COUNTY
OF PLACER
BOARD
OF SUPERVISORS
TUESDAY,
MARCH 27, 2012
AGENDA
9:00
a.m.
Jack Duran, District 1
Holly Heinzen, Interim County Executive
Robert Weygandt, District
2
Anthony J. La Bouff, County Counsel
Jim Holmes, District 3, Vice
Chairman
Ann Holman, Clerk of the Board
Kirk Uhler, District
4
Jennifer Montgomery, District 5, Chairwoman
County Administrative Center, 175 Fulweiler Avenue, Auburn,
CA 95603
Materials related to an
item on this Agenda submitted to the Board after distribution of the agenda
packet are available for public inspection at the Clerk of the Board of
Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business
hours. Placer County is committed to ensuring that persons with
disabilities are provided the resources to participate fully in its public
meetings. If you are hearing impaired, we have listening devices available. If
you require additional disability-related modifications or accommodations,
including auxiliary aids or services, please contact the Clerk of the
Board. If requested, the agenda shall be provided in appropriate
alternative formats to persons with disabilities. All requests must be in
writing and must be received by the Clerk five business days prior to the
scheduled meeting for which you are requesting accommodation. Requests received
after such time will be accommodated only if time permits.
9:00 a.m.
FLAG SALUTE – Led by Chairwoman Montgomery.
STATEMENT OF MEETING
PROCEDURES - Read by Clerk.
PUBLIC COMMENT: Persons may address the Board on items not on this
agenda. Please limit comments to 3 minutes per person since the time
allocated for Public Comment is 15 minutes. If all comments cannot be
heard within the 15-minute time limit, the Public Comment period will be taken
up at the end of the regular session. The Board is not permitted to take
any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS:
CONSENT AGENDA (Pages
5-9) - All items on the
Consent Agenda (Items 10 thru 25) have been recommended for approval by the
County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address Consent items prior to the Board
taking action, and the item may be moved for discussion.
Action:
TIMED ITEMS TO BE
DISCUSSED AT THE TIME SHOWN
ADJOURN AS THE PLACER
COUNTY BOARD OF SUPERVISORS AND
CONVENE AS THE PLACER
COUNTY PUBLIC HOUSING AUTHORITY
9:30 a.m.
1. HEALTH
& HUMAN SERVICES/PLACER COUNTY HOUSING AUTHORITY (PDF) - Approve the following
items to secure $2,230,957 in federal funding for the Placer County Housing
Choice Voucher Program to provide subsidized housing for over 275 families,
seniors and veterans:
a. Conduct a Public Hearing to
receive public comment regarding the Placer County Housing Authority Public Housing
Annual Plan for FY 2012-13 and the Placer County Housing Authority
Administrative Plan.
b. Adopt the Placer County
Housing Authority Annual Plan for FY 2012-13 and updated Administrative Plan.
c. Adopt a Resolution
authorizing submission of Placer County Housing Authority’s Annual Plan for FY
2012-13 and certification of program compliance to the U.S. Department of
Housing and Urban Development.
Action:
ADJOURN AS THE PLACER
COUNTY PUBLIC HOUSING AUTHORITY AND
RECONVENE AS THE PLACER
COUNTY BOARD OF SUPERVISORS
10:00 a.m.
2. PUBLIC
WORKS/NORTH PHASE OF AUBURN FOLSOM ROAD WIDENING PROJECT (PDF), ACQUISITION BY EMINENT DOMAIN - Adopt a Resolution of Necessity to acquire real property by
Eminent Domain, if necessary, on portions of Assessor Parcel Numbers
047-150-045, 050-190-001, 050-060-002, 050-060-006 and 050-060-007 located on
Auburn-Folsom Road for the purpose of widening Auburn-Folsom Road from 2-lanes
to 4-lanes.
Action:
10:15 a.m.
3. PUBLIC
WORKS/FUNDING APPLICATION FOR THE KINGS BEACH COMMERCIAL CORE IMPROVEMENT
PROJECT (PDF), PHASE 2, AND AN
IN-LIEU PARKING FEE STUDY FOR KINGS BEACH AND TAHOE CITY - Conduct a public hearing and adopt a Resolution to submit up to
a $1,500,000 Community Development Block Grant Public Improvement application
for Phase 2 of the Kings Beach Commercial Core Improvement Project and a
Set–Aside Application for a Planning and Technical Assistance Grant up to
$100,000 to study an in-lieu parking fee program for Kings Beach and Tahoe
City; and, approve the execution of a grant agreement and any amendments
thereto from the Public Improvement and Set-Aside Allocations of the State of
California Community Development Block Grant Program.
Action:
11:00 a.m.
4. FACILITY
SERVICES/BELL GARDEN APARTMENTS
a. Bell
Garden Apartments Relocation Plan Adoption (PDF) - It is recommended that
the Board continue its consideration of actions associated with the adoption of
a Relocation Plan for the residents of Bell Garden Apartments, including
adopting a resolution delegating authority to the Director of Facility Services
to take actions necessary to implement the Relocation Plan to an indefinite
date.
Action:
b. A&G
Development Company Lease Amendment (PDF) -Approve the Fifth Amendment to Lease Agreement No. 75.144
between the County of Placer and A&G Development Company to establish a
June 30, 2012 lease termination date and to compensate A & G for management
of the Bell Garden Apartments in an amount not anticipated to exceed $9,000
once eleven units become vacant.
Action:
DEPARTMENT ITEMS TO BE
CONSIDERED FOR ACTION AS TIME ALLOWS
DEPARTMENT ITEMS:
5. AUDITOR-CONTROLLER
(PDF) – Countywide Audit Services – Agreed Upon
Procedures Redevelopment Agencies
1. Exercise Option Year #1
related to the award of RFP No. 9881 to Macias, Gini & O’Connell, CPAs, of
Sacramento, CA; authorize staff to negotiate and enter into a contract in an
amount not to exceed $192,538.00; and, authorize the Auditor-Controller to sign
the resulting contract.
2. Authorize
Auditor-Controller to sign attached engagement letter for Macias, Gini &
O’Connell to perform the agreed-upon procedures as outlined for the former
County Redevelopment Agency and for the former City Redevelopment Agencies in
Auburn, Lincoln, Rocklin and Roseville in an amount not to exceed $70,000.
Action:
6. COUNTY EXECUTIVE:
a. Budget
and Financial Strategy (PDF) - The Board is
requested to take the following actions:
1. Receive
an update on County revenue and expenditure trends and discuss options for
strategic direction.
2. Consider
approach to the Budget and Financial Policy to best meet current and future
fiscal challenges and direct staff to return with a multi-year budget and
financial strategy to meet the intent of the Budget and Financial Policy over
the next few years.
Action:
b. Other
Post Employment Benefit (PDF) - Receive a report
on the County’s Other Post Employment Benefit Policy as it relates to “new
hires” from the County Executive Office.
Action:
7. FACILITY SERVICES:
a. Adult
System of Care Planning Project #4878 (PDF) - It is recommended that
the Board create a capital project for the Adult System of Care (ASOC) Planning
Project #4878 and approve a Budget Revision appropriating $200,000 from
HHS/ASOC to ASOC Planning Project 4878.
Action:
b. South
Placer Adult Corrections Facility, Project #4869 (PDF) - It is requested that the
Board:
1. Approve an Agreement with
CGL/Kitchell Facility Management, LLC (CGL/K) for professional services for
testing and operation of the South Placer Adult Correction Facility (SPACF) for
the warranty phase of the project in the amount of $475,000 and authorize the
Chair to execute the Agreement.
2. Approve a Budget Revision
appropriating $500,000 from Project 4907 Miscellaneous County Building Projects
to Project 4869 SPACF Warranty Phase.
Action:
c. Surplus
Property Transfer/Colfax Courthouse (PDF) - Pursuant to Government
Code Section 25365, it is recommended that the Board take the following actions
associated with the sale of the ±0.16 acre surplus County property located at
10 Culver Street in Colfax, APNs 006-066-001 and 006-066-020 (Property), to the
City of Colfax:
1. Delegate authority to the
Director of Facility Services, or his designee, to execute an Agreement for
Purchase and Sale between the County of Placer and the City of Colfax, for the
sale of the Property for $1.00 based upon the Material Terms and as approved by
County Counsel; and,
2. Adopt a Resolution
authorizing the Director of Facility Services, or his designee, to execute all
documents and take all actions necessary to complete the sale of the Property.
Action:
8. HEALTH & HUMAN SERVICES:
a. Children’s
System of Care/Roseville Joint Union High School District (PDF):
a. Approve an agreement for
Roseville Joint Union High School District to provide mental health services as
specified within students’ individualized education plans (IEPs) from July 1,
2011 through June 30, 2012 for a projected total amount of $350,953, and
authorize the Director of Health and Human Services to sign subsequent amendments
up to 10% of the original contract total; and
b. Approve a Budget Revision
in the amount of $350,953 to appropriate funding for the agreement to the
Department’s FY 2011-12 Budget.
Action:
b. Human
Services/Mid-Year Budget Revisions (PDF) – Approve two Budget
Revisions for the remainder of FY 2011-12 to increase revenues and
appropriations for the Medi-Cal program in the amount of $1,119,694, and to
implement a technical accounting change related to 1991 Realignment revenues.
Action:
9. COUNTY
COUNSEL/ADJOURN TO CLOSED SESSION (PDF):
Pursuant to the cited authority (all references are to the
Government Code), the Board of Supervisors will hold a closed session to
discuss the following listed items. A report of any action taken will be
presented prior to adjournment.
(A) §54956.9 – CONFERENCE
WITH LEGAL COUNSEL
1. Existing Litigation:
(a) Bartley S. Backus, et al. v.
Placer County, Placer County Sheriff’s Department, et al.
U.S.D.C.
Eastern District Case No.: 2:12-cv-046 MCE GGH PS
2. Anticipated Litigation:
(a) Initiation of litigation
pursuant to subdivision (c) of Government Code §54956.9:
Two
potential cases.
(b) Significant exposure to
litigation pursuant to subdivision (b) of Government Code §54956.9: One
potential case.
(B) §54957.6 - CONFERENCE WITH LABOR
NEGOTIATORS
(a) Agency designated
representatives: Holly Heinzen, Nancy Nittler, Therese Leonard, Anthony J. La
Bouff
Employee
organization: PPEO.
(C) §54957 - PUBLIC EMPLOYMENT/PUBLIC
EMPLOYEE APPOINTMENT
Title: Review applications for
the position of County Executive Officer
CLOSED
SESSION REPORT:
CONSENT AGENDA (Pages
5-9) - All items on the
Consent Agenda (Items 10 thru 25) have been recommended for approval by the
County Executive Department. All items will be approved by a single roll
call vote. Anyone may ask to address Consent items prior to the Board
taking action, and the item may be moved for discussion.
Action:
10. ADMINISTRATIVE SERVICES:
a. Countywide
Interoperable Radio Network Project (PDF) -
It is recommended that the Board take the following actions:
1. Approve a Resolution
consenting to the acceptance of a grant in the amount of $141,500 to serve the
Countywide Interoperable Radio Network Project;
2. Authorize the Director of
the Administrative Services Department to execute the grant documents;
3. Authorize a Budget Revision
in the amount of $141,500 to the Countywide Radio Project budget unit;
4. Update the Countywide Radio
Project’s Master Fixed Asset List;
5. Authorize the Purchasing
Manager to make the necessary procurement solicitations including the award of
the resulting purchase orders in the not-to-exceed amount of $283,000; and
6. Authorize the Director of Administrative Services and
the Purchasing Manager to take all other actions necessary to implement the
project.
b. Broadband
Services (PDF) - Adopt a
Resolution authorizing the Director of Administrative Services, or his
designee, to serve as the County’s Liaison to promote the deployment of
Broadband services in the unserved and underserved communities located within
the unincorporated areas of Placer County with the following actions:
1. Authorize the Director of
the Administrative Services Department to engage eligible Broadband service
providers to invest in infrastructure that will expand high-speed Internet
services;
2. Authorize the
Director of Administrative Services,
or his designee, to execute grant services agreements and take such other
actions as are necessary for the purpose of obtaining grant funding provided by
the California Emerging Technology and the California Advance
Services Funds on behalf of eligible service providers; and
3. Support the Gold Country
Broadband Consortium and the California Emerging Technology Fund’s “Get
Connected!” program, which encourages the adoption of Broadband services,
through the use of the County of Placer’s name and logo on the websites of the
California Emerging Technology Fund and in printed materials pertaining to the
“Get Connected!” program.
11. ASSESSOR
(PDF) - Approve the addition of plotter/scanning
equipment to the Master Fixed Asset Listing in the amount of $11,200 and
authorize the Purchasing Manager to execute any related documents.
12. AUDITOR-CONTROLLER
(PDF) - Authorize the Auditor Controller to
issue a warrant payable to Robert Half International, in the amount of
$14,444.24, replacing the original warrant #10309395 dated September 14, 2009.
13. BOARD OF SUPERVISORS:
a. Approve
a Resolution (PDF) in support of the
21st annual "America's Most Beautiful Bike Ride" to be held on Sunday
June 3, 2012 around Lake Tahoe.
b. Approve
Special Meetings (PDF), Friday, April 13, 2012
and Monday, April 23, 2012.
c. Approve
minutes of February 28, 2012 (PDF).
14. CLAIMS
AGAINST THE COUNTY (PDF) – Reject the
following Claims, as recommended by the offices of County Counsel and Risk
Management:
a. 12-019, Castle, Sandy, Not
Stated, (Bodily Injury)
15. CLAIMS AGAINST THE COUNTY – Reject the
following Leave to Present a Late Claim and its underlying Claim as recommended
by the offices of County Counsel and Risk Management:
a. 12-020, Morrison, Curtis,
$545, (Personal Injury)
16. COMMITTEES & COMMISSIONS:
a. Placer
County Area 4 Agency on Aging Advisory Council (PDF) - Accept the resignation of Kitty Hollitz from Seat #1
(representing Board of Supervisors), effective March 27, 2012.
b. Placer
County Older Adult Advisory Commission (PDF) - Accept the resignation of Kitty Hollitz from Seat #10
(representing A4AA Governing Board/Advisory Committee Member), effective March
27, 2012.
c. Oversight
Board of the Successor Agency of the former Redevelopment Agency of the County
of Placer (PDF) – Approve the
appointment of Thomas Hart, representing a former Placer County Redevelopment
Agency Employee.
d. Tahoe
City Design Review Committee (PDF) – Accept the
resignation of Mike Bernard from Seat #3, effective March 12, 2012.
e. Placer
County Charter Reivew Committee (PDF) –
Approve the appointment of Susan Prince to Seat #5 (representing District 5),
as requested by Supervisor Montgomery.
17. COMMUNITY DEVELOPMENT RESOURCE
AGENCY/PLANNING:
a. Placer
County Air Pollution Control District (PDF) - Authorize the
County Executive Officer to sign a third amendment to the original contract
(for an amount of $102,150, including the first two amendments) with the Placer
County Air Pollution Control District in an amount not to exceed $10,000 for
support to the congressionally-directed Department of Energy (DOE) grant
entitled "Placer County Biomass Utilization Pilot Project."
b. Infill
Infrastructure Grant Transfer (07-IIG-4196) (PDF) - The Board, acting
in its capacity as Successor Agency to the former Redevelopment Agency
(Agency), is being asked to adopt a Resolution to authorize the transfer of the
balance of the State Infrastructure Grant in an amount of $2 million from the
former Agency to Placer County; assign the Standard Contract from the former
Agency to Placer County; and, authorize the Community Development/Resource
Agency Director or his designee to sign all agreements and related documents
required by the State for implementation of the Grant.
18. COUNTY CLERK/ELECTIONS:
a. Election
Services (PDF) - Authorize the
Registrar of Voters to Render Election Services for the Twin Rivers Unified
School District Election to be held June 5, 2012.
b. Voting
Systems Maintenance & Licensing (PDF) -
Authorize the County Clerk-Recorder-Registrar of Voters to execute assignments
of Placer County’s two existing agreements for voting systems maintenance and
licensing from Diebold Election Systems, Inc. to Election Systems &
Software (ES&S), subject to review and approval by County Counsel.
19. HEALTH & HUMAN SERVICES:
a. Community
Health/Public Health Emergency Response and Recovery Services (PDF) - Approve a maximum payment authorization (“umbrella
contract”) with eight Hospital Preparedness Program Partners for Public Health Emergency
Response and Recovery services in an amount not to exceed a total of $123,680
from July 1, 2011 through June 30, 2012, and authorize the Director of Health
and Human Services to sign the contracts and amend the list of partners as
necessary.
b. Human
Services/In-Home Supportive Services Program Integrity Plan (PDF) - Approve the In-Home Supportive Services Anti-Fraud Plan
and authorize the Chair to sign the Response Cover Page for submission to the
California Department of Social Services. The County is requesting
$60,341 in federal funds to match the County General Fund expenditure of
$60,342 during FY 2011-12.
20. PROBATION
(PDF) - Approve a Budget Revision in the amount
of $8,500 to increase appropriations in the Probation Officer’s FY 2011-12
Final Budget for the purchase of a new washing machine at the Juvenile
Detention Facility, and add the new equipment to the Master Fixed Asset List.
21. PROCUREMENT SERVICES - In accordance
with County Policy, non-contested competitively awarded bids under $250,000 are
placed on the Consent Agenda. Authorize the Purchasing Manager to sign
the following:
a. Competitive
Bid #10145, Firefighting Equipment and Supplies/Placer County Fire Department
(PDF) - Award Competitive Bid #10145, to LN
Curtis & Sons and Allstar Fire Equipment, in the total aggregate amount of
$130,000.
b. Sole
Source Blanket Purchase Order (PDF),
Probation Caseload Explorer Case Management System/Probation - Renew a Sole-Source
Blanket Purchase Order with Automon LLC, for Annual Software License Fees,
Support and Related Services for the Probation Caseload Explorer Case
Management System, in the maximum amount of $118,978.47.
c. Competitive
Bid #10158, Street Sweeping and Vactor Services/Public Works/Road Maintenance
(PDF) - Award Competitive Bid #10158 to Clean
Sweep Environmental, in the maximum amount of $65,000.
d. Competitive
Bid #10146, Roof Repair Services/Facility Services (PDF) - Award Competitive Bid #10146 to Sierra Single Ply, Inc.,
for Roof Repair Services, in the maximum amount of $150,000.
e. Blanket
Purchase Order #15251, Change Order #2, Mailing Equipment/Health & Human
Services (PDF) - Approve Change
Order #2 to Blanket Purchase Order #BP015251 with Pitney Bowes, for Lease of mailing
equipment extending the term by 64 months and increasing the maximum amount by
$2,831.40, for a revised maximum amount of $5,135.40.
f. On-Line
Surplus Disposal Contracts, Administrative Services/Procurement Services (PDF) - Authorize execution of contracts with Public Surplus and
Gov Deals for On-Line Surplus Disposal in accordance with all County Policies
and authorize the Director of Administrative Services or the Purchasing Manager
to sign the resulting agreements and take all actions necessary to Implement
the program.
22. PUBLIC WORKS:
a. Sheriff
Vehicle (PDF) – Approve an
amendment to the Fiscal Year 2011/12 Master Fixed Asset List (MFAL) to add one
(1) additional Ford F250 Crew Cab pickup truck in the amount of $30,000 and
authorize the Purchasing Manager to solicit bids or utilize the State of
California GSA contract and issue a Purchase Order for the vehicle.
b. Snow
Removal Services/Northstar Community Services District (PDF) – Adopt a Resolution approving the Enhanced Snow Removal
Services Agreement between Placer County, with County Counsel & Risk
Management review and approval, and Northstar Community Services District
(NCSD) for the purpose of providing previously approved funding and future
funding in an annual amount of $23,000 per year for providing enhanced snow
removal on Northstar Drive, and authorize the Public Works Director to sign and
execute said Agreement.
c. Bridge
Replacement Project, Brewer Road over King Slough & Brewer Road over
Markham Ravine (PDF) – Adopt a
Resolution approving the project plans and specifications for the Bridge
Replacement Project on Brewer Road over King Slough and Brewer Road over
Markham Ravine; authorize the Chair of the Board to sign the cover sheet; and
authorize the Public Works Department to advertise for bids to construct the
Project which includes the two bridges.
d. Bridge
Replacement Project Brewer Road over King Slough & Brewer Road Over Markham
Ravine (PDF) – Adopt a
Resolution to authorize the Chair to sign and execute Contract Nos. 1128 and
1129 with Psomas for construction management, inspection, materials testing and
related services, and authorize the Public Works Director to execute contract
amendments for additional professional services not to exceed 10% of the
contract amount. The contract amounts are $246,387 for the Brewer Road
Bridge at Markham Ravine, and $243,335 for the King Slough Replacement
projects.
e. Bridge
Replacement Project, Dowd Road at Yankee Slough, Contract #1046, Amendment #1
(PDF) – Adopt a Resolution authorizing the
Director of Public Works to execute Contract #1046, Amendment #1, in the amount
of $35,000 with LSA Associates, Inc. for additional environmental services to
incorporate design changes required by the Central Valley Flood Protection
Board, with County Counsel and Risk Management review and approval, and to
approve future contract amendments up to an amount of $10,000. These
contract amendments for additional professional services will increase the
total contract to a total not to exceed $113,180 including contingencies.
23. REVENUE SHARING – In approving the
following appropriations, the Placer County Board of Supervisors makes the
finding that each and every approved contribution serves a public purpose by
promoting the general welfare of the County and its inhabitants; therefore, the
County benefits.
a. Approve
appropriation of $1,000 (PDF) in Revenue Sharing
monies to the Placer County Japanese American Citizens League (JACL) to benefit
the 100th Battalion / 442nd Regimental Combat Team Memorial, as
requested by Supervisor Holmes ($1,000).
b. Approve
appropriation of $500 (PDF) in Revenue Sharing
monies to the 2-1-1 Placer Community Link to purchase and develop software to
be used within a statewide database system, as requested by Supervisor Holmes
($500).
24. SHERIFF:
a. Out of
State Travel (PDF) - Approve
out-of-state travel for Sheriff’s Office Flight Officer Van Bogardus to attend
helicopter training in Grand Prairie, Texas. The total cost for
this training is approximately $6,105. The travel dates are from May 2,
2012 through May 4, 2012.
b. Loomis
Substation (PDF) -
Approve a Budget Revision in the amount of $15,811 to purchase a video
surveillance system for the Sheriff’s Loomis Substation, authorize the
Purchasing Manager to execute all related documents and add the equipment to
the Master Fixed Asset List.
25. TREASURER-TAX
COLLECTOR (PDF) - Adopt a
Resolution renewing the delegation of authority to invest certain funds under
the control of the Board of Supervisors to the Treasurer for the 2012 calendar
year.
***End of Consent
Agenda***
ADJOURNMENT
BOARD
OF SUPERVISORS’ 2012 MEETING SCHEDULE:
April 10, 2012
April 12, 2012 Special
Meeting (CEO recruitment)
April 23, 2012 (Tahoe)
April 24, 2012 (Tahoe)