COUNTY
OF
BOARD
OF SUPERVISORS
TUESDAY,
MAY 7, 2013
AGENDA
9:00
a.m.
Jack Duran, District 1, Vice Chairman David
Boesch, County Executive
Robert Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3, Chairman Gerald
O. Carden, County Counsel
Kirk Uhler, District 4 Ann
Holman, Clerk of the Board
Jennifer Montgomery, District 5
County
Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours.
9:00 a.m.
FLAG SALUTE – Led by Supervisor Duran honoring the
late John Piches.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC COMMENT: Persons may address
the Board on items not on this agenda.
Please limit comments to 3 minutes per person since the time allocated
for Public Comment is 15 minutes. If all
comments cannot be heard within the 15-minute time limit, the Public Comment
period will be taken up at the end of the regular session. The Board is not permitted to take any action
on items addressed under Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS
CONSENT AGENDA
(Pages 5-8) - All items on the Consent Agenda
(Items 9 thru 21) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9: 30
a.m.
1. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING
SERVICES
a. Landscape Design
Guidelines (PDF)
1. Conduct
a Public Hearing to consider Proposed Landscape Design Guidelines,
2. Adopt
the Negative Declaration, including the errata sheet, for the Proposed
Landscape Design Guidelines, and
3. Adopt
a Resolution adopting the Placer County Landscape Design Guidelines.
There is no net County cost associated
with these actions.
Action:
9:45 a.m.
2. SHERIFF/COUNTY EXECUTIVE
a. South Placer Adult
Correctional Facility – Phase I Transition and Funding Plan (PDF)
1.
Receive a briefing from the Sheriff’s Office on the
South Placer Adult Correctional Facility (SPACF) Phase I Transition Plan;
2.
Receive a briefing from the County Executive Office
on the funding plan for the Phase I
Transition Plan; and,
3.
Provide direction to staff relative to funding the
Phase I Transition Plan in the FY 2013-14 Proposed Budget.
Action:
10:30 a.m.
3. FACILITY
SERVICES
a. Mid-Western Placer
Regional Sewer Project and Applegate Regional Sewer Project Updates (PDF)
1. No
action requested. This item provides an information update on the status of the
Applegate Regional Sewer Project serving the Applegate area and the Mid-Western
Placer Regional Sewer Project in North Auburn.
b. Sewer Maintenance
District 1 & Applegate Sewer Maintenance and Operations Fee Increase (PDF)
1. Conduct
a Public Hearing to receive comments and consider protests regarding increasing
the monthly Maintenance and Operation (M&O) fee in Sewer Maintenance
District 1 (SMD 1) and County Service Area 28 Zone 24 (Applegate CSA) from
$82.00 to $95.78 per Equivalent Dwelling Unit (EDU) to finance the Mid-Western
Placer Regional Sewer Project (Regional Project).
2. Adopt
an Ordinance adjusting M&O fees included in Section 13.12.350 of the Placer
County Code.
3. Make
a finding pursuant to Section 21080(b)(8) of the Public Resource Code, that the
higher fees are derived directly from the cost of providing service and are
necessary to meet operating expenses required for maintenance of service, and
are therefore exempt from environmental review.
4. Direct
staff to assess monthly M&O fees of $95.78 per EDU in SMD 1 and the
Applegate CSA in order to finance the Regional Project exclusively through user
fees.
Action:
11:30 a.m.
4. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING
SERVICES
a. Cabin Creek Biomass
Facility (PCJP 20110376) (PDF) - Third-Party Appeal of the Planning
Commission’s Certification of a Final Environmental Impact Report and Approval of
a Conditional Use Permit
1. Conduct
a Public Hearing to consider a third-party appeal filed by Kevin Bundy on
behalf of the Center for Biological Diversity.
2. Deny
the third-party appeal filed by Kevin Bundy on Behalf of the Center for
Biological Diversity.
3. Certify
the Final Environmental Impact Report including the Addendum for the Cabin
Creek Biomass Facility project, adopt the Statement of Findings and adopt the
Mitigation Monitoring and Reporting Plan.
4. Approve
the Conditional Use Permit to allow for the construction and operation of the
Cabin Creek Biomass Facility project, based on the findings set forth in the
staff report and subject to the modified Conditions of Approval in Attachment
4.
There is no net County cost associated
with these actions.
Action:
DEPARTMENT
ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
5. ADMINISTRATIVE
SERVICES/PROCUREMENT
a. Blanket
Purchase Orders, Various Departments (PDF)
1. Approve
the award of sole source Blanket
Purchase Orders (BPOs) with
Columbia Ultimate Business Systems, Inc. of Vancouver, WA, Oracle America, Inc.
of Redwood City, CA, Oregon Community Health Network, Inc. of Portland, OR, and
Megabyte Systems, Inc. of Rocklin, CA
for annual software licensing and support in the maximum aggregate
amount of $1,088,586, funds are included in the FY 2013-14 department budgets
for these expenses resulting in no additional net county cost, and authorize
the Purchasing Manager to sign the resulting BPOs.
Action:
6. HEALTH
AND HUMAN SERVICES
a. Adult System of Care,
Revenue Contract, California Department of Health Care Services (PDF)
1. Approve
revenue agreement 12-89383 with the California Department of Health Care
Services for the management of the Mental Health Managed Care program for
Placer County from May 1, 2013 through June 30, 2018, with projected federal
revenue during FY 2013-14 of $6 million ($2.2 million net County cost and $3.75
million State match), and authorize the Director of Health and Human Services
to sign subsequent amendments.
Action:
1. Approve
contract amendment CN013172-A with New Leaf Counseling Services, increasing
funding by $177,000 for the period from July 1, 2012 through June 30, 2013 and
$77,000 for the period of July 1, 2013 through June 30, 2014 for a revised
combined total of $643,710 (no net County cost);
2. Approve
contract amendment CN013173-A with Progress House, Inc., increasing funding by
$81,000 for the period from July 1, 2012 through June 30, 2013 and $81,000 for
the period of July 1, 2013 through June 30, 2014 for a revised combined total
of $911,200 (no net County cost);
3. Approve
contract amendment CN013163-A with Community Recovery Resources, increasing
funding by $100,000 for the period from July 1, 2012 through June 30, 2013 and
$100,000 for the period of July 1, 2013 through June 30, 2014 for a revised
combined total of $1,897,200 (no net County cost);
4. Approve
a Change Order to Blanket Purchase Order No. BP019942 with Phamatech, Inc. for
FY 2012-13 for drug and alcohol lab testing services, increasing funding by
$39,400 for a revised total of $143,400 (no net County cost);
5. Increase
the maximum payment authorization (“umbrella contract”) amount to Systems of
Care mental health private network providers for FY 2012-13, increasing funding
by $130,000 for a revised total of $600,000 (no net County cost) and authorize
the Auditor-Controller’s Office to increase the payment ceiling in this amount;
6. Approve
the Budget Revision in the amount of $1,100,000 to appropriate funding for
these agreements and additional expenditures to the Department’s FY 2012-13
Budget.
Action:
1.
Receive
an update on the Independent Living Program provided through a contract with
Unity Care.
2. Approve a contract with
Placer County Office of Education (PCOE) from July 1, 2013 to June 30, 2015 for
mandated Independent Living Skills services for eligible Placer County youth
ages 15-21 in an amount not to exceed $460,000 (no net County cost), and
authorize the Director of Health and Human Services to sign subsequent
amendments up to 10 percent of the original contract amount, consistent with
the current agreement’s subject matter and Scope of Work.
Action:
d. Change Order to Blanket
Purchase Order with Rite Aid Pharmacy and Safeway (PDF)
1. Approve
a change order to Blanket Purchase Order (BPO) BP020391 with Rite Aid Pharmacy
increasing the maximum amount by $1,450,000 (no net County cost) for a new
total of $1,695,000, and to BPO BP0020389 with Avia Partners, Inc. dba Safeway
increasing the maximum amount by $60,000 (no net County cost) for a new total
of $92,000 for the period of February 5, 2013 through December 31, 2013, and
authorize the Purchasing Manager to sign the resulting change orders and
transfer funds between BPOs as necessary to meet the County’s needs.
Action:
7. PUBLIC WORKS
a. Bridge Replacement
Project on Brewer Road at Branch of Curry Creek, Contract 1121 (PDF)
1. Adopt
a Resolution authorizing the Chair to award and execute Contract No. 1121 for
the construction of the Bridge Replacement Project at Brewer Road over Branch
of Curry Creek, upon the approval of County Counsel and Risk Management, to the
lowest responsible and responsive bidder, Viking Construction, Inc. for
$985,719. Funding for the project is
being provided by the Federal Highway Bridge Program with no net County cost.
2. Authorize
the Director of Public Works to execute contract change orders up to an amount
of 10 percent of the contract amount.
Action:
1. Adopt
a Resolution authorizing the Chair, with County Counsel and Risk Management
review and approval, to execute a Utility Construction Cooperative Agreement
with San Juan Water District in an estimated amount of $980,000 to construct
their water distribution system improvements within the County roadway in
conjunction with the Auburn Folsom Road Widening North Phase Project. All San
Juan Water District water distribution system improvement construction costs
will be reimbursed by San Juan Water District with no net County cost.
Action:
8. COUNTY COUNSEL/ADJOURN TO
CLOSED SESSION (PDF)
Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing
Litigation (Government Code §54956.9(d)(1):
(a) Verizon
California Inc. v. California State Board of Equalization, et al.
Sacramento
County Superior Court Case No.: 34-2013-00138191
CLOSED
SESSION REPORT
CONSENT AGENDA
(Pages 5-8) - All items on the Consent Agenda
(Items 9 thru 21) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
9. ORDINANCES
– Second reading:
a. Procurement
Services/Local Vendor Preference (PDF)
1. Adopt
an Ordinance, amending Article 2.104 of the Administration, Purchasing System
Code regarding Local Vendor Preference for the purchase or contracts made
pursuant to a non-competitive award process for professional services on the
basis of a qualification-based selection.
b. Personnel/District
Attorney – Adopt an Ordinance (PDF):
1. Implementing
an approximate seven point five percent (7.5%) salary grade increase for the
classification of Supervising
District Attorney Investigator.
2. Implementing
an approximate one half of one percent (0.5%) salary grade increase for the
classification of Chief
District Attorney Investigator.
10. AUDITOR
a. State
Mandated Audit, Sierra Coordinated Resources Management Council (PDF)
1. Approve
the use of a five-year audit for the Sierra Coordinated Resources Management
Council in lieu of an annual audit.
b. Refund
of Unclaimed Funds (PDF)
1. Adopt
a Resolution authorizing the Auditor-Controller to issue a refund payable to
DCK, a Partnership, in the amount of $13,861 for the inspection service deposit
for Wexford Unit 1, PN9563.
11. BOARD
OF SUPERVISORS
1. Approve
minutes of April 9, 2013.
12. COMMITTEES & COMMISSIONS
a. Tahoe City Design Review
Committee (PDF)
1. Approve the re-appointment of Ken Foster to
Seat #2 and Andrew Otto to Seat #6, as requested by Supervisor Montgomery.
b. Weimar/Applegate/Colfax
Municipal Advisory Council (PDF)
1. Approve
the appointment of Randi Swisley to Seat # 2, as requested by Supervisor
Montgomery.
c. Sheridan Municipal
Advisory Council (PDF)
1. Approve the
reappointment of Adam Carpineta to Seat #2, as requested by Supervisor
Weygandt.
d. Fish and Game Commission
(PDF)
1. Approve the reappointment of Mickey Daniels to
Seat #5 (representing the Tahoe Area), as requested by Supervisor Montgomery.
e. Auburn
Veterans Memorial Hall Board of Trustees (PDF)
1. Approve
the appointment of Joseph Ferro, representing Marine Corps League Detachment
1247.
13. COMMUNITY
DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES
1. Adopt
a Resolution supporting the Federal Infrastructure Facilitation and Habitat
Conservation Act that will establish a program to provide loans and loan
guarantees to public entities that have an approved habitat conservation plan
for property acquisitions. There is no
net County cost associated with this action.
14. COMMUNITY
DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING
a. American
Vineyard Village Phase 3, Tract #1003 (PDF)
1. Approve
the recordation of the Final Map for American Vineyard Village Phase 3.
2. Approve
the recordation of the associated Subdivision Improvement Agreement.
There is no net County cost associated
with this action.
15. FACILITY SERVICES
a. Auburn Jail Lift Station
Improvements Project, Design Services Agreement (PDF)
1. Approve
an Agreement with HydroScience Engineers (HSE) for design services for the
Auburn Jail Lift Station Improvements Project, 04855, in North Auburn, in an
amount not to exceed $124,197 in budgeted net county cost and funded within the
Capital Project Budget.
16. HEALTH
AND HUMAN SERVICES
a. Adult
System of Care, Joint Exercise of Powers Agreement (PDF)
1. Adopt
a Resolution that continues to authorize the Department of Health and Human Services’ participation in the California
Mental Health Services Authority and approves the Second Amended and Restated
Joint Exercise of Powers Agreement for joint projects in mental/behavioral
health services beyond those specified in the Mental Health Services Act;
2. Authorize
the Director of Health and Human Services to sign the Second Amended and
Restated Joint Exercise of Powers Agreement and to sign all future documents
pertaining to the Agreement that may be required;
3. Continue
the designation of the Director of the Adult System of Care to represent Placer
County on the Authority’s Board of Directors;
4. Authorize
the expenditure of $50,000 for projects that benefit Placer County through the
use of the CalMHSA Joint Powers Authority ($12,500 net County cost).
b. Human
Services, California State Association of Counties (Welfare Case Data Systems)
(PDF)
1. Approve
a contract with the California State Association of Counties (CSAC) from July
1, 2013 through June 30, 2014 in the amount of $62,637 (no net County cost)
authorizing CSAC to act as the fiscal agent and manager for the Welfare Case
Data Systems, and authorize the Director of Health and Human Services to sign
the resulting agreement and subsequent amendments up to 10 percent of the
original contract amount, consistent with the current agreement’s subject
matter and Scope of Work.
c. Children’s
System of Care, Re-Licensure for Placer County Children’s Receiving Home (PDF)
1. Adopt
the Resolution authorizing the Director of Health and Human Services to sign
all necessary application forms and file the required application for the
Placer Children’s Emergency Shelter with the Community Care Licensing Division
of the California State Department of Social Services on behalf of Placer
County.
17. PROCUREMENT
SERVICES - In accordance with
a. Technical
Budget Revision, Telecommunications (PDF)
1. Approve a Technical Budget Revision in the Amount of $2,524
and Modification to the County’s Master Fixed Asset List in Support of the
Upgrade to the County’s Enterprise Data Network Infrastructure and Equipment.
b. Blanket
Purchase Order, Facility Services (PDF)
1. Approve
an increase to the Blanket Purchase Order (BPO) with California Diesel &
Power for generator maintenance services in the amount of $20,000 resulting in
a new maximum contract amount of $196,660 for the BPO that expires May 31,
2013, funded in the current Sewer Maintenance Districts, Sewer County Service
Areas, and Building Maintenance budget for FY2012-2013 with no net County cost,
and authorize the Purchasing Manager to sign the amended BPO.
c. Blanket
Purchase Order, Health & Human Services/Children’s System of Care (PDF)
1. Approve
the renewal of a negotiated blanket purchase order (BPO) with Placer County
Process Service Inc. for process server and related services, in the maximum
amount of $65,000, funded by Federal and State revenues in the amount of
$57,000 and County General Fund in the amount of $8,000, for the period of July
1, 2012 through June 30, 2013 and authorize the Purchasing Manager to sign the
resulting BPO.
1. Approve
the award of Competitive Bid No. 10245 to San Diego Police Equipment Company of
San Diego, CA and Miwall Corporation of Grass Valley, CA for the purchase of
various types of ammunition in the total aggregate amount of $78,012, funded by
the Sheriff’s Office budget with a net County cost of $78,012, and authorize
the Purchasing Manager to sign the resulting purchase orders.
e. Contract
Amendment, Administrative Services/Procurement (PDF)
1.
Authorize
the Purchasing Manager to execute an amendment to the Wells Fargo Banking
Services Contract to support the County’s Procurement Card Pilot Program in
addition to other banking services.
2.
Authorize
the Purchasing Manager and the Auditor-Controller to take all other actions
necessary to implement the County’s Procurement Card Pilot Program.
18. PUBLIC WORKS
1.
Adopt
a Resolution to abandon a portion of a Public Utility Easement and a portion of
a Multipurpose Easement on Lots 17 and 18, Alpine Meadows Estates Unit No.
11. There is no net County cost.
b. Auburn Folsom Road
Widening North Phase, Contract No. 1151 (PDF)
1.
Adopt
a Resolution approving the project plans and specifications for the Auburn
Folsom Road Widening North Phase Project, authorizing the Chair to sign the
cover sheet.
2.
Authorize
the Department of Public Works to advertise for bids for the Auburn Folsom Road
Widening North Phase construction project.
There is no net County cost.
1.
Adopt
a Resolution approving the subsequent Initial Study/Mitigated Negative
Declaration (IS/MND) with the required findings and the mitigation and
monitoring plan for the Dowd Road over Yankee Slough Bridge Replacement
Project. There is no net County cost.
d. Northstar Roundabout
Modification Contract No. 1136, Amendment No. 1. (PDF)
1.
Approve
an amendment to Professional Services Agreement No. 1136, Amendment No. 1, with
County Counsel and Risk Management review and approval, with Reid Middleton for
engineering and construction support services for the roundabout along
Northstar Drive in the amount of $28,230 funded
by traffic fees which increases the original Professional Services Agreement
(PSA) total to $93,230. The period includes FY 2012-13 and FY 2013-14 with no
net County cost.
2.
Authorize
the Director of Public Works to approve up to $10,000 in additional funding.
19. REVENUE SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
a. Placer Society for the
Prevention of Cruelty to Animals (PDF)
1. Approve appropriation of $500 in Revenue
Sharing monies to the Placer Society for the Prevention of Cruelty to Animals
(SPCA) Funny Bones Comedy Awards Event to benefit SPCA programs, as requested
by Supervisor Weygandt ($250) and Supervisor Holmes ($250).
b. Placer County Law
Enforcement Chaplaincy (PDF)
1. Approve the appropriation of $250 in Revenue
Sharing monies to the Placer County Law Enforcement Chaplaincy to help fund the
Annual Volunteer Firefighter Appreciation Dinner, as requested by Supervisor
Weygandt ($250).
c. Auburn Chamber of
Commerce (PDF)
1. Approve appropriation of $500 in Revenue
Sharing monies to the Auburn Chamber of Commerce for the Auburn State of the
Community Dinner, as requested by Supervisor Holmes ($500).
20. SHERIFF
a. Equipment
Purchase for Sheriff’s Office Dispatch Unit (PDF)
1. Approve
a Budget Revision in the amount of $28,305 to increase revenue and expenditures
to purchase a closed circuit monitoring system for the Sheriff’s Dispatch Unit,
authorize the Purchasing Manager to execute all related documents and add the
equipment to the Master Fixed Asset List.
21. TREASURER-TAX COLLECTOR
a. Equipment/Inserter
Machine (PDF)
1.
Approve
a Budget Revision to move $29,230 from Professional Services to Equipment in
the Treasurer-Tax Collector’s budget.
2.
Authorize
the Purchasing Manager to execute any related documents and amend the Fiscal
Year 2012-2013 Master Fixed Asset List to add one (1) Four-Station Heavy Duty
Folder Inserter machine in the amount of $29,230 at no additional net county
cost.
***End of Consent
Agenda***
ITEMS FOR
INFORMATION:
22. Auditor
a. Internal Audit (PDF):
Independent Accountant’s Report on the Treasurer’s Statement of Assets–December
31, 2012. This statement is for the
quarter ended December 31, 2012.
23. Treasurer-Tax Collector
a. Treasurer’s Statement for
the month of March 2013 (PDF).
ADJOURNMENT
BOARD OF SUPERVISORS’ 2013 MEETING
SCHEDULE:
May 21,
2013
June 4,
2013
June 18,
2013
July 9,
2013
July 22,
2013 (Tahoe)
July 23,
2013 (Tahoe)