Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MARCH 12, 2013

AGENDA

8:30 a.m.

Jack Duran, District 1, Vice Chairman David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman Gerald O. Carden, County Counsel

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

8:30 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS

CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 10 thru 22) have been recommended for approval by the County Executive Department. The Board will also convene as the Placer County Successor Agency for Item #16a. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

8:35 a.m.

1. BOARD OF SUPERVISORS

a. Commendation (PDF)

1. Approve and present a Commendation to Brett Storey for his many years of dedicated service to the citizens of the City of Rocklin and Placer County.

Action:

8:40 a.m.

2. BOARD OF SUPERVISORS

a. Commendation (PDF)

1. Approve and present a Commendation to recognize and honor Tom Cosgrove for his exceptional public service and congratulate him on his retirement

Action:

9:00 a.m.

3. COUNTY EXECUTIVE

a. Budget (PDF) - The Board is requested to take the following actions:

1. Provide feedback and direction on a multi-year budget framework that maintains the long-term sustainability of County operations;

2. Direct staff to develop the FY 2013-14 Budget consistent with the multi-year budget framework to balance county priorities within available resources;

3. Provide other direction as may be appropriate.

Action:

9:30 a.m.

4. COUNTY EXECUTIVE

a. Criminal Justice System Master Plan Overview (PDF)

1. Receive a presentation by David Bennett Consulting outlining the goals and methodology for the Criminal Justice System Master Plan project approved by your Board on January 22, 2013.

Action:

10:00 a.m.

5. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a. Wise Villa Winery Community Center (PMPB 20120092) Third-Party Appeal (PDF)

1. Conduct a Public Hearing to consider a third-party appeal filed by Carol Rubin (on behalf of Save Placer Farmlands), Marilyn Jasper (on behalf of Sierra Club and Public Interest Coalition), and Mike Giles (on behalf of Neighborhood Rescue Group).

2. Deny the third-party appeal.

3. Adopt the Mitigated Negative Declaration and Mitigation Monitoring Program for the Wise Villa Winery Community Center project.

4. Uphold the Planning Commission’s decision to approve a Minor Use Permit to allow for the operation of a Community Center at the Wise Villa Winery, based upon the findings set forth in the staff report.

There is no net County cost associated with these actions.

Action:

Attachment A (PDF) Attachment B (PDF) Attachment C (PDF) Attachment D (PDF) Attachment E (PDF) Attachment F (PDF) Attachment G (PDF) Attachment H (PDF)

Correspondence (PDF)

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

6. FACILITY SERVICES

a. Mid-Western Placer Regional Sewer Project – Auburn Deal Points (PDF)

1. Provide staff direction regarding the Deal Points submitted by the City of Auburn to the Placer County Board of Supervisors on February 26, 2013, at an estimated minimum net County cost of $18 million.

2. Provide staff direction regarding a potential Counter Offer to the City of Auburn based on the results of recent meetings between members of the Board of Supervisors and Auburn City Council, at a minimum net County cost of $7 million.

3. Provide staff additional direction as the Board deems appropriate.

Action:

7. HEALTH & HUMAN SERVICES

a. Adult System of Care/Needs Assessment, Driving-Under-the-Influence (DUI) Program (PDF)

1. Receive the Driving-Under-the-Influence (DUI) Program Needs Assessment prepared by Placer County Health and Human Services, Adult System of Care.

Action:

b. Human Services/Amendment to Contract/HP Enterprise Services, LLC (PDF)

1. Approve Amendment No. III to Contract CN011038 with HP Enterprise Services, LLC for CalWORKs Information Network (CalWIN) maintenance, and operations services, to extend the current 161 month contract through July 31, 2015 for a revised term of 185 months. Expenditures for this two-year extension are $1,391,013 ($69,551 net County cost).

Action:

8. SHERIFF

a. Sheriff’s Office Corrections Division Budget Revision (PDF)

1. Approve a Budget Revision in the amount of $244,398 to increase revenue and expenditures through a transfer from the CEO Criminal Justice Budget to the Sheriff’s Office Corrections Division. The funding is from un-programmed AB109 funds and will be utilized to purchase a full body scanner with one year maintenance in the amount of $244,398.

2. Authorize the Purchasing Manager to execute all related documents.

3. Add the Equipment to the Master Fixed Asset List.

Action:

9. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation (Government Code §54956.9(d)(1):

(a) Alliance for the Protection of the Auburn Community Environment, et al. v. County of Placer, et al.

In the California Court of Appeal, Third Appellate District, Civil Case No.: C067961

Placer County Superior Court Case No.: SCV-28200

(b) California Clean Energy Committee v. County of Placer, et al.

Placer County Superior Court Case No.: SCV 0030337

Third District Court of Appeal, Case No.: C072680

U.S.D.C. Eastern District, Sacramento Division, Case No.: 2:12-CV-00044-WBS-CKD

Adjourn as the Placer County Board of Supervisors and convene as the Placer County In-Home Supportive Services Public Authority

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR

(a) Authority Negotiator: David Boesch, Bruce Heid, Maureen Bauman, Graham Knaus, Therese Leonard, Gerald O. Carden

Employee Organization: United Domestic Workers of America

Adjourn as the Placer County In-Home Supportive Services Public Authority and Reconvene as the Placer county Board of Supervisors

CLOSED SESSION REPORT:

Action:

10. AUDITOR-CONTROLLER

a. Budget Revision and Equipment Addition to Master Capital Asset Listing (PDF)

1. Approve a Budget Revision to move $7,353 from Office Supplies and Expense to Equipment in the Auditor-Controller’s budget unit.

2. Authorize the Purchasing Manager to execute any related documents and add a folder/inserter to the Master Fixed Asset List.

11. BOARD OF SUPERVISORS

a. Minutes (PDF)

1. Approve minutes of February 5, 2013.

b. Proclamation (PDF)

1. Approve a Proclamation proclaiming 2013 as “The Year of the Child” in Placer County.

12. CLAIMS AGAINST THE COUNTY (PDF) – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a. 13-004,Murray, Manuel, $250,000,(Bodily Injury/Personal Injury)

13. COMMITTEES & COMMISSIONS

a. Flood Control and Water Conservation District Board of Directors (PDF)

1. Approve the reappointment of Ken Yorde to Seat #9 representing the public-at-large.

b. Fish and Game Commission (PDF)

1. Approve the appointment of Pamela Cubbler to Seat #7 representing the Foresthill Area, as requested by Supervisor Montgomery.

c. Sierra Nevada Conservancy (SNC) Governing Board (PDF)

1. Recommend the appointment of Robert M. Weygandt, Supervisor District 2, as the Alternate Member to the SNC Governing Board, representing Placer County.

d. Veterans Advisory Council (PDF)

1. Approve the appointment of Robert Lightfield, representing Roseville Fleet Reserve #230, to seat Thirteen of the Veterans Advisory Council.

14. COMMUNITY DEVELOPMENT/RESOURCE AGENCY/PLANNING SERVICES division

a. Placer County Cabin Creek Biomass Facility Project (PDF) - Contract Amendment And Budget Revision

1. Approve a contract amendment with Ascent Environmental, Inc. for preparation of an Addendum to the Environmental Impact Report for the Cabin Creek Biomass Facility Project in the amount of $27,416.00 of budgeted net County cost (for a total aggregate amount of $226,351.00, and

2. Approve a Budget Revision appropriating $41,166.00 to the Biomass Project (Professional Services Fund 2555) which will be fully reimbursed from the Department of Energy Placer County Biomass Utilization Pilot Project Grant (Professional Services Fund 2555).

a. $27,416.00 to appropriate services provided by Ascent Environmental, Inc. for the contract amendment noted above, and

b. $13,750.00 for a separate contract with Ascent Environmental, Inc. for preparation of the Environmental Impact Report for the Cabin Creek Biomass Facility Project that was outside the original contract’s scope of work.

There is no net county cost related to this action.

15. COUNTY EXECUTIVE

a. North Lake Tahoe Resort Association (PDF)

1. Approve a proposed North Lake Tahoe Resort Association infrastructure account expenditure for preparation of two resource studies to provide data for updating the North Lake Tahoe Tourism and Community Investment Master Plan in the amount of $11,000.

16. PLACER COUNTY SUCCESSOR AGENCY

a. Placer County Successor Agency Officer (PDF)

1. Adopt a Resolution declaring that the Placer County Executive Officer, or designee, is the Placer County Successor Agency Officer for purposes of overseeing the wind down affairs of the former Placer County Redevelopment Agency pursuant to the Dissolution Act (ABx1-26 and AB 1484).

17. PERSONNEL

a. Blanket Purchase Order No. 19999, Temporary Help Services (PDF)

1. Approve an increase to the countywide blanket purchase order (BPO) No. 19999 with Adecco USA Inc. for temporary help services, with a budgeted net county cost in the amount of $50,000 for a revised maximum BPO amount of $100,000 funded by Placer County Departments’ budgets for the period ending September, 2013, and authorize the Purchasing Manager to sign the resulting BPO amendment.

18. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.

a. Renew Blanket Purchase Order, Countywide (PDF)

1. Approve the renewal of Countywide blanket purchase orders (BPOs) with Empire Safety and Supply Inc. of Roseville, CA; Sierra Safety Company of Newcastle, CA; and California Service Tool Inc. of Sacramento, CA, for safety supplies, which were awarded from a competitive bid, for the period of March 13, 2013 through December 31, 2013, funded by the department budgets for FYs 2012-13 and 2013-14 resulting in no additional net County cost, and authorize the Purchasing Manager to sign the resulting BPOs in the maximum aggregate amount of $205,000 and transfer funds between BPOs as needed.

b. Award Bid, Administrative Services/Telecommunications (PDF)

1. Approve the award of competitive Bid No. 10229 to Dunn-Wright Communications, Inc of Sacramento, CA for voice and data cabling services in the maximum amount of $125,000, funded by Administrative Services’ FY2012-13 budget with a net County cost of $125,000;

2. Approve the option to renew for two additional one-year terms as long as the renewal amounts do not exceed 10 percent of the recommended contract amount of $125,000; and

3. Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

c. Renew Blanket Purchase Order, Administrative Services/Revenue Services (PDF)

1. Approve the annual renewal of a Blanket Purchase Order with Access Capital Services Inc. for debt collection services using a competitively bid public agency contract in the maximum amount of $165,000 for the period of April 1, 2013 to March 31, 2014, funded by the current FY2012-2013 budget and the FY2013-2014 budget with a net County cost of $165,000, and authorize the Purchasing Manager to sign the resulting BPO.

d. Renew Blanket Purchase Order, Facility Services (PDF)

1. Approve the renewal of a competitively awarded blanket purchase order (BPO) with Baldoni Construction Service Inc. of Newcastle, CA for paving/patching services in the maximum amount of $225,000, funded by the Capital Projects Fund, the Sewer Districts, and Sewer CSA’s with no net County cost, for the period of April 1, 2013 through March 31, 2014, and authorize the Purchasing Manager to sign the resulting BPO.

e. Renew Blanket Purchase Order, Public Works/Road Maintenance (PDF)

1. Approve the renewal of a competitively awarded blanket purchase order (BPO) with Lance Soares Inc. doing business as Clean Sweep Environmental of Rocklin, CA for street sweeping and vactor services in the maximum amount of $65,000, funded by Highway User Tax Account revenue with no net County cost, for the period of April 1, 2013 through March 31, 2014, and authorize the Purchasing Manager to sign the resulting BPO.

f. Renew Qualified List, Public Works (PDF)

1. Approve the renewal of a Qualified List for Construction Management Services as the result of competitive Request for Qualifications (RFQ) No. 9867 through April 30, 2014, to be utilized on an as-needed basis, funded from existing budgets or project funds, as appropriate, with a net County cost to be determined on a case-by-case basis.

g. Renew Blanket Purchase Order, Public Works (PDF)

1. Approve the renewal of a sole source blanket purchase order (BPO) with Pacific Gas and Electric Company (PG&E) of Sacramento, CA for the purchase of natural gas for compression as a motor vehicle fuel in the maximum amount of $160,000, funded by revenue collected from Fleet rate customers and Fleet direct charge customers with no net County cost, for the period of April 1, 2013 through March 31, 2014, and authorize the Purchasing Manager to sign the resulting BPO.

h. Award Bid, Public Works (PDF)

1. Approve the award of competitive Bid No.10232 to Ennis Paint, Inc. of Dallas, TX for Waterborne Traffic Paint for a maximum amount of $160,000, funded by the revenue collected from Highway User Tax Account with no net County cost;

2. Approve the option to renew for two additional one-year terms as long as the renewal amounts do not exceed 10 percent of the recommended contract amount of $160,000; and

3. Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

i. Award Blanket Purchase Order, Health & Human Services (PDF)

1. Approve the award of a Blanket Purchase Order using a Sacramento County competitively awarded contract with BIT California doing business as Document Fulfillment Services of West Sacramento for CalWorks Information Network Printing and Mailing Services for Health and Human Services in the maximum amount of $140,000, funded 95 percent by Federal and State revenues and 5 percent with required County General Fund match;

2. Approve the option to renew for one additional term for the period of August 1, 2014 through July 31, 2015 as long as the renewal amount does not exceed 10 percent of the recommended contract amount of $140,000; and

3. Authorize the Purchasing Manager to sign the resulting Blanket Purchase Orders.

19. PUBLIC WORKS

a. Adjustment of Urban Boundaries for Transportation Purposes (PDF)

1. Adopt a Resolution approving the submittal of the Placer County request to adjust the 2010 Census Designated Urban Boundaries for Transportation Purposes. There is no net County cost.

20. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Approve the appropriation of $750 in Revenue Sharing monies (PDF) to the Placer County Law Enforcement Chaplaincy to help fund the Annual Volunteer Firefighter Appreciation Dinner, as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($500).

b. Approve appropriation of $250 in Revenue Sharing monies (PDF) to the Placer Nature Center to assist students with educational field trip scholarships, as requested by Supervisor Weygandt ($250).

c. Approve appropriation of $250 in Revenue Sharing monies (PDF) to the Sportsmen’s Legacy Foundation to benefit their scholarship program for students who pursue full-time college studies in wildlife biology or conservation, as requested by Supervisor Weygandt ($250).

d. Approve the appropriation of $250 in Revenue Sharing monies (PDF) to the American Red Cross to help fund the “Angels in the Alley” Celebrity Bowling Classic fundraiser, as requested by Supervisor Weygandt ($250).

e. Approve appropriation of $250 in Revenue Sharing monies (PDF) to the Placer Care Coalition’s Annual Raising Spirits 2013 fundraising event to benefit the homeless and those in need within our community, as requested by Supervisor Weygandt ($250).

f. Approve appropriation of $250 in Revenue Sharing monies (PDF) to KidsFirst 15th Annual Putting KidsFirst Awards Luncheon to benefit child abuse prevention programs, as requested by Supervisor Weygandt ($250).

g. Approve appropriation of $1,000 in Revenue Sharing monies (PDF) to the Art League of Lincoln, as requested by Supervisor Weygandt ($1,000).

h. Approve appropriation of $450 in Revenue Sharing monies (PDF) to the Placer Community Foundation’s Third Annual Nonprofit Leadership Summit, as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($200).

21. SHERIFF

a. California State Department of Boating and Waterways Contract (PDF)

1. Adopt a Resolution approving the agreement for the boating safety enforcement program between Placer County Sheriff-Coroner-Marshal and California Department of Boating and Waterways for a one year term from July 1, 2013 to June 30, 2014 in the total contract amount of $72,475 resulting in no net County cost.

b. State Farm 2013 Good Neighbor Citizenship Grant (PDF)

1. Approve a Budget Revision to increase revenue and expenditures in the amount of $15,000 received from the State Farm Insurance Companies Good Neighbor Citizenship Grant. Funding is for the Sheriff’s Office In-Car Camera Project for FY 2012-13.

2. Authorize the Purchasing Manager to execute all related documents.

3. Add the equipment to the Master Fixed Asset List.

22. TREASURER-TAX COLLECTOR

a. Cap-to-Cap Travel (PDF)

1. Approve out of state travel for the Treasurer-Tax Collector to participate in the Sacramento Metropolitan Chamber of Commerce Federal Advocacy Program from April 13-17, 2013 at a budgeted cost not to exceed $3,950.

b. Distribution of excess proceeds from the 2011 Tax Defaulted Land Sales (PDF)

1. Approve a Resolution authorizing the Tax Collector to distribute excess proceeds to claimants from the 2011 Tax Defaulted Land Sales in the amount of $3,212.03, and the collection of $210.43 in County fees for administration of excess proceeds.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

23. Auditor-Controller (PDF) - Auditor-Controller’s Independent Accountant’s Report on the Treasurer’s Statement of Assets. This statement is for the quarter ended September 30, 2012.

24. Treasurer-Tax Collector (PDF) - Treasurer’s Statement for the month of January 2013

ADJOURNMENT

BOARD OF SUPERVISORS’ 2013 MEETING SCHEDULE:

March 26, 2013

April 9, 2013

April 22, 2013 (Tahoe

April 23, 2013 (Tahoe)