PDF):
Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A)
§54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1):
(a) Exclusive Resorts, LLC, a Delaware limited
liability Company v. Board of Supervisors of Placer County, et al
Placer County Superior Court Case No.:
SCV-28222
(b) Angela Taylor v. County of Placer, et al.
U.S.D.C. Eastern District, Case No.:
2:12-cv-02487 KJM EFB
CLOSED SESSION REPORT:
CONSENT AGENDA
(Pages 3-6) - All items on the Consent Agenda
(Items 7 thru 20) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
7. ORDINANCE – Second Reading:
a. County Executive/Personnel/Memorandum of
Understanding/Deputy Sheriff’s Association (PDF)
1. Adopt an Ordinance implementing the
provisions of the Memorandum of Understanding between Placer County and the
Placer County Deputy Sheriff’s Association and terms applicable to safety
management and other labor groups.
2. Adopt an Uncodified Ordinance adjusting
compensation and benefits for Placer County Deputy Sheriff’s Association
represented employees.
b. Personnel/Salaries for Classifications
Covered by Measure F (PDF)
1. Adopt an Ordinance implementing the required salaries for the classifications covered
by Measure F, and other associated law enforcement classifications as presented
in the ordinance to be effective February 9, 2013. Approximate percentage
increases by classification are as follows: Undersheriff .54%; Captain 1.20%;
Lieutenant 1.19%; Sergeant 2.87%; Deputy Sheriff II 2.33%, Deputy Sheriff I
2.33%; Deputy Sheriff Trainee 2.33%; Investigator-District Attorney 2.87%;
Investigator-Welfare Fraud/Child Support 2.87%; Investigator Welfare Fraud-Supervising
2.87%, Assistant Sheriff .54% Chief Deputy Coroner 2.33%.
8. AUDITOR-CONTROLLER
a. Fixed Asset Annual Inventory Exceptions
(PDF)
1. Adopt a Resolution to remove capital assets,
having no net value, from the County’s financial records.
9. BOARD
OF SUPERVISORS
a. Reno Tahoe Odyssey Relay Run Adventure (PDF)
1. Adopt a Resolution in support of the “Reno
Tahoe Odyssey Relay Run Adventure” to be held May 31 – June 1, 2013 around Lake
Tahoe, passing through Placer County on May 31st.
1. Approve
a Commendation recognizing the First United Methodist Church on its 130th
Anniversary and the distinction of being the “First Ecclesiastical Structure”
in Roseville.
10. CLAIMS
AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended
by the offices of County Counsel and Risk Management:
a. 13-004, Murray,
Michael, $250,000, (Bodily Injury/Personal Injury)
b. 13-005, Brooks,
Rainbow, $1,241.86, (Property Damage)
c. 13-007, Wilber,
Lee, $952.82, (Property Damage)
d. 13-008, Rice,
Jaclin, $179.00, (Property Damage)
e. 13-010,
Owens, Shawn, $922.00, (Property Loss)
f. 13-012, Jordan,
Mark, Unstated, (Property Loss)
g. 13-015, Horner,
Atlee and Kelly, Unstated,(Cross Complaint for Indemnity)
11. COMMITTEES & COMMISSIONS
a. Economic Development Board (PDF)
1. Confirm
the appointment of Dr. John Jackson representing Education (private) to the Economic
Development Board.
b. Mental
Health, Alcohol, and Drug Advisory Board (PDF)
1. Approve the appointment of Theresa Thickens, Public Interest
Member, District 5, Seat 6, as requested by the Mental Health, Alcohol, and
Drug Advisory Board.
c. Penryn Area Municipal Advisory Council (PDF)
1. Approve the appointment of Anita Yoder to
Seat #3, as requested by Supervisor Holmes.
d. North Auburn Municipal Advisory Council
(PDF)
1. Approve the appointment of Mildred
Livingston to Seat #2, as requested by Supervisor Holmes.
12. COMMUNITY
DEVELOPMENT RESOURCE AGENCY/PLANNING
a. Schaffer’s Mill Phase 2B, Tract 978
(Formerly Timilick/Eaglewood) (PDF)
1. Approve
the recordation of the Final Map for Schaffer’s Mill Phase 2B.
2. Approve
the recordation of the associated Subdivision Improvement Agreement.
There is no
net County cost associated with this action.
13. COUNTY
EXECUTIVE
1. Approve
a 5% merit increase for Lisa Cramer, Assistant County Clerk from Grade 459 Step
1 at $48.68 to Grade 459 Step 2 at $51.13 per hour, effective January 12, 2013
and a 5% merit increase for Tamara J Uhler, Assistant Director of Child Support
Services from Grade 452 Step 3 at $50.07 to Grade 452 Step 4 at $52.58 per
hour, effective December 29, 2012.
14. COUNTY
EXECUTIVE/EMERGENCY SERVICES
a. Federal Emergency Management Performance
Grant Program (EMPG) (PDF)
1. Approve a Budget Revision reallocating
$7,000 in the 2012 Federal Emergency Management Performance Grant for equipment
to purchase one radio console to comply with the Federal radio narrow banding
requirement that went into effect January 1, 2013. There is no increase in
either revenues or costs associated with this action and no net County cost.
2. Add the new radio console (Motorola APX7500
model L30KSS9PWIAN) to the FY 2012- 2013 Master Fixed Asset List.
15. FACILITY
SERVICES
a. Clinic Behavioral Health Integration, Project
No. 4888 (PDF)
1. Reject
all Bids, pursuant to Public Contract Code, Section 20150.9. Placer County received new information that
has resulted in necessary additional evaluation of options for services
delivery and has determined it is premature to award the bid at this time.
1. Adopt a Resolution authorizing the Director
of Facility Services, or his authorized designee, to apply for Clean Water
State Revolving Fund financial assistance; and to take all other associated
actions, at no net County cost, for the Sewer Maintenance District 3 Regional
Sewer Project located in the
Horseshoe Bar Area of Loomis.
16. HEALTH & HUMAN
SERVICES/ADULT SYSTEM OF CARE
a. Contract, California Psychiatric Transitions
(PDF)
1. Approve an agreement with California
Psychiatric Transitions to provide mandated mental health services for Placer
County residents with the highest level of need from January 1, 2013 through
June 30, 2014 for a total not to exceed $180,000 ($108,000 net county cost) and
authorize the Director of Health and Human Services to sign the resulting
agreement and subsequent amendments up to 10 percent of the original contract
total, consistent with the agreement’s subject matter and Scope of Work.
17. PROBATION
a. JJCPA
YRC Program Memorandum of Understanding Renewal (PDF)
1. Authorize
the Chief Probation Officer to sign a Memorandum of Understanding allowing the
Probation Department to share a facility with Placer County Office of Education
for a Youth Resource Center.
18. PUBLIC
WORKS
1. Adopt a Resolution to abandon a portion of
the Cromwell Lane road easement and a portion of an adjacent multi-purpose
easement in Kings Beach. There is no net
County cost.
b. Bridge Replacement Project on Brewer Road at
Pleasant Grove Creek, PSA Contract No. 1143 (PDF)
1. Adopt a Resolution authorizing the Chairman
to sign and execute Contract No. 1143 for engineering and related services with
David Evans and Associates, Inc. (DEA) for the Brewer Road Bridge Replacement
Project at Pleasant Grove Creek in the amount of $201,157 with no net County
cost.
2. Authorize the Director of Public Works to
sign resulting contracts and subsequent amendments up to 10 percent of the
contract amount.
c. Bridge Replacement Project on Brewer Road at
Pleasant Grove Creek, PSA Contract No. 1144 (PDF)
1. Adopt a Resolution authorizing the Chairman
to sign and execute Contract No. 1144 for environmental related services with
Sycamore Environmental Consultants, Inc. (Sycamore) for the Brewer Road Bridge
Replacement Project at Pleasant Grove Creek in the amount of $138,843 with no
net County cost.
2. Authorize the Director of Public Works to
sign resulting contracts and subsequent amendments up to 10 percent of the
contract amount.
d. Bridge Replacement Project on Wise Road at
Doty Creek (PDF)
1. Adopt a Resolution authorizing the Chairman
to sign and execute Contract No. 1147 with David Evans and Associates, Inc.
(DEA) in the amount of $205,948 for engineering services for the bridge
replacement project on Wise Road at Doty Creek with no net County cost.
2. Authorize the Public Works Director to
execute contract amendments for additional professional services not to exceed
10 percent of the contract amount.
e. Certification of Maintained Mileage Records
(PDF)
1. Adopt a Resolution certifying the Maintained
Mileage Records which results in a new total County maintained mileage of
1044.746.
f. Grant Application for Operation and
Maintenance of McKinney Rubicon Trail (PDF)
1. Adopt a Resolution authorizing the filing of
an Off-Highway Motor Vehicle Recreation Grant application with California State
Parks in the amount of $300,000 for the operation and maintenance of McKinney
Rubicon Trail. There is no net County
cost.
2. Authorize the Director of Public Works to
execute all documents related to the grant.
19. REVENUE SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
a. Approve appropriation of $250 in Revenue
Sharing monies to the Lincoln Area Archives Museum (PDF), as requested by
Supervisor Weygandt.
b. Approve appropriation of $250 in Revenue
Sharing monies to the Lincoln High School Booster Club for the Zebra Classic
Golf Tournament Fundraiser (PDF), as requested by Supervisor Weygandt.
c. Approve appropriation of $1,000 in Revenue
Sharing monies to the Rocklin Area Chamber of Commerce 2013 Chairman’s Circle
to help with their commitment to strengthen the image and visibility of
business in the community (PDF), as requested by Supervisor Weygandt ($500)
and Supervisor Holmes ($500).
20. SHERIFF
1. Approve out-of-state travel for nine
Sheriff’s Office employees to attend the New World Systems Conference in
Scottsdale, Arizona. The total cost for
all nine employees to attend this training results in a budgeted net county
cost of approximately $11,404. The travel dates are from April 20, 2013 through
April 23, 2013.
1. Approve out-of-state travel for three
Sheriff’s Office employees to attend the Helicopter-Exposition (Heli-Expo) in
Las Vegas, Nevada. The total cost for
all three employees to attend this training results in a budgeted net county
cost of approximately $6,372. The travel dates are from March 1, 2013 through
March 7, 2013.
***End of Consent
Agenda***
ITEMS FOR
INFORMATION:
21. Auditor-Controller
a. Continuing
Disclosure Certificate for Certificates of Participation (PDF) for the South Placer Justice Center Courthouse.
b. Continuing
Disclosure Certificate for Certificates of Participation (PDF) for the Administrative and Emergency Services Building.
c. Auditor
Controller’s Comprehensive Annual Financial Report (PDF) (CAFR) for fiscal year ended June 30,
2012.
22. Personnel - Classified Service Merit Increases
(PDF)
ADJOURNMENT
BOARD OF SUPERVISORS’ 2013 MEETING
SCHEDULE:
March
12, 2013
March
26, 2013