COUNTY
OF PLACER
BOARD
OF SUPERVISORS
TUESDAY,
JULY 23, 2013
AGENDA
9:00 a.m.
Jack Duran, District 1, Vice Chairman David
Boesch, County Executive
Robert Weygandt, District 2 Holly
Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3, Chairman Gerald
O. Carden, County Counsel
Kirk Uhler, District 4 Ann
Holman, Clerk of the Board
Jennifer Montgomery, District 5
County
Administrative Center,
Materials
related to an item on this Agenda submitted to the Board after distribution of
the agenda packet are available for public inspection at the Clerk of the Board
of Supervisors Office,
MEETING LOCATION:
Resort @ Squaw Creek
400 Squaw Creek Road
Olympic Valley, CA
9:00 a.m.
FLAG SALUTE – Led by Chairman Holmes.
STATEMENT OF MEETING
PROCEDURES - Read
by Clerk.
PUBLIC
COMMENT - Persons may address the Board on items
not on this agenda. Please limit
comments to 3 minutes per person since the time allocated for Public Comment is
15 minutes. If all comments cannot be
heard within the 15-minute time limit, the Public Comment period will be taken
up at the end of the regular session.
The Board is not permitted to take any action on items addressed under
Public Comment.
SUPERVISOR’S
COMMITTEE REPORTS
CONSENT AGENDA
(Pages 4-9) - All items on the Consent Agenda
(Items 9 thru 23) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
TIMED
ITEMS TO BE DISCUSSED AT THE TIME SHOWN
9:10 a.m.
1. BOARD OF SUPERVISORS
1. Approve and present a
Commendation to PlacerArts on their 30th Jubilee Celebrating Arts
and Humanities in Placer County.
Action:
9:20
a.m.
2. COMMUNITY DEVELOPMENT RESOURCE
AGENCY/PLANNING
1.
Continue
the third-party appeal public hearing for the Northstar Forest Flyer project to
a future date and time to be re-noticed.
Action:
DEPARTMENT
ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
3. ADMINISTRATIVE SERVICES
a. Ordinance, Transient Occupancy Tax (PDF)
1. Introduction of an Ordinance, amending
Article 4.16 of the Transient Occupancy Tax Code, regarding Definitions,
Imposition Amounts, Exemptions, Reporting, Tax Determination, Waiver and Appeal
Process, Right of Inspection, and Violations.
Action:
4. COMMUNITY DEVELOPMENT RESOURCE AGENCY
a. Tahoe Basin Community Plan Update (PDF)
1. Tahoe Basin Community
Plan Update. No Board action is
requested.
b. Truckee River Corridor Access Plan CEQA-NEPA Process Update (PDF)
1. Truckee River Corridor Access Plan CEQA-NEPA
Process Update. No Board action is requested.
5. DISTRICT ATTORNEY
a. Agreement, California
Department of Justice (PDF)
1. Approve
the amended Agreement with the California Department of Justice for forensic
alcohol testing, toxicological drug and solid dosage analysis, and
reimbursement of a criminalist for the period of July 1, 2012 through June 30,
2014 in the amount of $332,936, and authorize the District Attorney, upon review
and approval by Risk Management and County Counsel, to execute documents
required.
Action:
6. PUBLIC WORKS
a. Riosa Road Improvement
Project (PDF)
1.
Adopt
a Resolution awarding the construction contract for the Riosa Road Improvement
Project to Baldwin Contracting Company Inc., dba Knife River Construction, for
an amount of $825,472, with County Counsel and Risk Management’s review and
approval. Funding for the project is
being provided by Cemex Development Agreement funds. The net County cost is $178,519.
2.
Authorize
the Chair to execute the construction contract.
3.
Authorize
the Director of Public Works to execute contract change orders up to an amount
of 10 percent of the contract amount or $82,547.
4.
Authorize
the advance of Placer Central Fee District Funds to be reimbursed with future
Cemex extraction royalty funds in accordance with Section 15.28.030(P) of
County Code.
Action:
b. Rollins Lake Road Safety
Improvement Project – Contract Award (PDF)
1.
Adopt
a Resolution awarding Contract No. 1146 for the construction of the Rollins
Lake Road Safety Improvement Project to Western Engineering Contractors, Inc.
in an amount of $549,450 with County Counsel and Risk Management’s review and
approval. Primary funding is through the Highway Safety Improvement
Program. Federal project grant funds are
matched by Traffic Impact Fees and other local funds with no net County cost.
2.
Authorize
the Chair to execute construction contract No. 1146.
3.
Authorize
the Director of Public Works to execute contract change orders up to an amount
of $54,950.
Action:
7. COUNTY EXECUTIVE
a. North Lake Tahoe Transient
Occupancy Tax/Community House/Way Finding Signage (PDF)
1. Approve proposed North Lake Tahoe Transient
Occupancy Tax infrastructure account expenditure toward construction of two projects,
the Community House, in the amount of $400,000, and Way Finding Signage, Phase
1, in the amount of $150,000.
Action:
8. COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION (PDF)
Pursuant to the cited
authority (all references are to the Government Code), the Board of Supervisors
will hold a closed session to discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code
§54956.9(d)(1):
(a) County of Placer v. Allen L. Bender, et al.
Sacramento County Superior Court Case
No.: 34-2012-00134200-CU-CD-GDS
(b) Placer Citizen Against Gridlock, et al. v. County of Placer, et
al.
Placer County Superior Court Case No.: SCV-24162
(c) Sierra Club v. Placer County Board of Supervisors, et al.
Placer County Superior Court Case No.: SCV-242-01
(d) Amber Kennerley, WCAB Claim
WCAB Claim Nos.:
ADJ7997147, ADJ7997127 and ADJ7997133
(e) George Malim, WCAB Claim
WCAB Claim No.: ADJ5787464
Adjourn as the Placer County Board of Supervisors and
convene as the Placer County Successor Agency
(B) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
2. Anticipated Litigation:
(a) Initiation of litigation pursuant to
subdivision (d)(4) of Government Code §54956.9: one potential case.
Adjourn as the Placer County Successor Agency and reconvene
as the Placer County Board of Supervisors
CLOSED SESSION REPORT
CONSENT AGENDA
(Pages 4-9) - All items on the Consent Agenda
(Items 9 thru 23) have been recommended for approval by the County Executive
Department. All items will be approved
by a single roll call vote. Anyone may
ask to address Consent items prior to the Board taking action, and the item may
be moved for discussion.
Action:
9. ORDINANCES
– Second reading:
a. County Executive/Personnel (PDF)
1.
Adopt
an Ordinance adjusting the compensation and employment terms for confidential
employees. Applicable leave cash out and
accrual rate terms to meet IRS regulations for management and unclassified
non-management employees.
2.
Adopt
an Ordinance adjusting salaries for confidential and Placer Public Employee
Organization employees.
10. AUDITOR-CONTROLLER
a. FY 2013-14 Funds/Subfunds for the Financial System (PDF)
1. Adopt a Resolution
accepting the attached funds/subfunds available in the Placer County
Performance Accounting Series Financial System (better known as PAS) as of July
1, 2013, for FY 2013-14.
11. BOARD OF
SUPERVISORS
1. Approve a Resolution for the IRONMAN LAKE
TAHOE triathlon September 22, 2013 in Placer County.
1. Approve a Resolution for the 11th Annual
Tour de Tahoe-Bike Big Blue – Ride to cure Diabetes on September 8, 2013 in
Placer County.
1. Approve a Commendation for the Warren G.
Bender Company on their 75 year anniversary.
1. Approve a Resolution supporting Federal
Legislation designating the Western States Trail as a National Historic Trail.
e. District 1 Assistant Aide (PDF)
1. Approve amendment to
six-month District Aide Employment Agreement with Cristina Rivera to include
Bilingual Pay for providing bilingual
administrative and technical assistance to the District 1 Supervisor at a
salary of $32,032 plus 5% (Unclassified Grade 413 - Step 1), plus benefits.
1. Approve minutes
of June 18, 2013.
12. CHILD SUPPORT
SERVICES
1. Approve a Proclamation declaring August 2013
as Child Support Awareness Month in Placer County.
13. CLAIMS AGAINST THE COUNTY (PDF)
1.
Reject the
following claims, as recommended by the offices of County Counsel and Risk
Management.
a.
13-060, Robertson,
Nadine, $250,000, (Personal Injury)
b.
13-061, Walters,
Paul, $975,000, (Bodily Injury)
c.
13-064, Allstate
Insurance as subrogee for Michael Holeva, $1,813.82, (Property Damage)
d.
13-066, Rodriguez,
David, Excess of $25,000, (Bodily Injury)
2.
Reject the timely
portion of the following claim, as recommended by the offices of County Counsel
and Risk Management.
a.
13-059, Baker,
Jeremy Ray, $500,000, (Personal Injury)
3.
Reject the
following Leave to Present a Late Claim and its underlying Claim, as
recommended by the Offices of County Counsel and Risk Management.
a.
13-044, Peeler,
Brice, $1,000,000, (Bodily Injury/Personal Injury)
14. COMMITTEES &
COMMISSIONS
a. Auburn Cemetery District (PDF)
1. Approve the appointment of Leslie Maita to
Seat #4, as requested by Supervisor Montgomery.
b. Placer County Youth Commission (PDF)
1. Approve the 2013/14 term appointments and
reappointments of Placer County Youth Commissioners and 3 at large alternates.
15. COUNTY EXECUTIVE
1. In accordance with Placer County Code
Section 3.04.650D, and the Board having completed an annual performance
evaluation, approve a 5% merit increase for Gerald O. Carden, County Counsel,
from Grade 691 Step 2 @ $87.43 to Grade 691 Step 3 at $91.81 per hour,
effective June 29, 2013.
1. The CEO recommends that the Board approve a
5% merit increase for Jonn Melrose, Veterans Services Officer, from Grade 600
Step 1 @ $33.67 to Grade 600 Step 2 at $35.35 per hour, effective April 20,
2013.
16. COUNTY
EXECUTIVE/EMERGENCY SERVICES
a. Truckee Fire Protection District Contract
(PDF)
1. Approve CEO signature authority for the
multi-year Truckee Fire Protection District contract #12399.
17. FACILITY
SERVICES
a. Park Dedication Fees for the Tahoe City PUD for their Pomin Park
playground project (PDF).
1.
Approve and execute a Use Agreement with the Tahoe City Public Utility
District authorizing the use of Park Dedication Fees from Recreation Area #2,
Tahoe City Public Utility District Area, in the amount of $18,000 for a
playground at Pomin Park in Lake Forest; and,
2.
Approve a Budget Revision appropriating $18,000 to the Parks and Grounds
Operating Budget from Park Dedication Fees Recreation Area #2, Tahoe City
Public Utility District Area, with no net county cost.
b. Tahoe Telecom Lease Agreement (PDF)
1.
Approve
a Lease Agreement for the Tahoe Telecommunications Division’s continued
occupancy at 2929 Lake Forest Road, Bay 9 in Tahoe City, CA, between the County
of Placer and Garrett R. Carlson in the amount of $11,724 in previously budgeted
net county cost for FY 2013-14; and,
2.
Adopt
a Resolution authorizing the Director of Facility Services, or designee, to
execute a Lease Agreement following approval by County Counsel and Risk
Management; and, to carry out those provisions and responsibility of the Lease
Agreement, including but not limited to the Future Tenant Improvements
provision as summarized in the attached Material Terms.
c. Lease Negotiations - Board of Supervisors’/Staff Offices (PDF)
1. Authorize the Department
of Facility Services to relocate the Board of Supervisors’ offices that are
currently located at Cirby Hills and authorize the Director of Facility
Services, or designee, to execute and administer lease agreement(s) in an
amount not to exceed $94,000 annually, following review by County Counsel and
Risk Management, at no new net county cost.
18. PERSONNEL
a. Amend Salary Grade and
Revised Class Specification for Health Officer (PDF)
1. Approve the revised
classification specification for Health Officer
2. Introduce an un-codified Ordinance
to amend the Compensation ordinance to establish a salary grade for the revised
Health Officer.
19. PROCUREMENT
SERVICES - In accordance with County Policy, non-contested competitively awarded
bids under $250,000 are placed on the Consent Agenda.
a. BPO, Public Works/Fleet Services (PDF)
1. Approve the renewal of competitively awarded
blanket purchase order (BPO) with Maaco Collision Repair and Auto Painting of
Roseville, CA for the purchase of automotive body repair and painting services
in the maximum amount of $75,000, funded by Fleet rate and direct charge
customers with no net County cost, for the period of July 1, 2013 through June
30, 2014, and authorize the Purchasing Manager to sign the resulting BPO.
b. BPOs, Facility Services (PDF)
1. Approve the extension of blanket purchase
orders BP019762 with Brenntag Pacific Inc. of Santa Fe Springs, CA by $14,000
and BP019761 Sierra Chemical Company of Sparks, NV by $20,000, both through
August 31, 2013 to prevent a lapse in service during a new bid solicitation
process for the purchase of bulk chemicals for wastewater treatment; and,
authorize the Purchasing Manager to sign the resulting BPO amendments. The extension is funded by Sewer Maintenance
Districts 1, 2, 3, and Sewer CSA’s FY2013/2014 Proposed Budgets, with no net
County cost.
c. BPO, Health and Human Services (PDF)
1. Approve the extension of Blanket Purchase
Order (BPO) 19789 with Henry Schein Inc. of Carmichael, CA through August 31,
2013 for the purchase of general medical supplies, increase the BPO by $7,500,
funded in the FY 2013-14 Proposed Budget which includes 49 percent Federal and
State funds, 5 percent private insurance funds, and 46 percent County General
Funds, and authorize the Purchasing Manager to sign the resulting BPO
amendment.
d. BPO, Health and Human Services (PDF)
1. Approve the renewal of a negotiated blanket
purchase order (BPO) with Gen-Probe Sales & Service of San Diego, CA for Laboratory Testing Supplies and Reagents for
the period of July 1, 2013 through June 30, 2014 in the maximum amount
of $60,000, funded in the FY 2013-14 Proposed Budget with no net County cost,
and authorize the Purchasing Manager to sign the resulting BPO.
e. BPOs, Facility Services and Health And Human Services (PDF)
1. Approve the award of blanket purchase orders
(BPOs) to VWR International Inc. of Radnor, PA and Fisher Scientific Company
Inc. of Pittsburgh, PA using a competitively bid public agency cooperative
agreement for the purchase of laboratory equipment and supplies on behalf of
Facility Services and Health and Human Services in the maximum aggregate amount
of $108,000, and authorize the Purchasing Manager to sign the resulting BPOs.
f. BPOs, Public Works/Fleet Services (PDF)
1. Approve the renewal of competitively awarded
blanket purchase orders (BPOs) with Riebes Auto Parts of Auburn (CA), and
Capitol Clutch and Brake Inc. of West Sacramento (CA) for the purchase of
automotive and heavy duty clutch and brake parts in the total aggregate amount
of $96,000, funded by Fleet rate and direct charge customers as well as Fire
revenues with no net County cost, for the period of July 1, 2013 through June
30, 2014, and authorize the Purchasing Manager to sign the resulting BPOs and
to transfer funds between BPOs as needed to meet the County’s needs.
g. Bid, OES/Placer County Fire (PDF)
1.
Approve
the award of competitive Bid No. 10267 to L.N. Curtis & Sons Inc. of
Oakland (CA) and Allstar Fire Equipment of Arcadia (CA) for firefighting
equipment and supplies in the total aggregate amount of $250,000, funded by
Fire revenues with no net County cost, for the period of July 23, 2013, through
June 30, 2014;
2.
Approve
the option to renew the resulting agreements on a year-to-year basis for three
additional one-year terms provided that each renewal amount does not exceed 10
percent of the recommended contract amount of $250,000; and
3.
Authorize
the Purchasing Manager to sign the resulting blanket purchase orders (BPOs) and
to transfer funds between BPOs as needed to meet the County’s needs.
1.
Approve
the award of competitive Bid No. 10273 to Lehr Auto Electric of Sacramento
(CA), for patrol vehicle equipment and supplies in the maximum amount of
$97,000, funded by the Sheriff’s Office Budget with a net County cost of
$97,000, for the period of July 23, 2013 through June 30, 2014;
2.
Approve
the option to renew the resulting agreement on a year-to-year basis for three
additional one-year terms provided that each renewal amount does not exceed 10
percent of the recommended contract amount of $97,000; and
3.
Authorize
the Purchasing Manager to sign the resulting blanket purchase orders.
1. Approve the renewal of a Blanket Purchase
Order (BPO) with the United States (U.S.) Department of Defense, Defense
Logistics Agency Energy, Resources Management Directorate, Retail Management
Division (DLA Energy-RR) of San Antonio (TX) for aviation fuel purchases in the
maximum amount of $115,000, funded by the Sheriff’s Office Budget with a net
County cost of $115,000, for the period of July 1, 2013, through June 1, 2015,
and authorize the Purchasing Manager to sign the resulting blanket purchase
order (BPO).
1. Approve the renewal of a negotiated
agreement with Abtech Technologies Inc.
of Carlsbad, CA for Oracle software and
Unix hardware maintenance and support for the period of July 1, 2013 through
June 30, 2014 in the maximum amount of $115,000, included in the current FY
2013/2014 Sheriff’s Office IT Proposed Budget for these expenses resulting in a
budgeted net County cost of $115,000, and authorize the Purchasing
Manager to sign the resulting blanket purchase order (BPO).
k. Bid, Multi-Department (PDF)
1.
Approve the award of competitive Bid No. 10268 to
Guy’s Excavating and Snow Removal of Carnelian Bay, R-1 Snow Removal Inc. of
Truckee, Sierra Tahoe Sealing & Striping of Tahoe City, Yankton Excavating
Inc. of Kings Beach, eastern Regional Landfill of Tahoe City, and Gensburg
& Sons Inc. of Tahoe City for snow removal service for various County
locations in the maximum aggregate amount of $212,427 funded by the proposed FY
2013-2014 Department Budgets.
2.
Approve the option to renew for two additional one
year terms as long as the renewal amount does not exceed 10 percent of the
recommended current aggregate amount of $212,427, and
3.
Authorize the Purchasing Manager to sign the
resulting blanket purchase orders (BPOs).
1. Approve the extension and the
increase of various Blanket Purchase Orders (BPOs) for the purchase of food for
Probation’s Central Kitchen in the maximum amount of $200,000, funded by the
proposed FY 2013-2014 department budget and authorize the Purchasing Manager to
sign the resulting extensions and increases.
1. Approve Change Order No. 5 to Countywide
Blanket Purchase Order No. 19802 with Sierra Express Delivery Service Inc. for
Courier Services in the amount of $12,000, resulting in a new maximum amount of
$60,000 a new expiration date of September 30, 2013, and authorize the
Purchasing Manager to sign the revised BPO.
20. PUBLIC
WORKS
1.
Adopt
a Resolution awarding the construction contract for the Cook-Riolo Road at
Baseline Road Signal Modification Project to Biondi Paving and Engineering in
an amount of $192,589, with County Counsel and Risk Management’s review and
approval, and authorize the Chair of the Board to execute the contract. Funding
for the project is being provided by traffic fees from the Dry Creek Fee
District and is, therefore, included in the budget for the Department of Public
Works with no net County cost.
2.
Authorize
the Director of Public Works to execute contract change orders up to an amount
of 10 percent of the contract amount or $19,259.
b. Lighthouse Bus Shelter, Contract No. 1150 (PDF)
1. Adopt a Resolution awarding, with County
Counsel's and Risk Management's review and approval, Construction Contract No.
1150 to the low bidder, Orlando Enterprises Tahoe, Inc., in the amount of
$45,454 for construction of the Lighthouse Bus Shelter. There is no net County cost.
2. Authorize the Chair to execute the
construction contract on behalf of Placer County.
3. Authorize the Director of Public Works to
approve and sign contract change orders up to $4,545. There is no net County cost.
c. Master Fixed Asset List for Sheriff Patrol Vehicle/Budget
Revision (PDF)
1. Approve
a Budget Revision and amend the Fiscal Year 2013-2014 Master Fixed Asset List
(MFAL) to add one (1) additional Chevrolet Police Package Tahoe in the amount
of $30,000 funded through insurance reimbursement and vehicle replacement
reserves.
2. Authorize
the Purchasing Manager to issue a Purchase Order for the vehicle using the
State GSA Contract. The net County cost from Fleet Reserves is $18,857.
d. Northstar Roundabout Modification Project (PDF)
1.
Adopt
a Resolution approving the project plans and specifications.
2.
Authorize
the Chair to sign the cover sheet of the project plans.
3.
Authorize
the Department of Public Works to advertise for bids for the Northstar
Roundabout Modification Project at an estimated cost of $230,000 with an
additional alternate estimate of $30,000. Funding for the project is being
provided by local developer funding from Vail Resorts in conjunction with East
West Partners and is included in the budget for the Department of Public Works
with no net County cost.
e. Proposition 1B Transit Funds – Fiscal Year 2012-13 (PDF)
1.
Adopt a Resolution authorizing the Director of Public Works to
complete the necessary applications to receive $98,397 in Proposition 1B
Transit funds to add to two existing projects previously approved by the Board:
1) Onboard Surveillance System (Board approved on May 24, 2011); and 2) Two-way
Radio Replacement (Board approved on April 10, 2012). There is no net County cost.
21. REVENUE SHARING – In approving the following
appropriations, the Placer County Board of Supervisors makes the finding that
each and every approved contribution serves a public purpose by promoting the
general welfare of the County and its inhabitants; therefore, the County
benefits.
a. Approve appropriation of $1,000 in Revenue
Sharing monies to the Loomis Basin Chamber of Commerce 26th Annual Loomis
Eggplant Festival (PDF) to help defray the cost
of the event, as requested by Supervisor Holmes ($1,000).
b. Approve appropriation of $500 in Revenue Sharing monies to the
Cowpoke Foundation’s Annual Cowpoke Fall Gathering fundraiser (PDF), as requested by
Supervisor Holmes ($500).
22. SHERIFF
a. Konica Medical Film Processor Donation from Dr. Ronald Sockolov
(PDF)
1.
Accept the donation of a Konica medical film
processor, valued at $1,500 from Dr. Ronald Sockolov for the Sheriff’s Office
Coroner Division.
b. Contract between Placer County Sheriff’s Office and ICSolutions
(PDF)
1.
Approve the contract between the Sheriff’s Office
and ICSolutions for inmate telephone services within the Sheriff’s Correctional
Facilities and Juvenile Detention Facility.
There is no cost associated with this contract, and the revenue
generated from this contract will be distributed into the Inmate Welfare Fund
(IWF) and Juvenile Detention Fund (JDF).
The contract term is from July 1, 2013 to June 30, 2016.
23. TREASURER-TAX
COLLECTOR
a. Transfer Unclaimed Monies to General Fund (PDF)
1. Adopt a Resolution directing the
Auditor-Controller to transfer unclaimed monies to the General Fund per
Government Code Section 50053 and Placer County’s Directive on Unclaimed Funds.
***End of Consent
Agenda***
ADJOURNMENT
BOARD OF SUPERVISORS’ 2013 MEETING
SCHEDULE:
August
15, 2013 (Budget)
August
16, 2013 (Budget)
August
20, 2013