COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, APRIL 9, 2013
AGENDA
9:00 a.m.
Jack Duran, District 1, Vice Chairman David
Boesch, County Executive
Robert Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3, Chairman Gerald
O. Carden, County Counsel
Kirk Uhler, District 4 Ann
Holman, Clerk of the Board
Jennifer Montgomery, District 5
County Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
9:00 a.m.
FLAG SALUTE – Led by David Boesch, County Executive.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC COMMENT: Persons may address
the Board on items not on this agenda.
Please limit comments to 3 minutes per person since the time allocated
for Public Comment is 15 minutes. If all
comments cannot be heard within the 15-minute time limit, the Public Comment
period will be taken up at the end of the regular session. The Board is not permitted to take any action
on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS
CONSENT AGENDA
(Pages 6-9) - All items on the Consent Agenda
(Items 15 thru 25) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:10 a.m.
1. PUBLIC WORKS
a. Engineering & Traffic Survey/Speed
Limits (PDF)
1. Conduct a Public Hearing
approving an Engineering and Traffic Survey on various County roadways. There is no net County cost.
2. Adopt an Ordinance modifying
Chapter 10, Article 10.04 of the Placer County Code pertaining to speed limits.
Action:
9:20 a.m.
2. FACILITY
SERVICES
a. Placer County Fairgrounds and the All
American Speedway (PDF)
1. Receive an update and annual report on the
Placer County Fairgrounds and the All American Speedway from the Department of
Facility Services and the Placer County Fair Association.
2. Consider a request from the Placer County
Fair Association to approve its 2013 Budget.
Action:
9:30 a.m.
3. BOARD OF SUPERVISORS
1. Receive
an update from Michael Emmert, representing Leadership Auburn Class of 2013 on
their Gold Country Fairgrounds entrance improvement project.
10:10 a.m.
4. HEALTH
& HUMAN SERVICES
a. Environmental
Health, State-Mandated Cottage Food Operations Program - Establish Fees (PDF)
1. Conduct a Public Hearing, and
2. Adopt a Resolution pursuant to Placer County
Code Section 2.116.100 that sets the amount of the fees that the Environmental
Health Division can charge for the new State-mandated Cottage Food Operations
program.
Action:
10:20 a.m.
5. COUNTY EXECUTIVE/EMERGENCY SERVICES
a. Placer
County Fire Facilities Impact Fee Study and Capital Improvement Plan (PDF)
1. Conduct
a Public Hearing and adopt a Resolution approving the 2013 Placer County Fire
Facilities Impact Fee Study and Capital Improvement Plan.
Action:
10:30 a.m.
6. COUNTY EXECUTIVE
a. Infrastructure
Investment Committee – Priority Project Recommendations (PDF)
1. Provide direction to staff on recommended
infrastructure project priorities;
2. Direct staff to develop an infrastructure
funding plan consistent with the County’s multi-year budget framework and in
collaboration with the Infrastructure Investment Committee and County Finance
Committee.
3. Provide other direction as may be
appropriate.
Action:
11:00 a.m.
7. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
a. Interim
Ordinance Establishing Moratorium On Applications For Community Centers (PDF)
1. Adopt an interim Ordinance establishing a
moratorium on applications for "Community Centers" pursuant to
sections 17.04.030 (Definitions of Land uses, specialized terms and phrases)
and 17.06.050.D (Land use and Permit Tables) of the Placer County Zoning
Ordinance.
Action:
DEPARTMENT
ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT
ITEMS
8. ADMINISTRATIVE
SERVICES/PROCUREMENT
a. Blanket
Purchase Order, Public Works/Fleet & Placer County Fire (PDF)
1. Approve the award of multiple Blanket Purchase
Orders (BPOs) awarded from a competitively bid public agency cooperative
agreement to Auburn Tire Service of Auburn and Schultz Tire Factory of Auburn
for passenger car, truck, and heavy equipment tires on behalf of the Department
of Public Works Fleet Services Division and the Placer County Fire Department
in the aggregate amount of $275,000, funded by revenues collected from Fleet
rate and direct charge customers and Fire revenues with no net County cost, for
the period of April 9, 2013 through January 31, 2014, and authorize the
Purchasing Manager to sign the resulting BPOs
and to transfer funds between BPOs as needed.
Action:
b. Renew
Blanket Purchase Orders, Public Works/Road Maintenance (PDF)
1. Approve the renewal of competitively awarded
blanket purchase orders (BPOs) with Vulcan Materials of Roseville and Grass
Valley, CA as well as the renewal of a negotiated BPO with Teichert Aggregates
for the purchase of asphalt concrete products used for road maintenance
projects in the total aggregate amount of $897,000, funded by Highway User Tax
Account revenue with no net County cost, for the period of April 1, 2013
through March 31, 2014, and authorize the Purchasing Manager to sign the
resulting BPOs and to transfer funds between BPOs as necessary to meet the
County’s needs.
Action:
9. COMMUNITY DEVELOPMENT RESOURCE
AGENCY/PLANNING
a. Placer
County Housing Element Update (PDF)
1. Authorize submittal of the Draft Background
Report and Policy Document to the California Department of Housing and
Community Development for review and certification. A budgeted net County cost of $41,770 is
anticipated to complete this Housing Element Update including preparation of
responses to comments the County might receive from the California Department
of Housing and Community Development.
Action:
Part
One (PDF) Part
Two (PDF) Part
Three (PDF)
1. Adopt the Mitigated Negative
Declaration, including the Mitigation Monitoring Program, for the Gold Hill
Gardens Community Center Project.
2. Approve the Minor Use Permit
and Variance, subject to the Conditions of Approval, for the Gold Hill Gardens
Community Center Project.
Action:
10. FACILITY
SERVICES/TREASURER TAX COLLECTOR
Action:
1. Approve a resolution authorizing and
directing the preparation and execution of certain lease financing documents as
to form in an amount not to exceed $2,800,000 and maturing in 2043 at a rate of
3% with respect to the lease financing agreements for the financing of the
Sewer Maintenance District #3 (SMD#3) Regional Pipeline, Pump Station and
Treatment Plant Decommissioning (the “Project”) and authorizing and directing
the Chairman, the County Executive Officer, the Director of Facility Services
and the Treasurer to execute the agreements and related documents and to take
any and all actions necessary to complete the Project financing.
2. Approve a resolution giving express permission
to the Treasurer to purchase an investment (the Lease Purchase Certificates) in
excess of five years to maturity pursuant to Government Code Section 53601.
Action:
11. FACILITY
SERVICES
a. Sewer
Maintenance District 3 Regional Sewer Project, Construction Contract (PDF)
Action:
1. Approve the amended and restated Agreement
with Recology-Auburn Placer to provide a 7-year extension beginning in 2016 and
running through 2023 for solid waste handling services in Franchise Areas 1 and
4. Which include unincorporated Placer
County west of Colfax and including the Foresthill Divide. Recology-Auburn Placer is paid through
garbage collection fees charged to the customer which includes a 7% surcharge
that provides funding to the County’s Solid Waste Management Enterprise Fund.
Action:
1.
Approve
an Agreement with CGL/Kitchell Facility Management, LLC (CGL/K) for
professional services for the maintenance and operation of the South Placer
Adult Correctional Facility (SPACF) in a budgeted net county cost of $555,250
for a fourteen month period of service commencing May 1, 2013.
2. Approve the Resolution authorizing the
Director of Facility Services, or his designee, to execute the agreement, upon
the review and approval of County Counsel and Risk Management, and any
associated documents or change orders.
Action:
e. Hansen
Sewer Software Upgrade Agreement (PDF)
2. Adopt a Resolution authorizing the Director
of Facility Services, or his designee, to take all actions necessary to execute
the annual Software Maintenance Agreements for Hansen 8 with Infor Public
Sector, Inc. in an amount not to exceed $45,000 per year funded by user fees in
the Environmental Utilities Budget, with no net County cost.
Action:
12. SHERIFF
a. Maintenance
Agreement, Placer County Sheriff Coroner-Marshal and Tiburon Incorporated (PDF)
1.
Approve
Amendment No. 5 to the agreement between the Placer County Sheriff’s Office and
Tiburon Incorporated to provide maintenance and system support to our criminal
justice software systems and authorize the Purchasing Manager to execute any
related documents. The maintenance
period covered by this amendment begins July 1, 2013 and ends June 30, 2014 for
a net budgeted county cost of $365,755.
Action:
13. COUNTY EXECUTIVE/EMERGENCY SERVICES
a. Hazardous
Vegetation Abatement on Unimproved Parcels (PDF)
1. Introduction
of an Ordinance, amending Chapter 9, Public Peace, Safety, And Welfare; Article
9.32 Fire Prevention; Part 4: Hazardous Vegetation Abatement On Unimproved
Parcels expanding the ordinance to all unincorporated areas of Placer County.
Action:
1. Adopt
a Resolution approving the 2013 update of the Community Wildfire Protection Plan
for the West Slope of the Sierra Nevada in Placer County; and
2. Authorize
the Chairman to sign the signature page signifying agreement with the plan that
supports a prioritized process for securing funding based on rigorously
determined and documented risks and benefits.
Action:
1. Adopt
a Resolution approving the California Department of Forestry and Fire
Protection Cooperative Fire Protection Agreement (CAL FIRE Contract) for Fiscal
Year (FY) 2013/14 in the amount of $8,752,503;
2. Authorize
the Chairman to sign six copies of the Agreement.
Action:
d. FY
2012-13 Update of the South Placer Fire Protection District Capital Facilities
Plan (PDF)
1. Adopt
a Resolution approving the FY 2012-13 update of the South Placer Fire
Protection District Capital Facilities Plan which proposes a new uniform fee of
$0.845 per square foot applicable to all new construction including
residential, commercial, office, industrial building space and, pursuant to the
District’s policy, to building expansions and garages.
Action:
14. COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION (PDF):
Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9
– CONFERENCE WITH LEGAL COUNSEL
1. Anticipated
Litigation (Government Code §54956.9(d)(4):
(a) Initiation
of litigation pursuant to subdivision (d)(4) of Government Code §54956.9: two
potential cases.
CLOSED SESSION REPORT:
CONSENT AGENDA
(Pages 6-9) - All items on the Consent Agenda
(Items 15 thru 25) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
15. AUDITOR-CONTROLLER
a. Petty Cash Fund/Sheriff’s
Department/Marijuana Suppression Program (MSP) (PDF)
1. Adopt a Resolution to establish a $5,333 “buy money” petty cash
fund for the Sheriff’s Special Operations Investigations for Marijuana
Suppression Program (MSP).
16. CLAIMS AGAINST THE COUNTY
(PDF)
– Reject the following claims, as recommended by the offices of County Counsel
and Risk Management:
a.
13-018,Bates,
Jeremy,$130,(Property Loss)
b.
13-026,Shelton,
Steven,$1,000,(Property Loss)
17. COMMITTEES & COMMISSIONS
a. Placer County Parks Commission (PDF)
1. Approve the appointment of Clark Smith to
Seat #2 (Representing District 2), as requested by Supervisor Weygandt.
b. Placer County Older Adult Advisory
Commission (PDF)
1. Approve the appointment of Eldon Luce to Seat
#17 (representing Senior Service Organization), as requested by Supervisor
Montgomery.
c. Weimar/Applegate/Colfax Municipal Advisory
Council (PDF)
1. Approve the appointment of Dave Johnson to Seat # 1, and the
reappointment of Alan Shuttleworth to Seat #3, Marilynn Tausch to Seat #5 and
David Wiltsee to Seat #6, as requested by Supervisor Montgomery.
d. Newcastle/Ophir Municipal Advisory Council
(PDF)
1. Approve appointment of Karen Green to Seat # 7, as
requested by Supervisor Holmes.
18. COMMUNITY DEVELOPMENT/RESOURCE
AGENCY/ENGINEERING & SURVEYING
a. Olive
Ranch, Tract 972 (PDF)
1.
Approve the recordation of the Final Map for Olive Ranch.
2.
Approve the recordation of the associated Subdivision Improvement
Agreement.
There is no
net County cost associated with this action.
19. COUNTY
EXECUTIVE
1. Approve a 5% merit increase for Josh
Huntsinger, Agricultural Commissioner/Sealer from Grade 640 Step 2 @ $52.64 to
Grade 640 Step 3 at $55.28 per hour, effective December 15, 2012.
2. Approve a 5 % merit increase for Brett Wood,
Purchasing Manager from Grade 434 Step 2 @ $39.86 to Grade 434 Step 3 @ $41.85,
effective April 6, 2013.
3. Approve a 5% merit increase for David
Tellman, Deputy District Attorney – Supervising from Grade 481 Step 4 @ $70.15
to Grade 481 Step 5 @ $73.66 per hour, effective September 11, 2012.
b. North
Lake Tahoe Resort Association (PDF)
1. Approve a proposed North Lake Tahoe Resort
Association infrastructure account expenditure for preparation of two resource
studies to provide data for updating the North Lake Tahoe Tourism and Community
Investment Master Plan in the amount of $6,200.
20. HEALTH
& HUMAN SERVICES
a. Adult System of Care/In-Home Supportive
Services Public Authority Advisory Committee (PDF)
1. Appoint two new members to the In-Home
Supportive Services (IHSS) Public Authority (PA) Advisory Committee: Eldon Luce
to Seat #1, representing IHSS service recipients and Timothy Cooper to Seat
#10, representing IHSS service recipients, as respectfully requested by the
IHSS Advisory Committee.
1. Approve
a change order to Blanket Purchase Order BP020097 with Jackson and Coker Locum
Tenens LLC, increasing the maximum amount by $200,000 ($92,000 net County cost)
for a new total of $249,000 for the period of August 22, 2012 through December
31, 2013, and authorize the Purchasing Manager to sign the resulting change
order.
2. Approve an amendment CN005000-A with Tahoe
Forest Hospital, increasing the maximum amount by $17,500 ($8,050 net County
cost) for a new total of $30,000 for the period of July 1, 2012 through June
30, 2013, and authorize the Director of Health and Human Services to sign the
amendment.
21. PROBATION
a. Contract, El Dorado County (PDF)
1. Approve a renewal contract for the placement of juvenile wards in El Dorado County’s
juvenile institutions through the remainder of the current fiscal year and
authorize the Chairperson to sign the contract and any subsequent amendments. The bed space contract shall not exceed $120
per bed per day, on a space available basis and is used primarily to maintain
proximity to family members in the Tahoe area.
22. PROCUREMENT
SERVICES - In accordance with County Policy, non-contested competitively
awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the
following:
a. Renew Blanket Purchase Order, Facility
Services (PDF)
1. Approve the annual renewal of a Blanket
Purchase Order (BPO) with Granite Electrical Supply of Auburn, CA, for the
purchase of electrical parts and supplies in the maximum amount of $75,000
funded in the Building Maintenance budget with no new net county cost, for the
period of April 1, 2013 to March 31, 2014, and authorize the Purchasing Manager
to sign the resulting BPO.
b. Renew
Blanket Purchase Order, Public Works & Road Maintenance (PDF)
1. Approve the renewal of a competitively
awarded blanket purchase order (BPO) with Baldoni Construction Service Inc. of
Newcastle, CA for paving services in the maximum amount of $150,000, funded by
Highway User Tax Account revenue with no net County cost, for the period of
April 9, 2013 through March 31, 2014, and authorize the Purchasing Manager to
sign the resulting BPO.
c. Renew Blanket Purchase Order, Public
Works/Placer County Fire (PDF)
1. Approve the renewal of competitively awarded
blanket purchase orders (BPOs) with Hunt & Sons Inc. of Sacramento, CA for
automotive oil and lube products for the Department of Public Works and Placer
County Fire in the total aggregate amount of $105,000, funded by Fleet rate
customer revenue and Placer County Fire revenues with no net County cost, for
the period of April 1, 2013 through March 31, 2014, and authorize the
Purchasing Manager to sign the resulting BPOs.
23. PUBLIC
WORKS
a. Roadway Surface Treatment (PDF)
1. Approve project specifications for the
Roadway Surface Treatment project estimated to cost $2,700,000 and authorize
the Department of Public Works to advertise for bids. There is no net County cost.
24. REVENUE SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
a. Approve appropriation of $2,000 in Revenue
Sharing monies to the Leadership Auburn Class of 2013 (PDF), as requested by
Supervisor Weygandt ($500), Supervisor Holmes ($1,000), and Supervisor Uhler
($500).
25. SHERIFF
a. U.S. Forest Service Contract to Provide Law
Enforcement (PDF)
1.
Approve the annual contract updates between the
Sheriff’s Office and the U.S. Forest Service. Authorize the Chair to sign and the Sheriff to
execute the contract. The services
include Visitor Protection Cooperative Patrol and Controlled Substances on
Federal lands for a total reimbursement of $35,000. The term of the
contract is from October 1, 2012 through September 30, 2013.
***End of Consent
Agenda***
ADJOURNMENT
BOARD OF SUPERVISORS’ 2013 MEETING
SCHEDULE:
April
22, 2013 (Tahoe)
April
23, 2013 (Tahoe)
May 7,
2013
May 21,
2013