COUNTY
OF PLACER
BOARD
OF SUPERVISORS
AGENDA
Tuesday,
August 23, 2016
9:00
a.m.
County
Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Jack
Duran, District 1 David
Boesch, County Executive Officer
Robert
Weygandt, District 2, Chairman Gerald
O. Carden, County Counsel
Jim
Holmes, District 3 Andy
Heath, Assistant CEO
Kirk
Uhler, District 4
Jennifer
Montgomery, District 5, Vice Chair
Placer County is committed to ensuring that
persons with disabilities are provided the resources to participate fully in
its public meetings. If you are hearing impaired, we have listening devices
available. If you require additional disability-related modifications or
accommodations, including auxiliary aids or services, please contact the Clerk
of the Board. If requested, the agenda
shall be provided in appropriate alternative formats to persons with
disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
Any person interested in viewing or
addressing the Board during the Board meeting by interactive video may do so at
the Placer County Administrative Offices - Tahoe City, 775 North Lake
Boulevard, Tahoe City, CA 96145.
9:00
a.m.
FLAG SALUTE – Led by Supervisor Duran.
STATEMENT OF MEETING PROCEDURES -
Read by Board Clerk.
CONSENT AGENDA - All items on the Consent Agenda have been
recommended for approval by the County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address
Consent items prior to the Board taking action, and the item may be moved for
discussion.
PUBLIC COMMENT: Persons may address the Board on items not on
this agenda. Please limit comments to 3
minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the
15-minute time limit, the Public Comment period will be taken up at the end of
the regular session. The Board is not
permitted to take any action on items addressed under Public Comment.
BOARD MEMBER REPORTS:
TIMED ITEMS to be discussed at the time shown
or shortly thereafter
9:10 a.m.
1. Board of Supervisors
A. Presentation | Betty R.
Samson (PDF)
1. Present Betty R. Samson
with an Award of Merit from the Conferences of California Historical Societies.
9:20 a.m.
2. HEALTH & HUMAN SERVICES
1. Approve a Proclamation declaring September
2016 as “Hunger Action Month” in Placer County.
9:30 a.m.
3. AGRICULTURE
A. Presentation | Coexisting
with the Urban Beaver (PDF)
1. Receive a presentation on coexisting with
urban beaver population.
DEPARTMENT ITEMS to be considered for action
as time allows
4. ADMINISTRATIVE
SERVICES/PROCUREMENT
1. Approve the award of a negotiated purchase
order to the California Governor’s Office of Emergency Services of Mather, CA
for the purchase of thirty-four (34) Chevrolet Tahoe patrol vehicles and eight
(8) non-patrol vehicles in the maximum amount of $1,500,693. Funding is provided in the FY 2016-17
Proposed Budgets for the Sheriff’s Office and Probation Department.
2. Authorize the Purchasing Manager to sign all
required documents for this request as well as requests to purchase additional
vehicles of the same type with the California Governor’s Office of Emergency
Services of Mather, CA within FY 2016-17 contingent upon the requests being
appropriately budgeted and included in the FY 2016-17 Master Fixed Asset List.
5. PUBLIC WORKS & FACILITIES
A. County Wide Projects | Plans
and Specifications for Job Order Contracting (PDF)
1. Approve Plans and Specifications for Job
Order Contracting, Project No. 9486.05, with an estimated probable construction
cost not-to-exceed $2,200,000, including contingency, and authorize staff to
advertise for bids.
1. Adopt a Resolution authorizing the Director
of Public Works and Facilities, or designee, to enter into a Public Highway
Overpass Crossing Agreement with Union Pacific Railroad for the Bowman Road at
Union Pacific Railroad Bridge Rehabilitation project for an amount not to
exceed $475,186, at no net County cost.
C. Motor Grader Purchase | Pape
Machinery (PDF)
1. Approve the award of a negotiated purchase
order to Pape Machinery of Sacramento, CA for the purchase of two (2) each John
Deere motor graders in the maximum amount of $653,221.
2. Authorize the Purchasing Manager to sign all
required documents.
1. Award the Job Order for the Human Resources
and Risk Management Remodel at 145 Fulweiler Avenue, Project No. 9424, to John
F. Otto, Inc., dba Otto Construction, in the amount of $413,579.55.
2. Authorize the Director of Public Works and Facilities,
or designee, to execute said Job Order and approve any supplemental Job Orders
consistent with the County Purchasing Manual and Section 20142 of the Public
Contract Code.
1. Adopt a Resolution to approve Amendment No.
2 to Professional Services Agreement No. 1197 with Kimley Horn for engineering
support services for the Roadway Safety Sign Audit and Sign Upgrade, for an
additional amount of $43,000, increasing the total PSA amount not to exceed to
$413,922 and authorize the Director of Public Works and Facilities, or
designee, to execute future contract amendments up to an additional amount of
$50,000.
6. COUNTY EXECUTIVE
A. Cooperative Fire Protection
Agreement | California Department of Forestry and Fire Protection (PDF)
1. Adopt a Resolution approving the
California Department of Forestry and Fire Protection Cooperative Fire Protection
Agreement for FY 2016-17 in the amount of $10,618,375, and authorize the
Chairman to sign the Agreement.
7. COUNTY COUNSEL/ADJOURN TO
CLOSED SESSION (PDF): Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 –
CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code
§54956.9(d)(1)):
(a) Rachael Akey, et al., v. Placer County, et
al.
U.S.D.C. Eastern District Case No. 2:14-cv-02402-KJM-DB
(b) Lori Phu v. Placer County, et al.
U.S.D.C. Eastern District Case No. 2:16-cv-00995-KJM-CKD
(c) David Allen, WCAB Claim
WCAB Claim Nos: ADJ
10318191, ADJ 9982019 and ADJ 9982020
(A) §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(a) Property: APN 012-114-013-000
Agency
Negotiators: David Boesch, Gerald Carden, Robert Sandman, Jeff Brown, Ken
Grehm, Maureen Bauman, and Laurie Morse.
Negotiating
Parties: County of Placer, Kalinka LLC
Under
Negotiation: Price, terms of payment, or both.
CONSENT ITEMS
All items on the
Consent Agenda have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking
action, and the item may be moved for discussion.
8. ADMINISTRATIVE
SERVICES/PROCUREMENT - In
accordance with County Policy, non-contested competitively awarded bids under
$400,000 are placed on the Consent Agenda.
A. Declare Surplus Vehicles and
Authorize Disposal (PDF)
1. Declare four (4) vehicles that have reached
the end of their useful life as surplus and authorize their disposal.
B. Lumber, Building Material,
Tools and Miscellaneous Hardware | Multiple Firms (PDF)
1. Approve Countywide blanket purchase orders
with multiple firms for lumber, building materials, tools and miscellaneous
hardware in the maximum aggregate amount of $220,000 for the period of October 01,
2016 to September 30, 2017.
2. Approve the option to renew the resulting
blanket purchase orders on a year-to-year basis for two (2) additional one-year
periods in the maximum aggregate amount of $220,000 annually.
3. Authorize the Purchasing Manager to sign all
required documents.
1. Approve Change Order No. 1 to Blanket
Purchase Order No. 22397 with Transportation Services Inc. of Sacramento, CA
for heavy equipment body repairs and painting services in the amount of $70,000
for a revised maximum amount of $95,000.
Funding is provided in the Department of Public Works and Facilities FY
2016-17 Proposed Budget.
2. Authorize the Purchasing Manager to sign all
required documents.
D. Professional Consulting
Services for Public Works Projects | Various Firms (PDF)
1. Approve the Qualified List based on the
competitive Request for Qualifications No. 10527 for Professional Consulting
Services for Public Works Projects in Eastern Areas of Placer County, to be
provided as needed to the Department of Public Works and Facilities for the
period of September 01, 2016 to August 31, 2019.
2. Approve option to renew the resulting
Qualified List on a year-to-year basis for two (2) additional one-year terms.
9. AUDITOR
A. Budget Revisions FY 2015-16
(PDF)
1. Approve Budget Revisions for the fiscal year
ended June 30, 2016 to comply with the requirements of the County Budget Act
and appropriations limits set by Proposition No. 4.
B. Adopting
FY 2016-17 Property Tax Rates for Voter-Approved Indebtedness (PDF)
1. Adopt a Resolution approving the FY 2016-17
property tax rates for voter-approved indebtedness, pursuant to Government Code
Sections 29100 and 29106.
10. BOARD OF SUPERVISORS
A. Approve
minutes from July 12, 2016 and July 26, 2016 (PDF).
B. Approve a change in location
for the Tuesday September 13, 2016 meeting from Auburn to Tahoe. (PDF)
11. CLAIMS AGAINST THE COUNTY
1. 16-083
Lucido, James P. - (Personal Injury), Unstated Amount
2. 16-085
Barrett Business Services Inc. (BBSI) - (Personal Injury), Unstated Amount
12. COMMITTEES
& COMMISSIONS
A. Greater Lincoln Area Fire
Safe Council (PDF)
1. Approve appointment of Anton Stinauer to
Seat #5 (represents Public at-Large) and Matthew Walls to Seat #6 (represents
Agricultural).
B. Fish and Game Commission
(PDF)
1. Approve reappointment of Don Gould to Seat
#1 (represents District 1) and Kari Freidig to Seat #6 (represents Colfax
area), and appointment of Jim Victorine to Seat #3 (represents District 3) and
Scott Husmann to Seat #7 (represents Foresthill area).
C. Auburn Veterans Memorial Hall
Board of Trustees (PDF)
1. Approve the 2016/17 term appointments of the
Auburn Veterans Memorial Hall Board.
D. Colfax Veterans Memorial Hall
Board of Trustees (PDF)
1. Approve the 2016/17 term appointments of the
Colfax Veterans Memorial Hall Board.
E Foresthill Veterans Memorial
Hall Board of Trustees (PDF)
1. Approve the 2016/17 term appointments of the
Foresthill Veterans Memorial Hall Board.
F. Lincoln Veterans Memorial
Hall Board of Trustees (PDF)
1. Approve the 2016/17 term appointments of the
Lincoln Veterans Memorial Hall Board.
G. Loomis Veterans Memorial Hall
Board of Trustees (PDF)
1. Approve the 2016/17 term appointments of the
Loomis Veterans Memorial Hall Board.
H. Roseville Veterans Memorial
Hall Board of Trustees (PDF)
1. Approve the 2016/17 term appointments of the
Roseville Veterans Memorial Hall Board.
I. Squaw
Valley Design Review Committee (PDF)
1. Approve reappointment of David Stepner to
Seat #1, as requested by Supervisor Montgomery.
13. COMMUNITY
DEVELOPMENT RESOURCE AGENCY
1. Authorize the Chair to sign the Tahoe
Beachfront Residences Final Map (formerly Peak10) and Subdivision Improvement
Agreement and approve recordation of the Final Map and Agreement.
14. COUNTY
EXECUTIVE
A. Placer Administrative |
Updated Injury and Illness Prevention Programs Policy (PDF)
1. Adopt a Resolution approving an updated Injury
and Illness Prevention Programs Policy for the Placer Administrative Manual.
B. 2016 Emergency Management
Performance Grant | Staff Designation (PDF)
1. Adopt a Resolution authorizing designated
staff to execute for and on behalf of Placer County for all actions necessary
to obtain funds in the 2016 Emergency Management Performance Grant.
C. 2016 Homeland Security Grant Program (PDF).
1. Adopt a Resolution authorizing designated
staff to execute for and on behalf of Placer County for all actions necessary
to obtain and manage funds in the 2016 Homeland Security Grant Program.
D. Reaffirm a Local Emergency
Proclamation in Placer County | Tree Mortality (PDF)
1. Adopt a Resolution reaffirming a local
emergency in Placer County due to tree mortality.
15. PUBLIC
WORKS & FACILITIES
1. Approve the project plans and specifications
for the Phase 2 Maintenance of the Tahoe City Urban Improvement Project Storm
Water Treatment Facility and award Construction Contract No. 000952 to John Longo
Construction Co., Inc., in the amount of $90,050 for construction of the
project; authorize the Chair to execute the construction contract on behalf of
Placer County; and authorize the Director of Public Works and Facilities, or
designee, to approve and sign contract change orders up to $9,005.
1. Adopt a Resolution authorizing the Director
of Public Works and Facilities, or designee, to enter into a Utility Agreement
with Pacific Bell Telephone Company dba AT&T California for the Gold Hill
Road over Auburn Ravine Bridge Replacement Project in a total amount not to
exceed $79,637.
1. Adopt a Resolution authorizing the Director
of Public Works and Facilities, or designee, to enter into a Utility Agreement
with Pacific Gas & Electric Company for the Gold Hill Road over Auburn
Ravine Bridge Replacement Project in a total amount not to exceed $65,239.
1. Adopt a Resolution accepting the Kings Beach
Commercial Core Improvement Project - Construction of Rainbow and Salmon
Parking Lots and Bus Shelters, Contract No. 000909, as complete; and authorize
the Director of Public Works and Facilities, or designee, to sign and record
the Notice of Completion.
E. Weimar Institute | Quitclaim
for Purchase of a Portion of West Paoli Lane in Weimar (PDF)
1. Adopt a Resolution to execute a Quitclaim
Deed to the Weimar Institute for the purchase of a portion of West Paoli Lane
in Weimar.
1. Authorize the Director of Public Works and
Facilities, or designee, to execute Lease Amendment No. 2 with New Cingular
Wireless PCS, LLC, a Delaware limited liability company, setting rent
escalations at 2.5 percent per year throughout the Term of the Lease and pro viding
two additional 5-year Option Terms.
16. REVENUE SHARING – In approving the
following appropriations, the Placer County Board of Supervisors makes the
finding that each and every approved contribution serves a public purpose by
promoting the general welfare of the County and its inhabitants; therefore, the
County benefits.
1. Approve
appropriation of $1,000 in Revenue Sharing monies to The Lincoln Area Chamber
of Commerce Lincoln Showcase as requested by Supervisor Weygandt.
1. Approve appropriation
of $1,000 in Revenue Sharing monies to Placer Land Trust as requested by
Supervisor Weygandt ($500) and Supervisor Holmes ($500).
17. SHERIFF
A. Commendation | Corie
Quillinan (PDF)
1. Approve a Commendation commending Corie
Quillinan for 29 years of dedicated public service as an employee of the Placer
County Sheriff’s Office.
B. Commendation | Kurt Walker
(PDF)
1. Approve a Commendation commending Kurt
Walker for 29 years of dedicated public service as an employee of the Placer
County Sheriff’s Office.
ADJOURNMENT – To next regular meeting, on
September 13, 2016 to be held at the North Tahoe Event Center, 8318 North Lake
Blvd. Kings Beach, CA.
BOARD
OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:
September 13, 2016 – Tahoe
September 27, 2016
October 11, 2016
October 24, 2016 – Tahoe
October 25, 2016 – Tahoe
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to
ensuring that persons with disabilities are provided the resources to
participate fully in its public meetings. If you are hearing impaired, we have
listening devices available. If you require additional disability-related
modifications or accommodations, including auxiliary aids or services, please
contact the Clerk of the Board. If
requested, the agenda shall be provided in appropriate alternative formats to
persons with disabilities. All requests
must be in writing and must be received by the Clerk five business days prior
to the scheduled meeting for which you are requesting accommodation. Requests
received after such time will be accommodated only if time permits.
Any
document submitted for consideration shall be submitted to the Clerk of the
Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00
p.m. the day before the scheduled meeting. Any documentation submitted at any noticed
videoconferencing site will become part of the official record, but will not be
disseminated to the Board prior to the Board’s action. NOTE: An alternate location may be offered as
a courtesy for a Board meeting but may be closed due to inclement weather or
may not be available if technology fails. If the site is closed due to inclement
weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.
Agendas are available online at Placer County’s
website www.placer.ca.gov