COUNTY OF PLACER
BOARD OF SUPERVISORS
AGENDA
Tuesday, September 27, 2016
9:00 a.m.
County
Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Jack
Duran, District 1 David
Boesch, County Executive Officer
Robert
Weygandt, District 2, Chairman Gerald
O. Carden, County Counsel
Jim
Holmes, District 3 Andy
Heath, Assistant CEO
Kirk
Uhler, District 4 Megan
Wood, Clerk of the Board
Jennifer
Montgomery, District 5, Vice Chair
Placer County is committed to ensuring that
persons with disabilities are provided the resources to participate fully in
its public meetings. If you are hearing impaired, we have listening devices
available. If you require additional disability-related modifications or
accommodations, including auxiliary aids or services, please contact the Clerk
of the Board. If requested, the agenda
shall be provided in appropriate alternative formats to persons with
disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
Any person interested in viewing or
addressing the Board during the Board meeting by interactive video may do so at
the Placer County Administrative Offices - Tahoe City, 775 North Lake
Boulevard, Tahoe City, CA 96145.
9:00
a.m.
FLAG SALUTE – Led by County Executive
David Boesch
STATEMENT OF MEETING PROCEDURES -
Read by Board Clerk.
CONSENT AGENDA - All items on the Consent Agenda have been
recommended for approval by the County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address
Consent items prior to the Board taking action, and the item may be moved for
discussion.
PUBLIC COMMENT: Persons may address the Board on items not on
this agenda. Please limit comments to 3
minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the
15-minute time limit, the Public Comment period will be taken up at the end of
the regular session. The Board is not
permitted to take any action on items addressed under Public Comment.
BOARD MEMBER REPORTS:
TIMED ITEMS to be discussed at the time shown
or shortly thereafter
9:10
a.m.
1. BOARD OF SUPERVISORS
1. Present a commendation
recognizing Jess Borjon for many years of
extraordinary service to the Roseville Joint Union High School District.
9:15 a.m.
2. PUBLIC WORKS AND FACILITIES
A. Bay Street Easement
Abandonment Valuation | Rivera Property in Carnelian Bay (PDF)
1. Conduct a public hearing to consider
abandoning a portion of Bay Street in Carnelian Bay.
2. Confirm the County’s appraisal value of
$88.00/square foot is the fair market value of the Bay Street easement area
proposed for abandonment or determine a different value as appropriate.
3. Adopt a Resolution abandoning the portion of
Bay Street described in the exhibits, subject to the findings set forth herein,
with recordation contingent upon the owners paying, in full, the fair market
value as established by the Board.
9:45 a.m.
3. COMMUNITY DEVELOPMENT RESOURCE AGENCY
A. Update | Sunset Area Plan
(PDF)
1. Receive a presentation on the Sunset Area
Plan Update, and provide direction to staff on the Preferred Land Use
Alternative.
10:00 a.m.
4. COUNTY EXECUTIVE
A. Update | Establishing a
Sister County in Nanping County, China (PDF)
1. Receive a presentation about the June 2016
Placer County delegation trip to Nanping County, China which did not involve
any county costs.
2. Authorize the County Executive to explore an
economic and cultural exchange relationship with Nanping County, which would
include authorizing membership with Sister Cities International.
3. Authorize the County Executive to enter into
a professional services contract for a consultant experienced in hosting
foreign delegations, upon review and approval from County Counsel and Risk
Management, which shall include expenses to host a delegation from Nanping
County in the total amount not to exceed $46,325 as budgeted in the FY 2016-17 Final
Budget
10:15 a.m.
5. AGRICULTURE
A. Update | Agricultural Marketing
Services (PDF)
1. Receive an update regarding agricultural
marketing plans.
2. Proclaim October 2016 as “Celebrate
PlacerGROWN” month and encourage all citizens to support local farmers and
ranchers by purchasing locally grown agricultural products.
DEPARTMENT ITEMS to be considered for action
as time allows
6. ADMINISTRATIVE
SERVICES/PROCUREMENT
A. Countywide Document Storage
Software Migration | NEKO Industries, of Roseville, CA (PDF)
1. Approve the award of contract to NEKO
Industries of Roseville, CA using a competitively negotiated agreement with the
County of Sonoma, CA to purchase licenses, support and implementation services
to migrate (currently unsupported) document storage software to the new
Enterprise Content Management software system, OnBase, in an amount not to
exceed $455,523.
2. Authorize the Purchasing Manager to sign all
required documents.
B. Bulk Fuel, Automotive Oil and
Products | Hunt and Sons Inc., of Sacramento, CA (PDF)
1. Approve the award of competitive Bid No.
10566 to Hunt and Sons Inc. of Sacramento, CA for bulk fuel, automotive oil and
related products in the maximum amount of $2,325,000 for the period of October 01,
2016 through September 30, 2017.
2. Approve the option to renew the resulting
award for two (2) additional one-year periods provided the renewal amounts do
not exceed 10 percent in aggregate of the original award amount.
3. Authorize the Purchasing Manager to sign all
required documents.
7. AUDITOR
A. Enterprise Resource Planning
Project Management | Leckey Consulting, Inc. of Roseville, CA (PDF)
1. Approve the award of a Consulting Services
Agreement with Leckey Consulting, Inc. of Roseville, CA for professional
services to support the implementation of a new Enterprise Resource Planning
system to replace the existing accounting and related financial systems, in the
maximum amount not to exceed $1,278,000 for the period of January 02, 2017 to
December 31, 2019. Funding will be
provided by the Countywide Systems Internal Service Fund in FY 2016-17, and
will be included in subsequent annual budget requests throughout the duration
of the contract.
2. Authorize the Purchasing Manager/County
Executive Officer/Auditor-Controller to sign all required documents, subject to
the review and approval of County Counsel and Risk Management.
1. Authorize the Director of Public Works and
Facilities, or designee, to complete lease terms and conditions between the
County of Placer and Sunset Commercial Center, LLC, c/o Cable & Kilpatrick
to obtain a dedicated space for the new Financial System Project Team with rent
to commence at $8,564 per month effective January 01, 2017. The lease proposal
covers 3 years and includes an annual rent escalator of 2% in years 2 and 3.
Funding will be provided by the Countywide Systems Internal Service Fund in FY
2016-17, and will be included in subsequent annual budget requests throughout
the duration of the contract.
8. HEALTH & HUMAN SERVICES
1. Adopt the revised Placer County General
Relief Program Policy Manual to replace all prior general relief program
polices, manuals, and resolutions.
2. Adopt the new Placer County Indigent
Cremation and Low-Income Cremation Assistance Program, Policy and Program
Requirements which comply with changes in state law.
9. HUMAN RESOURCES
1. Adopt a Resolution approving a Memorandum of
Understanding (MOU) with the Placer County Deputy Sheriffs’ Association from
July 01, 2015, to June 30, 2018.
2. Introduce an Ordinance amending the Placer
County Code, Chapter 3, at Sections 3.12.020, 3.04.290, 3.12.080, 3.12.090,
3.04.490, and 3.12.110 consistent with the new MOU. Oral reading waived.
3. Introduce an Ordinance adjusting
compensation and benefits for employees represented by the Placer County Deputy
Sheriffs’ Association. Oral reading waived.
1. Adopt a Resolution to reduce the normal
member contribution paid by the County for CalPERS Safety members hired prior
to January 01, 2011, represented by the Placer County Deputy Sheriffs’
Association.
C. Placer County Deputy
Sheriffs’ Association | Life Insurance (PDF)
1. Authorize the Director of Human Resources to
sign the Amendment to the Employer’s Supplemental Application and Subscription
Agreement with GREAT Insurance Services to increase the employer paid life
insurance coverage from $10,000 to $50,000 for employees represented by the
Placer County Deputy Sheriffs’ Association based on provisions included in the
recently negotiated Memorandum of Understanding.
ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENE AS THE PLACER COUNTY IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY
10. IN HOME
SUPPORT SERVICES
A. In-Home Supportive Services
Public Authority | FY 2016-17 Budget (PDF)
1. Approve the In-Home Supportive Services
Public Authority Budget for FY 2016-17 in the amount of $1,312,216.
ADJOURN AS THE PLACER COUNTY IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY AND
CONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS
11. COUNTY
EXECUTIVE
A. Hazardous Tree Removal Plan |
Tree Mortality (PDF)
1. Adopt a Resolution approving the Placer County
Tree Mortality Hazardous Tree Removal Plan to allow the County to receive
reimbursement funding from the California Disaster Assistance Act, pending
approval by the California Office of Emergency Services.
12. COUNTY COUNSEL/ADJOURN TO
CLOSED SESSION (PDF): Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code
§54956.9(d)(1)):
(a) Gar Wood
Building v. Co. of Placer, et al.
Placer County
Superior Court Case No. SCV0036052
(b) Wayne Smith v.
Giovannini, et al
U.S.D.C.
Eastern District Case No. 2:15-cv-10410-TLN-AC
(B) §54956.8 – CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
(a) Property: APN 017-283-012
Agency
Negotiators: David Boesch, Gerald Carden, Robert Sandman, Ken
Grehm, Troy
Held, Jeff Brown, and Laurie Morse.
Negotiating
Parties: County of Placer and Sunset Commercial Center LLC
Under
Negotiation: Price, terms of payment, or both.
(b) Property: APNs: 090-126-021, -022, -024,
-039, and -040; 090-133-003, -005, -006,
-007, -008,
-009, -011, -015, -016, -019, and -021
Agency
Negotiators: David Boesch, Gerald Carden, Robert Sandman, Ken Grehm, Jennifer
Merchant, Paul Griffith, and Laurie Morse
Negotiating
Parties: County of Placer and Laulima
Partners
Under
Negotiation: Price, terms of payment, or both.
Adjourn
as the Placer County Board of Supervisors and convene as the Successor Agency
(c) Property:
APNs: 090-142-001, -002, -011, and -029
Agency
Negotiators: David Boesch, Gerald Carden, Robert Sandman, Andy Heath,
Jennifer
Merchant, Paul Griffith, Ken Grehm, and Laurie Morse
Negotiating
Parties: County of Placer and Paradigm8
Partners, LLC
Under
Negotiation: Price, terms of payment, or both.
Adjourn
as the as the Successor Agency and reconvene as Placer County Board of
Supervisors
(C) §54957 – PUBLIC EMPLOYEE APPOINTMENT
(a) Title:
Community Development Resources Agency Director
CONSENT ITEMS
All items on
the Consent Agenda have been recommended for approval by the County Executive
Department. All items will be approved by a single roll call vote. Anyone may ask
to address Consent items prior to the Board taking action, and the item may be
moved for discussion.
13. ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County
Policy, non-contested competitively awarded bids under $400,000 are placed on
the Consent Agenda.
1. Approve Change Order No. 4 in the amount of
$100,000 for a revised maximum amount of $554,300 to Contract No. KN020945 with
Tax Sale Services of California of Shingle Springs, CA for Public Records and
Title Search Services for the mPOWER program.
2. Approve Change Order No. 3 in the amount of
$100,000 for a revised maximum amount of $221,000 to Contract No. KN021176 with
Goodwin Consulting Group Inc. of Sacramento, CA for Assessment Lien
Administration Services for the mPOWER program.
3. Authorize the Purchasing Manager to sign all
required documents.
B. Medical Exam Services |
Sutter Medical Foundation, of Roseville, CA (PDF)
1. Approve Change Order No. 1 to Blanket
Purchase Order No. 22413 with Sutter Medical Foundation of Roseville, CA for
medical exam services in the amount of $30,000 for a revised maximum amount of
$80,000 through December 31, 2016.
2. Approve the option to renew the blanket purchase
order on a year-to-year basis for two (2) additional one-year periods in the
amount of $80,000.
3. Authorize the Purchasing Manager to sign all
required documents.
1. Approve Change Order No. 1 to Blanket
Purchase Order No. 22216 with Ethority LLC dba TALX Corporation, Equifax, of
St. Louis, MO in the amount of $9,000 for a maximum amount not to exceed
$59,000 for Affordable Care Act Reporting Services for the period of September 01,
2015 to August 31, 2017.
2. Authorize the Purchasing Manager to sign all
required documents.
1. Approve the award of a negotiated purchase
order to Roadline Products Inc. U.S.A. of Downey, CA for the purchase of two
(2) pavement marking stencil truck bodies in the maximum amount of
$126,851.
2. Authorize the Purchasing Manager to sign all
required documents.
1. Approve the renewal of a competitively
awarded blanket purchase order with Linoleum Sales Co. Inc. dba Anderson Carpet
of Sacramento, CA for floor covering installation services in the maximum
amount of $250,000 for the period of October 01, 2016 through September 30,
2017.
2. Approve the option to renew the resulting blanket
purchase order for one (1) additional one-year period in the amount of
$250,000.
3. Authorize the Purchasing Manager to sign all
required documents.
1. Approve the renewal of a negotiated blanket
purchase order with Southwest Gas Corporation of Carson City, NV for the
purchase of compressed natural gas as a motor vehicle fuel in the maximum
amount of $150,000 for the period of October 01, 2016 through September 30,
2017.
2. Approve the option to renew the resulting
blanket purchase order for two (2) additional one-year periods in the
recommended award amount of $150,000 annually.
3. Authorize the Purchasing Manager to sign all
required documents.
G. On-Call Civil Engineering
Design Services | Nichols Consulting Engineers CHTD, of Reno, NV (PDF)
1. Approve Change Order No. 2 to Blanket
Purchase Order No. 22164 with Nichols Consulting Engineers CHTD of Reno, NV for
civil engineering design services in Eastern Placer County, extending the
expiration date to December 31, 2017.
2. Authorize the Purchasing Manager to sign all
required documents.
H. ADA Ramp Retrofit Services |
PBM Construction Inc., of Rocklin, CA (PDF)
1. Approve the renewal of a competitively
awarded blanket purchase order with PBM Construction Inc. of Rocklin, CA for
ADA ramp retrofit services in the maximum amount of $300,000 for the period of
October 01, 2016 through September 30, 2017, funded by revenue collected from
the Highway User Tax Account with no net county cost.
2. Approve the option to renew the resulting
blanket purchase order for one (1) additional one-year period in the $300,000
award amount.
3. Authorize the Purchasing Manager to sign all
required documents.
I. ArcGIS Software Maintenance |
Environmental Systems Research Institute Inc., of Redlands, CA (PDF)
1. Approve the award of a sole source purchase
order to Environmental Systems Research Institute Inc. of Redlands, CA for
ArcGIS software maintenance and support for the period of August 26, 2016
through August 25, 2017 in the total amount of $50,375.
2. Authorize the Purchasing Manager to sign all
required documents.
J. Blue Coat Internet Security
Software and Support | Optiv Security Inc., of Denver, CO (PDF)
1. Approve the award of a purchase order to
Optiv Security Inc. of Denver, CO using a competitively negotiated agreement
with the State of California for the purchase of Blue Coat Internet Security software
and support in the amount not to exceed $79,380 for the period November 01,
2016 through October 31, 2017.
2. Approve an option to renew Blue Coat internet
security software and annual support for three (3) additional one-year terms.
3. Authorize the Purchasing Manager to sign all
required documents.
K. Budgeting Software and
Implementation Services | Neubrain, LLC, of Rockville, MD (PDF)
1. Approve Change Order No 1 to Blanket
Purchase Order No. 22554 with Neubrain, LLC of Rockville, MD for professional
services on an as needed basis in the amount of $200,000 for a revised maximum
amount of $356,953 funded by the FY 2016-17 Countywide Systems Fund Final
Budget.
2. Authorize the Purchasing Manager to sign all
required documents.
14. BOARD OF SUPERVISORS
1. Approve
minutes from August 23, 2016.
1. Approve a proclamation recognizing October
16, 2016 as the 21st Annual Truckee River Day in Placer County.
15. CLAIMS AGAINST THE COUNTY
1. 16-093 Fosdick, Orion P. - (Personal
Injury), $100
16. CLERK
RECORDER/ELECTIONS
1. Adopt a Resolution authorizing the Placer
County Registrar of Voters to render election services for the elections to be
held November 08, 2016.
17. COMMITTEES
& COMMISSIONS
A. Assessment
Appeals Board (PDF)
1. Approve the
reappointment of Mike DeFerrari to Seat #2 (represents District 2) and Adam
Brown to Seat #4 (represents District 4).
B. Placer
County Older Adult Advisory Commission (PDF)
1. Approve the reappointment of Gloria
Plasencia to Seat #13 (Representing Minority).
18. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
A. Amazing Facts Ministry
Project | Plan Review and Inspection Services Contract (PDF)
1. Authorize the Building Services Division to execute
a contract with Willdan Engineering to provide plan review and inspection
services for the Amazing Facts Ministry Project. There is no net County cost
associated with this action as all costs for the plan review and inspection
services will be paid by the applicant, Amazing Facts Ministry.
1. Accept the improvements as complete.
2. Authorize the Faithful Performance and Labor
and Materials security to be released in full immediately upon your Board’s
approval.
19. COUNTY
EXECUTIVE
A. Legal Services Contract
Amendment | Law Firm of Liebert Cassidy Whitmore (PDF)
1. Approve an amendment to contract CN13544
with Law Firm of Liebert Cassidy Whitmore for legal services related to the
Placer Correction and Probation Officer’s Association Unit Modification appeal
process in the amount of $50,000, for a new total contract maximum amount of $135,000.
B. Placer Administrative Manual
Update | Records Management, Retention, and Destruction Policy (PDF)
1. Adopt a Resolution approving an updated
Records Management, Retention, and Destruction Policy for the Placer
Administrative Manual.
C. Donner Summit Winter Shuttle
| Funding agreement with the Town of Truckee (PDF)
1. Approve an agreement with the Town of
Truckee for operation of the Donner Summit Winter Shuttle for FY 2016-17, at a
budgeted net County cost of $29,000.
D. Unclassified Employee Step
Increases (PDF)
1. The County Executive Officer recommends that
the Board approve a 5% merit increase for:
a. James O.
Lambeth, Chief Deputy Assessor from Grade 476, Step 3 at $67.78 per hour to
Grade 476, Step 4 at $71.19 per hour, effective July 23, 2016.
b. Teri L. Ivaldi,
Chief of Staff from Grade 454, Step 4 at $57.18 per hour, to Grade 454, Step 5
at $60.05 per hour, effective August 06, 2016.
c. Jennifer A.
Merchant, Deputy CEO from Grade 474, Step 3 at $66.47 per hour to Grade 474,
Step 4 at $69.79 per hour, effective August 20, 2016.
20. HEALTH
& HUMAN SERVICES
1. Approve the first amendment to contract
CN005788 with Latino Leadership Council, Inc. to provide expanded prevention
and early intervention services for Latino individuals, to increase the total
compensation by $87,534 for a revised aggregate amount of $534,331 (no net
County cost) from July 01, 2016 through June 30, 2017 and authorize the
Director of Health and Human Services to sign the resulting amendment, and
subsequent amendments not to exceed 10 percent of the total contract amount,
consistent with the current agreement's subject matter and scope of work.
21. HUMAN
RESOURCES
A. Specific Provision for
Holiday Pay | December 26, 2016 through January 02, 2017 (PDF)
1. Introduce an Ordinance suspending the
application of Placer County Code subsection 3.04.800.D to allow employees
taking unpaid time off on the regularly scheduled workday that precedes the
December 26, 2016, holiday and/or the January 02, 2017, holiday to receive
holiday pay for these two holidays. Oral reading waived.
22. PROBATION
A. Pathways iCare Facility |
Memorandum of Understanding with Placer County Office of Education (PDF)
1. Authorize the Chief Probation Officer to
sign the Memorandum of Understanding (MOU) in an amount not to exceed $80,000
for the period of July 01, 2016 through June 30, 2017, with Placer County
Office of Education for the shared Pathways iCare Facility and any amendments
up to 10 percent, consistent with the MOU’s subject matter and scope of
work. Funding is provided by the
Juvenile Justice Crime Prevention Act.
1. Authorize the Chief Probation Officer to
sign a non-monetary Memorandum of Understanding (MOU) with Placer County Office
of Education (PCOE) for the period of July 01, 2016 through June 30, 2019, for
educational services provided by PCOE in the Juvenile Detention Facility, and
any amendments, consistent with the MOU’s subject matter and scope of work.
23. PUBLIC
WORKS AND FACILITIES
1. Adopt a Resolution to abandon an easement
for Ingress/Egress adjacent to Hadleigh Drive in Granite Bay for the Treelake
Village Mini-Storage Expansion Project.
B. Intention to Set Public
Hearing | Nagy Property Annexation into Sewer Maintenance District 3 (PDF)
1. Adopt a Resolution of Intention to set the
time and date to hold a Public Hearing to consider annexing the Nagy property,
located on Peach Drive, (APN 037-103-031-000), in the Horseshoe Bar area into
the boundaries of Sewer Maintenance District 3 to provide sewer service.
C. Highway 49 Beautification and
Sidewalk Project | Reject All Bids and Re-Advertise (PDF)
1. Reject all bids received for the Highway 49
Beautification and Sidewalk Project and authorize the Department of Public
Works and Facilities to re-advertise for construction bids.
24. REVENUE SHARING – In approving the
following appropriations, the Placer County Board of Supervisors makes the
finding that each and every approved contribution serves a public purpose by
promoting the general welfare of the County and its inhabitants; therefore, the
County benefits.
1. Approve appropriation of $950 in Revenue
Sharing monies to Child
Advocates of Placer County as requested
by Supervisor Weygandt ($200), Supervisor Holmes ($500) and Supervisor Uhler
($250).
1. Approve
appropriation of $500 in Revenue Sharing monies to Feed the
Hungry of Auburn as requested
by Supervisor Holmes.
1. Approve
appropriation of $500 in Revenue Sharing monies to Muscular
Dystrophy Association as requested by Supervisor
Uhler.
1. Approve
appropriation of $500 in Revenue Sharing monies to Roseville
Chamber of Commerce as requested by Supervisor
Uhler.
ADJOURNMENT
– To
next regular meeting on Tuesday, October 11, 2016.
BOARD
OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
October 11, 2016
October 24, 2016
October 25, 2016 (Tahoe)
November 08, 2016
November 22, 2016
December 06, 2016
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to
ensuring that persons with disabilities are provided the resources to
participate fully in its public meetings. If you are hearing impaired, we have
listening devices available. If you require additional disability-related
modifications or accommodations, including auxiliary aids or services, please
contact the Clerk of the Board. If
requested, the agenda shall be provided in appropriate alternative formats to
persons with disabilities. All requests
must be in writing and must be received by the Clerk five business days prior
to the scheduled meeting for which you are requesting accommodation. Requests
received after such time will be accommodated only if time permits.
Any
document submitted for consideration shall be submitted to the Clerk of the
Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00
p.m. the day before the scheduled meeting. Any documentation submitted at any noticed
videoconferencing site will become part of the official record, but will not be
disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as
a courtesy for a Board meeting but may be closed due to inclement weather or
may not be available if technology fails. If the site is closed due to inclement
weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.
Agendas are available online at Placer
County’s website www.placer.ca.gov