Board of Supervisors Agenda

COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MAY 21, 2013

AGENDA

9:00 a.m.

Jack Duran, District 1, Vice Chairman David Boesch, County Executive

Robert Weygandt, District 2 Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman Gerald O. Carden, County Counsel

Kirk Uhler, District 4 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

FLAG SALUTE – Led by Supervisor Montgomery.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.

SUPERVISOR’S COMMITTEE REPORTS

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 11 thru 21) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

9:10 a.m.

1. BOARD OF SUPERVISORS

a. Commendation (PDF)

1. Approve and present a Commendation to recognize and honor Gerald “Gerry” Brentnall for his service on the Placer County Planning Commission.

Action:

9:15 a.m.

2. BOARD OF SUPERVISORS

a. Commendation (PDF)

1. Approve and present a Commendation to recognize and honor posthumously Michael Goodwin for his contribution to the Auburn Symphony.

Action:

9:30 a.m.

3. FACILITY SERVICES

a. The Granite Bay Parks, Trails and Open Space Assessment District (PDF)

1. Conduct a Public Hearing and consider adoption of a Resolution approving the Engineer’s Report, confirming diagram and assessment, and ordering levy of assessment for Fiscal Year 2013-2014 for the Granite Bay Parks, Trails and Open Space Assessment District, in the amount of $72.92 per benefit unit, an increase of 2.24% based on Consumer Price Index, at no net County cost.

Action:

9:40 a.m.

4. FACILITY SERVICES

a. Approve County Service Area Assessment and Fee Report For Fiscal Year 2013/2014 (PDF)

1. Conduct a Public Hearing and consider adoption of a Resolution to confirm the County Service Area Assessment and Fee Report for Fiscal Year 2013/2014 and authorize the collection of assessments on the 2013/2014 tax roll.

Action:

10:30 a.m.

5. COMMUNITY DEVELOPMENT/RESOURCE AGENCY planning

a Community Development Block Grant Program Income Reuse Plan (PDF)

1. Conduct a Public Hearing and consider adoption of a Resolution authorizing an update to the Placer County Community Development Block Grant and Program Income Reuse Plan, with no net County cost.

Action:

10:40 a.m.

6. COMMUNITY DEVELOPMENT/RESOURCE AGENCY

a. Placer County Targeted General Plan Amendment (PDF)

1. Conduct a Public Hearing and consider amendments to the 1994 Placer County General Plan,

2. Adopt the Negative Declaration for the Targeted General Plan Update, and

3. Adopt a Resolution amending the Placer County General Plan.

There is no net County cost associated with these actions.

Action:

Attachment 4

11:00 a.m.

7. COMMUNITY DEVELOPMENT/RESOURCE AGENCY

a. Extension of Interim Ordinance 5704-B Regarding Community Centers (PDF)

1. Conduct a Public Hearing to consider adoption of an Ordinance extending Interim Ordinance 5704-B, regarding a moratorium on approval of new applications for “Community Centers”, pursuant to Placer County Code Chapter 17, Article 17.04, Section 17.04.030 (Definitions of Land Uses, specialized terms and phrases) and Article 17.06, Section 17.06.050.D (Land Use and Permit Tables), for 22 months and 15 days as allowed by State law. There is no net County cost associated with this action.

Action:

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

8. FACILITY SERVICES

a. Award of Bid, Job Order Contracting, Project 9486.02 (PDF)

1. Award the bid to Sea Pac Engineering, Inc., in the amount not to exceed $1,000,000 and to Fregoso Builders, Inc., in the amount not to exceed $1,000,000 and upon approval of County Counsel and Risk Management, authorize the Director of Facility Services, or his designee, to execute the contracts, funded by current and future Capital Projects, with no additional net County cost.

2. Approve a Resolution authorizing the Director of Facility Services, or his designee, to execute Job Order contracts in amounts not-to-exceed $250,000, and delegating authority to approve any supplemental Job Orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

Action:

b. Sheridan Water Supply Improvements Project 04834 (PDF)

1. Adopt a Resolution authorizing the Director of Facility Services, or designee to award the bid for construction of the Sheridan Water Supply Improvements Project 04834, to Westcon Construction Corporation, from Newcastle, California, in the amount of $1,513,817, upon receipt of approximately $700,000 in funding commitment from U.S. Department of Agriculture Rural Utility Service (USDA RUS).

2. Adopt a Resolution authorizing the Director of Facility Services, or his designee, to execute a contract with Westcon Construction Corporation and any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code in an amount not to exceed $1,605,000, upon the approval of County Counsel and Risk Management and funded by budgeted capital project funding, plus the anticipated USDA RUS grant funds.

Action:

9. HEALTH & HUMAN SERVICES

a. Administrative Services, Super Resolution (PDF)

1. Adopt the Super Resolution, authorizing the Director of Health and Human Services to execute renewals of 43 separate and distinct expenditure agreements, to provide a variety of vital and mandated services to the community, including veterinary, AIDS/HIV counseling, inpatient psychiatric care, medical services, and adoption planning, with concurrence of CEO, County Counsel, and Risk Management, with explicit recognition that each agreement’s total value will not increase by more than 10 percent of its prior term’s annual amount,

2. Authorize the Director of Health and Human Services to sign subsequent amendments to increase the initial contract amount by not more than 10 percent, consistent with the current agreement’s subject matter and scope of work, and

3. Authorize the Director of Health and Human Services to submit applications, execute revenue contracts, and accept grant funding in amounts under $250,000, as well as execute non-monetary cooperative agreements with other entities.

Action:

b. Adult System of Care, Mental Health Awareness Month (PDF)

1. Promote mental health awareness by proclaiming May as Mental Health Awareness Month in Placer County.

Action:

c. Human Services, Affordable Care Act and Other Healthcare Coverage Changes (PDF)

1. Receive a presentation on the Affordable Care Act and other healthcare coverage changes affecting Placer County residents in 2013 and 2014.

Action:

d. Contract, Placer County Office of Education (Childcare Services) (PDF)

1. Approve a contract with Placer County Office of Education (PCOE) for Childcare Services for CalWORKs/Welfare to Work operations for the period July 1, 2013 through June 30, 2014 in the amount of $1,965,000 at no net County cost, and authorize the Director of Health and Human Services to sign subsequent amendments up to $49,999, consistent with the current agreements’ subject matter and scope of work.

Action:

10. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION (PDF):

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.

(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation (Government Code §54956.9(d)(1):

(a) Brian G. Toogood v. Erin Carlson, Jason Spake, Placer County Animal Services, et al.

Nevada County Superior Court Case No.: TCU 13-5407

CLOSED SESSION REPORT:

Action:

11. CLAIMS AGAINST THE COUNTY (PDF)

1. Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a. 13-037, Campbell, Kirk, Excess of $1 Million,(Bodily Injury/Personal Injury)

b. 13-041, Bueno, Alice, Excess of $150,000,(Property Damage/Bodily Injury)

12. BOARD OF SUPERVISORS

a. Proclamation (PDF)

1. Approve a Proclamation declaring the week of May 19 – 25, 2013, as National Public Works Week.

b. Ticket Distribution Policy (PDF)

1. Approve a policy for distribution of tickets for events received by the County consistent with Fair Political Practices Commission (FPPC) regulations.

13. COMMITTEES & COMMISSIONS

a. Mental Health, Alcohol, and Drug Advisory Board (PDF) - Approve the re-appointment of Janet O’Meara to Seat #11 (representing District 4 - Family Member), as requested by Supervisor Uhler.

b. Placer County Area 4 Agency on Aging Advisory Council (PDF) – Approve the reappointment of Joleen Anderson to Seat #1 (representing Board of Supervisors).

c. Historical Advisory Board (PDF) - Approve the reappointment of Thomas Seth to Seat #3 (representing District 3), as requested by Supervisor Holmes.

d. Donner Summit Municipal Advisory Council (PDF) – Approve the appointment of Patricia Malberg to Seat #2 (representing At-large), as requested by Supervisor Montgomery.

e. Building Appeals Board (PDF) - Approve the reappointment of David Saydak to Seat #4 (representing District 4), as requested by Supervisor Uhler, and Dave Shelton to Seat #5 (representing District 5), as requested by Supervisor Montgomery.

f. Squaw Valley Design Review (PDF) – Approve the appointment of Kirsten Poulsen Johansen to Seat #3, as requested by Supervisor Montgomery.

g. Agricultural Commission (PDF) – Approve the reappointment of John Nitta to Seat #4 (representing Nursery Industry).

14. COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING

a. Martis Camp (aka Siller Ranch) Unit 7B, Tract # 1006, PN 8676 (PDF)

1. Approve the recordation of the Final Map for Martis Camp Unit 7B.

2. Approve the recordation of the Subdivision Improvement Agreement (SIA).

There is no net County cost associated with this action.

15. COUNTY EXECUTIVE

a. Merit Increases (PDF)

1. Approve a 5% merit increase for Gary Powell, Assistant Assessor from Grade 474 Step 3 @ $62.33 to Grade 474 Step 4 at $65.44 per hour effective December 29, 2012.

2. Approve a 5% merit increase for Cheryl S. Davis, Client Services Program Director from Grade 466 Step 4 @ $60.43 to Grade 466 Step 5 at $63.46 per hour effective May 04, 2013.

b. Assessment Appeals Board (PDF)

1. Approve a contract, up to a maximum of $96,000, with Allen Haim, Esq. for legal representation to the Assessment Appeals Board and authorize the County Executive Officer to sign.

16. COUNTY EXECUTIVE/EMERGENCY SERVICES

a. Projects to be funded from the Secure Rural Schools & Community Self-Determination Act of 2000 and the Emergency Economic Stabilization Act of 2008 (PDF)

1. Re-appropriate a $5,000 BOS approved use of Secure Rural Schools & Community Self Determination Act of 2000 Title III discretionary funds from FY2011/2012 from matching funding of a Clean Air Grant to now be used to support the existing Title III project “Biomass Strategic Plan Formulation”.

2. Re-appropriate a $15,000 BOS approved use of Secure Rural Schools & Community Self Determination Act of 2000 Title III discretionary funds from FY2009/2010 from matching funding of a Clean Air Grant to now be used to support the existing Title III project “Biomass Program Management”.

3. Re-appropriate a $7,000 BOS approved use of Emergency Economic Stabilization Act of 2008 Title III discretionary funds from the FY2009/2010 Chipper Program Augmentation to support Green Waste Drop-Off Days in the eastern portion of the county.

4. Approve two projects from the Emergency Economic Stabilization Act of 2008, Title III discretionary funds, in the amount of $61,000 for,

a. Fire mitigation program oversight - $51,000

b. Search and Rescue on Federal Lands - $10,000

5. Authorize a 45 day public noticing of the planned use of those funds for each project and return to your Board July 9, 2013 with any input from the community and to request final approval of planned expenditures.

17. HEALTH & HUMAN SERVICES

a. Adult System of Care, Mental Health, Alcohol, and Drug Advisory Board (PDF)

1. Approve the appointment of Cheryl Cleveland, Public Interest Member, District 1, Seat 8, as requested by the Mental Health, Alcohol, and Drug Advisory Board.

b. Human Services, Grant, Blue Shield of California Foundation (PDF)

1. Approve a grant from the Blue Shield of California Foundation in the amount of $87,747 (no net County cost) for the period April 1, 2013 through March 31, 2014 to conduct outreach, education and application support to uninsured Placer County residents to increase their access to healthcare coverage and maximize enrollment in coverage options available through the Affordable Care Act, and authorize the Director of Health and Human Services to sign the grant agreement and any subsequent amendments.

c. Medical Clinic, Medical and Psychiatric Provider Services (PDF)

1. Approve contract amendment CN013191-A with The Effort, Inc., dba WellSpace Health for medical and psychiatric provider services to increase the provider rate for specified positions and to extend the contract term one additional year, through June 30, 2014, with no change to the actual contract amount (no net County cost), and authorize the Director of Health and Human Services to sign the amendment and subsequent amendments up to a cumulative total of $49,999, consistent with the agreement’s subject matter and scope of work.

18. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.

a. Declare Vehicles Surplus, Public Works/Fleet Operations (PDF)

1. Declare vehicles and miscellaneous items as surplus and authorize their disposal.

b. Award Bid, Placer County Fire Department (PDF)

1. Approve the award of competitive Bid 10258 to Albany Ford of Albany, CA, for the purchase of two (2) Ford F250 4x4 pickup trucks in the total amount of $58,741, funded by the FY 2012/13 Final Budget with no net County cost, and authorize the Purchasing Manager to sign the resulting purchase order.

c. Blanket Purchase Order, Administrative Services/Telecommunications (PDF)

1. Approve the renewal of a competitively awarded Blanket Purchase Order (BPO) with Graybar Electric Company, Inc. of Rancho Cordova, CA for telecommunications parts, telephone and cabling equipment, and miscellaneous supplies in the maximum amount of $150,000, funded by Administrative Services’ FY2013-14 budget with a net County cost of $150,000, and authorize the Purchasing Manager to sign the resulting BPO.

d. Award Bid, Public Works/Road Maintenance (PDF)

1. Approve the award of competitive Bid 10241 to West Coast Sand & Gravel of Sacramento, CA, and Blain Stumpf Trucking of Shingle Springs, CA, for aggregate materials and hauling services in the total aggregate amount of $150,000, funded by Highway User Tax Account revenue with no net County cost, and authorize the Purchasing Manager to sign the resulting blanket purchase orders (BPOs) and to transfer funds between BPOs as needed.

e. Blanket Purchase Order, Various Departments (PDF)

1. Approve the renewal of a negotiated Blanket Purchase Order (BPO) with Wilson Mini Storage of Auburn for the rental of storage units for various departments, in the maximum aggregate amount of $68,937, funded by the budgets of HHS-Human Services ($56,544), HHS-Community Health ($6,720), County Clerk- Recorder-Elections ($3,528), and the Placer County Library ($1,782) each with no new or additional net county cost, for a period of July 1, 2013 through June 31,2014 and authorize the Purchasing Manager to sign the resulting blanket purchase order.

19. PUBLIC WORKS

a. Antelope Creek Flood Control Project Funding Memorandum Of Understanding (PDF)

1. Approve a Memorandum of Understanding between the County of Placer, City of Roseville, and Placer County Flood Control and Water Conservation District, with County Counsel and Risk Management’s review and approval, for the timing and advance funding of $185,000 from County Service Area 28, Zone of Benefit 22 for the Antelope Creek Flood Control Project. There is no net County cost associated with approval of this request.

b. Cook-Riolo Road At Baseline Road Signal Modification Project (PDF)

1. Adopt a Resolution approving the project plans and specifications.

2. Authorize the Chair to sign the cover sheet.

3. Authorize the Department of Public Works to advertise for bids for the Cook-Riolo Road at Baseline Road Signal Modification Project at an estimated cost of $178,965. Funding for the project is being provided by traffic fees from the Dry Creek Fee District and is therefore included in the budget for the Department of Public Works with no net County cost.

c. Grant Agreement CN000762, Placer County Air Pollution Control District (PDF)

1. Adopt a Resolution authorizing the Director of Public Works to finalize and execute Agreement CN000762 between Placer County Air Pollution Control District (PCAPCD) and Placer County Department of Public Works in the amount of $127,500 for the funding of construction of two (2) transit shelters for bus patrons to be serviced by Placer County’s Tahoe Regional Area Transit (TART) public bus system in Kings Beach, California. There is no net County cost.

2. Authorize the Director of Public Works or his/her designee to execute in the name of Placer County Department of Public Works, all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project.

d. Lighthouse Bus Shelter, Contract 1150 (PDF)

1. Approve the project plans and specifications for use in bidding and construction of the Lighthouse Bus Shelter. There is no net County cost.

2. Authorize the Chair of the Board of Supervisors to sign the cover sheet.

3. Authorize the Department of Public works to advertise for bids.

e. Proposition 1B Transit Funds, Fiscal Year 2013-14 (PDF)

1. Adopt a Resolution authorizing the Director of Public Works to complete the necessary applications to receive $98,397 in Proposition 1B Transit funds to add to 2 (two) existing projects previously approved by the Board: 1) Onboard Surveillance System (Board approved on May 24, 2011); and 2) Two-way Radio Replacement (Board approved on April 10, 2012). There is no net County cost.

f. Riosa Road Improvement Project (PDF)

1. Adopt a Resolution approving the project plans and specifications for the Riosa Road Improvement Project.

2. Authorize the Chair of the Board of Supervisors to sign the cover sheet.

3. Authorize the Department of Public Works to advertise for bids to construct the Riosa Road Improvement Project. There is no anticipated General Fund cost.

20. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a. Approve appropriation (PDF) of $500 in Revenue Sharing monies to the Lighthouse Counseling and Family Resource Center’s Celebrity Waiter Luncheon fundraising event, as requested by Supervisor Weygandt ($500).

b. Approve appropriation (PDF) of $100 in Revenue Sharing monies to the Placer High School’s Hillmen Golf Classic fundraising event, as requested by Supervisor Holmes ($100).

21. VETERANS

a. Veterans Advisory Council (PDF)

1. Approve the appointment of Michael Wolf, representing Veterans of Foreign Wars Post #3010, to Seat 7 of the Veterans Advisory Council.

***End of Consent Agenda***

ITEMS FOR INFORMATION:

22. Treasurer-Tax Collector

a. Annual Market Continuing Disclosure Reports (PDF) - As required by the Municipal Securities Rulemaking Board, notice of the following annual market continuing disclosure reports for the year ended June 30, 2013 were filed electronically via EMMA.org. In addition, the documents are on file with the Clerk of the Board:

(1) Dry Creek-West Placer CFD #2001-1 Series 2001 Special Tax Bonds

(2) Placer Corporate Center Assessment District Bonds

(3) Placer County California Redevelopment Agency Tax Allocation

b. Treasurer’s Statement for the month of April 2013 (PDF)

ADJOURNMENT